TOWNSHIP OF EVESHAM TOWNSHIP COUNCIL · Related to Mini-Golf Project 3. In accordance with the New...

TOWNSHIP OF EVESHAMTOWNSHIP COUNCIL

Courtroom 6:30 PM - EXECUTIVE SESSION7:00 PM - REGULAR MEETING

December 3, 2019

7:00 PM - COUNCIL REGULAR MEETING

1. CALL TO ORDER 2. FLAG SALUTE 3. Statement of Conformance with the Open Public Meetings Act 4. ROLL CALL 5. EXECUTIVE SESSION 5.a Resolution No. 350- 2019: Resolution Authorizing the Mayor, Township Council

and Support Staff to Meet in Private Session and Authorizing the Exclusion of thePublic From That Portion of the Meeting Dealing With Specific Issues RequiringNon-Public Discussions - Contractual Negotiations or Matters - Falling WithinAttorney/Client Privilege Related to Mini-Golf Project

6. APPROVAL OF MINUTES 6.a September 17, 2019 - Regular Session 6.b October 15, 2019 - Regular Session 6.c November 12, 2019 - Executive Session

7. PROCLAMATIONS

7.a December 7th - National Pearl Harbor Remembrance Day 8. PRESENTATIONS 9. Preliminary Public Comment on Agenda Items Only

(In accordance with Section 3-9 of Code of Township of Evesham - Limited to 5 minutes per speaker/not toexceed 15 minutes)

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10. ORDINANCES - SECOND READING 10.a Ordinance No. 20-12-2019

(Public Hearing) An Ordinance Making the Provisions of Subtitle One of Title 39 with VariousTraffic Regulations Applicable to Grace Drive and Isabelle Court, EveshamTownship, Burlington County, NJ and Regulating the Use of Said Roadways,Streets, Driveways and Parking Lots by Motor Vehicles

10.b Ordinance No. 21-12-2019

(Public Hearing) Ordinance of the Township of Evesham Amending Chapter 72, Fees and Chapter94 Land Use Regulations

10.c Ordinance 22-12-2019

(Public Hearing) An Ordinance Amending the Administrative Code of the Township of Evesham,Found At Chapter 3, Article VA of the Township Code

10.d Ordinance No. 23-12-2019

(Public Hearing) An Ordinance Amending the Township Code of the Township of Evesham toCodify the Creation of the Evesham Township Youth Advisory Committee atChapter 34 of the Township Code

10.e Ordinance No. 24-12-2019

(Public Hearing) An Ordinance Amending the Township Code of the Township of Evesham toCodify the Creation of the Evesham Township Disability and Veterans AffairsAdvisory Committee at Chapter 36 of the Township Code

11. ORDINANCES - FIRST READING 11.a Ordinance No. 25-12-2019

(Public Hearing December 17, 2019) An Ordinance of the Township of Evesham Amending Chapter 72 of the Code ofthe Township of Evesham Entitled "Fees"

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11.b Ordinance No. 26-12-2019

(Public Hearing - December 17, 2019) An Ordinance of the Township of Evesham Amending Chapter 118 of the Code ofthe Township of Evesham Entitled "Recycling"

11.c Ordinance No. 27-12-2019

(Public Hearing - December 17, 2019) An Ordinance of the Township of Evesham Amending Ordinance No. 13-7-2019Which Ordinance Provides For Salaries and Compensation To Be Paid To theOfficers and Employees of the Township of Evesham, County of Burlington, Stateof New Jersey For the Year 2019 and Beyond

11.d Ordinance No. 28-12-2019:

(Public Hearing - December 17, 2019) Ordinance of the Township of Evesham - Amending Chapter 67 of the Code of theTownship of Evesham Entitled "Dogs"

11.e Ordinance No. 29-12-2019:

(Public Hearing - December 17, 2019) An Ordinance of the Township of Evesham - Amending Chapter 61A of the Codeof the Township of Evesham Entitled "Cats"

12. RESOLUTIONS 12.a Resolution No. 351- 2019: Appointment of Pre-Employment and Medical

Services 12.b Resolution No.352-2019: Appointment of Third Party Administrator 13. CONSENT AGENDA - RESOLUTIONS NOTE: Consent Agenda items are considered to be routine

and will be enacted with a single motion; any items requiring expenditure are supported by a Certification ofAvailability of funds; any items requiring discussion will be removed from the Consent Agenda.

13.a Resolution No. 353-2019: A Resolution Establishing Goals For Contracting With

Veteran Owned Business Enterprises, Hiring Veterans In the Municipal workforceand Recognizing the Military Service of Residents In the civic Affairs of EveshamTownship

13.b Resolution No. 354-2019: Dedication by Rider Trust For Disability and Veteran

Affairs Advisory Committee - Pursuant to N.J.S.A. 40A:5-293

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13.c Resolution No. 355-2019: Resolution to Cancel Outstanding Checks

13.d Resolution No. 356-2019: Authorizing Sale of Surplus Property 13.e Resolution No. 357-2019: Resolution Authorizing Award of a Contract For

Software License Renewals Through the State of New Jersey CooperativePurchasing Program I-NJCP

13.f Resolution No. 358-2019: Award of Banking Services to OceanFirst Bank

13.g Resolution No. 359-2019: Award of Contract - Third Party Administrator

13.h Resolution No. 360-2019: Award of Contract - Professional Pre-Employment and

Medical Services

13.i Resolution No. 361-2019: Renewal of Contract - Monitoring, System,

Maintenance, and Inspections For Existing Fire, Elevator, and Burglar Alarms inTownship

13.j Resolution No. 362-2019: Amendment to Contract for the Purchase of (6) Six

2020 Ford Interceptors Sport Utility Vehicles or Equivalent - Evesham TownshipPolice Department

13.k Resolution No. 363-2019: Award of Contract - Golf Course Pro-Shop

Merchandise

13.l Resolution No. 364-2019: Rescission of Resolution No. 184-2019 - Resolution

Authorizing Call of Performance Guarantee - Woodview Apartments (RemainingTroth Road Sidewalk Improvements) - On-Site Improvements

13.m Resolution No. 365-2019: Release of Performance Guarantee - Woodview

Apartments - "Remaining" Troth Road Sidewalk Improvements - Off-SiteImprovements - PB 97-20

13.n Resolution No. 366-2019: Release of Performance Guarantee - Elmwood Village

Office Center - Parking Space Relocation - Building E - Block 19.01, Lot 3 -Landscaping Improvements - PB 00-06E.02

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13.o Resolution No. 367-2019: Rejection of Request for Release of MaintenanceGuarantee - Givnish Funeral Home - Block 28, Lot 5 - LandscapingImprovements - PB 15-03.02

13.p Resolution No.368-2019: Rejection of Request for Release of Maintenance

Guarantee - Virtua Health Marlton Medical Center - Block 1.10, Lot 6 -Landscaping Improvements - PB 16-02.02

13.q Resolution No. 369-2019: Resolution Rescinding Resolution No. 347-2019 -

Release of Performance Guarantee (Letter of Credit) - Burns Kull, Inc. - Block 5,Lot 3.01, 5 and P/O 2.05 - On-Site Improvements - ZB 17-09.01

13.r Resolution No. 370-2019: Release of Performance Guarantee (Letter of Credit) -

Burns-Kull, Inc. - Block 5, Lot 3.01, 5 and p/o 2.05 - Landscaping Improvements- ZB 17-09.02

13.s Resolution No. 371-2019: Rejection of Request For Release of Maintenance

Guarantee - The View at Marlton, LLC - Block 1.10, Lot (s) 4, 5 & 7 -Landscaping Improvements - PB 14-17.02

13.t Resolution No. 372-2019: Release of Performance Guarantee - Urban Edge

Properties, LP (301 Route 70 West) (f/k/a Shake Shack/Honeygrow) - Block 21,Lot 1.01 - Landscaping Improvements - ZB 16-12.02

MOTIONS Approval of Massage Therapy Establishment

Best Oriental Spa - 21 N. Maple Avenue, Suite 5

Social Affair Permit

St. Joan of Arc School PTA101 Evans RoadMarlton, NJ 08053February 21, 2020 - 7:00pm-11:00pmNight At the Races

14. PUBLIC COMMENTS (In accordance with Section 3-9 of Code of Township

of Evesham - Limited to 5 minutes per speaker)

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15. STAFF COMMENTS

Manager's Report - Robert Corrales

Solicitor's Report - Primo Cruz

Engineer's Report - Timothy Staszewski

Clerk's Report - Mary Lou Bergh

Finance Report - Liz Peddicord

Community Affairs/Senior/Disability Services Report - Monica Vandenberg

Community Development Report - Nancy Jamanow

Public Works Report - Tom Kohl

Recreation & Open Space Report - Bob Hennefer

Public Information & Municipal Operations Report - Zane Clark

Police Report - Chief Chew 15.a Engineer Report - December, 2019 16. COUNCIL COMMENTS 17. ADJOURNMENT - Next Scheduled Meeting - December 17, 2019 @ 7:00 PM

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December 3, 2019 SUMMARY:Resolution No. 350- 2019: Resolution Authorizing the Mayor, Township Council and Support Staff toMeet in Private Session and Authorizing the Exclusion of the Public From That Portion of the MeetingDealing With Specific Issues Requiring Non-Public Discussions - Contractual Negotiations or Matters- Falling Within Attorney/Client Privilege Related to Mini-Golf Project RECOMMENDED ACTION: ATTACHMENTS: EXECUTIVE SESSION RES_12-3-19 Mtg.docx

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TOWNSHIP OF EVESHAM RESOLUTION NO. 350-2019

RESOLUTION AUTHORIZING THE MAYOR, TOWNSHIP COUNCILAND SUPPORT STAFF TO MEET IN PRIVATE SESSION AND AUTHORIZINGTHE EXCLUSION OF THE PUBLIC FROM THAT PORTION OF THE MEETING DEALING WITH SPECIFIC ISSUES REQUIRING NON-PUBLIC DISCUSSIONS

WHEREAS, NJSA 10:4-6 et seq., a law known as the New Jersey

Open Public Meetings Act requires that the public be permitted

to be present at all meetings of public bodies; and

WHEREAS, NJSA 10:4-12 permits the exclusion of the public

only during the discussion by a public body of certain specific

matters; and

WHEREAS, the New Jersey Open Public Meetings Act requires

the adoption of a resolution by the Mayor and Council prior to

the public body’s right to exclude the public from any meeting;

and

WHEREAS, the Township Council of the Township of Evesham

finds it necessary to adopt a resolution authorizing the

exclusion of the public from a portion of this meeting in

accordance with the law.

NOW THEREFORE BE IT RESOLVED, by the Mayor and Township

Council of the Township of Evesham, County of Burlington, and

State of New Jersey as follows:

1. The public shall be excluded from a portion of this

meeting to allow and facilitate private discussion

among Mayor, Council and staff of the subjects listed

in this resolution.

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2. The Mayor and Township Council do hereby state and

declare that the general nature of the subject matter

to be discussed is as follows:

Contractual Negotiations

or Matters - Falling Within Attorney/Client Privilege

Related to Mini-Golf Project

3. In accordance with the New Jersey Open Public Meeting

Act, the Township Council anticipates that the

deliberation conducted in closed session may be

disclosed to the public upon the completion of this

matter and upon the determination of the Township

Council that public interest will no longer be served

by such confidentiality and if not then legally

privileged.

I HEREBY CERTIFY that the foregoing resolution was adopted

by the Township Council of the Township of Evesham, County of

Burlington, State of New Jersey at a meeting held at the Municipal

Complex, 984 Tuckerton Road, Marlton, New Jersey 08053 on

December 3, 2019.

Mary Lou Bergh, Township Clerk

ROLL CALL VOTECOUNCIL MEMBER INTRODUCED SECONDED AYE NAY ABSTAIN ABSENTCOOPERD’ANDREADIENNAHANSENMAYOR VEASY

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December 3, 2019 SUMMARY:September 17, 2019 - Regular Session RECOMMENDED ACTION: ATTACHMENTS:

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December 3, 2019 SUMMARY:October 15, 2019 - Regular Session RECOMMENDED ACTION: ATTACHMENTS:

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December 3, 2019 SUMMARY:November 12, 2019 - Executive Session RECOMMENDED ACTION: ATTACHMENTS:

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December 3, 2019 SUMMARY: December 7th - National Pearl Harbor Remembrance Day RECOMMENDED ACTION: ATTACHMENTS:

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December 3, 2019 SUMMARY:Ordinance No. 20-12-2019(Public Hearing) An Ordinance Making the Provisions of Subtitle One of Title 39 with Various Traffic RegulationsApplicable to Grace Drive and Isabelle Court, Evesham Township, Burlington County, NJ andRegulating the Use of Said Roadways, Streets, Driveways and Parking Lots by Motor Vehicles RECOMMENDED ACTION:It is recommended that the Council adopt the Ordinance to establish Title 39 along Grace Drive andIsabelle Court as required by a condition of the Planning Board Approval. ATTACHMENTS: Ord 20-12-2019_Title_39_Isabelle_and_Grace.docx

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TOWNSHIP OF EVESHAMORDINANCE NO. 20-12-2019

AN ORDINANCE MAKING THE PROVISIONS OF SUBTITLE ONE OF TITLE 39

WITH VARIOUS TRAFFIC REGULATIONS APPLICABLE TO GRACE DRIVE AND ISABELLE COURT, EVESHAM TOWNSHIP, BURLINGTON COUNTY, NJ, AND REGULATING THE USE OF SAID ROADWAYS, STREETS, DRIVEWAYS AND

PARKING LOTS BY MOTOR VEHICLES

NOW, THEREFORE, be it Ordained by the Township Council of the Township of Evesham that the provisions of Subtitle One of Title 39 of the revised statutes of New Jersey for Various Traffic Regulations to be made applicable to the semi-public roads, streets, driveways and parking lots along Grace Drive and Isabelle Court located in the TOWNSHIP OF EVESHAM, COUNTY OF BURLINGTON; and the following regulations shall be enforceable based on the ‘Plan of Traffic Control and Accommodations, Sharp Road Estates”, prepared by Peterman Maxcy Associates, LLC, bearing a date of December 6, 2018, revised to June 26, 2019 and signed June 26, 2019:

SECTION 1: Chapter 150 of the Code of the Township of Evesham is hereby amended to add the following:

§ Grace Drive and Isabelle Court

It has been requested that the provisions of Subtitle One of Title 39 of the Revised Statutes of New Jersey be made applicable to the semipublic roads, streets, driveways, and parking lots on Grace Drive and Isabelle Court located in the Township of Evesham, County of Burlington, and the following regulations shall be enforceable:

A. §150-6 Parking prohibited at all times.a. Schedule I (§150-32) shall be amended to add the following:

Name of Street Sides Hours LocationGrace Drive and Isabelle Court Both All (1)

(1) All vehicles must park in designated areas and between lines provided as designated on the plan referenced above and on file with the Clerk’s Office.

B. §150-8. Stopping and standing prohibited. a. Schedule III (§150-34) shall be amended to add the following:

Name of Street Sides Hours LocationGrace Drive and Isabelle Court Both All (1)

(1) All vehicles must park in designated areas and between lines provided as designated on the plan referenced above and on file with the Clerk’s Office.

