TPA SUMMIT SPONSORSHIP OPPORTUNITIES 2020 · self-funding industry, and increasing the importance...
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WWW.HCAA.ORG TPA SUMMIT SPONSORSHIP OPPORTUNITIES 2020
Transcript of TPA SUMMIT SPONSORSHIP OPPORTUNITIES 2020 · self-funding industry, and increasing the importance...
WWW.HCAA.ORG
TPA SUMMIT SPONSORSHIP OPPORTUNITIES
2020
HCAA SPONSORSHIP OPPORTUNITIES | 2
HCAA MISSION STATEMENT:
HCAA’s mission is to improve the quality, sustainability and value of self-funding and health care benefit administration.
HCAA offers powerful connections with trusted colleagues sharing challenges and strategies on the forefront of innovative ideas. No other organization offers more to inform educate and engage TPAs and their self-funded industry colleagues. Your membership in HCAA and your support of its conferences and educational events is the best investment you can make to enhance your education and to develop your personal network.
HCAA CORE PURPOSE:
To support health care benefit administration.
HCAA CORE VALUES:• Leadership: Relevant, timely and visionary action
on behalf of HCAA and its industry partners.
• Development: Providing opportunities for education, learning, growth, and resources for our members.
• Integrity: Ethical behavior, fairness in judgment and transparency in decision-making.
• Inclusiveness: Connection among passionate industry advocates and the respectful exchange of ideas and concerns in a safe and collaborative environment.
• Quality: High standards and appreciation of the expertise and knowledge of the members.
ABOUT HCAA
Following the passage of ERISA and similar laws, third party administrators needed an organization which was committed to providing them information, education and a voice in their state as well as in the capitol. HCAA was formed in 1980 as the Independent Administrators Association, a California-based not-for-profit that acted as a legislative and regulatory advisory group for third party administrators and related service providers. In 1998, the Independent Administrators Association rebranded itself as HCAA – the Health Care Administrators Association - and adopted as its guiding mission the support of health care benefit administrators and the self-funded industry with an expanded focus from state-based to national.
The Health Care Administrators Association is the nation’s most prominent nonprofit trade association supporting education, networking, resources and advocacy needs of third-party administrators (TPAs), stop loss insurance carriers, managing general underwriters, audit firms, medical managers, technology organizations, pharmacy benefit managers, brokers/agents, human resource managers and health care consultants. For over 40 years, HCAA has taken a leadership role in transforming the self-funding industry, and increasing the importance of self-funding as an important alternative in the healthcare delivery systems of our country.
HCAA holds two conferences each year to gather the membership to talk about strategic and timely issues affecting them. Each conference is designed to both educate and to bring members together to network and to share ideas that will move both their companies, and the industry, forward.
Vendors who join HCAA report we are the very best way to interact with TPAs and to contribute to the industry. Take advantage of event sponsorship opportunities, discounted advertising and website hot links. Attend in-depth TPA Summit events and our popular Executive Forum with other top-notch leaders at attractive locales. Get the HCAA quarterly newsletter and important correspondence.
HCAA welcomes to membership all health care benefit administrators and the industry organizations that support them!
