Trainings Evaluation Reports WPS Phase-II Bhakkar

00000

This report is reflection on Training Sessions; experienced by

Zafar Ahmad, Research Analyst Women Political School Project – District Bhakkar

Target Area

District Bhakkar Tehsil(s): Mankaira, Darya Khan Kalor Kot, Bhakkar

Submitted to:-

Mrs. Rehana Hashmi National Project Manager – WPS

Ministry of Women Development

Islamabad

1. Background of the WPS Project .................................................................................... 1

2. Overall Objectives of WPS .............................................................................................. 2

3. Effective role in the working of Women Councilors.................................................... 3

4. About the Gender Sensitization Curriculum Modules ................................................. 4

4.1 Methodologies .................................................................................................................. 4

4.1.1 Pre & Post Assessment Tool ........................................................................................... 4

4.1.2 Role-Play .......................................................................................................................... 4

4.1.3 Story Telling .................................................................................................................... 5

4.2 Schedule for each Session and Session Plans ................................................................ 5

4.3 Evaluation of the Participants regarding their Learning Interest ............................. 5

4.3.1 During Session Proceedings ........................................................................................... 6

4.3.2 Participants Speak .......................................................................................................... 6

4.3.3 Evaluation of Training ................................................................................................... 7

5. Logistics Arrangements .................................................................................................. 9

5.1 Suitable Venue ................................................................................................................. 9

5.2 Quality of Food ................................................................................................................ 9

5.3 Seating arrangement ....................................................................................................... 9

5.4 Stationary Items .............................................................................................................. 9

5.4 Present/Absent Participants ........................................................................................... 9

5.5 Arrangement of Media Coverage ................................................................................ 11

5.6 Data Profiles and Certificates Distribution ................................................................ 11

5.7 Welcome Banner ........................................................................................................... 11

6. Note on Collaboration with LGCD to Conduct Training ......................................... 12

7. Gaps & Deficiencies in Management, Implementation & Module............................ 14

7.1 Management .................................................................................................................. 14

7.2 Module ........................................................................................................................... 15

7.3 Implementation ............................................................................................................. 15

8. Suggestions and Recommendations ............................................................................ 16

Annexure – A Union Council wise Flash Report on Attendance/Participation in Training

Sessions

Annexure – B List of Absentees treated as Left-Over of Training Sessions.

Annexure – C Flash Report on Financial Matters reflecting true picture as on 24-05-2007 at

close of the final session.

Annexure – D Final Report on Financial Matters, in result to which vouched account was

prepared on 23-06-2007.

Annexure – E Letter(s) dated 09-07-2007 & dated 16-07-2007 addressed to Manager

Admin & Finance regarding stop of TA/DA payment to RA, by ADLG –

Bhakkar.

Contents

Annexure–E (i)

i

In pursuance of the objectives, under Women Political School Project (WPSP) of Ministry of

Women Development – Islamabad, tied the strength with the Local Government to impart

training to Nazims and Naib Nazims at Union Council level; a WPS – Team comprising to

members: Mr. Zafar Ahmad – Research Analyst, Miss Rahat Zartaj as Lead Mentor were

entrusted to carry out task in District Bhakkar. As this project is being carried out with the

collaboration of Local Government; Rana Anwar-Ul-Haque, Assistant Director, Local

Government and Community Development, District Bhakkar was required to meet with the

responsibilities as District Incharge with his team member Rana Abdul Sattar, Accountant –

ADLG, Office, Bhakakr to make things happened.

There are 43 Union Councils in the District Bhakkar. Total number of Nazims and Naib

Nazims at UC Level are worked out 86. Two Training Sessions (each of two days) were

planned to cover the target. These Sessions were conducted at TMA – Hall, Bhakkar The

training sessions commenced w.e.f 21st May 2007 and lasted on 24

th May 2007.

Preface

ii

Under Women Political School Project, like other districts of Punjab, training sessions on

Gender Sensitization of Nazims & Naib Nazims at UC Level in District Bhakkar,

commenced on 21st May 2007 and ended on 24

th May 2007 with completion of training of 69

Nazims & Naib Nazims (attended the session at least for one day) in 02 training sessions;

against 84 Nazims and Naib Nazims in 42 Union Council in four Tehsils (Mankaira, Dariya

Khan, Kalorkot and Bhakkar) of the district. Hence, there remained 69 Nazims and Naib

Nazims to come to the training sessions; 82.14 % target of attendance is achieved, leaving

only 15 Nazims and Naib Nazims remained as left over.