C. §150-27 Limits established.a. Schedule XVII (§150-48) shall be amended to include the following:

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(1) The speed limit for both directions of travel on the following roadways are:

Speed LimitName of Roadway (mph) LimitsGrace Drive and Isabelle Court 25 Entire Length

D. §150-31 No-passing zones establisheda. Schedule XIX (§150-50) shall be amended to include the following:

Name of Street Sketch Dated Sketch NumberGrace Drive and Isabelle Court None Required None Required

E. §150-51 Mid-Block Crosswalks establisheda. Schedule XX (§150-51) shall be amended to include the following:

Name of Street LocationGrace Drive Beginning at a point 340 feet from the southerly curbline

of Sharp Road and extending 10 feet therefrom.

Beginning at a point 680 feet from the southerly curbline of Sharp Road and extending 10 feet therefrom.

SECTION II. REPEALERAll Ordinances or parts of ordinances inconsistent with this Ordinance are hereby

repealed to the extent of such inconsistency.

SECTION III. INVALIDITYIf any section, paragraph, subdivision, clause or provision of this ordinance shall be

adjudged invalid, such adjudication shall apply only to the section, paragraph, subdivision, clause or provision and the remainder of this ordinance shall be deemed valid and effective.

SECTION IV. EFFECTIVE DATEThis Ordinance shall take effect 20 days after its proper publication after final passage

as required by law.

ROLL CALL VOTE - Upon IntroductionCOUNCIL MEMBER INTRODUCED SECONDED AYE NAY ABSTAIN ABSENT

COOPERD’ANDREADIENNAHANSENMAYOR VEASY

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ROLL CALL VOTE - Upon AdoptionCOUNCIL MEMBER

INTRODUCED SECONDED AYE NAY ABSTAIN ABSENT


Adopted on second and final reading on

____________________________

____________________________Mayor

Attest:____________________________Clerk

Ordinance No. 20-12-2019

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December 3, 2019 SUMMARY:Ordinance No. 21-12-2019(Public Hearing) Ordinance of the Township of Evesham Amending Chapter 72, Fees and Chapter 94 Land UseRegulations RECOMMENDED ACTION:It is recommended that the Council adopt the attached ordinance to amend the construction fees to beconsistent with the state fees and to add a fee to cover the cost to the Fire District for the review ofapplications to the land use board. ATTACHMENTS: Ordinance 21-12-2019_Proposed_revisions_to_Ordinance_Chapter_72_Fees.docx

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TOWNSHIP OF EVESHAMORDINANCE NO. 21-12-2019

ORDINANCE OF THE TOWNSHIP OF EVESHAMAMENDING CHAPTER 72, FEES AND CHAPTER 94 LAND USE REGULATIONS

WHEREAS, it has been determined that some of the construction fees included in the Ordinance do not contain all the categories for which a permit is required; and

WHEREAS, the Fire District is charged with providing comments to applications that are submitted to the Planning Board and Zoning Board of Adjustment which to date the Fire District has not been compensated for; and

WHEREAS, the Fire District should be compensated for the time spent to review the plans, provide comments and meet with the applicants.

NOW, THEREFORE, BE IT ORDAINED AND ESTABLISHED by the Township Council of the Township of Evesham, County of Burlington, State of New Jersey that Sections 72 and 94 of the Township Code should be amended to address these items as follows:

SECTION I. Amend section 72-1 Schedule of Fees as follows.

A. Construction fees:

Remove section A. (5) (b) and replace with the following:

(5) Plumbing Fixtures and Equipment: FEE

(b) Per special device as follows: $91 grease trap; oil separator; air-conditioning; heat pump; refrigeration unit; utility service connections,

backflow preventer (with test points) steam boiler; hot-water boiler excluding those for domestic water heating;gas piping; gas service entrance; active solar system; sewer pump; booster pump; sump pump; steam boilers; interceptor; fuel-oil piping and utility service connection

Add item [3] under 72-1 A (6) (a)

(6) Electrical Fixtures and Devices:

[3] Pools & Pool Bonds $71

Remove Section A. (7) in its entirety and replace with the following:

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(7). Fire protection and other hazardous equipment: sprinklers, standpipes, fire pumps, alarm systems, detectors, supervisory signaling, security systems, pre-engineered suppression systems, gas and oil-fired appliances not connected to the plumbing system, kitchen exhaust system, incinerators, crematoriums, smoke control systems, underground firelines/mains, magnetic lock with fire alarm interface, and photovoltaic systems.

(a) Sprinkler heads:

[1] 20 or fewer $91

[2] 21 to 100 $168

[3] 101 to 200 $321

[4] 201 to 400 $831

[5] 401 to 1,000 $1,150

[6] Over 1,000 $1,469

(b) Detectors, alarm devices and alarm systems: (smoke, heat, carbon monoxide, bells, horns/strobes, water flow or tamper switch, low/high air and pull stations).

[1] 1 to 12 $50

[2] Each additional group of 25 $17

[3] Fire Alarm Control Panels $150

[4) Radio Communication Enhancement Systems $150

[5] Carbon Dioxide Beverage Systems $65

(c) Standpipe, each $321

(d) Independent pre-engineered systems, each $129

(e) Each gas or oil-fired appliances not connected $65 to the plumbing system

(f) Kitchen exhaust system, each $150

(g) Incinerator, each $511

(h) Crematorium, each $511

(i) Fire pump, each $400

(j) Photovoltaic systems, each $65

(k) Smoke control systems, each $325

(l) Underground Fire lines/mains $150

(m) Magnetic Locks with fire alarm interface $6520


(n) Fuel Storage Tank Installation (above and underground)

[1] 550 gallons and less $100

[2] Greater than 550 gallons $200

(o) Storage tank removal or abandonment (above and underground)

[1] 550 gallons and less $100

[2] Greater than 550 gallons $200

Remove section 72-1 A. (9) (d) [1] and replace with the following:

(d) Mechanical inspections by a mechanical inspector: [1] Use Group R-3, R-5 structure

[a] For the first device $95

[b] Each additional device $10

[c] Air distribution system $65

[d] Gas piping entrance $91

[e] Gas user per appliance $15

[f] Oil or LPG tank $65

[g] Water Heater $10

SECTION II. Amend section 94-10 Fees and Escrows as follows.

Add item (14) in section 94-10 B. to include the following:

(14) Evesham Township Fire District Plan Review Fees

The following plan review fees will be charged by Evesham Township Fire District No.1. Payment shall be remitted to Evesham Township Fire District No.1 at the time a site plan is submitted to the Evesham Township Office of Community Development. The fee shall be in accordance with the table below and the fee charged shall be in accordance with the classification placed on a site plan review by the Office of Community Development. The fee shall be due one time, at the time of initial application.

(a) Minor Site Plan Review Fee: $250.00(b) Major Site Plan Review Fee: $500.00(c) Minor Subdivision Review Fee: $250.00(d) Major Residential Subdivision Review Fee: $500.00

SECTION III REPEALERAll Ordinances or parts of ordinances inconsistent with this Ordinance are hereby repealed to the extent of such inconsistency.

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SECTION IV. INVALIDITYIf any section, paragraph, subdivision, clause or provision of this ordinance shall be adjudged invalid, such adjudication shall apply only to the section, paragraph, subdivision, clause or provision and the remainder of this ordinance shall be deemed valid and effective.

SECTION V. EFFECTIVE DATEThis Ordinance shall take effect 20 days after its proper publication after final passage as required by law.

ROLL CALL VOTE - Upon IntroductionCOUNCIL MEMBER



ROLL CALL VOTE - Upon AdoptionCOUNCIL MEMBER




____________________________

____________________________Mayor

Attest:____________________________Clerk


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December 3, 2019 SUMMARY:Ordinance 22-12-2019(Public Hearing) An Ordinance Amending the Administrative Code of the Township of Evesham, Found At Chapter 3,Article VA of the Township Code RECOMMENDED ACTION: ATTACHMENTS: Evesham Ordinance 22-12-2019 Amending the Admin Code of Evesham Chapter 3 Article VADRAFT (002).docx

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TOWNSHIP OF EVESHAM

ORDINANCE NO. 22-12-2019

AN ORDINANCE AMENDING THE ADMINISTRATIVE CODE OF THE TOWNSHIP OF EVESHAM, FOUND AT CHAPTER 3, ARTICLE VA OF THE TOWNSHIP CODE

BE IT ORDAINED AND ENACTED by the Township Council of the Township of Evesham, County of Burlington, State of New Jersey that Chapter 3 of the Township Code be and is hereby supplemented as follows:

ARTICLE I: AMENDED SECTION. Section 3-28.1 paragraph A of the Code of the Township of Evesham, entitled “Township Planner” is hereby deleted and replaced with the following new paragraph A as follows:

A. There shall be a Township Planner, who shall be appointed by the Township Manager as an employee of the Township or as a Township contractor, and who shall serve at the pleasure of the Township Manager. The Township Planner's compensation may be set by the Township Manager, either as a Township employee within the parameters establishedby the Township's Salary Ordinance for that position, or as a Township contractor pursuant to the terms of a contract to be authorized annually by the Council.

(1) Notwithstanding the foregoing, the Township Planner shall keep track of all time expended on development and redevelopment applications, so that the applicable developer/redeveloper escrow accounts can be charged appropriately for the Township Planner's time.

ARTICLE II. Repealer, Severability and Effective Date.

1. Repealer. Any and all Ordinances inconsistent with the terms of this Ordinance are hereby repealed to the extent of any such inconsistencies.

2. Severability. In the event that any clause, section, paragraph or sentence of this Ordinance is deemed to be invalid or unenforceable for any reason, then the TownshipCouncil hereby declares its intent that the balance of the Ordinance not affected by said invalidity shall remain in full force and effect to the extent that it allows the Township to meet the goals of the Ordinance.

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ROLL CALL VOTE – Upon Introduction

COUNCIL

MEMBER INTRODUCED SECONDED AYE NAY ABSTAIN ABSENT


ROLL CALL VOTE – Upon Adoption

COUNCIL



3. Effective Date. This Ordinance shall take effect upon proper passage in accordance with the law.

EVESHAM TOWNSHIP COUNCIL


__________________________________.

___________________________

MAYOR

Attest: ___________________________CLERK

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December 3, 2019 SUMMARY:Ordinance No. 23-12-2019(Public Hearing) An Ordinance Amending the Township Code of the Township of Evesham to Codify the Creation ofthe Evesham Township Youth Advisory Committee at Chapter 34 of the Township Code RECOMMENDED ACTION: ATTACHMENTS: Evesham Ordinance _23-12-2019 Amending the Township Code of Evesham to Create Chapter 34Youth Advisory Committee.docx

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/479195/Evesham_Ordinance__23-12-2019_Amending_the_Township_Code_of_Evesham_to_Create_Chapter_34_Youth_Advisory_Committee.pdf

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TOWNSHIP OF EVESHAMORDINANCE 23-12-2019

AN ORDINANCE AMENDING THE TOWNSHIP CODE OF THE TOWNSHIP OF EVESHAM TO CODIFY THE CREATION OF THE EVESHAM TOWNSHIP YOUTH

ADVISORY COMMITTEE AT CHAPTER 34 OF THE TOWNSHIP CODE

WHEREAS, the Township Council of the Township of Evesham has determined the need to establish a Youth Advisory Committee to explore the special issues confronting teenagers within theTownship and to investigate and undertake various projects toenhance the quality of life for teenagers, and promoteopportunities for public service; and

WHEREAS, the Township Council of the Township of Evesham has determined it is in the best interest of the youth of the Township to establish a Youth Advisory Committee to promote and coordinate greater communication between teenagers and the Township government.

BE IT ORDAINED AND ENACTED by the Township Council of the Township of Evesham, County of Burlington, State of New Jersey that Chapter 34 of the Township Code be and is hereby supplemented as follows:

ARTICLE I: NEW SECTION. Chapter 34 entitled “Youth Advisory Committee” is hereby created. Section 34-1 of the Code of the Township of Evesham, entitled “Mission” is hereby created as follows:

The purpose of the Youth Advisory Committee of the Townshipof Evesham shall be to explore the special issues of theyouth community throughout the Township, and to include theyouth community as active participants in Township sponsoredactivities, to foster leadership and public service, which is included but limited too:

1. Explore leadership and public service throughparticipation in various meetings, activities, andevents.

2. Develop a means of communications with peers through the Township, including use of the Township's website, public access TV channel, and other platforms.

3. Develop and present other recommendations toTownship Council.

4. Serve as a community resource to organize and deployvolunteers for critical community activities.

5. Work towards establishing a stronger Evesham YouthCommunity.

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ARTICLE II: NEW SECTION. Section 34-2 of the Code of the Township of Evesham, entitled “Membership and Organization” is hereby created as follows:

The Youth Advisory Committee shall be comprised as follows:1. A seven (7) member Executive Committee, including

a Council liaison.2. A general membership population encompassing teens

who may apply for membership through the Youth Advisory Committee Coordinator or his/ her designee.

3. All members of the Youth Advisory Committee shall serve without compensation.

ARTICLE III: NEW SECTION. Section 34-3 of the Code of the Township of Evesham, entitled “Executive Committee” is hereby created as follows:

1. There shall be two (2) adult advisors to be appointed to the Executive Committee by the Township Council, one of which may be a Council liaison. The other adult advisor will be the Youth Advisory Coordinator. The Coordinator will be an Evesham Township staff member, or their designee.

2. The remaining five (5) members of the ExecutiveCommittee shall be regular members of the YouthAdvisory Committee and shall be voted onto the Committee by the membership at large.

a. The Executive Committee will consist of thefollowing positions: President, Vice- President,Secretary, Treasurer, and Member- At- Large.

b. Members of the Executive Committee must be ingood standing with the organization in order to be eligible to run for office. If, at any time, the executive board member is no longerconsidered to be in good standing, they will be asked to step down from the position.

i. If incidents occur outside the organization that reflect poor standing or behavior, the adult advisors have the discretion to ask the board member to step down or seek removal for cause.

c. The President will be responsible forestablishing and implementing a year- long service project that seeks to benefit the community. 28

ARTICLE IV: NEW SECTION. Section 34-4 of the Code of the Township of Evesham, entitled “Terms” is hereby created as follows:

The terms of office for the members of the ExecutiveCommittee of the Youth Advisory Committee shall be asfollows:

1. A term of two (2) years for the two (2) adultsupervisors appointed by the Council to theExecutive Committee; and

2. A term of one (1) year for the remaining five (5)members of the Executive Committee, elected by themembership at large, to serve until the election oftheir successors.

ARTICLE V: NEW SECTION. Section 34-5 of the Code of the Township of Evesham, entitled “Duties” is hereby created as follows:

The Youth Advisory Committee shall administer, plan andmanage teen and youth initiatives of the Township of Evesham and shall communicate with teens, adults, and municipal officials to explore and undertake various projects to enhance the quality of life for teens and youth in the Township. It shall be a strictly advisory body with no power to regulate or promulgate rules and regulations beyond its internal organization and in conformance with this Code. The Executive Committee shall propose and coordinate volunteer initiatives in the community and report to the Township Council on an annual basis regarding the committee's accomplishments and future plans.