HCAA SPONSORSHIP OPPORTUNITIES | 3
2019 DEMOGRAPHICS BY THE NUMBERS
Attendance by Year
Executive Forum
TPA Summit
2015 2016 2017 2018 2019
Top Attendee Roles
• Executive Leadership
• Business Development/Sales
• Operations
Press Releases & Spotlights
64Visits to the Sponsor Module on the HCAA App:
829Social Impressions Generated Annually:
402,000+
78 marketing emails
distributed to
contacts6,700+
HCAA SPONSORSHIP OPPORTUNITIES | 4
2019 SPONSORSA&G Healthcare/PlutoX
ACA GPS, LLC
Aequum by Koehler Fitzgerald
Advanced Plan for Health
American Fidelity - Innovative Care Mgmt
American Specialty Health
Aran Insurance Underwriting
Aratai International
ARMSRx
Benefit Resource
BIS Insights
Careington
Care Valet
CastiaRx
CerpassRx
ClaimDOC
Claim Logic
Cognizant
CVS Health
Datapath
Deerwalk
ECHO Health
ELAP
HealthX
Health Cost Control
Health Cost & Risk Management
Health Payer Consortium
HIIG Accident and Health
Innovative Rx Strategies
Interface Behavioral Health
Javelina from Mphasis
JMS
Know The Costs
Magellan Rx
MedWatch
MPX
NTT Data
One Contact Center
Optum RX
Opus Medstrategies
Oxford Immunotec
Payer Compass
The Phia Group
Phoenix Benefits Management
Point6 Healthcare, LLC
Redcard
Ringmaster Technologies
RxConnection
Scripta Insights Inc.
Serve You Rx
Swiss Re
Telligen Health Management Solutions
Tokio Marine/HCC
TPAC Underwriters
United Claim Solutions
United Concierge Medicine
Ventanex/Clarity
Virtual Benefits Administrator
WellDyne RX
WEX Health
WLT Software Enterprises
Zakipoint
Zelis Healthcare
Become part of the powerful connections with trusted colleagues sharing challenges and strategies on the
forefront of innovative ideas through Annual Partnership and Event Specific Sponsorship opportunities!
There are limited opportunities to participate in both arenas. As our conferences have grown in popularity over the years, we’ve worked hard to maintain a balance of offerings and opportunities
so that partners and sponsors receive maximum exposure to attendees.
HCAA SPONSORSHIP OPPORTUNITIES | 5
PLATINUM LEVEL | $7,000 • Virtual Interactive Booth opportunity
• Link from HCAA website to Partner’s website
• Opportunity to provide a 90 second company/product video overview during each conference
• Full page color marketing slip sheet (digital file) included in digital guide (if file is supplied)
• Complimentary electronic banner in conference mobile app
• The virtual trade show will be open during the session times as well as for one hour before and after the sessions.
• You will be able to have a 10 x 10 booth that you can customize with your branding, videos and whatever other collateral you would like to include.
• You will receive weekly a list of all attendees, with their full contact information.
• You will be able to make appointments with attendees and be able to have a face to face meeting via Zoom or your platform of choice.
• You will be able to set up virtual social sessions in lieu of the dinners and events you usually host during conferences – we can help you come up with some creative ideas!
• You will be able to provide a branded give away to be included in the gift box that HCAA will be sending to each attendee before the conference.
• You will be included in the NEW Digital Guide that will be sent to not only the attendees but also the entire HCAA membership. The guide will not only feature your marketing material but will include a video, should you choose to submit one. There will be two editions of this guide, one in conjunction with Summit and one in the Fall!
SPONSORSHIP OPPORTUNITIES
HCAA SPONSORSHIP OPPORTUNITIES | 6
SPONSORSHIP OPPORTUNITIES
SUNDAY, JULY 12, 2020Kickoff Reception & Music – SOLD OUTGift Box Sponsor – $7,000
Branded Main Conference Page – $7,000
Conference Program – $4,500
Conference App* – $3,500
Conference Bag – SOLD OUTConference Notebook – $5,000 – SOLD OUT
MONDAY, JULY 13, 2020Platinum Sponsorships** – $7,000
Breakfast – SOLD OUTSponsor Introduction of the Keynote – SOLD OUTSponsor Session Intro – $8,000 One Available
Picnic – SOLD OUTFirst Time Attendee Meet & Greet with Trivia – $8,000
Wine Down – SOLD OUTMorning Yoga* – $3,000/Both Days $1,500/1 Day
TUESDAY, JULY 14, 2020Breakfast With Sponsor – $8,000
Sponsor Introduction of the Keynote – SOLD OUTSponsor Session Intro – $8,000 One Available
Afternoon Ballpark Snacks – $6,000
Happy Hour Libations – SOLD OUTMorning Yoga* – $3,000/Both Days $1,500/1 Day
* Booth Not Included
** All Days of the Conference
• Virtual Interactive Booth Exhibit
• Link from HCAA website to Partner’s website
• Opportunity to provide a 90 second company/product video overview during the conference
• One page color marketing slip sheet (digital file) included in conference digital guide (if file is supplied)
• Conference attendance list (PDF file) provided prior to the conference
• Complimentary electronic banner in conference mobile app
• 10 x 10 customizable booth
• Make virtual appointments with attendees and have a face to face meeting via Zoom or platform of choice.
