TR Offer Letter_Suneeta Mohapatra

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June 4, 2015 Suneeta Mohapatra Plot No. 401, Sector 5, Niladrivihar, Chandrasekharpur, Bhubaneswar, Orissa - 751021 Appointment Letter Dear Ms. Mohapatra: This letter confirms our offer to you for a position with Pangea3 Legal Database Systems Pvt. Ltd. (the “Company”). We are pleased that you can join us full -time on June 15, 2015. This letter, together with the attached Terms and Conditions of Employment, contain the details of our offer. Pursuant to the Employment Agreement (attached as Annexure “B”), you will be employed by the Company in the function of Associate Litigation Solutions with the general responsibilities as described in the Agreement reporting to the Vice President & Global Head - Litigation Solutions or his / her designate(s), as applicable. You will be eligible for an annual CTC (cost to company) INR 453,955. The components of the compensation package are illustrated in Annexure “A” of this letter (“Compensation Package”). You will be eligible for a variable performance based bonus, provided you are employed with the Company in good standing on the date the bonus is paid. The Compensation Package will be subject to the usual deductions for tax and other applicable statutory deductions normally withheld by an employer in India. All reasonable business expenses incurred by you in carrying out your duties shall upon submission to the Company of written evidence of such expenses to the satisfaction of the Company be paid or reimbursed by the Company to you on a monthly basis. You will be on probation for a period of three months (Probation Period). You will be advised in writing upon satisfactory completion of the Probation Period. If you receive no such communication, the Probation Period will be deemed to have been extended until the Company advises you in writing on confirmation of your appointment or notifying you otherwise. Your employment with the Company may be terminated at any time by you or the Company in accordance with the provisions of Section 16 of the Agreement. In addition to the terms of this Appointment Letter, your employment with the Company will be governed by the Employment Agreement which you have executed on the date hereof. Please confirm your acceptance of our offer by signing and returning the duplicate copy of this letter and both copies of the Employment Agreement for my attention. This letter and the attached Employment Agreement are valid for a period of ten (10) days following the date of this letter. This Appointment Letter and the Employment Agreement together contain all the terms of your offer and supersede any verbal discussions or prior written communications. In the event of any discrepancy between these documents and discussions that you may have had with any Company representative with respect to your employment, you are requested to immediately notify the HR department. If we do not receive the signed letter and two signed copies of the Employment

Transcript of TR Offer Letter_Suneeta Mohapatra

Page 1: TR Offer Letter_Suneeta Mohapatra

June 4, 2015

Suneeta Mohapatra

Plot No. 401, Sector 5,

Niladrivihar,

Chandrasekharpur,

Bhubaneswar, Orissa - 751021

Appointment Letter

Dear Ms. Mohapatra:

This letter confirms our offer to you for a position with Pangea3 Legal Database Systems Pvt. Ltd.

(the “Company”). We are pleased that you can join us full-time on June 15, 2015. This letter, together

with the attached Terms and Conditions of Employment, contain the details of our offer.

Pursuant to the Employment Agreement (attached as Annexure “B”), you will be employed by the

Company in the function of Associate – Litigation Solutions with the general responsibilities as

described in the Agreement reporting to the Vice President & Global Head - Litigation Solutions or his

/ her designate(s), as applicable.

You will be eligible for an annual CTC (cost to company) INR 453,955. The components of the

compensation package are illustrated in Annexure “A” of this letter (“Compensation Package”). You

will be eligible for a variable performance based bonus, provided you are employed with the Company

in good standing on the date the bonus is paid. The Compensation Package will be subject to the usual

deductions for tax and other applicable statutory deductions normally withheld by an employer in

India. All reasonable business expenses incurred by you in carrying out your duties shall upon

submission to the Company of written evidence of such expenses to the satisfaction of the Company be

paid or reimbursed by the Company to you on a monthly basis.

You will be on probation for a period of three months (Probation Period). You will be advised in

writing upon satisfactory completion of the Probation Period. If you receive no such communication,

the Probation Period will be deemed to have been extended until the Company advises you in writing

on confirmation of your appointment or notifying you otherwise. Your employment with the Company

may be terminated at any time by you or the Company in accordance with the provisions of Section 16

of the Agreement.

In addition to the terms of this Appointment Letter, your employment with the Company will be

governed by the Employment Agreement which you have executed on the date hereof. Please confirm

your acceptance of our offer by signing and returning the duplicate copy of this letter and both copies

of the Employment Agreement for my attention.