As planned, each training session was conducted for two day by observing the timings: 09:30

a.m. to 04:30 p.m. daily. As complained by the participants, in the invitation letter, timing of

the training session is not mentioned by the ADLG – Bhakkar. WPS Team comprising to two

members: Mr. Zafar Ahmad – RA, and Miss Rahat Zartaj did the job as Lead Mentor. Ran

Anwar Ul Haque, Assistant Director, Local Government and Community Development,

District Bhakkar, only visited to the venue to enjoy tea and after having lunch left the venue

without coordination. However, Rana Abdul Sattar, Accountant, ADLG – Office, Bhakkar

provide assistance on logistic support during lunch and tea break. It is pertinent to mention

that request to spare a peon of ADLG – Office, for 04 –days, was turned down by the ADLG

– Bhakkar. WPS Team had to suffer on handling equipment, material etc.

As stated both of the training sessions were conducted at Tehsil Council Hall – Bhakkar. The

acceptable quality foodstuff has been ensured costing to Rs.18,760/=. The stationary items

(Bags, Writing Pad, and Ball Point) have been provided to each of the participant. The total

expense for 02 sessions on need to meet with all the stationary items comes to Rs.3167/= i.e.

@ Rs.45.89/= per participant by providing the items to 69 Nazims and Naib Nazims came to

the trainings sessions at least for one day; with miscellaneous expense of Rs.2,875/= for two

sessions. Also, total amount of Rs.1,29,000/= is paid as DSA and TA to participants and

Rs. 16,000/= as TA/DA to WPS Team members for two training sessions. Hence, total

expense incurred to conduct all the training sessions comes to Rs.1,69,802/=. Since 69

Nazims and Naib Nazims have completed the training; therefore, on average @ Rs.2,460.89

per participant has been incurred.

Executive Summary

iii

Data Profiles of 60 Nazims and Naib Nazims were got completed. Every possible effort has

been done to take the data profile completed alongwith CC and CNIC from each participant

who at least came to the session even for an hour; and payment is made only to those who

completed this requirement even completed the training.

Briefing speaking, Rate of DSA and TA to participants has been on the very high side. As

training is the part and parcel and legal obligation under LGO – 2001; therefore, it is no need

to make DSA payment to participants even to attract them for learning. However, if it is

deemed necessary, there should be only as a token of money to cover the traveling expense

only, of the participants.

We must say, that on evaluation of the training, the participants’ commitment and

determination to keep on focus on involvement of women on equal basic has been splendid

and throws a ray of light to change of positive behaviour in true essence of team work in their

Union Council.

In the last but not the least, coordination level on the part of the Mr. Anwar Ul Haque,

Assistant Director, Local Government & Community Development – Bhakkar, has been very

poor and unacceptable. WPS Team has been capable to keep session proceedings live by

observing patience, commitment and determination to complete the task maintaining letter

and spirit as per training plan.

– Sd –

ZAFAR AHMAD

Research Analyst – WPS

Report on Training Sessions on Gender Sensitization

for Nazims & Naib Nazims at UC Level

1

Prepared By: Zafar Ahmad – RA, WPS Project

1. Background of the WPS Project

Ministry of Women Development (MoWD) and Provincial Social Welfare & Women

Development Departments inter-alia are concerned with women’s political empowerment are

concerned with women’s political empowerment. Women Political School is one of the

Ministry’s current initiative to achieve the said objective.

The Women’s Political Participation Project (W3P) was a pioneering effort to develop the

capacity of women councilors. Its main purpose was to impart needs-based training to the

women councilors, so as to maximize the impact of their presence by enhancing their

participation in the formulation, advocacy and implementation of a gender-sensitive

economic strategy. The approach of the project was a mentoring and nurturing or women

learning from women strategy.

