Tram Project Board

11 May 2011

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Agenda

• Mediation - Vic

• Project Director's Report - Steven

• Preparing for Operations - Alastair

• Build the Brand - Mandy

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Deliver a Tram Safely Tra,'ns HS&E ACCIDENTS and INCIDENTS SUMMARY

Total TotlJ Hours >! Mo(or t>(ury NM,lk\aal• S.rvlc• EHV RT" MOP #'R Sf'R dav Qlndillon °"""'"" 1'9rlod 23,761 0 0 0 9 1 1 0 0 0.00 4,21 -13 period rolling 1,102 • .:11 0 1 9 133 11 12 5 16 009 •.oo

Ill C.00 ....

O !,O

RIOOOR Acc:idtnt1 A=! Jl-!I"(.~~ '";VI..

:a.-;«

.... S..'lk:t Sutkt1

SSffl 12-:)"'!• ., "'9 ..... . :a.-..:

CoCPScor·, Vr.-,) A•*''-' ~

~ .. -..: Slltty Tour, , ., .•.• .,\S .:,.,. ,., PM lnlp(tClions

~----.....,.:; (1. .:..:· flf't:.

• There were no reportable accidents during the period. The roll ing 13 Period AFR is at 0.09. CoCP compliance was recorded at 100% during Period 01.

• Progress on closing out the Stage 3 RSA report findings are being tracked by the Board SHE Committee. A planned meeting to discuss w ith BSC on 27 /04/11 was postponed.

• A joint inspection was carr ied out on Princes St reet . This highlighted that the repairs being carried out by BSC are not in line with the road rail interface. This issue has been escalated to BSC and tie Directors. An outcome of this exercise is awaited and a report w ill follow.

• Further results received from BSC for contaminated land. Meeting arranged 21/04/2011 to discuss the matter further.

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Deliver a Safe Tram Metrics Inspection Overview

Data Checked

Section Acllvlty

!S.SX · Y • I:~• e.1og1 (1) N • No •vto.nc• •.A~$ (01 NA • NCI bpplJt;._IM (•I P • P~,r O'll;clri8'nc:• 11, l>f«• IO S

Overview of review of BSC design submissions

10011

805'

605'

"°" 205'

<»< Pll • 1

No.t Ytt Su0rn.lttrdby8$C • 8SG Submluk,n Ovcrd:u~ • ~e R~winPrci,t H

• ReJ.ttt ·C

At:v1ew not ftc,Q1,1irtd

• t.oOt:jtc-:ion·A

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• 1 metrics inspection carried out during Period 1 - Depot Access Bridge review of updated ITP's including Structural Concrete, Bridge Bearings, Eart hworks and Waterproofing.

• Audits - 2 audits carried out in the period. BSC have st ill not provided a response to the Haymarket Audit carried out on the 14th Jan 2011.

Independent Competent Person RFI and RFO status - 5 open RFl's (2 on hold); 1 open RFO and 1 open ANC.

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T:adi,nrgSh Progress - Period 01 •• I

What % complete

Tram vehicles 89%

Utilities 97%

Infrastructure construction - 40% Off Street

Tram project ancillary works 100%

Tram project overall as a "'76% Financial Metric against authorised funding

• 0.1% progress achieved in the period

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Risk - Top 12 Risks Period 01 MID

""' ProtJri,r,~ddov •ithd !p.,Jtt(l<YICf ............... ,...,~ d mwPl"<"<lde ctn,np L-.IN.

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f-o,d'o~W"!J'•~«.ff'oC,t ~<1~1,9'«1,.,..,,,.,"1$1"~,bt, ... ttn a,r~«rto~clfftttr« 1160 tt111-"'11*.w«6'0-tfq.1'1v&ued CE.Cftfoti:h~nn,egi,iongforrhPon, tie, .. ~F"o,thfloft'\CIOllll~l'I 'SBtll lif'l20

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' ·.:YfflfU~~•-d6.11,,,,.(l)M F"t-dt119'1,tl'ld~··

U'l'~,Ot ibllklont4Mtetl !~f th.."tC:w..-1nc,tp._,~w:ak"'tlllif0t 11Wt1:Uprx.nQll«1~;11'1CJ

m ~('Mlfl«ttbt~vo1 ~n,$XC.. wl1~111rple!•w•,t«f. .r,c,~" Ct~I H#): lO ,c09toll!'lr.eo'lf0f"I l1W1Wn1•~~w,,ll'+~f,..,.. w,a;,1Mtol1r.ta,

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,.,. r111-,.o1'*~'"~'PIO"'~~ u.;tlJltf!'~f!IW&ffl'tr1tf•'4ffl9SC 1.t<l ol f'"Ol'Ul~....(A ~and , ... , HW\ ?) th!4ndf!SC ~sto,n,r;hk .ncfN·.-d(-0,~

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Risk - Top 12 Risks Period 01 1101 I.Wt'lll~~~M~ui:ml!1...-lf,o,

ootMU~t th"t~~tle&C

(IOl'l'Jln« otl!lr'ir..9;a-,ii,tnt

.. ot8SC1"'tff~~,.Kl'Jfo,1.0I,;,, hPOJffl.