ARTICLE VI. Repealer, Severability and Effective Date.


2. Severability. In the event that any clause, section, paragraph or sentence of this Ordinance is deemed to be invalid or unenforceable for any reason, then the Township Council hereby declares its intent that the balance of the Ordinance not affected by said invalidity shall remain in full force and effect to the extent that it allows the Township to meet the goals of the Ordinance.


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ROLL CALL VOTE – Upon Introduction

COUNCIL



ROLL CALL VOTE – Upon Adoption

COUNCIL



Adopted on second and final reading on ________________________________.

________________________________ Mayor

Attest:_________________________________

Clerk


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December 3, 2019 SUMMARY:Ordinance No. 24-12-2019(Public Hearing) An Ordinance Amending the Township Code of the Township of Evesham to Codify the Creation ofthe Evesham Township Disability and Veterans Affairs Advisory Committee at Chapter 36 of theTownship Code RECOMMENDED ACTION: ATTACHMENTS: Evesham Ordinance 24-12-2019 Amend Code of Evesham to Create Chapter 36 Disability VetsCommittee.docx

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/479207/Evesham_Ordinance_24-12-2019_Amend_Code_of_Evesham_to_Create_Chapter_36_Disability__Vets_Committee.pdf

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TOWNSHIP OF EVESHAMORDINANCE 24-12-2019

AN ORDINANCE AMENDING THE TOWNSHIP CODE OF THE TOWNSHIP OF EVESHAM TO CODIFY THE CREATION OF THE EVESHAM TOWNSHIP

DISABILITY AND VETERANS AFFAIRS ADVISORY COMMITTEE AT CHAPTER 36OF THE TOWNSHIP CODE

WHEREAS, on March 19, 2019, the Township Council of Evesham Township adopted Ordinance 5-3-2019 creating the Township’s Division of Community Affairs and Senior & Disability Serviceswithin the Township; and

WHEREAS, on April 16, 2019, Township Council of Evesham Township adopted Resolution 139-2019 creating the Disability and Veterans Affairs Advisory Committee to support the mission of the Division of Community Affairs and Senior & Disability Services; and

WHEREAS, the Township Council of the Township of Evesham has determined that it is in the best interest of effectuating the purpose of the Division of Community Affairs and Senior & Disability Services to permanently establish the Disability and Veterans Affairs Advisory Committee to ensure engagement from members of the public and organizations familiar with those issues affecting veterans and persons with disabilities;

NOW, THEREFORE, BE IT ORDAINED AND ENACTED by the TownshipCouncil of the Township of Evesham, County of Burlington, State of New Jersey that Chapter 36 of the Township Code be and is hereby supplemented as follows:

ARTICLE I: NEW SECTION. Chapter 36 entitled “Disability and Veterans Affairs Advisory Committee” is hereby created. Section 36-1 of the Code of the Township of Evesham, entitled “Creation;Duties; Membership” is hereby created as follows:

A. There shall be a Disability and Veterans Affairs Advisory Committee to assist the Director of Community Affairs in (i) identifying programs and services from outside of the Township that connect seniors, adults with disabilities and veterans with a full range of the services–public and private-needed to independently live and thrive within their community, (ii) exploring programmatic opportunities by the Division of Community Affairs and Senior &Disability Services to serve the veteran and disabled populations in Evesham Township, and (iii) otherwise supporting the mission of the Division of Community Affairs and Senior & Disability Services. The Committee shall be strictly an advisory body with no power to regulate or promulgate rules and regulations beyond its internal organization and in conformance with this Code.

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The Disability and Veterans Affairs Advisory Committeeshall meet at least eight (8) times each year.

B. The membership of the Disability and Veterans Affairs Advisory Committee shall consist of fourteen (14) members who shall be appointed by the Mayor and serve without compensation, from the following categories:

(i) 2 members being residents who experience disabilities;

(ii) 2 members being residents who are veterans;(iii) 2 members being residents who are caregivers to

persons with a disability or veteran;(iv) 2 members who are officers or employees of a public

or private service provider organization who provide services to disabled persons or veterans and who do not need to themselves be residents of Evesham Township;

(v) 2 members who are healthcare practitioners who provide services to disabled persons or veterans and who do not need to themselves be residents of Evesham Township;

(vi) 1 member who is an officer or employee of an advocacy group supporting issues involving individuals with disabilities who need not be a resident of Evesham Township;

(vii) member who is an officer or employee of an advocacy group supporting issues involving veterans who need not be a resident of Evesham Township;

(viii) member of the Township Council; and(ix) The Director of Community Affairs or his or her

designee;

C. Members of the Disability and Veterans Affairs Advisory Committee shall be appointed for a one (1) year term from January 1 through December 31. The annual appointments shall be made annually at the Township’s Reorganization Meeting.

ARTICLE II: Repealer, Severability and Effective Date.


2. Severability. In the event that any clause, section, paragraph or sentence of this Ordinance is deemed to be invalid or unenforceable for any reason, then the TownshipCouncil hereby declares its intent that the balance of the Ordinance not affected by said invalidity shall remain 33

in full force and effect to the extent that it allows the Township to meet the goals of the Ordinance.


ROLL CALL VOTE Upon Introduction

COUNCIL MEMBER INTRODUCED SECONDED AYE NAY ABSTAIN ABSENT


ROLL CALL VOTE Upon Adoption




________________________________.

___________________________MAYOR

Attest: ___________________________CLERK

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December 3, 2019 SUMMARY:Ordinance No. 25-12-2019(Public Hearing December 17, 2019) An Ordinance of the Township of Evesham Amending Chapter 72 of the Code of the Township ofEvesham Entitled "Fees" RECOMMENDED ACTION:Our department recommends a $20 increase in summer camp fees. This will keep services andactivities at their desired levels and will help offset rising payroll costs due to minimum wageincreases.-BH ATTACHMENTS:

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December 3, 2019 SUMMARY:Ordinance No. 26-12-2019(Public Hearing - December 17, 2019) An Ordinance of the Township of Evesham Amending Chapter 118 of the Code of the Township ofEvesham Entitled "Recycling" RECOMMENDED ACTION: ATTACHMENTS:

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December 3, 2019 SUMMARY:Ordinance No. 27-12-2019(Public Hearing - December 17, 2019) An Ordinance of the Township of Evesham Amending Ordinance No. 13-7-2019 Which OrdinanceProvides For Salaries and Compensation To Be Paid To the Officers and Employees of the Townshipof Evesham, County of Burlington, State of New Jersey For the Year 2019 and Beyond RECOMMENDED ACTION: ATTACHMENTS:

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December 3, 2019 SUMMARY:Ordinance No. 28-12-2019: (Public Hearing - December 17, 2019) Ordinance of the Township of Evesham - Amending Chapter 67 of the Code of the Township ofEvesham Entitled "Dogs" RECOMMENDED ACTION: ATTACHMENTS:

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December 3, 2019 SUMMARY:Ordinance No. 29-12-2019: (Public Hearing - December 17, 2019) An Ordinance of the Township of Evesham - Amending Chapter 61A of the Code of the Township ofEvesham Entitled "Cats" RECOMMENDED ACTION: ATTACHMENTS:

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December 3, 2019 SUMMARY:Resolution No. 351- 2019: Appointment of Pre-Employment and Medical Services RECOMMENDED ACTION: ATTACHMENTS: Pre-Employment and Medical Services_appointed at 12-3-19mtg.docx

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/482754/Pre-Employment_and_Medical_Services_appointed_at_12-3-19mtg.pdf

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APPOINTMENT OF PRE-EMPLOYMENT AND MEDICAL SERVICES

BE IT RESOLVED by the Township Council of the Township of

Evesham in the County of Burlington, State of New Jersey, that

the following appointment be and is hereby made for Pre-Employment

and Medical Services for a one year term commencing on January

1, 2020 until December 31, 2020, at the option of the Township,

pursuant to N.J.S.A.40A:11-15(6).

I HEREBY CERTIFY that the foregoing Resolution was adopted by

the Township Council of the Township of Evesham, County of

Burlington, State of New Jersey, at their meeting held at the

Municipal Complex, 984 Tuckerton Road, Marlton, New Jersey 08053,

on December 3, 2019.

_______________________________________Mary Lou Bergh, Township Clerk

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December 3, 2019 SUMMARY:Resolution No.352-2019: Appointment of Third Party Administrator RECOMMENDED ACTION: ATTACHMENTS: Third Party Administrator_appointed at 12-3-19 mtg.docx

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/482759/Third_Party_Administrator_appointed_at_12-3-19_mtg.pdf

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APPOINTMENT OF THIRD PARTY ADMINISTRATOR

BE IT RESOLVED by the Township Council of the Township of

Evesham in the County of Burlington, State of New Jersey, that

the following appointment be and is hereby made for Third Party

Administrator for a one year term commencing on January 1, 2020

until December 31, 2020, at the option of the Township, pursuant

to N.J.S.A.40A:11-15(6).



Burlington, State of New Jersey, at their meeting held at the

Municipal Complex, 984 Tuckerton Road, Marlton, New Jersey 08053,


_______________________________________Mary Lou Bergh, Township Clerk

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December 3, 2019 SUMMARY:Resolution No. 353-2019: A Resolution Establishing Goals For Contracting With Veteran OwnedBusiness Enterprises, Hiring Veterans In the Municipal workforce and Recognizing the MilitaryService of Residents In the civic Affairs of Evesham Township RECOMMENDED ACTION: ATTACHMENTS: Veteran Owned Business resolution.docx

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/482769/Veteran_Owned_Business_resolution.pdf

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TOWNSHIP OF EVESHAMRESOLUTION NO. 353-2019

A RESOLUTION ESTABLISHING GOALS FOR CONTRACTINGWITH VETERAN OWNED BUSINESS ENTERPRISES,HIRING VETERANS IN THE MUNICIPAL WORKFORCE

AND RECOGNIZING THE MILITARY SERVICE OF RESIDENTSIN THE CIVIC AFFAIRS OF EVESHAM TOWNSHIP

WHEREAS, the New Jersey Local Public Contracts Law, N.J.S.A. 40A:11-1 et. seq. (the “LPCL”) permits counties and municipalities to establish by resolution qualified veteran-owned business enterprise (VOB) and service-connected disabled veterans owned business enterprise (SDVOB) contracting programs; known as veterans business entities (VBE) and

WHEREAS, the LPCL further authorizes municipalities to establish goals for the municipality in setting aside a certain percentage of the dollar value of total procurements to be awarded as contract to VBEs; and

WHEREAS, the LPCL provides that municipalities that have set goals for contracts awarded to VOBs shall make a good faith effort to attain any goal by tracking the award of contracts to VBEs; and

WHEREAS, the Township Council of Evesham Township recognizes the importance of publicly recognizing veterans for their service in the normal course of carrying out local government functions; and

WHEREAS, the Township Council of Evesham Township has determined that, subject to the compliance with the LPCL and other state regulations concerning procurement and New Jersey Civil Service rules concerning hiring that it is in the best interest of the Township to encourage the participation of veterans in the business of local government, the workforce and in the civic affairs of the community.

NOW, THEREFORE, BE IT RESOLVED, by the Township Council of Evesham Township, that the following goals are hereby established:

1) Proactively notify veteran-owned businesses registered with the State of New Jersey (https://www20.state.nj.us/TYTR_SAVI/vendorSearch.jsp) of each public bid opportunity;

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2) In the procurement of goods and services and construction,in accordance with N.J.S.A. 40A:11-42(d), the Township shall make a good faith effort to award 6% of the total contract dollars to Veteran Business Enterprises. Inachieving this goal, the Township shall consider the portion of any public contract awarded that may be performed by a VOB or SDVOB subcontractor;

3) In the Procurement of goods and services and construction, in accordance with N.J.S.A. 40A:11-42(d), for contracts awarded to non-veteran prime vendors, where there are not three qualified veteran bidders, we shall request that 6% of the contract be awarded to qualified veteran subcontractors who are certified in the state of New Jersey in the New Jersey Selective Assistance Vendor Information (NJ SAVI) database;

4) In the hiring of employees, the Township, subject to all applicable New Jersey Civil Service regulations shall make a good faith effort to achieve the goal of a minimum 5%veteran workforce;

5) A discount for veterans on local license and permit fees;

6) Preferred parking for veterans in municipally-owned lots;

7) Promote State fee exemption for local metered parking;

8) A municipal commuter lot permit fee waiver / reimbursement for purple heart recipients;

9) Hold at least one “Patriot Day” public celebration honoring the service of veterans on Memorial Day, Veterans Day and/or the anniversary of 9-11;

10) Public recognition of the service of a resident of the community who has served in the military on an annual basis.

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BE IT FURTHER RESOLVED that in order to achieve the goals established by this resolution the Township shall make best efforts, in accordance with N.J.S.A. 40A:11-43, to advertise to the VOB and SDVOB community the Township goals, to track the award of public contracts to VOBs and SDVOB subcontractors and assist those enterprises in the participation of the procurement process.

_________________________________


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December 3, 2019 SUMMARY:Resolution No. 354-2019: Dedication by Rider Trust For Disability and Veteran Affairs AdvisoryCommittee - Pursuant to N.J.S.A. 40A:5-29 RECOMMENDED ACTION:40A:5-29: To enable revenues to be received and dedicated for a specific purpose, a Dedication byRider is needed.See Res 147-2012 for sample format to follow. ATTACHMENTS: Res 354-2019_Dedication by Rider-Disability and Veteran Affairs Advisory Committee.docx

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DEDICATION BY RIDER TRUST FORDISABILITY AND VETERAN AFFAIRS ADVISORY COMMITTEE

PURSUANT TO N.J.S.A 40A:5-29

WHEREAS, permission is required for the Director of the Division of Local Government Services for approval as a dedication by rider of revenues received by a municipality when the revenue is subject to reasonably accurate estimates in advance; and,

WHEREAS, N.J.S.A. 40A:5-29 provides for receipt of program contributions by the municipality to provide for the operating costs to administer this act; and,

WHEREAS, N.J.S.A. 40A:4-39 provides the dedicated revenues anticipated from the Disability and Veteran Affairs Advisory Committee are hereby anticipated as revenue and are hereby appropriated for the purpose to which said revenue is dedicated by statute or other legal requirement.

NOW, THEREFORE, BE IT RESOLVED, by the Township Council of the Township of Evesham, County of Burlington, State of New Jersey as follows:

1. The Township Council hereby requests permission of the Director of the Division of Local Government Services to pay expenditures for the Disability and Veteran Affairs Advisory Committee as per N.J.S.A. 40A:5-29.