Women’s Political School (WPS) has been designed as a sustainable long-term second-

generation initiative to institutionalize the process of enabling and empowering women in

public office so that their issues and concerns are raised in the policy agenda and are

addressed through public policy. The follow-up initiative is intended to have a more

decentralized and outward looking approach, and will focus on integrating and building the

capacities of existing institutions, local government structures and other concerned

organizations and agencies. Apart from developing stronger mechanisms for ownership and

sustainability, this process is also seen as a means of enriching the capacity-building

programme for women councilors, as sell as creating vital linkages and support structures for

them.



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2. Overall Objectives of WPS

The over all goal of the Women’s Political School (WPS) project, is that of working towards

the attainment of gender equality in the political sphere.

Purpose of the project is empowering women in public office so that their issues and

concerns are raised in the policy agenda and are addressed through public policy.

The more specific objectives of the Women’s Political School Project are as follows: -

1. A holistic and integrated capacity development programme for women councilors

delivered.

2. Adequate and reliable support networks and systems for women participating in

political processes facilitated and strengthened; and

3. Institutional capacities of relevant training organizations/institutes, governmental

departments and civil society strengthened.

These object are set in dream of that: -

a. A more effective performance by women councilors within their respective councils

in terms of increased attendance; more active participation in deliberations;

influencing policies and budgets; accessing funds and getting schemes approved.

b. A more effective role by women councilors outside their councils in terms of creating

necessary linkages accessing relevant information, services and facilities for servicing

their constituencies.

c. Increased capacity within training institutions, organizations and government

departments to devise and deliver quality training to women councilors, as well as

gender-sensitivity training to male councilors and staff of relevant line departments.



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3. Effective role in the working of Women Councilors

There are 28,000 women councilors participating in result of representation opportunity

regarding Local Government System – 2000. In male dominant society, most of the

resources: financial as well as decision-making are not in the access of the female in true

spirit. Only to the extent of figure of 33% representation of women in the council does not

mean until they are considered part and parcel to consult in every corner of affairs of

development to be discussed in the council.

In result of training sessions conducted for women councilors; it has become a strong

argument on conducting training for authorized personnel in the union council i.e. Nazims

and Naib Nazims to change their view point and sensitize the issue that women councilors as

their team members be treated on gender basis irrespective of their education level.

In pursuance of WPS Project objectives, in has become need of the moment to talk with the

personnel in the council to join their hands with all team members of the one sole objective

for betterment of their sweet Union Council.

Gender-sensitization can effectively the role in the working of women councilors in the way

that: -

Women Councilors would gain confidence to utilize best of their capabilities to play

effective role in the council.

They would be able to raise their voice on gender sensitive issues in policy-making

institutions.

They would feel pride and respect in their work; may lead to encourage learned,

educated, skill women to come forward to participate in the political system

Over and above, WPS Project objectives would be fulfilled in letter and spirit.



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4.About the Gender Sensitization Curriculum Modules

There are different tools and methods adopted with one sole objective to make participants

fully conversant on the topics covered in the manual and sensitize their feelings on the

importance of joining hands together on gender basis for betterment of their sweet Union

Council.

4.1 Methodologies

The methodologies like: pre and post-assessment tool, role play(s), Story telling, group work,

presentation techniques were exercised with a view to deliver the contents as perceived in

letter and spirit. The response(s) from the participants on these aspects are taken into account

here as under: -

4.1.1 Pre & Post Assessment Tool

The tool of pre-assessment and post-assessment worked well providing opportunity to the

participants to check their knowledge prior to the training and to those who were taking it so

lenient were seen very much concentrated on the questions asked for in their pre-assessment

session.

While distributing the pre-assessment and post-assessment questioner; we delivered it by

saying that “its’ an in-put form to get your view point of the topics/issues to be discussed

later in the training sessions – which would definitely helped us to marshal of our points in an

effective way”. This lasted a very healthy impact as the participants took it as whole-

heartedly.

The method of doing so, helped to attract the seriousness of participants as how they were

eager to wish to know the definition of “Gender”; once they ware unable to write in their pre-

assessment form.

4.1.2 Role-Play

The method/Tool of Role-Play to deliver the contents, needs time and patience from the

participants and to concentrate on the message being delivered; It is does not create lasting

impression and has been remain effective only for the reason that participants always

remained in a hurry to finish the sessions due to their priorities set for other engagements.



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Late coming to the session and hurry to leave exercised un-healthy influence regarding role-

play effectiveness.

