Preliminary Project Overview

Transfer Credit Articulation Database

Kristian D. Lopez, Program and Policy Analyst

Office of Transfer Articulation and Degree Audit

February 12, 2015

Goals and Highlights

Goals

• Support UIC students and colleges by promoting consistency and equity in the determination of official UIC transfer credit articulation decisions.

• Maintain a record of the UIC articulation decision-makers and a history of their official UIC transfer credit articulation decisions.

• Streamline the mining, analysis and distribution of the data needed to facilitate the articulation review process.

• Provide a resource from which reports on university-wide transfer credit articulation activities can be developed.

Highlights

• A relational database for internal use by TADA staff is currently being developed using Access.

• The database supports importing and exporting of data (both manual and semi-automated) to and from various sources (i.e. Toad, Excel, etc.).

• The database streamlines the process of generating articulation review reports for the various colleges at UIC.

• The current articulation process at UIC emphasizes coordinating the articulation review of courses earned at regionally accredited institutions within the United States.

Phase I: Progress to Date

Phase I: Tables

• Phase I currently emphasizes preliminary design of the database structure, objects and articulation review report prototypes.

• Tables house course, articulation, student and institution data from DARS (via Toad), Banner (via Web Intelligence) and the Transfer Evaluation System (TES).

Phase I: Queries

• Queries retrieve and dissect the data that is housed in the tables. This includes:

• Appending new records to the tables and updating existing records.

• Identifying specific records for inclusion or exclusion in a report or analysis.

Phase I: Forms

• Forms facilitate user interaction with the database, such as manual entry of articulation decision and course description data.

Phase I: Articulation Review Report Prototype

• Courses that require articulation review can be exported from the database and saved as an Excel spreadsheet for distribution to a UIC college.

Phase I: Articulation Review Report Prototype

• Colleges can recommend articulation to a specific UIC course equivalency.

• Drop-down menus enable selection of an official UIC articulation from a list of available pseudonyms, including the General Education categories.

Next Steps

Next Steps

• Seek feedback from internal and external partners on the project goals, scope and deliverables.

• Identify remaining action items for Phase I.

• Set scope and action items for upcoming project phases.

• Continue testing and development.

• Wish-list items?