2. The Municipal Clerk of the Township of Evesham is hereby directed to forward two certified copies of this resolution to the Director of the Division of Local Government Services

I HEREBY CERTIFY that the foregoing resolution was adopted by the Township Council of the Township of Evesham, County of Burlington, State of New Jersey, at their meeting held in the Municipal Building, 984 Tuckerton Road, Marlton, NJ 08053 on December 3, 2019

__________________________________Mary Lou Bergh, Township Clerk

ROLL CALL VOTECOUNCIL MEMBER INTRODUCED SECONDED AYE NAY ABSTAIN ABSENT


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December 3, 2019 SUMMARY:Resolution No. 355-2019: Resolution to Cancel Outstanding Checks RECOMMENDED ACTION:Formally requesting to cancel old, outstanding checks. This is to remove stale checks from theoutstanding listing. See attachment for detailed listing. ATTACHMENTS: Cancel_Outstanding_checks_Designated_Accounts.docx 2019 Old OS Check Listings.pdf

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/482782/Cancel_Outstanding_checks_Designated_Accounts.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/477948/2019_Old_OS_Check_Listings.pdf

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RESOLUTION TO CANCEL OUTSTANDING CHECKS

WHEREAS, the outstanding checks listed on the attached

Schedule A for the designated accounts have been outstanding for

a period of over six months; and

WHEREAS, it is necessary to formally cancel said checks by

resolution.

NOW THEREFORE, BE IT RESOLVED by the Township Council of the

Township of Evesham, County of Burlington, State of New Jersey,

that the checks as reflected on the attached Schedule A shall be

cancelled.



Burlington, State of New Jersey, at their meeting held in the

Municipal Building, 984 Tuckerton Road, Marlton, New Jersey on

December 3, 2019.



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Operating Account - 2089904093

Payee Check NumberDate Amount PO # Account

Mcbride, Mallan 96301 07/03/18 8.05 18-02068 Current

Panjala, Srilatha 96603 08/01/18 3.65 18-02337 Current

Team Evesham Cycling Club Inc. 96634 08/01/18 20.00 18-02330 Trust other

Burlington County Soil 96683 08/15/18 3,205.00 18-02425 Capital

NJDEP 96777 08/15/18 70.00 18-02424 Capital

Lorenzi, Maria 97025 09/12/18 40.00 18-02726 Current

Niessner, Christine 97035 09/12/18 40.00 18-02651 Current

Carr, Gerilyn 97100 09/26/18 30.00 18-02781 Rec Trust

M&M Lighting 97282 10/10/18 235.50 18-00188 Current

3,652.20$

Municipal Court - 2089904069

Adam Koines 3625 02/07/18 35.00

Adam Koines 3656 04/10/18 75.00

Thomas Meindl 3696 06/14/18 87.00

Elana Howard 3730 08/07/18 49.24

Marshalls 3836 04/15/19 683.82

930.06$

Payroll Account -

Cameron Chandler 316290 10/27/17 100.11

Kaitlyn Cassise 316543 01/19/18 612.67

Robert Zimm 317050 06/22/18 2,182.12

Anna Czerniecki 317718 12/07/18 96.90

Dylan Kucker 317722 12/07/18 47.08

Anna Czerniecki 317764 12/21/18 108.53

Payroll Agency

Augelo Ruff 7207 11/15/17 25.21

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December 3, 2019 SUMMARY:Resolution No. 356-2019: Authorizing Sale of Surplus Property RECOMMENDED ACTION:WHEREAS, the Township of Evesham is the owner of certain surplus property as listed in Schedule Aattached hereto, which is no longer needed for public use; and WHEREAS, the Township of Eveshamis desirous of selling said surplus property in an "as is" condition without express or impliedwarranties. ATTACHMENTS: Sale of Misc Property -Municibid_Public_Works.docx

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AUTHORIZING SALE OF SURPLUS PROPERTY

WHEREAS, the Township of Evesham is the owner of certain

surplus property as listed in Schedule A attached hereto, which

is no longer needed for public use; and

WHEREAS, the Township Council of the Township of Evesham is

desirous of selling said surplus property in an “as is” condition

without express or implied warranties.

NOW THEREFORE, BE IT RESOLVED by the Township Council of the

Township of Evesham, County of Burlington, State of New Jersey as

follows:

(1) The sale is being conducted pursuant to Local Finance

Notice 2008-9.

(2) The sale of the surplus property shall be conducted

through pursuant to State Contract 19DPP00272/T2581 in accordance

with the terms and conditions of the State Contract. The terms

and conditions of the agreement entered into with Municibid is

available online at Municibid.com and also available from the

Township of Evesham.

(3) The sale will be conducted online and the address of

the auction site is https:/municibid.com.

(4) A list of the surplus property is attached hereto as

Schedule “A”, and made a part hereof; and

(5) A notice of the sale will be published in a newspaper

circulating in the Township of Evesham.

(6) The surplus property as identified shall be sold in an

“as-is” condition without express or implied warranties with the 54


successful bidder required to execute a Hold Harmless and

Indemnification Agreement concerning use of said surplus

property.

(7) The Township reserves the right to accept or reject any

bid submitted.




Municipal Building, 984 Tuckerton Road, Marlton, NJ 08053 on

December 3, 2019.

___________________________________Mary Lou Bergh, Township Clerk



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RESOLUTION NO. 356-2019

SCHEUDLE “A”

ITEM DEPT

1996 Ford F-250 Public Works1997 Ford LTS 8000 Public Works1997 Ford Explorer Public Works1999 Ford F-250 Public Works2002 Ford Explorer Public Works2002 Ford Explorer Public Works

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December 3, 2019 SUMMARY:Resolution No. 357-2019: Resolution Authorizing Award of a Contract For Software LicenseRenewals Through the State of New Jersey Cooperative Purchasing Program I-NJCP RECOMMENDED ACTION:It is my recommendation to use the Software State contract with SHI in the amount not to exceed$150,000.00, for use with software license renewals and subscriptions. I have attached a copy of the Notice of Award for contract # 89851 Thank you for your consideration. ATTACHMENTS: AOC_SHI_International_Corp_--STATE_CONTRACT_VENDOR_-_Document_Imaging_Upgrade.docx StateContract-software.pdf Memo-SHISoftwareStateContract11-18-19.docx

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/attachment/482849/AOC_SHI_International_Corp_--STATE_CONTRACT_VENDOR_-_Document_Imaging_Upgrade.docx

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RESOLUTION AUTHORIZING THE AWARD OF A CONTRACT FORSOFTWARE LICENSE RENEWALS

THROUGH THE STATE OF NEW JERSEYCOOPERATIVE PURCHASING PROGRAM I-NJCP

WHEREAS, the Township of Evesham wishes to provide for a

Software License Renewals for use by various Evesham Township

Departments from an authorized vendor under contract by the

Division of Purchase and Property, Department of Treasury, State

of New Jersey; and

WHEREAS, SHI, 290 Davidson Avenue, Somerset, New Jersey

08873 has been awarded New Jersey State Contract Number 89851 to

provide for Software License Renewals for the period September

1, 2015 to June 30, 2020; and

WHEREAS, the MIS Manager has recommended the award of this

contract, price and other factors considered; and

WHEREAS, the cost for this purchase shall not exceed

$150,000.00; and

WHEREAS, this is an open-ended contract and the Township is

not obligated to order, accept or pay for the goods and services

hereunder until an order is placed; required certification of

available funds shall be made when goods or services are ordered.

NOW THEREFORE, BE IT RESOLVED, by the Township Council of

the Township of Evesham, County of Burlington, State of New

Jersey, as follows:

1. That SHI, 290 Davidson Avenue, Somerset, New Jersey

08873 be awarded a contract for the Software License Renewals for

the period December 03, 2019 to June 30, 2020 as recommended by

the MIS Manager, in an amount not to exceed $150,000.00.

2. That the aforesaid contract is a term contract

permitting the purchase of items at a stated price on an “as-

needed” basis, at which time certification of available funds shall 58

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be provided for each purchase in accordance with Local Public

Contracts Regulation 5:30-14.4.5(c) 2ii.

3. That the Township Council hereby directs the Township

Mayor and Township Clerk to execute any contract documents which

are necessary to effectuate the terms of this resolution, subject

to review, revision and approval by the Office of the Township

Solicitor.




Meeting Room of the Municipal Complex, 984 Tuckerton Road, Marlton,

New Jersey 08053 on December 03, 2019.


59

Governor Phil Murphy • Lt.Governor Sheila Oliver

Search All of NJ

Notice of AwardTerm Contract(s)

M-0003 SOFTWARE LICENSE & RELATED SER

Vendor Information

By Vendor

Email to ANTONIO GIAQUINTO

Downloadable NOA Documents(Please utilize scroll bar on right side of box if necessary to

view all documents)

Download All Documents• SaaS Guidelines Worksheet Adobe PDF (67 kb) • Standard Terms and Conditions 2011 Adobe PDF (93 kb) • Standard Terms and Conditions Addendum 2015 Adobe PDF

kb) • State of NJ License Agreements Requirements Adobe PDF (9

kb) • SaaS Supplement to Publisher Terms and Conditions Adobe P

(67 kb) • Software Publisher Services Provider Terms and Conditions

Adobe PDF (176 kb) • New Jersey M0003 Custom Agreements Report Adobe PDF (

kb) • M0003 Provider Guide Adobe PDF (207 kb) • M0003 Intake Form Adobe PDF (192 kb) • M0003 Scope of Work Requirements Adobe PDF (80 kb) • State Contract Manager Adobe PDF (14 kb) • Method of Operation Adobe PDF (313 kb)

The Download All Documents hyperlink will place compressed files on your computer. Files may be unzipped and viewed using WinZip. The evaluation version is available for free. Click here to learn more about WinZip or to download the latest version from the WinZip web site.

Forms in this section are stored in Adobe Acrobat (PDF) format. PDF formatted documents appear the same as the original printed forms. To view and print these forms, you must have a PDF viewer which is available free from Adobe. Click here to learn more about Adobe Acrobat or to download the latest version of the Adobe Acrobat viewer from the Adobe Web site.

NOAs By Number NOAs By Title Search NOAs

Index #: M-0003 Contract #: VARIOUS Contract Period: FROM: 09/01/15 TO: 06/30/20 Applicable To: ALL STATE AGENCIES Cooperative Purchasing: POLITICAL SUBDIVISIONS* Vendor Name & Address: SEE VENDOR INFORMATION SECTION For Procurement Bureau Use:Solicitation #: 24052 Bid Open Date: 00/00/00 CID #:Commodity Code: - Set-Aside: NONE

CONDITIONS AND METHODS OF OPERATION

4/5/2019State of NJ- Department of the Treasury - Division of Purchase & Property

Page 1 of 7

60

Multi-Source Contracts: State Agencies and Cooperative Purchasing partners should review each vendor's product/service and prices carefully and place orders in accordance with the terms and conditions of the contract. Note that

A. Delivery: All prices F.O.B. Destination B. Method of Operation - State Agencies Only: Issue an agency purchase order to the appropriate contract vendor(s).

*IMPORTANT: POLITICAL SUBDIVISION & OTHER COOPERATIVE PURCHASING PARTICIPANTS

In accordance with N.J.S.A. 40A:11-11(5), N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-1.7, all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Note that only these items/services specified in the applicable State contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State contracts, including Purchase Orders, delivery compliance, and payments.

Questions, problems or complaints related to Cooperative Purchasing contact:

Cooperative Purchasing Coordinator PO Box 230 Trenton, NJ 08625 (609) 984-7047

In the event of an emergency, contact the following in the order listed:

ANTONIO GIAQUINTO PROCUREMENT SPECIALIST 609-292-1712

MEGAN TAGLIAFERRI PROCUREMENT SPECIALIST SUPERVISOR 609-984-9702

PUB DATE: 03/29/19

VENDOR INFORMATIONVendor Name & Address: CDW GOVERNMENT LLC

230 N MILWAUKEE AVE VERNON HILLS, IL 60061-9740

Contact Person: JOHN MAZELLA Contact Phone: 866-776-7415 Order Fax: 000-000-0000 Contract#: 89849 Expiration Date: 06/30/20 Terms: NONE Delivery: 30 DAYS ARO Small Business Enterprise: NO Minority Business Enterprise: NO Women Business Enterprise: NO Cooperative Purchasing *: YES

* WILL VENDOR EXTEND CONTRACT PRICES TO COOPERATIVE PURCHASING PARTICIPANTS?

Vendor Name & Address: DELL MARKETING LP ONE DELL WAY ROUND ROCK, TX 78682

Contact Person: BRAD CARR Contact Phone: 646-573-0885 Order Fax: 000-000-0000 Contract#: 89850 Expiration Date: 06/30/20 Terms: NONE Delivery: 30 DAYS ARO Small Business Enterprise: NO Minority Business Enterprise: NO Women Business Enterprise: NO Cooperative Purchasing *: YES


Vendor Name & Address:


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61

INSIGHT PUBLIC SECTOR INC 6820 S HARL AVE TEMPE, AZ 85283

Contact Person: FRED TAFOYA Contact Phone: 800-467-4448 Order Fax: 000-000-0000 Contract#: 89853 Expiration Date: 06/30/20 Terms: NONE Delivery: 30 DAYS ARO Small Business Enterprise: NO Minority Business Enterprise: NO Women Business Enterprise: NO Cooperative Purchasing *: YES


Vendor Name & Address: PCMG INC 13577 SUNRISE VALLEY DR STE 750 HERNDON, VA 20171

Contact Person: MARGARET PICKLES Contact Phone: 800-625-5468 Order Fax: 000-000-0000 Contract#: 89854 Expiration Date: 06/30/20 Terms: NONE Delivery: 30 DAYS ARO Small Business Enterprise: NO Minority Business Enterprise: NO Women Business Enterprise: NO Cooperative Purchasing *: YES


Vendor Name & Address: SHI INTERNATIONAL CORP 290 DAVIDSON AVE SOMERSET, NJ 08873

Contact Person: NICK GRAPPONE Contact Phone: 732-564-8189 Order Fax: 000-000-0000 Contract#: 89851 Expiration Date: 06/30/20 Terms: NONE Delivery: 30 DAYS ARO Small Business Enterprise: NO Minority Business Enterprise: YES Women Business Enterprise: YES Cooperative Purchasing *: YES


CONTRACT ITEMS/SERVICES BY VENDORVendor: CDW GOVERNMENT LLC Contract Number: 89849

LINE# DESCRIPTION/MFGR/BRAND EST QUANTITY UNIT %

DISCOUNT UNIT PRICE

00001 COMM CODE: 208-80-076100 [COMPUTER SOFTWARE FOR MICROCOMPUTERS,...]

ITEM DESCRIPTION: GENERAL SOFTWARE

1.000 EA NET N/A


DISCOUNT UNIT PRICE

00002 COMM CODE: 208-80-076482 [COMPUTER SOFTWARE FOR

1.000 EA NET N/A


Page 3 of 7

62

MICROCOMPUTERS,...]