4.1.3 Story Telling

This method of conveying the message and sensitize their feeling to develop sense of

responsibility and self discipline in their course of assignments in meeting their

responsibilities with a view to deliver at excellence; has been very effective especially in the

closing session the story on “King’s treatment with the masses” created a lasting impression

to change their behaviour to do work with commitment and selfless efforts to deliver on equal

basis.

Their determination is evident in their viewpoint as provided in the Training Evaluation

Form, at the end of the training session.

4.2 Schedule for each Session and Session Plans

Here, Session # 03: focused on the Role of Nazim/Naib Nazim as “Information Collector &

User” is discussed, only. What ever has been the attitude and level of commitment of the

participants; but this session has been taken by the participants very attentively because of the

information provided to them best suite to facilitate their assignments towards sustainable

development.

Resultantly, some of the participants, really enthusiastic to meet with their role and

responsibilities seriously, shown their interest and well upfront in presentation.

The scheme of flow of content regarding heding(s): What, Why and How needs to be

improved as such headings create confusion in explaining to the content and mostly heading

does not relate to the what is being explained in it; particularly under category of

“Publishing/discriminating information regarding public interest”.

4.3 Evaluation of the Participants regarding their Learning Interest

The participants have been observed and their view point is assessed on different aspects

during the session proceedings, participants in focus, their discipline, punctuality, their

learning interest in lines with different tools used and in context with over all evaluation of

the training session.



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Here we take one-by-one to evaluate their learning interest: -

4.3.1 During Session Proceedings

i. As no time schedule was communicated to the participants in the invitation letter sent to

them from ADLG – Bhakkar; therefore, session proceedings commenced at 10:00 a.m.

and lasted up to 04:30 p.m. with one hour break for lunch and prayer, however working-

tea was observed to finish the agenda on day one of the session.

ii. The participants took this training for granted as: -

a. As and when liked; they exit/come to the session; they did without taking due care

of session(s) importance.

b. At number of times some participants attempted to mark proxy attendance for

their love ones. At vigilant scrutiny of the attendance sheet, we have been able to

control such irregularity.

c. As DSA and TA/DA @ Rs.1,000/= is attractive. Some participants attempted to

be obliged for the day they remained absent from the session, by showing their

attendance for the same; their intention is not honored straight a way.

iii. Pre-assessment questioner is taken by the participants without showing any annoyance.

As per their viewpoint, it has been a good exercise, to evaluate the knowledge on the

issue in question. Similarly, post-assessment questioner welcomed by them with open

arms.

iv. Chart was got prepared on session objectives, displayed in the hall; this tool has been

effective in making the participants fully conversant on the session objectives as well as

to set the track to keep flow of the workshop session.

v. Participants have been very enthusiastic in their group work and loved to participate

with their input during the plannery as well as in presentations.

4.3.2 Participants Speak

- During the proceedings of the sessions, participants initially sparked and flared up to

raise their voice to be heard by the competent authorities: -



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o During the proceedings of the session, participants initially stressed that, “resources

are under control of District Nazim; we are only to pass on the suggestions to High-

ups. We have no access to development resources at UC level. The budget that

passes to the UC level only covers the fixed salaries and overhead expenses.”

o They demanded that as soon as election process is completed as per local

government ordinance; the training on LGO – 2001 regarding job description of

Nazims and Naib Nazims and the component of monitoring committees be arranged

by the government so that the new comers may able to understand their role and

function properly.

o It has been their demand, in dream of true essence of “Decentralization”, resources

directly be allocated to Union Nazims without interference of High-Ups at District

Level, so that nepotism be ruled out.

o They desperately told that “we are still in vague and have no authority; how we can

be effective in union council as well as issues relating to gender equality”.

o We are not fully conversant on the job description as envisaged in LGO – 2001. We

need training specifically on LGO so that we may able to perform our duties

effectively and perform function efficiently in the council.

4.3.3 Evaluation of Training

In spite of some hardships, we believe, the training session(s) has exercised healthy influence

on the way the participants interact, their behavior to think and concentrate on the importance

of women participation in order to join hands together to meet with the realistic interpretation

of sustainable development.