This letter and the attached Employment Agreement are valid for a period of ten (10) days following

the date of this letter. This Appointment Letter and the Employment Agreement together contain all the

terms of your offer and supersede any verbal discussions or prior written communications. In the event

of any discrepancy between these documents and discussions that you may have had with any

Company representative with respect to your employment, you are requested to immediately notify the

HR department. If we do not receive the signed letter and two signed copies of the Employment

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Agreement from you confirming your acceptance of this offer within three (3) days from the date of

this letter, this offer stands withdrawn.

Upon receiving your acceptance, within the specified period, we will sign both the copies of the

Agreement and return one copy to you for your records.

We trust that you are pleased with our offer, and we look forward to having you join our team. We are

greatly impressed by your caliber and special skills, and we are confident that your addition to our

team will help us build a successful enterprise, while developing an excellent career for yourself.

We look forward to receiving your acceptance of this offer. If you have any questions, please do not

hesitate to contact me or the HR Department.

Sincerely,

For Pangea3 Legal Database Systems Pvt. Ltd.

Lulu Khandeshi

Vice President – Human Resources and L&D

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ANNEXURE “A”

EMPLOYEE COMPENSATION PACKAGE

Name: Suneeta Mohapatra

Designation: Associate – Litigation Solutions

CTC: INR 453,955

The company’s compensation structure currently includes a fixed “basic” component equal to 50% of

your Annual Gross Salary and a Conveyance Allowance of INR 19,200 with the remaining spread

across the various optional allowances and reimbursements with maximum limits mentioned below.

Salary Structure Annual

Breakdown (INR)

Annual Gross Salary 375,000

Fixed salary break-up

Basic Salary (50% of Annual Gross Salary) 187,500

HRA (50% of Basic) 93,750

Conveyance (applicable only if driver’s salary is not opted for) 19,200

Special Allowance 52,950

*PF Employer’s contribution 21,600

Annual Gross Salary(A) 375,000

Additional Benefits - Annual (Retirals and Health Benefits)

Gratuity 9,019

Group Mediclaim Insurance Premium 13,315

Group Personal Accidental Insurance Premium 371

Life Term insurance premium -

* Total Benefits (B) 22,705

56,250 ** Average Variable Performance Bonus Amount (C)

Cost to the company (CTC : A + B + C) 453,955

* The amount is paid on behalf of the employee for respective benefits

** This is an amount you will be eligible for incase you meet the performance standards as

defined in your performance evaluation grid. This is subject to change depending upon the

company and individual performance.

The present compensation structure permits subscription to any of the following mentioned

reimbursements in lieu of the Special Allowance to the extent of the maximum limits mentioned

below.

Reimbursements subject to submission of valid bills*** Maximum

Possible

Medical Expense 15,000

LTA 20,000

Communication Expense (Landline, Bandwidth, Mobile phone) 15,000

Car Expense (Fuel / Repairs & Maintainance / Insurance) 21,600

Driver's Salary 10,800

Sodexo Meal Vouchers 13,200

***Reimbursements need to be declared on the payroll portal within 10 calendar days of receipt of

your first salary.

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ANNEXURE “B”

TERMS AND CONDITIONS OF EMPLOYMENT

This EMPLOYMENT AGREEMENT (“Agreement”) dated as on June 15, 2015, between Suneeta

Mohapatra, an individual residing at: Plot No. 401, Sector 5, Niladrivihar, Chandrasekharpur,

Bhubaneswar, Orissa - 751021, (the “Employee”) and Pangea3 Legal Database Systems Pvt. Ltd., a

private limited company (the “Company”), collectively (the “Parties”).

WHEREAS, the Parties hereto desire to enter into this Agreement in order to set forth the

terms pursuant to which the Company will employ the Employee and the Employee will serve as an

employee of the Company;

NOW, THEREFORE, in consideration of the foregoing and the mutual agreements set forth

herein, and other valuable consideration, the parties hereto, intending to be legally bound, hereby agree

as follows:

1. POSITION AND DUTIES

1.1 Upon the commencement of your employment with the Company, you shall occupy the

position and perform the duties specified in the appointment letter, to which this Agreement is

attached (the “Appointment Letter”), as a full-time employee of the Company (your

“Position”) reporting to the Company personnel stated therein.

1.2 You shall devote your entire working time, attention and energies to the business of the

Company and shall assume and perform such further reasonable responsibilities and duties as

may be assigned from time to time by the reporting manager or his / her designate(s), as

applicable. You agree that you shall not undertake other business activities, except with the

prior written consent of the Company, and whether or not you receive financial compensation

for these activities.