ITEM DESCRIPTION: MAINTENANCE AND SUPPORT


DISCOUNT UNIT PRICE


ITEM DESCRIPTION: SOFTWARE RELATED SERVICES (INCLUDING TRAINING)

1.000 EA NET N/A


DISCOUNT UNIT PRICE


ITEM DESCRIPTION: SOFTWARE AS A SOLUTION (SAAS)

1.000 EA NET N/A


DISCOUNT UNIT PRICE


ITEM DESCRIPTION: APPLIANCES (AS DEFINED IN THE METHOD OF OPERATION)

1.000 EA NET N/A

Vendor: DELL MARKETING LP Contract Number: 89850


DISCOUNT UNIT PRICE



DELIVERY: 30 DAYS ARO

1.000 EA NET N/A


DISCOUNT UNIT PRICE



1.000 EA NET N/A


DISCOUNT UNIT PRICE



1.000 EA NET N/A


DISCOUNT UNIT PRICE



1.000 EA NET N/A


DISCOUNT UNIT PRICE


ITEM DESCRIPTION:

1.000 EA NET N/A


Page 4 of 7

63

APPLIANCES (AS DEFINED IN THE METHOD OF OPERATION)

Vendor: INSIGHT PUBLIC SECTOR INC Contract Number: 89853


DISCOUNT UNIT PRICE



1.000 EA NET N/A


DISCOUNT UNIT PRICE



1.000 EA NET N/A


DISCOUNT UNIT PRICE


ITEM DESCRIPTION: SOFTWARE RELATED SERVICES

1.000 EA NET N/A


DISCOUNT UNIT PRICE



1.000 EA NET N/A


DISCOUNT UNIT PRICE



1.000 EA NET N/A

Vendor: PCMG INC Contract Number: 89854


DISCOUNT UNIT PRICE



1.000 EA NET N/A


DISCOUNT UNIT PRICE



1.000 EA NET N/A


DISCOUNT UNIT PRICE


ITEM DESCRIPTION:

1.000 EA NET N/A


Page 5 of 7

64

SOFTWARE RELATED SERVICES (INCLUDING TRAINING)


DISCOUNT UNIT PRICE


ITEM DESCRIPTION: SOFTWARE AS A SOLTION (SAAS)

1.000 EA NET N/A


DISCOUNT UNIT PRICE


ITEM DESCRIPTION: APPLIANCES (AS DEFINED IN THE METHOD OF OPERATION

1.000 EA NET N/A

Vendor: SHI INTERNATIONAL CORP Contract Number: 89851


DISCOUNT UNIT PRICE



1.000 EA NET N/A


DISCOUNT UNIT PRICE



1.000 EA NET N/A


DISCOUNT UNIT PRICE



1.000 EA NET N/A


DISCOUNT UNIT PRICE



1.000 EA NET N/A


DISCOUNT UNIT PRICE



1.000 EA NET N/A

Purchase & Property: Home | News | Directions | Frequently Asked Questions | Contact DPPTreasury: Home | Services | People | Businesses | Divisions/Agencies | Forms | Contact Us Statewide: NJ Home | Services A to Z | Departments/Agencies | FAQsCopyright © State of New Jersey, 1996 - 2019 This site is maintained by the Division of Revenue and Enterprise Services.


Page 6 of 7

65


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66

TOWNSHIP OF EVESHAM

Memorandum

TO: Robert Corrales, Township Manager; Mary Lou Bergh, Township Clerk

FROM: Lisa Ott-Casassa, MIS Manager

DATE: November 18, 2019

SUBJECT: SHI – Software State Contract - Contract # 89851

It is my recommendation to use the Software State contract with SHI in the amount not to exceed $150,000.00, for use with software license renewals and subscriptions.

I have attached a copy of the Notice of Award for contract # 89851

Thank you for your consideration.

lsoc

67


December 3, 2019 SUMMARY:Resolution No. 358-2019: Award of Banking Services to OceanFirst Bank RECOMMENDED ACTION:After reviewing the RFPs from four different banks, the Finance Director recommends Ocean FirstBank for a three year term to begin January 1, 2020 - December 31, 2022. The top two proposals areattached for your review.Ocean First is offering a fixed 1.65% interest rate for the term period. Investors is offering a variable rate tied to the Fed Funds Rate (minus .20) with a floor of .50% and aceiling of 2.0%.(I based the recommendation on a declining interest rate market in 2021 and 2022. This is an educatedguess on where the markets will go.)RFPs were mailed out on October 21st and received back on November 15th. ATTACHMENTS: AOC_Ocean First Bank_Banking Services_12-3-19 mtg.docx Evesham Twp BID Letter R11.21.19 Ocean First.pdf Evesham Twp BID Letter Investors.pdf

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/479432/Evesham_Twp_BID_Letter_R11.21.19_Ocean_First.pdf

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AWARD OF BANKING SERVICES TO OCEANFIRST BANK

WHEREAS, the Township Council of the Township of Evesham has

determined to provide for banking services in connection with

financial matters in the Township of Evesham; and


requested proposals for banking services for a three-year term to

be effective from January 1, 2020 to December 31, 2022; and

WHEREAS, on October 20, 2019 and October 21, 2019, in

furtherance of said banking services, the Township of Evesham,

consistent with the Local Public Contract Law (N.J.S.A. 40A:11-

1), advertised a request for proposals (hereinafter referred to as

the “RFP”) for such township banking services; and

WHEREAS, in response to the RFP, the Township of Evesham

received four (4) proposals for banking services on November 15,

2019.

NOW, THEREFORE, BE IT RESOLVED, that the Township Council of

the Township of Evesham award the contract to OceanFirst Bank,

1001 Asbury Avenue, Ocean City, New Jersey 08226 to provide the

highest level of banking services and the most economic and

efficient standards that will be in the best interests of the

Township of Evesham and its taxpayers; and

BE IT FURTHER RESOLVED, that the Mayor, Chief Financial

Officer, and Township Clerk are hereby authorized to execute any

and all documents in connection with the submitted proposal and

designation of OceanFirst Bank as an official depository of the

Township of Evesham, County of Burlington, State of New Jersey.

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Burlington, State of New Jersey, at its meeting held in the Meeting

Room of the Municipal Complex, 984 Tuckerton Road, Marlton, New

Jersey 08053 on December 3, 2019.



70


December 3, 2019 SUMMARY:Resolution No. 359-2019: Award of Contract - Third Party Administrator RECOMMENDED ACTION: ATTACHMENTS: Third Party Administrator_IAA_as of 12-3-19 mtg.docx Exhibit A - Affirmative Action.pdf Schedule B_IAA Admin Svcs_Fee Sched_2020 Third Party Admin.pdf Statement of Compliance - Chapter 27_pay 2 play.doc

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/481152/Exhibit_A_-_Affirmative_Action.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/482558/IAA_Admin_Svcs_Fee_Sched_2020_Third_Party_Admin.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/481153/Statement_of_Compliance_-_Chapter_27_pay_2_play.pdf

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AWARD OF CONTRACTTHIRD PARTY ADMINISTRATOR

WHEREAS, the Evesham Township Council on the 3rd day of

December, 2019, appointed the firm Insurance Administrator of

America, Inc., The IAA Building, 1934 Olney Avenue, Cherry Hill,

New Jersey 08003 as Township Third Party Administrator for the

term January 1, 2020 to December 31, 2020; and

WHEREAS, the "Local Public Contracts Law" (N.J.S.A. 40A:11-

15(6))provides that contracts for insurance administrative services

may be for a term of not more than three years; and

WHEREAS, the Township Council of the Township of Evesham wishes

to award a contract to the firm Insurance Administrator of America,

Inc. for a twelve (12) month term commencing on January 1, 2020.

WHEREAS, the Township Council requested qualifications and

proposals for said position and has awarded this contract under a

“fair and open process” pursuant to N.J.S.A. 19:44A-20.4 et seq.,

and Chapter 27 of the Code of the Township of Evesham that requires

public advertising for contracts for “Professional Services”; and

WHEREAS, proposals were requested for and publicly advertised

in the Burlington County Times, Inc. on October 30, 2019, and

opened in public on November 20, 2019; and

WHEREAS, the above-named appointees are practitioners of a

recognized profession and are so licensed or certified in the State

of New Jersey.

NOW, THEREFORE, BE IT RESOLVED by the Township Council of the


that the attached written contract for Third Party Administrator

services be and is hereby approved, subject to review, revision

and approval by the Office of the Township Attorney.

BE IT FURTHER RESOLVED, that the aforesaid contract is a term

contract providing for services on an “as needed” basis. Payments

shall be made on a monthly basis for administrative services. 74

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BE IT FURTHER RESOLVED, that this contract is made subject to

N.J.S.A. 19:44A-20.4 et seq., N.J.S.A. 40A:11-1 et seq., and Chapter

27 of the Code of the Township of Evesham.

BE IT FURTHER RESOLVED, that the award of this contract is

contingent upon receipt by the Township of Evesham of a sworn

statement by the aforementioned entity that they are in compliance

with Chapter 27 of the Code of the Township of Evesham.

BE IT FURTHER RESOLVED, that the Mayor and Clerk are authorized

to execute any contract or further documentation required to

effectuate said appointment.

BE IT FURTHER RESOLVED, that a notice of award shall be

published in the official newspaper of Evesham Township as required

by law, within ten (10) days of passage of this Resolution and a

copy of said contract shall be maintained in the Office of the

Township Clerk and available for public inspection during regular

business hours.

I HEREBY CERTIFY that the foregoing Resolution was duly adopted







75

Statement of Compliance with Chapter 27of the Code of the Township of Evesham

The undersigned being authorized and knowledgeable of the circumstances, does

pursuant to Chapter 27 hereby swear under penalty of perjury that

________________________________________________________________(firm name)

is in compliance with the aforesaid Chapter 27 of the Code of the Township of Evesham..

I further acknowledge our continuing duty to report any violations of said

ordinance during the term of our contract.

Signature

Name and Title

Date

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December 3, 2019 SUMMARY:Resolution No. 360-2019: Award of Contract - Professional Pre-Employment and Medical Services RECOMMENDED ACTION: ATTACHMENTS: Pre-Employment and Medical Services_as of 12-3-19 mtg.docx Exhibit A - Affirmative Action.pdf Virtua_Exhibit B_Fees.pdf Statement of Compliance - Chapter 27_pay 2 play.doc

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/482621/Virtua_Exhibit_B_Fees.pdf

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AWARD OF CONTRACTPROFESSIONAL PRE-EMPLOYMENT AND MEDICAL SERVICES

WHEREAS, the Evesham Township Council on the 3rd day of

December, 2019 appointed the firm Virtua Medical Group, P.A., dba

Virtua Occupational Health, Barry Brown Health Education Center,

106 Carnie Boulevard, Retail Suite, Voorhees, New Jersey 08043 as

Pre-Employment and Medical Services for the term January 1, 2020

to December 31, 2020; and

WHEREAS, the "Local Public Contracts Law" (N.J.S.A. 40A:11-1

et seq.) requires that the Resolution authorizing the award of

contracts for “professional services” without competitive bids and

the contract itself must be available for public inspection; and

WHEREAS, notwithstanding the aforementioned exemption for

competitive bidding, the Township Council requested qualifications

and proposals for said position and has awarded this contract under

a “fair and open process” pursuant to N.J.S.A. 19:44A-20.4 et seq.,

and Chapter 27 of the Code of the Township of Evesham that requires

public advertising for contracts for “Professional Services”; and

WHEREAS, proposals were requested for and publicly advertised

in the Burlington County Times on October 30, 2019, and opened in

public on November 20, 2019; and

WHEREAS, the above-named appointees are practitioners of a

recognized profession and are so licensed or certified in the State

of New Jersey; and



that the attached written contract for pre-employment and medical

services be and is hereby approved, subject to review, revision

and approval by the Office of the Township Attorney.

81


BE IT FURTHER RESOLVED, that the aforesaid contract is a term

contract providing for services on an “as needed” basis, in an

amount not to exceed $25,000.00. Payments shall be made on a monthly

basis, depending upon the payment option selected by the Township.

BE IT FURTHER RESOLVED, that this contract is made subject to

N.J.S.A. 19:44A-20.4 et seq., N.J.S.A. 40A:11-1 et seq., and Chapter

27 of the Code of the Township of Evesham.

BE IT FURTHER RESOLVED, that the award of this contract is

contingent upon receipt by the Township of Evesham of a sworn

statement by the aforementioned entity that they are in compliance

with Chapter 27 of the Code of the Township of Evesham.

BE IT FURTHER RESOLVED, that the Mayor and Clerk are authorized

to execute any contract or further documentation required to

effectuate said appointment.

BE IT FURTHER RESOLVED, that a notice of award shall be

published in the official newspaper of Evesham Township as required

by law, within ten (10) days of passage of this Resolution and a

copy of said contract shall be maintained in the Office of the

Township Clerk and available for public inspection during regular

business hours.

I HEREBY CERTIFY that the foregoing Resolution was duly adopted






ROLL CALL VOTECOUNCIL MEMBER INTRODUCED SECONDED AYE NAY ABSTAIN ABSENTCOOPERD’ANDREADIENNAHANSENMAYOR VEASY 82


CONTRACT OFPROFESSIONAL PRE-EMPLOYMENT AND MEDICAL SERVICES

THIS AGREEMENT, made and entered into this day of

, 2019 by and between the TOWNSHIP OF EVESHAM, having

its principal place of business at 984 Tuckerton Road, Marlton, New

Jersey, 08053, in the County of Burlington, a public body corporate

and politic of the State of New Jersey, (hereinafter referred to as

the "TOWNSHIP") and the firm of Virtua Medical Group, P.A., dba

Virtua Occupational Health, Barry Brown Health Education Center,

106 Carnie Boulevard, Retail Suite, Voorhees, New Jersey 08043

(hereinafter referred to as "Pre-Employment and Medical Services

Provider");

W I T N E S S E T H

WHEREAS, the Pre-Employment and Medical Services Provider has

been appointed by the Township of Evesham as the Township Pre-

Employment and Medical Services Provider for a one year term to

commence on January 1, 2020 and expire on December 31, 2020; and

WHEREAS, the Pre-Employment and Medical Services Provider are

practitioners of a recognized profession and are licensed to

practice in the State of New Jersey; and

WHEREAS, the "Local Public Contracts Law" (N.J.S.A. 40A:11-1

et seq.) requires that the Resolution authorizing the award of

contracts for “professional services” without competitive bids and

the contract itself must be available for public inspection; and

WHEREAS, this contract is made subject to N.J.S.A. 19:44A-20.4

et seq., N.J.S.A. 40A:11-1 et seq. and Chapter 27 of the Code of

the Township of Evesham.


desires to recognize the aforesaid appointment and provide

compensation by way of a written contract for services which may be

performed by the Pre-Employment and Medical Services Provider.

NOW, THEREFORE, in consideration of the mutual promises

contained herein, the parties hereto agree as follows:83


1. Scope of Services. The Pre-Employment and Medical

Services Provider shall perform professional Pre-Employment and

Medical services for the Township of Evesham in accordance with

their proposal dated November 6, 2019.

2. Township Responsibilities. The Township shall furnish to

the Pre-Employment and Medical Services Provider, for the

performance of their services, any and all necessary data and

studies.