PrClgflll'l'lMfl'cidW..tnl\t~M. r, ..,.,~.n t \Cl"ll•ln tft ,~wt.·«t

Mt.,ors..llf!lottal'ffy....:t,"o,,~......,c:,! DNo;~o...,o l.loQl)d-J11 to

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921 U-tr,.h:;)dM~o.r,ogow;tnJaJon ~ l (lnd,.-..ng11odilre,,,,-ou1oco..-~I HS(~g.•1on.-id1""'°'l ~ f!~;,ddtn d,.r,ng<'O'll! ir~or,1 '11*tode 11•11h u,i:Mclt.-s

Ledo(A~frcm.tie Mw.t!ow ffl N~rd£'T'NWC9<fotof ,o.-,,un,"'

Tra,'ns

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Finance - Cost of Work Done Tra,'ns Actual Period 1 Project to Date

Cost of Work Done - £k 2011/12 Period 1 2011/12 Notes

BB+S 321 134,888 (1)

Advanced Payments 0 (14,356) r

CAF 110 47,900 (2)

sos 81 33,072

Phase lb payment to BSC 0 3,200 r

Utilities/ Other Infrastructure (91) 97,394 (4) r

Project Costs & Other/Land 1, 114 110,935 (5)

Sub-Total ) 1,535 413,033

• Spend in Period 1 fl.Sm - low activity as forecast. - BB+S major cost recognised against maintenance/mob Spare Parts (£268k) - Project/ Other costs reduced to £1.lm in Period 1 (£1.8m P13). • Actual cash spent to end Period 1 - £394.4m - Payment of £27.0m (+VAT) made to the lnfraco on 3rd and 4th May re lating to MOV4

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Finance - Project Costs Breakdown Tra,'ns Last Period Spend· Year To Date Project to Date -Cost of Work Done - fk Period 13 2010/111 Period 12011/12 Pe riod 1 2011/12 Notes

Project manage ment St.all Costs 41 51

378 31 ,299 (1)

TSS 17 38 10,841

legal Costs (DLA &D&W) 9, 0 6,350

Central Overheads 381 22 5,153

DRPCosts ~=! 218 6,049 (2')

IT & Software Costs I fitout 51 3,352

Citypoint • ren t,rates,s/c 1321 22 2,916 (3)

TEL 10 14 2,547

Comms/ Stakeholder 19 18 2,904

DPOF 43 32 2,767

CEC Sta ff Recharge 52 ' 39 2,316

Archaeology ol 25 528

Recruitment Fees

:1 1 470

Tra vel & Subsistence I Conference 2 356

Other OI 0 131

Total 'Prolect Costs' 1,0211 859 n ,978 Othe,/Land (65) / 2551 32,957 (4)

Total Project Costs/ Other & Land 1.,~1 1,1141 110,935

• Significant reduction in underlying project costs run-rate from £1.8m (P13) to £1.lm (Pl) - DRP and mediation costs spike in P13 (£958k) now levelling out (£218k) - PM staff costs reduced in-line with forecast. Anticipate run-rate to fa ll to £350k in P2 &P3

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Funding Position Funding Summary- Pl- 2011/12 Risk/ FundinRSummarv

Original QRA Risk

Further Funding Approved (TPB)

Uncommitted Budgets 'on hold'

Additional .. u m perTEI/CEC MOU(to £546m) Total Risk/ uncommitted funding

Drawn Down

Risk drawn down to end Pe nod 13

Risk remaining start Period 1 • 2010/11 Risk drawn dow n i n Period 1

Risk remaining start Period 1 • 2011/12 PM Staff Costs/ DRP (approved p13 to be processed)

Risk remaininR end Period 1- 2011/12

Forecast Spend over Funding allowance•

Further PM Staf f Costs (forecast) • to end P3

DPOF costs (forecast) to end P3

Unbudgeted items forecast**

• forecast exdudes impact of MOV4 (11g payments)

Tra,'ns ft actual · fk forecast - £k forecast - £k

(P1 - 201 1/121 (P2 - 201 1/12l (P3-2011112l

30,336 32,983 12,690

1,000 77,009

-71,706 5,304

I -649 4,755 0

-2,476 2,279

I -~I -350 -32, ·32

-3821 -382

• £2.3m of uncommitted risk allowance remaining as at the end of Period 1- 2011/12 • PM staff costs and DPOF costs forecast in P2 and P3 stil l to be drawn down ~£400k per period • Does not take account of Hg payments made on 3rd and 4th of May

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Change register update Total Notices by BSC Deleted/withdrawn/superseded/Not issued TOTAL

Estimates Submitted Estimates Submitted (Notified to BSC as Incomplete) Estimates Outstanding

tie Change Orders issued

ESTIMATES SUBMITTED BUT NOT AGREED

Outstanding BSC Actions Outstanding tie Actions Disputed as Change

Value of agreed changes Original submission

868 (172)

696

465 (NIA)

233

228

235

139 48 48

£24.227m (52%) £46.563m

Tra,'ns

Change Statistics (at 05105111) Analysis of Estimates Of the 465 Estimates received: 267 <£50k 168 <£10k Smallest Estimate £60

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Trams Progress Tra,'ns

• Al l 27 trams now completed or in production;

• Tram 27 in finishing area;

• 26th tram just finished factory acceptance test;

• pt and 3rd to 25th trams completed and stored ready for

delivery, entitled to take title to all or selected number

• ITN submission being prepared for potentia l tram lease

opportunity.

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Operational Readiness Report Tra,'ns • Construction works at the depot continue apace;

• Main Workshop and store rooms nearing completion

with final plant being installed;

• The Siemens control room equipment is being installed;

• External track works are being progressed;

• Work progressing with the Mini Test Track;

• Testing staff preparations being made;

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Tra,'ns

15,

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Key operations dates Tra,'ns • Depot workshop trackwork - Completed

• Depot substation fitout - Completed

• Limited HV power in workshop

• Building and workshop completed May 2011 except for the tramwash

• Building occupation scheduled for July

• Recruitment of testing staff for training July 2011

• Tram dynamic testing to start in December 2011

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End

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