Training Module 2 Responsibilities of Governing Bodies
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Transcript of Training Module 2 Responsibilities of Governing Bodies
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Training Module 2Training Module 2
Responsibilities of Responsibilities of Governing BodiesGoverning Bodies
Prepared by RCAP Solutions for Prepared by RCAP Solutions for
the PA Department of the PA Department of
Environmental ProtectionEnvironmental Protection
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ResponsibilitiesResponsibilities
• As an elected or appointed officialAs an elected or appointed official
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Course OverviewCourse Overview
• Know your responsibilitiesKnow your responsibilities
• Adequate capacityAdequate capacity
• Specifying roles Specifying roles
• Procedures and practicesProcedures and practices
• Delegating tasksDelegating tasks
• Legal and financial issuesLegal and financial issues
• Decision makingDecision making
• Customer educationCustomer education
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ResponsibilitiesResponsibilities
• Legal and FinancialLegal and Financial
• Managerial and EthicalManagerial and Ethical
• Personal liabilityPersonal liability
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ResponsibilitiesResponsibilities
• Numerous responsibilitiesNumerous responsibilities
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Legal ResponsibilitiesLegal Responsibilities
• Includes:Includes:– Carrying out OrdinancesCarrying out Ordinances– Environmental ComplianceEnvironmental Compliance– Record KeepingRecord Keeping– Contracts and PurchasingContracts and Purchasing– Non-discrimination and Worker Non-discrimination and Worker
ProtectionProtection
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Legal ResponsibilitiesLegal Responsibilities
• Operator dutiesOperator duties
– ReportingReporting– ProceduresProcedures– RegulationsRegulations
• Board is ultimately responsible!Board is ultimately responsible!
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Legal ResponsibilitiesLegal Responsibilities
• Record KeepingRecord Keeping
– Generally requiredGenerally required– Organization and Storage issuesOrganization and Storage issues– Possession and RetrievalPossession and Retrieval– Dispute ResolutionDispute Resolution
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Legal ResponsibilitiesLegal Responsibilities
• Sunshine ActSunshine Act
• Right to KnowRight to Know
• ““Open Meetings/Open Records“ Open Meetings/Open Records“ documentdocument
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Legal ResponsibilitiesLegal Responsibilities
• Appendix AAppendix A
• List of Federal LawsList of Federal Laws– SafetySafety– Job DiscriminationJob Discrimination
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Legal ResponsibilitiesLegal Responsibilities
• PurchasingPurchasing
• BiddingBidding
• ““Purchasing Handbook”Purchasing Handbook”
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Legal ResponsibilitiesLegal Responsibilities
• ContractsContracts
• ObligationsObligations
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Financial ResponsibilitiesFinancial Responsibilities
• Fair rate structureFair rate structure
• Paying bills on timePaying bills on time
• Equitable delinquency collectionEquitable delinquency collection
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Financial ResponsibilitiesFinancial Responsibilities
• Spend wiselySpend wisely
• Selection of consultantsSelection of consultants
• Contract the ContractorContract the Contractor
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Financial ResponsibilitiesFinancial Responsibilities
• Purchasing delegationPurchasing delegation
• Fair wagesFair wages
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Financial ResponsibilitiesFinancial Responsibilities
• Grant applicationsGrant applications
• Loans and bondsLoans and bonds
• InvestmentsInvestments
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ExerciseExercise
• 50 sit ups!50 sit ups!
• Just kidding!Just kidding!
• Take a few minutes to complete the Take a few minutes to complete the exercise in your workbooksexercise in your workbooks
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Managerial and Ethical Managerial and Ethical ResponsibilitiesResponsibilities
• Utility ManagerUtility Manager
• Procedures and PracticesProcedures and Practices
• Avoid unexpected problemsAvoid unexpected problems
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Managerial and Ethical Managerial and Ethical ResponsibilitiesResponsibilities
• Areas of concernAreas of concern– TreatmentTreatment– DistributionDistribution– PersonnelPersonnel– FinancesFinances– Compliance and SecurityCompliance and Security– CustomersCustomers
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Managerial and Ethical Managerial and Ethical ResponsibilitiesResponsibilities
• PracticesPractices– Monitoring programsMonitoring programs– Testing and ReportingTesting and Reporting– MeetingsMeetings– Performance reviewsPerformance reviews– Complaint response proceduresComplaint response procedures
• Board member oversightBoard member oversight
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Managerial and Ethical Managerial and Ethical ResponsibilitiesResponsibilities
• Roles and Responsibilities of WorkersRoles and Responsibilities of Workers
– Job descriptionsJob descriptions– Contracts and agreementsContracts and agreements
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Managerial and Ethical Managerial and Ethical ResponsibilitiesResponsibilities
• Future viability of the systemFuture viability of the system
• Planning to ensure thisPlanning to ensure this
• Technical assistance with source Technical assistance with source protectionprotection
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Managerial and Ethical Managerial and Ethical ResponsibilitiesResponsibilities
• Security of the water systemSecurity of the water system
• Sometimes easy to correctSometimes easy to correct
• Technical assistance with security Technical assistance with security assessmentassessment
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Managerial and Ethical Managerial and Ethical ResponsibilitiesResponsibilities
• Do the right thing!Do the right thing!
• Conflict of InterestConflict of Interest
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Managerial and Ethical Managerial and Ethical ResponsibilitiesResponsibilities
• Commitment to the water systemCommitment to the water system
• Working togetherWorking together
• Making unpopular decisionsMaking unpopular decisions
• Timely decision making Timely decision making
• Moving past roadblocksMoving past roadblocks
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Managerial and Ethical Managerial and Ethical ResponsibilitiesResponsibilities
• Common goalsCommon goals
• StakeholdersStakeholders
• Statement of PurposeStatement of Purpose
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Managerial and Ethical Managerial and Ethical ResponsibilitiesResponsibilities
• Customer educationCustomer education
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Managerial and Ethical Managerial and Ethical ResponsibilitiesResponsibilities
• Attendance at meetingsAttendance at meetings
• Asking questionsAsking questions
• ““Show them”Show them”
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Managerial and Ethical Managerial and Ethical ResponsibilitiesResponsibilities
• Customer complaintsCustomer complaints
• Address them!Address them!
• Keep recordsKeep records
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ExerciseExercise
• 10 pull ups!10 pull ups!
• Just kidding!Just kidding!
• Take a few minutes to complete the Take a few minutes to complete the exercise in your workbooksexercise in your workbooks
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SummarySummary
• Key pointsKey points
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ResourcesResources
• DEP websitesDEP websites• Pennsylvania State Association of Pennsylvania State Association of
Township Supervisors, (717) 763-0930Township Supervisors, (717) 763-0930• Governor’s Center for Local Government Governor’s Center for Local Government
Services, (717) 720-7395 Services, (717) 720-7395 • RCAP Solutions, Don Schwartz, PA/NJ RCAP Solutions, Don Schwartz, PA/NJ
Program Manager, (814) 861-6093Program Manager, (814) 861-6093• National Environmental Training Center for National Environmental Training Center for
Small Communities, located in Small Communities, located in Morgantown, WV, (800) 624-8301Morgantown, WV, (800) 624-8301