3. Compensation. This is a term contract permitting services

at a stated price on an “as needed” basis, in an amount not to

exceed $25,000.00, at which time certification of available funds

shall be provided for each service by means of an encumbered purchase

order, in accordance with Local Public Contract Regulation 5:30-

14.5(c)2ii. No work may be performed unless authorized in advance

by the Township Manager and certified by the Finance Director as to

the availability of funds. Billing for said purchase order shall

not exceed the amount listed in the purchase order. The terms and

conditions listed in this contract shall apply in the event of any

conflict with the proposal submitted by the Risk Management

Consultant. Payments shall be made on a monthly basis, depending

upon the payment option selected by the Township as reflected in

the proposal attached hereto as Exhibit B.

Payment shall be pursuant to the submission of the appropriate

voucher(s) which shall specify the services rendered.

Reimbursement for out-of-pocket expenses shall be limited to

the following categories unless otherwise allowed by the Township

Manager: reproduction costs for maps, plats and plans,

reproduction costs associated with submissions to any agency or

court, reproduction costs for presentations made to the Council,

Administration officials, Courts or any outside agency on behalf

of the Township of Evesham, filing fees and escrows advanced on

behalf of the Township by the vendor to file any application or

matter before any court, board or agency and/or miscellaneous costs

such as long distance telephone costs, conference call costs, court

imposed or required mediation fees, fees to arbitrators, parking

84


fees and tolls used in connection with Township business. Other

categories of reimbursable “out-of-pocket expenses” may be allowed

by the Township manager so long as such expenses are reasonable

and ordinary.

To the extent that hourly billings are allowed under this

contract which would authorize compensation to the professional on

a time-spent basis (e.g., $150/ per hour), the following detail

shall be set forth in every billing: date of service / description

of work performed / amount of time spent on the matter. Time shall

be shown in discrete entries describing the work performed for

EACH task and time spent to perform EACH such

task to the tenth of an hour. “Run on paragraphs” showing a

collection of tasks without such detail shall be a basis to reject

the bill.

4. Term. This contract shall commence and take effect on

January 1, 2020 and expire on December 31, 2020.

5. Pre-Employment and Medical Services Provider

Responsibilities. The Pre-Employment and Medical Services Provider

shall perform the aforementioned services in an efficient and

expeditious manner. The Pre-Employment and Medical Services Provider

shall be responsible to insure that both the time constraints and

the financial constraints of this contract are not compromised

without adequate written notification and explanation as to the

nature of such compromise. The Pre-Employment and Medical Services

Provider shall be responsible to submit proper documentation for

payment of services authorized by this contract in a manner

prescribed by the Township and according to law.

All notices, correspondence, copies of work product, and

billing statements for the Township shall be addressed to the

Township of Evesham, 984 Tuckerton Road, Marlton, New Jersey 08053.

Professionals (auditors, engineers, attorneys) must obtain

authorization for any work performed under this contract from the

Township Manager or by formal vote or resolution of the Township

Council. Any work not specifically authorized may be rejected for

payment in the discretion of the Township Manager when reviewing

invoices, vouchers and submissions.

85


6. Insurance. During the term of this Agreement, the Pre-

Employment and Medical Services Provider shall maintain and continue

in full force and effect a policy of insurance indemnifying itself

against any and all forms of professional malpractice and/or other

types of liability in a minimum amount of $1,000,000.00. The Pre-

Employment and Medical Services Provider shall provide to the

appropriate officials of the Township of Evesham a copy of a

certificate of insurance as verification of the existence of said

insurance policy. Said officials shall review the certificate for

sufficiency.

7. Affirmative Action Mandatory Language. (See Exhibit A)

8. Hold Harmless. The Pre-Employment and Medical Services

Provider shall indemnify and save harmless the Township, its

officers, employees and agents from all claims, suits or actions

brought against the said Pre-Employment and Medical Services

Provider, its officers, employees and agents, for or on account of

any injuries or damages received or sustained by any party or parties

by or from the acts of the Pre-Employment and Medical Services

Provider or its servants, agents and employees, in doing the work

and rendering the service herein contracted for, or by or in

consequence of any negligence in operations or any improper material

or equipment used, or on account of any act or omission of the Pre-

Employment and Medical Services Provider or of its servants, agents

and employees; or on account of or in consequence of the performance

of this contract, whether or not such injuries to persons or damages

to the property are due or claimed to be due to any negligence of

Pre-Employment and Medical Services Provider, its employees, its

agents or servants; and also from all claims or damage for

infringement of any patent in fulfilling this contract. This

indemnity shall include attorneys' fees and costs and all other

expenses incurred in the defense of any suit.

9. American Disabilities Act. The Pre-Employment and Medical

Services Provider shall comply with the requirements of the American

Disabilities Act where applicable.

10. Termination. The Township reserves the right to terminate

the contract upon fifteen (15) days notice. The Pre-Employment and

86


Medical Services Provider may terminate the contract upon fifteen

(15) days notice in the event the Township fails to comply with its

responsibilities under the terms of this Agreement.

11. Integration. The parties agree that the terms and

conditions of this Agreement contain the complete Agreement of the

parties and any oral understanding to the contrary are specifically

disavowed.

IN WITNESS WHEREOF, the parties have hereto set their hands

and seals the day and year first above written.

ATTEST: TOWNSHIP OF EVESHAM

_____________________________ MARY LOU BERGH JACLYN VEASYTownship Clerk Mayor

ATTEST: VIRTUA MEDICAL GROUP, P.A. DBAVIRTUA OCCUPATIONAL HEALTH

_____________________ _____________________________

87

Statement of Compliance with Chapter 27of the Code of the Township of Evesham

The undersigned being authorized and knowledgeable of the circumstances, does

pursuant to Chapter 27 hereby swear under penalty of perjury that

________________________________________________________________(firm name)

is in compliance with the aforesaid Chapter 27 of the Code of the Township of Evesham..

I further acknowledge our continuing duty to report any violations of said

ordinance during the term of our contract.

Signature

Name and Title

Date

91


December 3, 2019 SUMMARY:Resolution No. 361-2019: Renewal of Contract - Monitoring, System, Maintenance, and InspectionsFor Existing Fire, Elevator, and Burglar Alarms in Township RECOMMENDED ACTION:

Evesham Township currently has a contract with Fortress Protection, LLC for the Monitoring and Systemmaintenance of the Existing Fire, Elevator and Burglar Alarms in Township Facilities. The contract requires thevendor to monitor the existing alarm systems as well as provide maintenance to the systems when needed.

The contract term is for one year with an option to renew for one additional year. Fortress Protection has beenproviding a satisfactory service, without issues, meeting all requirements in the contract. Therefore, I am requestingapproval to renew the contract with Fortress Protection, LLC for Monitoring and System maintenance for ExistingFire, Elevator and Burglar Alarms in Township Facilities for the optional one year. This contract term will beJanuary 16, 2020 to January 15, 2021 and will have a not to exceed amount of $50,000.00. A copy of FortressProtection’s letter of agreement is included. A certification of funds for the monitoring and annual inspections isattached. Service work related to this contract will be on an as needed basis.

Vendor:

Physical address Mailing address

Fortress Protection, LLC PO Box 3613

1999 E. Marlton Pike, Suite 3 Cherry Hill, NJ 08034

Cherry Hill, NJ 08003

cc: Liz Peddicord – Finance Director

ATTACHMENTS: RENEWAL_Bid_Fortress_Mntnc_Fire-Elevator-Alarms_12-3-19 Mtg.docx Exhibit A - Affirmative Action.pdf

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RENEWAL OF CONTRACTMONITORING, SYSTEM MAINTENANCE, AND

INSPECTIONS FOR EXISTING FIRE,ELEVATOR, AND BURGLAR ALARMS

IN TOWNSHIP

WHEREAS, the Township Council of the Township of Evesham has

determined to provide for the Monitoring, System Maintenance, and

Inspections for Existing Fire, Elevator, and Burglar Alarms in

Township Facilities for the Township of Evesham, same being more

particularly described in specifications which are on file in the

Office of the Township Clerk and available for public inspection

during regular business hours, and it appearing that the cost of

the aforementioned items will be paid with Municipal funds and

will exceed $40,000.00 in the fiscal year; and

WHEREAS, N.J.S.A. 40A:11-4 states that a contract, the cost

of which will exceed $40,000.00 in a fiscal year, shall be

awarded only after public advertising for bids and bidding

therefor; and

WHEREAS, there has been public advertisement for bids and

the Township Manager has received and opened the bids on December

28, 2018 for the purpose of awarding a contract for the

aforementioned purpose; and

WHEREAS, Fortress Protection, LLC, 1999 E. Marlton Pike,

Suite 3, Cherry Hill, New Jersey 08003 was awarded a contract by

way of previous Resolution 35-2019 Monitoring, System

Maintenance, and Inspections for Existing Fire, Elevator, and

Burglar Alarms in township for the period January 16, 2019 to

January 15, 2020, on an “as needed” basis, in an amount not to

exceed $25,000.00, adopted on January 15, 2019, and amended by

Resolution 149-2019 with an amount not to exceed $50,000.00.

WHEREAS, in accordance with the provisions of the bid

specifications and N.J.S.A. 40A:11-15, said contract may be

renewed by mutual consent; and

94


WHEREAS, the Superintendent of Public Works has advised

Township Council that, based upon the provisions of the bid

specifications, the Contractor has requested renewal of the

contract for the period of January 15, 2020 to January 14, 2021;

and

WHEREAS, the Township Council deems it in the best interest

of the Township to renew said contract as provided by the

provisions of the bid specifications; and

WHEREAS, this is an open-end contract and the Township is

therefore not obligated to order, accept or pay for the goods

and services hereunder until an order is placed, the required

certifications of available funds shall be made when goods or

services are ordered.

NOW, THEREFORE, BE IT RESOLVED, by the Township Council of


Jersey, as follows:

1. The Township Council, for the aforementioned reasons

hereby declares that Fortress Protection, LLC, 1999 E. Marlton

Pike, Suite 3, Cherry Hill, New Jersey 08003 is the lowest,

qualified responsible bidder for the aforementioned purpose and

hereby renews the contract with said entity for the Monitoring,

System Maintenance, and Inspections for Existing Fire, Elevator,

and Burglar Alarms in Township Facilities for the Department of

Public Works for the period of January 15, 2020 to January 14,

2021, in an amount not to exceed $50,000.00. Payment shall not

exceed the cost of the items specified in the bid proposal, said

award of contract being in accordance with the terms and

conditions of the Bid Proposal, the Notice to Bidders, and Bid

Specifications, copies of which are on file in the office of the

Township Clerk and available for public inspection during

regular business hours.

95


2. That the aforementioned contract is a “Term Contract”

permitting the purchase of items at a stated price on an “as

needed” basis, at which time certifications of available funds

shall be provided for each purchase by means of an encumbered

purchase order, in accordance with Local Public Contracts

Regulation 5:30-14.5(c)2ii.


Mayor and Township Clerk to execute any contract documents which

are necessary to effectuate the terms of this resolution,

subject to review, revision and approval by the office of the

Township Solicitor.



Burlington, State of New Jersey, at its meeting held in the

Meeting Room in the Municipal Complex at 984 Tuckerton Road,

Marlton, New Jersey 08053 on December 3, 2019.

__________________________________




96

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RENEWAL OF CONTRACT MONITORING, SYSTEM MAINTENANCE,AND INSPECTIONS FOR EXISTING

FIRE, ELEVATOR, AND BURGLAR ALARMSIN TOWNSHIP

THIS AGREEMENT made and entered into this________day of

_________, 2019 by and between the TOWNSHIP OF EVESHAM, having

its principal place of business at 984 Tuckerton Road, Marlton,

New Jersey 08053 (hereinafter referred to as "Township") and

Fortress Protection, LLC, 1999 E. Marlton Pike, Suite 3, Cherry

Hill, New Jersey 08003 (hereinafter referred to as "Contractor"):

W I T N E S S E T H

WHEREAS, the Township of Evesham, pursuant to the Local Public

Contract Law, solicited bids for the purpose of providing for the

Monitoring, System Maintenance, and Inspections for Existing Fire,

Elevator, and Burglar Alarms in Township Facilities; and

WHEREAS, the Contractor has submitted the lowest, qualified,

responsible bid, and the Township Council, by way of a resolution,

has accepted same and awarded a contract for said purposes.

NOW THEREFORE, in consideration of the mutual covenants,

terms and conditions, the parties hereby agree as follows:

1. MATERIALS AND SERVICES. The Contractor shall provide

for the Monitoring, System Maintenance, and Inspections for

Existing Fire, Elevator, and Burglar Alarms in Township Facilities

in the Township of Evesham by Contractor on an “as needed” basis

in accordance with the terms and conditions of the Notice to

Bidders, Instructions to Bidders, Specifications, and the Bid

Proposal, hereinafter referred to as the Bid Documents, and the

Contractor’s request for renewal of the contract, copies of which

are on file in the Office of the Township Clerk and available for

public inspection during regular business hours.

97


2. COMPENSATION. The Contractor shall receive payment as

set forth in his bid proposal dated December 28, 2018 and in the

manner specified in the bid documents; total payment for the term

of this contract shall not exceed $50,000.00. This is a term

contract permitting the purchase of items at a stated price on

an “as needed” basis, at which time certification of available

funds shall be provided for each purchase by means of an

encumbered purchase order, in accordance with Local Public

Contract Regulation 5:30-14.5(c)2ii.

3. TERM. The term of this agreement shall be from January

15, 2020 to January 14, 2021.

4. AFFIRMATIVE ACTION MANDATORY LANGUAGE. See Schedule “A”

attached hereto.

5. INSURANCE. The Contractor shall provide and maintain

all the necessary insurance including, but not limited to,

workmen's compensation, general liability, automobile and

professional liability in the amounts and in the type as

recommended by the Township insurance broker and as referenced in

the bid documents.

6. HOLD HARMLESS. The Contractor shall indemnify and save

harmless the Township, its officers, employees and agents from all

claims, suits or actions brought against the said Contractor, its

officers, employees and agents, for, or on account of, any injuries

or damages received or sustained by any party or parties by or

from the acts of Contractor or its servants, agents and employees,

in doing the work and rendering the services herein contracted

for, or by or in consequence of any negligence in operations or

any improper material or equipment used, or on account of any act

or omission of Contractor or of its servants, agents or employees;

or on account of or in consequence of the performance of this

contract; and also from all claims or damage for infringement of

any patent in fulfilling this contract. This indemnity shall 98


include attorneys' fees and costs and all other expenses incurred

in the defense of any suit.

7. AMERICAN DISABILITIES ACT. The Contractor shall comply

with the requirements of the American Disabilities Act where

applicable.

8. TERMINATION. The Township reserves the right to terminate

the contract upon fourteen (14) days’ notice. The Contractor may

terminate the contract upon fourteen (14) days’ notice in the event

the Township fails to comply with its responsibilities under the

terms of this Agreement.

9. CHOICE OF LAW/FORUM VENUE. In the event that any

disputes arise between the parties, or should any litigation be

instituted over this contract, this Contract shall be governed by

the laws of the State of New Jersey. Moreover, any action that

might arise between the parties, arising from this Contract, shall

be venued in the Superior Court of New Jersey, Law Division,

Burlington County, New Jersey.