1.3 During the term of your employment with the Company, you agree that to the best of your

ability, you will at all times loyally and conscientiously perform all of the duties and

obligations required of and from you pursuant to the express and implied terms hereof, and to

the reasonable satisfaction of the Company. The Company reserves the right to change, alter

or modify your general duties and responsibilities, including your job title, at its sole discretion

pursuant to the needs and requirements of the Company.

2. TERM AND CONTINUOUS SERVICE DATE

2.1 The term of this Agreement shall be for a period of one year from the date hereof (the “Term”)

and such Term shall automatically renew for successive one year periods unless this

Agreement is terminated by either Party with at least 30 days written notice prior to the end of

the Term (“Notice”).

2.2 Termination of Employment under Section 16 shall constitute Notice for purposes of this

Section 2 and shall not itself constitute termination of this Agreement.

2.3 The Appointment letter also states when your period of continuous employment with the

Company commences. Your period of continuous employment does not include any period of

service with a previous employer.

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3. SALARY

3.1 Your salary is stated in the Appointment letter. Salaries are reviewed every year and increases

wherever applicable are with effect from April of any given calendar year. Any change in

salary will be notified to you in writing.

3.2 The Company will be entitled, at any time during your employment, or in any event on

termination, howsoever arising, to deduct from your remuneration any monies due from you to

the Company, including but not limited to, salary, loans or advances, and any excess leave pay.

3.3 For purposes of this Agreement, the term Last Drawn Cost to Company shall mean the amount

stated in Annexure A as amended from time to time through written communications from the

Human Resources Department.

4. PROVIDENT FUND

If you are a member of the Provident Fund of an establishment covered under the Employees’

Provident Fund Scheme, 1952, or such Provident Fund is recognized under the Income Tax

Act, 1961, and you have not withdrawn the total accumulations standing to the credit of your

account in the Fund and the rules in relation to that Provident Fund permit you to transfer your

Provident Fund Account, to Regional Provident Fund Office under Companies P.F. Code

number, to effect such transfer, you will have to submit your declaration in Form No. 13.

Under this scheme at present, you shall contribute a sum equal to 12% of your basic salary or

as per the P.F. rules in effect at that time, and the Company shall contribute an equivalent

amount, from your CTC.

5. GRATUITY

You shall be eligible for Gratuity as per Payment of Gratuity Act 1972.

6. RETIREMENT AGE

You shall retire on attainment of normal retirement age fixed by the Company, which at

present is 58 years.

7. HOURS OF WORK

You will be required to work a minimum of 8 hours a day Monday to Friday every week.

However, the Company expects that you will at all times be attentive to the needs and requests

of its clients which among other reasons could result in the Company requiring you to work

outside normal working hours in the furtherance of your duties. While the Company does not

include Saturdays as a mandatory work day, you will need to be present at the office or

otherwise work on any number of Saturdays for client business, training, general meetings or

otherwise. You may also be expected to travel outside your base location in the course of your

duties. No additional remuneration will be paid for work outside office hours.

8. PRIVILEGE LEAVE AND HOLIDAYS/COMPENSATORY OFFS

You will be entitled to Privilege Leave and Public Holidays/Compensatory Offs as specified in

the Work Hours and Leave Policy subject to your compliance with the respective rules

contained therein.

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9. PLACE OF WORK

9.1 You will at present report to work at the Company’s Corporate office at Level 3, Tower II,

Phase II, Raiaskaran Tech Park, Sakinaka, Andheri – Kurla Road, Andheri East, Mumbai -

400072. The Company may, after giving you reasonable notice, transfer or assign your

services to any place of business of the Company, which may subsequently be acquired or

established, in any part of India or overseas.

9.2 The Company may also depute you or assign you to any affiliate, associate company, branch,

office, joint venture, subsidiary or other companies, concerns, organizations, or firms with

whom the Company may make any such arrangement or agreement. You may also be required

on a temporary basis to work at any client premises based in India or overseas.

9.3 In the event you are working outside of a Company office, you shall be reasonably accessible

at all times on the phone and / or any form of instant messaging, currently in use by the

Company.

10. RULES AND REGULATIONS

10.1 The Company shall be entitled to modify the terms of your employment on providing you with

prior written notice and in accordance with applicable law. You will, in addition to the terms

and conditions of employment specifically stated herein, also be governed by the rules,

regulations and such other practices, systems, procedures and policies framed, amended,

modified or omitted by the Company from time to time.