Here we support their feelings to change of behavior through an extract of their view point on

gender sensitization, taken on “Evaluation Form” at the close of the session being part and

parcel of training manual: -

Three important components that you learnt? How would you get benefit on what you

learnt?

i. Awareness on gender related issues.

a. To pay due attention to women

councilors participation



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Three important components that you learnt? How would you get benefit on what you

learnt?

ii. Time is money, discipline

iii. Thinking irrespective of gender

discrimination

iv. Definition of Gender

v. Importance of statistical data in planning

vi. Importance of developing community

profile with respect to gender eye.

vii. As Nazim and Naib Nazim – have the

responsibility to treat on equal basis

viii. View point of women councilors must

be taken into account

ix. Importance of documentation of data

collected on gender basis

x. Intentional and un-intentional

discrimination with women councilors

xi. Women participation in all walks of life

xii. Need to improve women participation in

development of sweet homeland

xiii. Women can play effective role in every

sphere of life

xiv. How we can perform in a better way in

the union council

xv. How can we develop self-discipline and

sense of responsibility

xvi. Desperate need of women councilors

active participation in the council

xvii. How we can motivate to women

councilors women councilors to take

active part in the council

xviii. To recognize women needs not as a

whole but considering in different

chunks of groups

xix. Importance of Community data profile

preparation

xx. Importance of statistics

xxi. In order to ensure, gender equality,

consultation with women is integral

component of development

b. Through ensuring women councilor

presentation in union council sessions

c. By imparting knowledge with the

members of the council

d. By decision making with respect to

gender eye

e. Being transparent in funds, implantation

of project

f. By taking women participation and their

opinion in decision making to plan

community development projects.

g. We ensure active participation of women

councilors

h. By taking women participation and their

opinion in decision making to plan

community development projects.

i. Preparation of community profile to

strengthen our project proposals

addressing different needs of the groups.

j. By recognizing budget with gender eye.

k. Sharing and disseminating information to

general masses in the community and

women councilors in particular.

There is noting but only true picture portrayed from black and white on the evaluation taken

form the viewpoint of the participants; that clearly reflects their change of behaviour and

determination to modify and determination to take due care in development on gender basis.



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5. Logistics Arrangements

Pre-session arrangements have been nicely arranged with the assistance Accountant – ADLG

Office, Bhakkar. In provision of TMA Hall – Bhakkar, WPS Team is very much thankful to

TMO – Bhakkar; who has been very kind on the venue and provide support regarding

cleanliness in the hall etc. ADLG has been lenient regarding cooperation in this regard.

5.1 Suitable Venue

i. T.M.A. Hall - Bhakkar has been arranged in a splendid way to conduct the training

session without any distortion. It is appreciable that the session has been proceeded in

a very congenial environment, ideally for the training, in a nice manner with out any

disturbance in the hall. The Training Hall is equipped with quality sound P.A>

System and other necessary arrangements

5.2 Quality of Food

There has been no complaint from the participants regarding quality and quantity of

foodstuff; provided with cookies and tea during lunch and refreshment breaks. There has

been Chicken Korma, Rooti, Salad, and Cold Drink in the menu for lunch.

5.3 Seating arrangement

As the District Council Hall is equipped with quality furniture items (Durable Cushioned

Chairs, moveable tables); there has been no problem to develop the seating arrangement in U

– Shape (Most suitable for training workshop). Therefore, participants and trainer(s) have

been in very much comfort to interact with each other during the proceedings of the

session(s).

5.4 Stationary Items

Bags, as provided by the WPS – Office, Lahore, well before the start of the training sessions;

have been provided with the Handout, fine quality-writing pad and ballpoint to the

participants as training material.

5.4 Present/Absent Participants

At this point, we analyze the attendance ratio and absentees with respect to the invitation

letters sent, pursuance on the part of Accountant, ADLG – Office, Bhakkar



10


i. Formally, as discussed with the participants during the session, invitation letter was sent

to them to attend the training session with no emphasis on the importance of the training

to attract the participants in the session; even no time schedule is given in the letter.

ii. It has been observed as per view point of the coming participants that no vigilant

pursuance has been done by the AD-LG&CD to meet with the objectives to attract the

participants in the training as determination showed in the orientation session in

presence of the Finance Director – Local Government, Punjab.

iii. Through the following statistics, it can be analyzed that attendance could be enhanced,

if AD-LG&CD would have taken keen interest, to meet with the target of more than

90% attendance as challenge accepted in the orientation session dated 19-05-2007.