10. INTEGRATION. The parties agree that the terms and

conditions of this Agreement contain the complete agreement of the

parties and any oral understandings to the contrary are

specifically disavowed.

99



and seals the day and year first above written.

ATTEST: FORTRESS PROTECTION, LLC

______


__________________________________ Mary Lou Bergh, Jaclyn Veasy, MayorTownship Clerk

100

FORTRESS PROTECTION LLC 1999 East Marlton Pike ! Cherry Hill, NJ 08003 Life Safety & Security Services (856) 424-3000 Fax: (856) 751-7776

Providing Comprehensive Life Safety Services Since 1988

STATE OF NEW JERSEY DFS # P00375 STATE OF DELAWARE # FAL-0277

CITY OF PHILADELPHIA #370724570

November 18, 2019 Evesham Township Department of Public Works Mr. Tom Kohl, Superintendent 100 Sharp Road Marlton, NJ 08053 RE: Resolution # 35-2019

Contract for Monitoring, System Maintenance, and Inspections for Existing Fire, Elevator, and Intrusion Alarms in Township Facilities

Dear Mr. Kohl, Following up on your request to extend the existing contract between Fortress Protection LLC and the Township of Evesham, the following is presented for your review. Pursuant to Section Four, “Term”, of the above referenced resolution Fortress Protection LLC would be willing, and appreciative, for the opportunity to exercise the option to renew the contract for an additional twelve (12) months. The new term would run from January 16, 2020 to January 15, 2021. If you should have any questions, or if you need any additional information please do not hesitate to let us know. Respectfully,

Ted Campbell

104


December 3, 2019 SUMMARY:Resolution No. 362-2019: Amendment to Contract for the Purchase of (6) Six 2020 Ford InterceptorsSport Utility Vehicles or Equivalent - Evesham Township Police Department RECOMMENDED ACTION:I would like to recommend that Resolution 253-2019 be amended from $206,358 to $270,983, whichincludes all three items on the Police Vehicle Bid. It is recommended to be prepared and scheduled forCouncil’s consideration at the next regular Council Meeting at 6:30pm on December 3, 2019. ATTACHMENTS: RES_Amendment Con Amount ONLY_Res253-2019_Purch Six 2020 Ford SUVs for PD.docx Schedule A.pdf Cert Funds_Winner Ford_PD SUVs.pdf

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AMENDMENT TO CONTRACTFOR THE PURCHASE OF (6) SIX 2020 FORD INTERCEPTORS

SPORT UTILITY VEHICLES OR EQUIVALENTEVESHAM TOWNSHIP POLICE DEPARTMENT

WHEREAS, the Township Council, by way of a previous

Resolution, awarded a contract to Winner Ford, 250 Haddonfield-

Berlin Road, Cherry Hill, New Jersey 08034, Evesham Township Police

Department in the Township of Evesham in accordance with the terms

and conditions of specifications which are on file in the Office

of the Township Clerk and available for public inspection during

regular business hours; and

WHEREAS, the Chief of Police, the Township’s agent

responsible for said purchases for the Township of Evesham, has

advised the Township Manager by correspondence dated November 20,

2019, that the original awarded amount did not include all three

items, and that the contract should be amended to include all three

items and to amend said contract to the correct award amount of

$270,983.00, and that said changes do not materially expand upon

the size, nature, or scope of the original bid as described in the

specifications; and

WHEREAS, N.J.A.C. 5:30-11.4 provides that the governing body

may authorize change orders and amend contracts in accordance with

the procedures set forth in said regulations, and the Township's

Chief Financial Officer, as required by N.J.A.C. 5:30-5.1, has

certified that there are sufficient funds available for the purpose

of awarding a contract to said entity; and

WHEREAS, the Township Council has reviewed the aforementioned

request and desires to act favorably with respect to same and to

amend the contract accordingly and to approve the not to exceed

amount.


Township of Evesham, in the County of Burlington and State of New

Jersey, as follows:106


1. That the Township Council, based upon the aforementioned

certificate, hereby declares that there are sufficient funds

appropriated for the purposes of expending funds for the aforesaid

purpose.

2. That the Township Council, for the aforementioned reasons,

hereby amends the aforementioned contract and amends the not to

exceed amount from $206,358.00 to $270,983.00, in accordance with

the terms and conditions of the aforementioned correspondence,

said correspondence and request being attached hereto as Schedule

A and made a part of hereof by reference hereto.


Mayor and Clerk to execute any and all contract documents necessary

to effectuate the terms of this resolution, subject to review,

revision and approval by the office of the Township Attorney.

I hereby certify that the foregoing Resolution was adopted by





_________________________________


ROLL CALL VOTE


COOPER

D’ANDREA

DIENNA

HANSEN

MAYOR VEASY

107


AMENDMENT TO CONTRACTFOR THE PURCHASE OF (6) SIX 2020 FORD INTERCEPTORS

SPORT UTILITY VEHICLES OR EQUIVALENTEVESHAM TOWNSHIP POLICE DEPARTMENT

THIS AGREEMENT entered into this day of ,

2019 by and between the TOWNSHIP OF EVESHAM, a municipal corporation

organized under the laws of the State of New Jersey, having its

principal place of business at 984 Tuckerton Road, Marlton, New

Jersey 08053 (hereinafter referred to as “TOWNSHIP”)and Winner Ford,

having its principal place of business at 250 Haddonfield-Berlin

Road, Cherry Hill, New Jersey 08034, (hereinafter referred to as

“CONTRACTOR”);

W I T N E S S E T H



Purchase of Six (6) 202 Ford Interceptors Sport Utility Vehicles or

Equivalent in the Township of Evesham; and

WHEREAS, the Chief of Police, the agent responsible for

supervising the aforesaid services, has advised the Township Council

by way of a correspondence, that the Chief of Police has requested

an approval of an amendatory contract amount for the aforesaid

contract; and

WHEREAS, the Township Council has reviewed said request and

desires to act favorably pursuant thereto.

NOW, THEREFORE, in consideration of the mutual covenants, terms

and conditions, the parties hereby agree as follows:

1. The parties agree that the contract for the Six (6)

2020 Ford Interceptors Sport Utility Vehicles for the Evesham

Township Police Department in the Township of Evesham is hereby

amended to properly reflect the amount due and owing to Winner

Ford, 250 Haddonfield-Berlin Road, Cherry Hill, New Jersey 08034

as set forth in Schedule A.108


2. The parties hereby agree to amend said contract amount

from $206,358.00 to $270,983.00.

3. The parties agree that the terms, conditions, agreements,

and understandings contained in this amendatory contract constitute

the entire agreement between the parties.

IN WITNESS WHEREOF, the parties hereto have set hands and seal

the day and date as written above.

ATTEST: WINNER FORD, CHERRY HILL

_______________________ ________________________________


___________ ___________ _______________________________________________

Mary Lou Bergh, Jaclyn Veasy, Mayor

Township Clerk

109


December 3, 2019 SUMMARY:Resolution No. 363-2019: Award of Contract - Golf Course Pro-Shop Merchandise RECOMMENDED ACTION:I recommend the award of Acushnet Company, the sole manufacturer of Titleist, Footjoy and Pinnaclebrands to be sold in the Indian Spring Pro Shop. Funds will be encumbered on an as needed basis andbased on budget availability.BH ATTACHMENTS: Award of Contract - Acushnet Company_Golf Pro Shop.docx Exhibit A - Affirmative Action.pdf Acushnet Bid Award 2019.pdf

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TOWNSHIP OF EVESHAMPRESOLUTION NO. 363-2019

AWARD OF CONTRACTGOLF COURSE PRO-SHOP MERCHANDISE

WHEREAS, the Township of Evesham has determined to provide for

the Golf Course Pro-Shop Merchandise in the Township of Evesham,

said services being more particularly described in specifications

which are on file in the Office of the Township Clerk and available

for public inspection during regular business hours; and

WHEREAS, the Township Manager has informed the Township Council

that the cost of the aforementioned items will be paid with municipal

funds and will exceed $40,000.00 in the current fiscal year; and

WHEREAS, N.J.S.A 40A:11-4 states that a contract, the cost of

which will exceed $40,000.00 in the fiscal year, shall be awarded

only after public advertising for bids and bidding therefor; and

WHEREAS, the Director of Golf, Recreation & Open Space has

informed the Township Council that he has publicly advertised for

bids and has received and opened bids in the Municipal Complex on

November 8, 2019 in accordance with the Local Public Contracts Law

for the purpose of awarding a contract for the aforementioned

purpose. The Director of Golf, Recreation & Open Space has informed

the Township Council that a certain entity is the lowest qualified

responsible bidder for said contract and has recommended that the

Township award such contract to said entity; and

WHEREAS, this is an open ended contract and the Township is

not obligated to order, accept, or pay for the goods and services

hereunder until an order is placed, and required certification of

available funds shall be made when goods or services are ordered.

NOW, THEREFORE, BE IT RESOLVED by the Township Council

of the Township of Evesham, County of Burlington, State of New

Jersey, as follows:

1. That the aforesaid contract is an open-ended contract

permitting the purchase of items at a stated price on an "as needed" 113


basis, at which time certification of available funds shall be

provided for each purchase by means of an encumbered purchase order,

in accordance with Local Public Contract Regulation 5:30-14.5(c)2ii.

2. That the Township Council, for the aforementioned reasons,

hereby declares that the following vendor is the lowest qualified

responsible bidder for Golf Course Pro-Shop Merchandise Bid:

ACUSHNET COMPANY333 Bridge Street

Fairhaven, MA 02719-0965

3. That the Township Council hereby awards a contract to

Acushnet Company, 333 Bridge Street, Fairhaven, MA 02719-0965 for

the aforesaid purpose for the period December 3, 2019 to December

2, 2020 with an option to renew for an additional twelve (12) months

by mutual agreement, for a price not to exceed the cost of the items

specified in the bid in any twelve (12) month period for the term

of the contract.


Manager to return the bid securities to any unsuccessful bidders in

accordance with N.J.S.A. 40A:11-24 and hereby directs the Township

Clerk to return the bid security of the aforementioned successful

bidder after a contract is executed and after the successful bidder

has submitted to the Township a performance bond or other security,

if required.


Mayor and Clerk to execute any contract documents that are necessary

to effectuate the terms of this Resolution, subject to review,

revision and approval by the Office of the Township Solicitor.

114




Burlington, State of New Jersey, at their meeting held in the Meeting

Room of the Municipal Complex, 984 Tuckerton Road, Marlton, NJ 08053


_______________________________________ Mary Lou Bergh, Township Clerk



115


CONTRACT FORGOLF COURSE PRO-SHOP MERCHANDISE

This agreement made and entered into this _______day of

________________, 2019 by and between the TOWNSHIP OF EVESHAM,

having its principal place of business at 984 Tuckerton Road,

Marlton, New Jersey 08053 (hereinafter referred to as “Township”)

and ACUSHNET COMPANY., 333 Bridge Street, Fairhaven, MA 02719-0965

(hereinafter referred to as “Contractor”);

W I T N E S S E T H



Golf Course Pro-Shop Merchandise

WHEREAS, the Contractor has submitted the lowest, qualified,

responsible bid, and the Township Council, by way of resolution,

has accepted same and awarded a contract for said purpose.

NOW, THEREFORE, in consideration of the mutual covenants,

terms and conditions, the parties hereby agree as follows:

1. MATERIALS AND SERVICES. The Contractor shall provide for the

Golf Course Pro-Shop Merchandise on an “as needed” basis in

accordance with the terms and conditions of the Notice to Bidders,

Instructions to Bidders, specifications, and the Bid Proposal,

hereinafter referred to as the Bid Documents, copies of which are

on file in the Office of the Township Clerk and available for

public inspection during regular business hours.

2. COMPENSATION. The Contractor shall receive payment as

set forth in his bid proposal dated October 30, 2019 and in the

manner specified in the bid documents; total payment for the term

of this contract shall not exceed $75,000.00. This is a term

contract permitting the purchase of items at a stated price on an

“as needed” basis, at which time certification of available funds

shall be provided for each purchase by means of an encumbered 116


purchase order, in accordance with Local Public Contract

Regulation 5:30-14.5(c)2ii.

3. TERM. The term of this agreement shall be for the period

of December 3, 2019 to December 2, 2020 for the aforesaid purpose

for a price not to exceed the cost of the items specified in the

bid proposal.

4. AFFIRMATIVE ACTION MANDATORY LANGUAGE. See “Schedule A”

attached hereto.

5. INSURANCE. The Contractor shall provide and maintain all

the necessary insurance including, but not limited to, workmen’s

compensation, general liability, automobile and professional

liability in the amounts and in the type as recommended by the

Township insurance broker and as referenced in the bid documents.

6. HOLD HARMLESS. The Contractor shall indemnify and save

harmless the Township, its officers, employees and agents for all

claims, suits or actions brought against the said Contractor, its

officers, employees and agents, for or on account of any injuries

or damages received or sustained by any party or parties by or

from the acts of Contractor or its servants, agents and employees

in doing the work and rendering the services herein contracted

for, or by or in consequence of any negligence in operations or

any improper material or equipment used, or on account of any act

or omission of Contractor or of its servants, agents and employees;

or account of or in consequence of the performance of this

contract; and also from all claims or damage for infringement or

any patent in fulfilling this contract. This indemnity shall

include attorneys’ fees and costs and all other expenses incurred

in the defense of any suit.

7. AMERICAN DISABILITIES ACT. The Contractor shall comply

with the requirements of the American Disabilities Act where

applicable.

117


8. TERMINATION. The Township reserves the right to

terminate the contract upon fourteen (14) days’ notice. The

contractor may terminate the contract upon fourteen (14) days’

notice in the event the Township fails to comply with its

responsibilities under the terms of this Agreement.

9. CHOICE OF LAW/FORUM/VENUE. In the event that any disputes

arise between the parties, or should any litigation be instituted

over this Contract, this Contract shall be governed by the laws of

the State of New Jersey. Moreover, any action that might arise

between the parties, arising from this Contract, shall be venued in

the Superior Court of New Jersey, Law Division, Burlington County,

New Jersey.

10. INTEGRATION. The parties agree that the terms and

conditions of this Agreement contain the Complete Agreement of the

parties and any oral understandings to the contrary are specifically

disavowed.


and seals, the day and year first above written.


_________________________ ______________________________Mary Lou Bergh, Jaclyn Veasy, MayorTownship Clerk

ATTEST: ACUSHNET COMPANY

_________________________ ______________________________

118


December 3, 2019 SUMMARY:Resolution No. 364-2019: Rescission of Resolution No. 184-2019 - Resolution Authorizing Call ofPerformance Guarantee - Woodview Apartments (Remaining Troth Road Sidewalk Improvements) -On-Site Improvements RECOMMENDED ACTION: ATTACHMENTS: Rescind Res 184-2019_Woodview Apts_Remaining Troth Road Sidewalk Impvs_On-Site Impvs_PB97-20.docx

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RESCISSION OF RESOLUTION NO. 184-2019WOODVIEW APARTMENTS

(REMAINING TROTH ROAD SIDEWALK IMPROVEMENTS)ON-SITE IMPROVEMENTS

WHEREAS, the Evesham Township Council on June 3, 2019 adopted

Resolution No. 184-2019, authorizing the Call of Performance

Guarantee – On-Site Improvements for Woodview Apartments –

“Remaining” Troth Road Sidewalk Improvements in the Township of

Evesham; and

WHEREAS, the Call of the Performance Guarantee will not be

required at this time due to the developer’s performance in

completing the necessary work; and

WHEREAS, the Evesham Township Director of Community Development

has reported by correspondence dated November 12, 2019 indicating

the property was inspected by said Director and all sidewalk

improvements were found to be acceptable; and

WHEREAS, it is the desire of the Township Council of the

Township of Evesham to rescind Resolution No. 184-2019.