10.2 You will also be governed by statutory laws enacted by Central or State Government or local

authorities as may be applicable to you from time to time.

11. INVENTIONS AND PUBLICATIONS

11.1 Any inventions, designs, or improvements, reports, manuals, papers or any other form of

publication containing information relating to the products or services of the Company you

may produce or formulate or with which you are concerned during your employment shall be

freely communicated to the Company and shall be and remain the property of the Company.

11.2 You agree to waive all rights granted by Section 57 of the Indian Copyright Act 1957, which

may vest in you (whether during or after the date of this employment agreement) in connection

with your authorship of any copyright works created in the course of your employment with

the Company. All such copyright works shall belong to the Company.

11.3 You must give to the Company full details of any intellectual property, invention or

improvement, which you may from time to time make or discover as part of your duties of

employment with the Company, and you must further the interests of the Company with regard

thereto. The Company shall be entitled, free of charge, to the sole ownership of any such

intellectual property, invention or improvement and to the exclusive use thereof.

11.4 You will be required, on the request of the Company, to take such steps as are necessary to

obtain protection for any invention, copyright or design or other matters mentioned in this

Section and in order to vest them in the Company who will meet the costs attendant thereto.

12. CONFIDENTIALITY/SECRECY

12.1 You must always maintain the highest degree of secrecy and keep as confidential the strategy,

names of fellow employees, business lines, equipment, products, intellectual property, records,

documents and such other information relating to the business of the Company which may be

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known to you or confided in you by any means and you will use such strategy, names of fellow

employees, business lines, equipment, products, intellectual property, records, documents and

information only in a duly authorized manner in the interest of the Company. You shall act in

due diligence not to divulge any client information or professional secrets of the Company or

any financial information including but not limited to, your compensation, the compensation of

any other employees or consultants of the Company, and the billing rates or billing amounts

relating to any Company client. Infringement of the strict confidentiality conditions of this

Section 12.1 will render you liable to summary dismissal and/or prosecution for criminal

breach of trust and any other cause of action available under Indian law.

12.2 You must not at any time after leaving the employment of the Company, for any reason,

disclose or permit to be disclosed to any person, firm, company or other entity any confidential

information or trade secrets relating to or belonging to the Company or to other companies

and/or affiliates of the Company.

12.3 On the termination of your employment, for whatever reason, you will be required to return to

the Company all property, documents and papers in your possession or under your control

relating to your employment or to clients’ business affairs.

12.4 You must not anywhere, at any time after termination of your services or employment with the

Company, either personally or through agents, friends or relatives, directly or indirectly,

represent yourself as being connected to or interested in any way in the business of the

Company.

12.5 In the event of breach of any of the conditions mentioned in this Section 12, the Company shall

be entitled to injunctive relief and/or specific performance to enforce the conditions of this

paragraph.

13. COMPANY PROPERTY

You will always maintain in good condition Company property which may be provided to you

for official use during the course of your employment and shall return all such Company

property to the Company immediately on termination of your services by you or the Company,

failing which the cost of the same will be recovered from you by the Company.

14. BORROWING/ACCEPTING/GIVING GIFTS

You will not borrow or accept or give any money, gift, reward or compensation for your

personal gain from or otherwise place yourself under pecuniary obligation to any person/client

with whom you may be having official dealings. You will also not under any circumstances

engage in any act that involves or even gives the impression of involving bribery or any illegal

activity whatsoever.

15. BACKGROUND INVESTIGATION

15.1 You represent that you have never been convicted of, been charged with or are on trial for any

crime or other transgression whatsoever in India or abroad.

15.2 You will be subject to background checks that will be conducted immediately on acceptance of

our offer and commencement of employment with us. Background checks will include:

(i) employment check (ii) education check (iii) criminal court record check (iv) global database

check and any other tests as mandated specifically by our clients.

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16. TERMINATION OF EMPLOYMENT

16.1 Your employment with the Company is liable to be terminated at any time by the Company by

giving you not less than one month’s written notice, or by payment of one month’s gross salary

in lieu of such notice. Accrued leave does not count towards payment in lieu of notice.