• Virtual social sessions in lieu of the dinners and events usually hosted during conferences
• Provide a branded give away to be included in the gift box that HCAA will be sending to each attendee before the conference.
• Included in the NEW Digital Guide that will be sent to not only the attendees but also the entire HCAA membership. The guide will not only feature your marketing material but will include a video, should you choose to submit one. There will be two editions of this guide, one in conjunction with Summit and one in the Fall!
HCAA SPONSORSHIP OPPORTUNITIES | 7
TOTAL COMMITMENT:
$____________________
2020 SPONSORSHIP CONTRACT & PAYMENT INFO
Please select the item(s) you wish to sponsor.
HCAA appreciates our partners
and sponsors!
Your support allows us to provide
these wonderful opportunities
for learning and networking.
OPPORTUNITIES PRICE
o Sponsor Session Introduction $8,000
o First Time Attendee Meet & Greet With Trivia $8,000
o Breakfast $8,000
o Platinum Sponsorships - Interactive booth only $7,000
o Branded Main Conference Page $7,000
o Gift Box Sponsor $7,000
o Afternoon Ballpark Snacks $6,000
o Conference Program $4,500
o Conference App $3,500
o Morning Yoga – Both Days $3,000
o Morning Yoga – 1 Day $1,500
o Kickoff Reception & Music SOLD OUTo Breakfast SOLD OUTo Sponsor Introduction Of The Keynote SOLD OUTo Sponsor Session Intro SOLD OUTo Picnic SOLD OUTo Wine Down SOLD OUTo Sponsor Introduction Of The Keynote SOLD OUTo Happy Hour Libations SOLD OUTo Conference Bag SOLD OUTo Conference Notebook SOLD OUT
HCAA SPONSORSHIP OPPORTUNITIES | 8
2020 SPONSORSHIP CONTRACT & PAYMENT INFO, CONTINUED
CONTACT INFORMATION:
Company: ___________________________________________________________________________________________________________________
Contact: _____________________________________________________ Title: _________________________________________________________
Address: ___________________________________________________________________________________________________________________
City: _____________________________________________________________________ State: ______________ Zip: ________________________
Phone: ______________________________________________________ Fax: ________________________________________________________
Event Contact: ______________________________________________________________________________________________________________
E-mail: __________________________________________________________ Web site: ________________________________________________
Event Contact Phone: ___________________________________ Event Contact E-mail: ________________________________________________
PAYMENT INFORMATION:
Total Amount Due: $ _________________ Method of Payment: oCheck (made payable to HCAA) Credit: o Visa oMasterCard o Amex
Credit Card #: _______________________________________________________________________________________________________________
Exp. Date: _________________________________ CSV Code: _________________________ Billing Zip: _________________________________
Authorized Signature: _________________________________________________________________________________________________________
Authorized Print: _____________________________________________________________________________________________________________
Send completed forms to the HCAA office:Fax: 314-207-0101
- OR -
Email: [email protected] OR -
Mail to: Health Care Administrators Association (HCAA)1015 Grupp Rd., #31373 | St. Louis, MO 63131
For questions, please contact:Susan Crolla at 888-637-1605 ext. 102
or [email protected] OR -
Jean Olmsted at 888-637-1605 ext 104 or [email protected]
WAIT!Have you renewed your
HCAA Membership?