Township of Evesham, County of Burlington, State of New Jersey, that

Resolution No. 184-2019 is hereby rescinded in its entirety.




Room in the Municipal Complex, 984 Tuckerton Road, Marlton, New


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December 3, 2019 SUMMARY:Resolution No. 365-2019: Release of Performance Guarantee - Woodview Apartments - "Remaining"Troth Road Sidewalk Improvements - Off-Site Improvements - PB 97-20 RECOMMENDED ACTION:It is recommended that the Council adopt the resolution to release the performance bond for WoodviewApartments for the construction of a handicap ramp on Troth Road. ATTACHMENTS: Rel per_Off-Site_WAIVER MAINT_Woodview Apartments_Remaining Troth Rd SidewalkImpvs_PB 97-20.docx Bond release letter 111219.pdf

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RELEASE OF PERFORMANCE GUARANTEEWOODVIEW APARTMENTS

“REMAINING” TROTH ROAD SIDEWALK IMPROVEMENTSOFF-SITE IMPROVEMENTS – PB 97-20

WHEREAS, a certain Performance Guarantee was filed by a third

party guarantor, as designated in paragraph two hereinafter, to

insure the satisfactory completion of certain improvements

required by the Planning Board of the Township of Evesham; and

WHEREAS, the Director of Community Development with the

authorization and consent of the Township Manager, has conducted

a site inspection and has found such improvements have been

installed or completed; and

WHEREAS, the Director of Community Development has reported

by correspondence dated November 12, 2019, and has recommended

release of said Performance Guarantee and waiver of Maintenance

Guarantee; and

WHEREAS, the Township Council desires to release said Off-

Site Performance Guarantee.

NOW, THEREFORE, BE IT RESOLVED by the Township Council of


Jersey, as follows:

1. That the Township Council hereby declares that the

improvements as described in the hereinafter listed Performance

Guarantee have been completed within the required time.

2. That the Township Council hereby authorizes the release

of the said Performance Guarantee held by the Township of Evesham

as follows:

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Developer - Marlton Building Associates, LLC

Guarantor - International Fidelity Insurance Company

Dated - May 22, 2002

Guarantee No. - 0337337

Original Amount - $18,566.40

3. That the requirement of a two-year maintenance bond is

hereby waived.

4. That the Township Clerk is hereby directed to return the

original of said Performance Guarantee to the developer, together

with a copy of this Resolution when the requirements in paragraph

five (5) are met.

5. That the Township Council declares that the release of

said Performance Guarantee is contingent upon payment of all

outstanding escrow balances.

I HEREBY CERTIFY that the foregoing Resolution was adopted



Municipal Complex, 984 Tuckerton Road, Marlton, New Jersey 08053


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December 3, 2019 SUMMARY:Resolution No. 366-2019: Release of Performance Guarantee - Elmwood Village Office Center -Parking Space Relocation - Building E - Block 19.01, Lot 3 - Landscaping Improvements - PB 00-06E.02 RECOMMENDED ACTION: ATTACHMENTS: Rel perf_LAND__Elmwood Village Office Center-Parking Space Relocation-Bldg E-PB 00-06E-02.docx RVE_Elmwood Vllg Off Ctr_Bldg E_Parking Space Reloc_PB 00-06E-02.pdf

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/473304/RVE_Elmwood_Vllg_Off_Ctr_Bldg_E_Parking_Space_Reloc_PB_00-06E-02.pdf

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RELEASE OF PERFORMANCE GUARANTEEELMWOOD VILLAGE OFFICE CENTER

PARKING SPACE RELOCATION – BUILDING EBLOCK 19.01, LOT 3

LANDSCAPING IMPROVEMENTS – PB 00-06E.02




required by the Planning Board of the Township of Evesham; and

WHEREAS, the Township Planner has received a request for

release of the Performance Guarantee; and

WHEREAS, the Township Planner with the authorization and

consent of the Township Manager, has conducted a site inspection

and has found such improvements have been installed or completed;

and

WHEREAS, the Township Planner has reported by correspondence

dated November 7, 2019 and has recommended release of said

Performance Guarantee; and

WHEREAS, the Township Council desires to release said

Landscaping Performance Guarantee.


Township of Evesham, County of Burlington, State of New Jersey, as

follows:


improvements as described in the hereinafter listed

Performance Guarantee have been completed within the

required time.


of the said Performance Guarantee held by the Township

of Evesham as follows:

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Developer - Elmwood Holdings LLC

Guarantor - Ocean First Bank

Dated - June 4, 2017

Check No. - 001126



original of said Performance Guarantee to the developer together

with a copy of this Resolution when the requirements in Paragraph

four (4) are met.


said Guarantee is contingent upon the following:

a. The developer file in the Office of the Township Clerk

a two (2) year Maintenance Guarantee in the amount of $2,000.10

for improvements, as well as a maintenance bond inspection escrow

of $500.00.

b. Payment of all outstanding escrow balances.






________________________________



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December 3, 2019 SUMMARY:Resolution No. 367-2019: Rejection of Request for Release of Maintenance Guarantee - GivnishFuneral Home - Block 28, Lot 5 - Landscaping Improvements - PB 15-03.02 RECOMMENDED ACTION: ATTACHMENTS: rej_maint_ LAND_Givnish Funeral Home_PB 15-03-02_6 month extention.docx RVE_Givnish Funeral Home_Rej Maint_LAND Impvs_PB 15-03-02.pdf

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REJECTION OF REQUESTFOR RELEASE OF MAINTENANCE GUARANTEE

GIVNISH FUNERAL HOMEBLOCK 28, LOT 5

LANDSCAPING IMPROVEMENTS – PB 15-03.02

WHEREAS, a certain Maintenance Guarantee was filed by Givnish

Real Estate, LLC, to insure the satisfactory completion of

improvements required by the Planning Board of the Township of

Evesham; and



and has reported by correspondence dated November 12, 2019, that

the required improvements have not sufficiently been completed to

justify release of said Guarantee; and

WHEREAS, the Township Council cannot release said Maintenance

Guarantee without a written report approving the required

improvements; and

WHEREAS, the Township Council wishes to safeguard the public

interest in the completion of the aforesaid improvements; and

WHEREAS, per N.J.S.A. 40:14B-78, should the developer not

complete the required improvements by December 12, 2019, nor provide

another maintenance bond to expire in six months, in the amount of

$9,508.94, the Township of Evesham is authorized to "Call" said

Maintenance Guarantee and institute legal proceedings against said

Maintenance Guarantee.



follows:

1. That the Township council rejects the request to release

the aforesaid Maintenance Guarantee.

2. That the developer is required to complete the required

improvements by December 12, 2019, or provide another maintenance

bond to expire in six months in the amount of $9,508.94.136

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2. That the Township Solicitor is hereby authorized to

undertake whatever legal action should it be necessary to recover

the penal sum of the aforesaid Maintenance Guarantee posted for the

improvements.

3. That copies of this Resolution be sent to the developer

and issuer of the aforesaid Maintenance Guarantee forthwith.




Meeting Room in the Municipal Complex, 984 Tuckerton Road, Marlton,


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December 3, 2019 SUMMARY:Resolution No.368-2019: Rejection of Request for Release of Maintenance Guarantee - Virtua HealthMarlton Medical Center - Block 1.10, Lot 6 - Landscaping Improvements - PB 16-02.02 RECOMMENDED ACTION: ATTACHMENTS: rej_maint_ Virtua Health Marlton Medical Center_LAND Impvs_PB 16-02-02_6 mos extension.docx RVE_Virtua Health Marlton Medical Center_PB 16-02-02.pdf

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REJECTION OF REQUESTFOR RELEASE OF MAINTENANCE GUARANTEE VIRTUA HEALTH MARLTON MEDICAL CENTER

BLOCK 1.10, LOT 6LANDSCAPING IMPROVEMENTS – PB 16-02.02

WHEREAS, a certain Maintenance Guarantee was filed by Virtua

Health, Inc., to insure the satisfactory completion of


Evesham; and








improvements; and











follows:






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improvements.








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December 3, 2019 SUMMARY:Resolution No. 369-2019: Resolution Rescinding Resolution No. 347-2019 - Release of PerformanceGuarantee (Letter of Credit) - Burns Kull, Inc. - Block 5, Lot 3.01, 5 and P/O 2.05 - On-SiteImprovements - ZB 17-09.01 RECOMMENDED ACTION: ATTACHMENTS: Rescind Res 347-2019_release of perf guarantee_Burns-Kull Inc.docx

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RESOLUTION RESCINDING RESOLUTION NO. 347-2019RELEASE OF PERFORMANCE GUARANTEE

(LETTER OF CREDIT)BURNS-KULL, INC.

BLOCK 5, LOT 3.01, 5 AND P/0 2.05ON-SITE IMPROVEMENTS – ZB 17-09.01

WHEREAS, the Township Council of the Township of Evesham, at

its meeting of November 12, 2019, adopted Resolution No. 347-2019,

releasing performance guarantee (LOC) – Burns-Kull, Inc. for on-

site improvements; and

WHEREAS, due to a clerical error, said resolution released

on-site improvements instead of landscaping improvements, per

Township Engineer correspondence dated October 24, 2019 (revised

November 7, 2019); and

WHEREAS, the referred on-site improvements for project ZB 17-

09.01 were previously released by Resolution No. 304-2018 at the

meeting of September 11, 2018.


Township of Evesham, County of Burlington, and State of New Jersey

that Resolution No. 347-2019 is hereby rescinded in its entirety.

I HEREBY CERTIFY that the foregoing resolution was adopted by


Burlington, State of New Jersey at their meeting held in the

Meeting Room of the Municipal Complex, 984 Tuckerton Road, Marlton,


_______________________________________ Mary Lou Bergh, Township Clerk

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December 3, 2019 SUMMARY:Resolution No. 370-2019: Release of Performance Guarantee (Letter of Credit) - Burns-Kull, Inc. -Block 5, Lot 3.01, 5 and p/o 2.05 - Landscaping Improvements - ZB 17-09.02 RECOMMENDED ACTION: ATTACHMENTS: Rel perf_LAND IMPVS-Burns-Kull Inc_ZB 17-09-02.docx

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RELEASE OF PERFORMANCE GUARANTEE(LETTER OF CREDIT)BURNS-KULL, INC.

BLOCK 5, LOT 3.01, 5 AND P/O 2.05LANDSCAPING IMPROVEMENTS – ZB 17-09.02




required by the Zoning Board of the Township of Evesham; and

WHEREAS, the Township Planner has received a request on June

19, 2019 for release of the Performance Guarantee; and




and


dated October 24, 2019 (Revised November 7, 2019) and has

recommended release of said Performance Guarantee; and





follows:






as follows:

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Developer - Burns Honda

Guarantor - PNC Bank, National Association

Dated - November 24, 2017

Bond No. - 18129023-00-000 (letter of credit)





four (4) are met.





for improvements and escrow payment in the amount of $692.45.







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December 3, 2019 SUMMARY:Resolution No. 371-2019: Rejection of Request For Release of Maintenance Guarantee - The View atMarlton, LLC - Block 1.10, Lot (s) 4, 5 & 7 - Landscaping Improvements - PB 14-17.02 RECOMMENDED ACTION: ATTACHMENTS: rej_maint_ Land_The View at Marlton LLC_aka LA Fitness_PB 14-17-02.docx ERI_Rejection Land Maint_The View at Marlton_aka LA Fitness.pdf

153

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/480597/ERI_Rejection_Land_Maint_The_View_at_Marlton_aka_LA_Fitness.pdf

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REJECTION OF REQUEST FORRELEASE OF MAINTENANCE GUARANTEE

THE VIEW AT MARLTON, LLCBLOCK 1.10, LOT (S) 4, 5 & 7

LANDSCAPING IMPROVEMENTS – PB 14-17.02

WHEREAS, a certain Maintenance Guarantee was filed by The

View at Marlton, LLC, to insure the satisfactory completion of


Evesham; and








improvements; and











follows:






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improvements.








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December 3, 2019 SUMMARY:Resolution No. 372-2019: Release of Performance Guarantee - Urban Edge Properties, LP (301 Route70 West) (f/k/a Shake Shack/Honeygrow) - Block 21, Lot 1.01 - Landscaping Improvements - ZB 16-12.02 RECOMMENDED ACTION: ATTACHMENTS: Rel perf_LAND IMPVS-Urban Edge Properties LP_aka Shake Shack and Honeygrow_ZB 16-12-02.docx RVE_Rel Perf Land_Urban Edge Props_ZB 16-12-02.pdf

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/480632/RVE_Rel_Perf_Land_Urban_Edge_Props_ZB__16-12-02.pdf

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RELEASE OF PERFORMANCE GUARANTEEURBAN EDGE PROPERTIES, LP

(301 ROUTE 70 WEST)(f/k/a Shake Shack/Honeygrow)

BLOCK 21, LOT 1.01LANDSCAPING IMPROVEMENTS – ZB 16-12.02




required by the Zoning Board of the Township of Evesham; and

WHEREAS, the Township Planner has received a request on

January 31, 2019 for release of the Performance Guarantee; and




and


dated November 14, 2019 and has recommended release of said

Performance Guarantee; and





follows:






as follows:

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Developer - Urban Edge Properties, LP

Guarantor - Westfield Insurance Company

Dated - March 6, 2017

Bond No. - 4908158





four (4) are met.





for improvements and escrow payment in the amount of $500.00.







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December 3, 2019 SUMMARY:Approval of Massage Therapy Establishment

Best Oriental Spa - 21 N. Maple Avenue, Suite 5

RECOMMENDED ACTION:I would like to recommend that the Best Oriental Spa, 21 N. Maple Avenue, Suite 5, Massage Therapyestablishment be added to the agenda for Motion to Approve. It is recommended to be prepared andscheduled for Council’s consideration at the next regular Council Meeting on December 3, 2019. ATTACHMENTS: 20191121075708346.pdf

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December 3, 2019 SUMMARY:Social Affair PermitSt. Joan of Arc School PTA101 Evans RoadMarlton, NJ 08053February 21, 2020 - 7:00pm-11:00pmNight At the Races RECOMMENDED ACTION: ATTACHMENTS:

166


December 3, 2019 SUMMARY:Engineer Report - December, 2019 RECOMMENDED ACTION: ATTACHMENTS:

167

TOWNSHIP OF EVESHAM TOWNSHIP COUNCIL · Related to Mini-Golf Project 3. In accordance with the New...

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