a. AD-LG&CD Bhakkar planned two sessions comprising to participants from union

councils in two thesils for each session. There are four tehsil(s): Bhakakr,

Mankaira, Durya Khan, Kalor Kot of district Bhakkar. There are 42 union

councils in four tehsils. Sessions are planned in the following way: -

Session

#

Number of

Councils Tehsils

Number of

Participants Venue

01. 24 Bhakkar,

Mankaira 48

Tehsil Council Hall

Bhakkar

02. 18 Duriya Khan,

Kalor Kot 36 As Above

b. The attendance of the participants Nazims and Naib Nazims is observed in the

session as per following statistics:

Session

#

Session

Day

Strength

Planned Attendance Absent

Attendance

%age Aggregate

Attendance

01 01 48 39 09 81.00

79.00 % 02 48 37 11 77.00

02 01 36 30 06 83.00

83.00 % 02 36 30 06 83.00

c. The over all attendance has been 81.00 % where as 82.00 % of the strength of

Nazims and Naib Nazims completed training (either attended day-01 or day-02

session) leaving 15 as left over (neither attend day-01 nor day-02 session).



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Flash Report on Attendance/Participation of Nazims and Naib Nazims in the

training session is enclosed as [Annexure – A], for perusal please. List of

Absentees treated at Left-Over can also be viewed as [Annexure – B].

5.5 Arrangement of Media Coverage

The responsibility to arrange media coverage on the proceedings of the sessions was

supposed to be complied with the AD-LG&CD, Bhakkar; as sufficient resources were

allocated in budget of the session. But no step in a coherent way was taken to invite the High-

Ups in the District either at the opening or at close of the session(s); even request of RA was

turned down by saying that, “I don’t want to request to the High-Ups, in this regard”.

ADLG – Bhakkar himself formally welcomed the participants in his opening remarks, as he

came at tea-time of the 1st session only, No photography and press coverage has been

arranged on opening as well as close of the sessions. In an informal way, he distributed the

certificates at close of the sessions.

5.6 Data Profiles and Certificates Distribution

Data Profiles and Certificates were received on 23-05-2007 from WPS – Office, Lahore. Data

Profiles were got completed from the participants supported with the copy of CNIC and

Council Card. At the end of the session, participants were honoured with the certificates of

participation in the training; by the ADLG – Bhakkar himself. As usual, none of the High-

Ups was invited by the ADLG – Bhakkar to grace the occasion. Hence no press coverage,

media interaction etc has been initiated, even on request to him.

5.7 Welcome Banner

As informed in the orientation session held at Multan, on 19-05-2007; the welcome banner

was to be provided by the WPS – Office, Lahore. Nothing was provided till close of the

sessions at District Bhakkar. Therefore no welcome banner was got prepared locally and

displayed in the Hall.



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6. Note on Collaboration with LGCD to Conduct Training

With due apologize; it is informed that administration on the part of ADLG – Bhakkar has

been very poor. It can easily be judged that he could not get his orders obeyed by the peon of

TMA. The undersigned personally requested to the Chief Officer, TMA – Bhakkar to depute

a peon regarding cleanliness in the Hall and as helping hand during the proceedings.

ADLG – Bhakkar left his responsibilities to the shoulders of his clerk even in decision-

making. He did not even bother to purse the cheque clearance process. No one was ready to

provide food-stuff, stationary, etc on credit basis; he did not even take any interest to

negotiate with the suppliers to ensure the provision of such items. All work is done with the

collective effort of Clerk, ADLG – Office, Bhakkar. However, TMO – Bhakkar has been

very kind to us and in constant touch regarding logistic arrangements in the hall. He

personally visited to us during the session and enquired about the arrangements in the hall.

We are very much thankful to him on extending cooperation to us.

Regarding coordination level of ADLG, for instance, Cheque amounting to Rs.92,000/=

(covering expense for 35 participants) from DG – Office, Lahore was received in ADLG –

Office, Bhakkar, through TCS, on 19-05-2007 (Saturday). I requested to ADLG – Bhakkar,

during the orientation session on 19-05-2007, at Multan; to pass necessary instructions to his

subordinate at Bhakkar in order to get the cheque deposited on the same day i.e. 19-05-2007

but he did pay attention to it. Then, I personally made a phone call and requested to the Clerk

of ADLG – Office, Bhakkar, to deposit the cheque on the same day. On 20-05-2007

(Sunday), on reaching at Bhakkar, upon enquiring, I was informed by the ADLG – Bhakkar

that the cheque had not been deposited with the bank, for the reasons best know to the Clerk.