16.2 Notwithstanding any other provision hereof, your employment may be terminated by the

Company without notice if it has reasonable grounds to believe that you are guilty of fraud,

misconduct, gross negligence, or have committed any breach of this agreement, or your

performance is not upto Company standards. Termination of your employment under this sub-

paragraph would be without prejudice to:

16.2.1 The Company’s right to claim the actual damages it has suffered through this breach

and

16.2.2 Any other relief to which the Company may be entitled under contract, law or equity.

16.3 Misconduct will include without limitation:

16.3.1 Absence from service without notice as required by the Work Hours and Leave Policy

on more than 3 occurrences;

16.3.2 Going on or abetting a strike in contravention of any law;

16.3.3 Causing damage to the property of the Company;

16.3.4 Any disobedience of direction from management;

16.3.5 Breach of confidentiality/secrecy provisions set out in Section 12 above.

16.4 In the event of dissatisfaction in the results of the background investigation mentioned in

Section 15, your employment may be terminated without notice.

16.5 In the event that you voluntarily terminate your employment during the Term for any reason

whatsoever you shall provide the Company one month written notice (the “Notice Period”) or

compensate the Company pro-rata to the gross salary for any shortfall in such notice. Such

payment cannot include forfeiture of accumulated Privilege Leave, as calculated in accordance

with the Work hours and leave policy.

16.6 In the event of termination of your employment, your employment with the Company will

cease and the provisions of Sections 1, 3, 7, 8, 9, and 10 this will no longer have effect. For

the avoidance of doubt, the provisions of all other Sections of this Agreement (other than

Sections 1, 3, 7, 8, 9, and 10 shall continue to have full effect through the remainder of the

Term notwithstanding the termination of employment during such Term except that on

termination, the Company shall not have any further liability to you other than for

remuneration, allowances and perquisites that have accrued prior to the effective date of

termination of employment.

16.7 The Company’s decision as to the termination of your services or employment shall be final

and legally binding on you.

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17. RESTRICTIONS

17.1 You will not during the Term of this Agreement and for a period of one (1) year following the

date of termination of this Agreement (the expiration of the then current Term), do or permit

any of the following without prior written consent of the Company:

17.1.1 Be concerned with, employed by, engaged or interested in, or advise or own any

business, which is in competition with the business otherwise carried on by the

Company where business shall include the provision of outsourced legal and patent

services for third parties and/or relating to transactions or business affiliation outside

India including without limitation companies engaged in similar activities as those of

the Company as were performed or developed at any time during your tenure that

relate to the business;

17.1.2 Solicit customers or customer of any person who is or has been a customer of the

Company for the purpose of offering to that person goods or services similar to or

competing with those or the Company;

17.1.3 Cause or permit any person directly or indirectly under your control to do any of the

acts or things specified above; and

17.1.4 Hire or solicit any employees of the Company, which includes the persons employed

by the Company after termination of your employment with the Company, for the

purpose of offering to that person an employment consultancy or retainership in any

other company, institution, organization or any business whether owned by you or not.

17.2 Breach of any of the above conditions shall entitle the Company to injunctive relief to enforce

the restrictions given in this Section 17.

17.3 Notwithstanding the above, your undertakings contained in this Section 17 shall cease to have

any effect in case the Company terminates your employment without cause.

17.4 Each undertaking in this Section 17 shall be treated as independent of the other undertakings

so that, if one or more is held to be invalid as an unreasonable restraint of trade or for any other

reason, the remaining undertakings shall be valid to the extent they are not affected.

17.5 In view of the nature of your duties with the Company, and the compensation and benefits

granted by the Company to you, the Company considers the undertakings in this Section 17 to

be reasonable in all circumstances. However, if one or more undertakings in this Section 17

are held invalid as unenforceable or invalid for any reason by a competent Court, adjudicator

or arbitrator (as applicable), the undertakings shall apply with such modifications as to the

period, territory or scope of their operation as may be necessary to make them enforceable and

valid.

18. INDEMNITY

You will fully and effectively indemnify the Company against all losses, damages and

expenses incurred due to any breach of the terms of this Appointment letter, or any fraud,

misconduct or gross negligence on your part in the course of your employment with the

Company.

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19. CORRECTNESS OF THE INFORMATION GIVEN IN THE APPLICATION FOR

EMPLOYMENT AND BIO DATA

Your appointment is being made on the basis of the information and details given by you. If,

at any time, any information or detail given by you is found to be incorrect or inaccurate or

false, the Company may terminate your services without any notice, salary in lieu of notice or

compensation.

Agreed and Accepted this ___ Day of ___________, _____:

By:

For Pangea3 Legal Database Systems Pvt. Ltd.

Lulu Khandeshi

Vice President – Human Resources and L&D

ACCEPTANCE NOTE

I, Suneeta Mohapatra, have read and understood the above terms and conditions governing my services

and employment with Pangea3 Legal Database Systems Pvt. Ltd., and the same are acceptable to me.

Place :

Signature :

Date :