You must be a member in good standing in order to sponsor an HCAA event. If you are not in good standing by the time of the Conference, your sponsorship will be cancelled and in accordance with our cancellation policy, no refund will be issued. Renew today! Contact the association office with any questions.
HCAA SPONSORSHIP OPPORTUNITIES | 9
Companies participating in Health Care Administrators Association (HCAA) conferences hereby agree to conform to the following terms and conditions. Please check off to indicate that you have read and understand the terms and conditions.
o FEE SCHEDULE: Sponsors agree and understand that sponsorships are open to members only. Therefore, membership dues must be current and paid in full prior to sponsorship payment being made. Additionally, sponsorships will not be secured and guaranteed until both the membership dues are current and paid in full, and the sponsorship fee is paid in full. Membership status must be current through the close of the conference. Registrants liable for any NSF check fees or similar costs.
o OFF-SITE EVENTS: In the interest of the success of the entire conference, the Sponsor agrees not to extend invitations, call meetings, or otherwise encourage absence of attendees from the event during official dates and times of the conference. Competing luncheon events may not ever be scheduled. Night events with attendees may not be scheduled until after 7pm.
o CONFLICTING MEETING AND SOCIAL FUNCTIONS: To ensure maximum participation in all HCAA activities, exhibiting companies may not schedule meetings or social functions that would encourage the absence of attendees or exhibitors from official functions.
o CANCELLATION POLICY: Cancellations more than 120 days prior to the event will receive a full refund. Cancellations 91–120 days prior to the event will receive a 75% refund. Cancellations 60–90 days prior to the event will receive 50% refund. No refunds for cancellations less than 60 days prior to the date of the event. Should any circumstances beyond the control of, and not the fault of HCAA prevent the show from being held as scheduled, no fees shall be returned. Individual insurance coverage shall be the responsibility of the individual exhibitor.
o HARASSMENT POLICY: HCAA is dedicated to providing a harassment-free conference experience for everyone, regardless of sex, age, disability, perceived disability, marital status, personal appearance, sexual orientation, race, color, religion, national origin, veteran status or any other legally protected characteristic. We do not tolerate harassment of conference participants in any form. Sexual language and imagery are never appropriate at any time or for any HCAA event, conference venue, session or speech. Conference participants violating these rules may be sanctioned or expelled from the conference [without a refund] at the discretion of HCAA.
o MANDATORY CALL: All sponsors and partners must send a representative to a mandatory call with conference organizers set one month before each event to go over conference logistics, promotions, and opportunities.
o ELIGIBILITY: Companies whose proposed exhibit of products or services conforms with the purposes of the HCAA Conference will be eligible to apply for table space. HCAA reserves the right to reject or dismiss any exhibit deemed undesirable.
o DEFAULT OCCUPANCY: All exhibitors must be set by one hour prior to the start of the conference. Any exhibitor failing to occupy space by the appointed hour is not relieved of the obligation to pay for such space at the full rental price, but HCAA has the right to utilize such spaces to eliminate blank space in the exhibiting area.
o STAFFING OF TABLES: As a courtesy to attendees, and as an added security measure, we require that each table be occupied by a member of the exhibiting company at all times when the conference is in session and during the evening receptions.
2020 SPONSORSHIP TERMS & CONDITIONS
Failure to adhere to any of the above may result in the loss of the sponsor partner opportunity at the conference or in the future, with HCAA. By signing below you hereby agree that you have read and understand the terms identified above.
____________________________________________________________________________________________________________________________Print Name Title Company
____________________________________________________________________________________________________________________________Signature Date
Note: All sponsors are required to sign sponsorship terms and conditions before sponsorship becomes effective. Registrations, contributions and sponsorships do not qualify as a charitable contribution.
1015 GRUPP RD., #31373 | ST. LOUIS, MO 63131 | 888.637.1605 | [email protected]
@hcaainfo Health Care Administrators Association (HCAA)
WWW.HCAA.ORG