On deposit of cheque with the bank, I requested to the ADLG – Bhakkar to pursue the cheque

clearance process through FAX ADVICE etc., but all in vain.

As neither cheque pertaining to 2nd

session nor funds relating to 1st session got credited; RA

requested to ADLG - Bhakkar to deliver “Payees A/C only” cheques for DSA and TA to

Nazims and Naib Nazims, presentable after ten to fifteen days (i.e. post dated) and same

treatment may be given to the vendors as well; so that payment sheet be finalized and

vouched account be prepared well in time and minimize the resources to be incurred on



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frequent visits of RA to Bhakkar. But the requested was turned down without assigning any

reason.

Further, level on sense of responsibility on the part of ADLG – Bhakkar, can easily be

assessed on the matter of finalization of vouched account. After having sessions completed in

District Bhakkar, as per advice (through phonic conversation) of Mr. Sajjad Haider, Project

Manager – WPS Project, Lahore; wait for the permission to proceed to Bhakkar. The same

was informed to ADLG – Bhakkar, accordingly, in order to avoid misunderstanding. Without

observing courteous call and assigning any reason, ADLG – Bhakkar stopped the payment of

cheque regarding TA/DA expenses upon 2nd

session, incurred by RA. The matter was

brought into the notice of Manager Admin & Finance – WPS Office, Lahore, vide letter dated

09-07-2007, contents of which are self-explanatory as Annexure – E. Moreover, ADLG –

Bhakkar created frustration by doing unauthorized & willful act as explained in the follow up

letter dated 16-07-2007, as Annexure – E(i).

After having scrutinized the matter, it is revealed that act of Rana Anwar – Ul – Haque,

Assistant Director, LG &CD – Bhakkar, tantamount to misconduct as well as attracts the

Rule: 489 Sub Clause (f) under dishonor of Bank Cheque upon unauthorized stop of payment

by the Drawer, without assigning any reason.



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7. Gaps & Deficiencies in Management, Implementation & Module

7.1 Management

As stated earlier, with due apologize, it is stated that ADLG – Bhakkar left his

responsibilities to the shoulders of his clerk even in decision making. He did not even bother

to purse the cheque clearance process. No one was ready to provide foodstuff, stationary, etc

on credit basis; he did not even take any interest to negotiate with the suppliers to ensure the

provision of such items. All work is done with the collective effort of Clerk, ADLG – Office,

Bhakkar.

Experiencing insufficient time period between the orientation session on 19-05-2007 and

commencement of 1st session on 21-05-2007; there has been a lot of problems encountered in

doing arrangements, doing things effectively and efficiently on number of issues, detail of

problems faced is given as here as 0under: -

i. Data Profile & Certificates to Participants: The items were not received till the

close of the 1st session on 22-05-2007 from WPS – Office, Lahore. On probing into

the matter, it revealed that the consignment to Bhakkar was got booked with TCS

OVER-LAND Service vide Receipt # 9042290257 on 19-05-2007 (Saturday) by the

WPS – Office, Lahore. Such service is the cheapest one. The consignment through

this category of service is likely to be received at destination within six days.

As stated above, the items were not received till the close of the session; therefore, we

were been unable to fulfill such obligation. Data Profiles and Certificates were

received on 23-05-2007 from WPS – Office, Lahore. After the close of all the

sessions, with the assistance of Accountant – ADLG Office, Bhakkar, keeping with

constant touch through phonic request(s), RA has been able to collect the data profiles

completed from the participants. RA has to visit to Bhakkar to collect the same from

ADLG – Office, Bhakkar.

ii. Handout to Participants: The handouts for participants were not received well

before the start of 1st session on 21-05-2007. On tracking the route of its delivery; the

consignment was sent by the WPS – Office, Lahore using TCS under category of

service as OVER-LAND vide Receipt # 9042288806 dated 16-05-2007. This

consignment was received on 22-05-2007 (after elapse of six days), i.e. on 2nd

day of

the 1st session, after tea break.

As no handout, no pictorials were provided by the WPS – Office, Lahore, for the

reason as mentioned above; therefore, it had been difficult on day one to move with

the flow of the session as planned in manual. We managed it, in a way that: -



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a. Chart was got prepared on session objectives, displayed in the hall.

b. Mostly referred handout page was sketched will necessary characteristics, on the

white board or flip chart.

iii. Transfer of Funds: The Cheque amounting to Rs.92,000/= (Ninety two thousand

only) was received on 19-05-2007 (Saturday) here at Bhakkar; right on the day of

orientation session was in procession at Multan. It was deposited on 21-05-2007

(Monday – 1st day of 1

st session) in the account operated with NBP, Main Branch,

Bhakkar. Obviously, at the end of the 1st session on 22-05-2007, noting was available

to meet with the expense. Also, session is planed for 48 participants where as the

budget allocated for 35 participants

Delay in delivery and transmission of cheque(s) to meet expenses for both of the

sessions, not only creates bothering to conduct the sessions but also demands extra

effort and time to prepare vouched accounts and frequent visits by R.A. from native

district to the operating district to coordinate in pursuance of the objectives.

iv. Welcome Banner: as informed in the orientation meeting on 19-05-2007, welcome

banner would be provided by the WPS – Office, Lahore. Therefore, the item was not

got prepared locally. But no banner was displayed in the hall for both sessions till the

close of the 2nd

session; because it was not received from WPS – Office, Lahore.

7.2 Module

Session planning, module development has been fair. It has been discussed above in the

module section.

7.3 Implementation

Under foregoing facts, program implementation has been tough as insufficient time between

the orientation session and start of the training sessions in the field. There has been

significant deficiency regarding implementation of the program.

We must say, that on evaluation of the training, the participants’ commitment and

determination to keep on focus on involvement of women on equal basic has been splendid

and throws a ray of light to change of positive behaviour in true essence of team work in their

Union Council



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8. Suggestions and Recommendations

In remedy of the problems faced as stated above in Section – 07, following

suggestions/recommendations are put so that problems are minimized in case of replicate of

future event.

Data Profile & Certificates to Participants: It is suggested that such urgent nature

documents should be sent through TCS using prompt category of service like: OVER-

NIGHT (ensures the delivery within 48 hours) or 2nd

DAY delivery (ensures the

receipt of consignment at destination on 2nd

day of shipped).

Handout to Participants: Again, it is suggested OVER-NIGHT or 2nd

DAY

category of TCS should be opted for delivery of such urgent nature documents, in

future

Transfer of Funds: As the account is opened by the ADLG in the bank (NBP –

Bhakkar) different from the bank (Punjab Bank) with the account of DG – Office.

Whatever the quick mode of transmission is used to ensure the response from the

bank; the minimum six to seven days ultimately elapse. It is suggested that at least six

days before the commencement of 1st session; the delivery of cheque and transfer of

funds be ensured to meet with the realistic interpretation of the matter.

The quick mode of transmission like: directly credited to bank account through on-

line banking instead of cheque mode, be opted.

Welcome Banner: It must be ensured that such commitment be honoured well before

time as the utility expires, if such item is received after the time passed.

Further to say that: -

About 18% absenteeism from the training sessions; could have been reduced, if the

participants are engaged through District Coordination Officer and wake up call by

the ADLG, to ensure their presence in the sessions at any cost.



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Such training sessions should be arranged as early as the election process is

completed and the office bearers take the charge in their respective councils. At that

instant, joint training sessions of (for male and female) councilors should be arranged

on Local Government System as well as on the topic in focus.

In order to improve the coordination level between the training team and the officials

of LG&CD Department on the scene; genuine grievances be addressed promptly for

smooth functioning so that one party could not be suffered a lot.

Rate of DSA and TA to participants has been on the very high side. As training is the

part and parcel and legal obligation under LGO – 2001; therefore, it is no need to

make DSA payment to participants even to attract them for learning. However, if it is

deemed necessary, there should be only as a token of money to cover the traveling

expense only, of the participants.

Trainings Evaluation Reports WPS Phase-II Bhakkar

Documents

Transcript of Trainings Evaluation Reports WPS Phase-II Bhakkar