TOWNSHIP OF BLANDFORD-BLENHEIM COUNCIL BUDGET MEETING AGENDA · a. February 3, 2016 Regular Session...

TOWNSHIP OF BLANDFORD-BLENHEIM

COUNCIL BUDGET MEETING AGENDA

Wednesday February 10, 2016 Township Council Chambers

47 Wilmot Street South, Drumbo 4:00 p.m.

1. Welcome

2. Call to Order

3. Approval of the Agenda

4. Disclosure of Pecuniary Interest

5. Adoption of Minutes

a. February 3, 2016 Regular Session of Councilb. February 3, 2016 Closed Session of Council

6. Business Arising from the Minutes

7. Staff Reports

a. Denice Williamson – Director of Financei. TR-16-01 - Council Grants & Subsidy Program

b. Rodger Mordue – CAO/Clerki. CAO-16-07 – Fire Department Review

8. 2016 Budget Deliberations

9. By-laws

a. 1952-2016

Being a By-law to confirm the proceedings of Council.

10. Other Business

11. Adjournment and Next Meeting

Wednesday, February 17, 2016 at 4:00 p.m. in Council Chambers.

PLEASE BRING YOUR BUDGET BINDERS WITH YOU

Township of Blandford-Blenheim Regular Council Meeting

Wednesday, February 3, 2016 4:00 p.m.

MINUTES Council met at 4:00 p.m. for their first regular meeting of the month.

Present: Mayor Wearn, Councillors Balzer, Banbury, Cowan and Peterson.

Staff: Crandall, Harmer, Gabara, Matheson, Mordue, Williamson and Wood.

Others: Rebecca Smith, Planner, Oxford County

Mayor Wearn in the Chair.

1. Welcome

2. Call to Order

3. Approval of the AgendaRESOLUTION #1

Moved by – Councillor BalzerSeconded by – Councillor Peterson

Be it hereby resolved that the agenda for the February 3, 2016 Regular Meeting ofCouncil, be approved, as printed and circulated.

.Carried

4. Disclosure of Pecuniary Interest

None.

5. Adoption of MinutesRESOLUTION #2

Moved by – Councillor BalzerSeconded by – Councillor Peterson

Be it hereby resolved that the minutes of the January 20, 2016 Budget Meeting ofCouncil be adopted, as printed and circulated.

.Carried

5. a.

Township of Blandford-Blenheim Council Minutes February 3, 2016

RESOLUTION #3 Moved by – Councillor Balzer Seconded by – Councillor Peterson Be it hereby resolved that the minutes of the November 19, 2015 Cemetery Board Meeting be received, as printed and circulated.

.Carried RESOLUTION #4

Moved by – Councillor Balzer Seconded by – Councillor Peterson Be it hereby resolved that the minutes of the January 21, 2016 Cemetery Board Meeting, as amended, be received, as printed and circulated.

.Carried RESOLUTION #5

Moved by – Councillor Balzer Seconded by – Councillor Peterson Be it hereby resolved that the minutes of the November 25, 2015 Police Services Board be received, as printed and circulated.

.Carried

6. Business Arising from the Minutes

None.

7. Delegations / Presentations

None. 8. Correspondence

a. Council of the Township of Carling regarding Physician Recruitment b. Council of the Township of Madawaska Valley regarding Physician

Recruitment c. Council of the Township of Brudenell, Lyndoch and Raglan regarding

Physician Recruitment RESOLUTION #6

Moved by – Councillor Peterson Seconded by – Councillor Balzer Be it hereby resolved that the correspondence item(s) be received as information;


And further, that Council supports the resolutions of the Township of Carling, the Township of Madawaska Valley, and the Township of Brudenell, Lyndoch and Raglan regarding the retention and attraction of physicians to practice in rural areas of Ontario.

.Carried

9. Public Heating under the Planning Act a. Applications

i. Application for Zone change, ZN 1-15-06 - Brian, Carol, Lynn and Marilyn

Sararus

The Planner presented her report and recommendation. Andrew Head, of Dryden, Smith & Head Planning Consultants Ltd. spoke to the report and requested support of the application.

RESOLUTION #7

Moved by – Councillor Peterson Seconded by – Councillor Balzer Be it hereby resolved that the Council of the Township of Blandford-Blenheim approve the zone change application submitted by Brian & Carol Sararus, whereby the lands described as Part Lots 2 & 3, Concession 14 (Blenheim), in the Township of Blandford-Blenheim are to be rezoned from ‘General Agricultural Zone (A2)’ to ‘Special General Agricultural Zone (A2-Sp)’ to recognize an existing landscaping and construction business and reduced lot area of 14 ha (34.6 ac).

.Carried

RESOLUTION #8 Moved by – Councillor Peterson Seconded by – Councillor Balzer

Be it hereby resolved that a first and second reading be given to the following By-law:

By-law 1950-2016, being a By-law to amend By-law Number 1360-2002, as amended, being a By-law to rezone subject lands.

.Carried


RESOLUTION #9 Moved by – Councillor Peterson Seconded by – Councillor Balzer

Be it hereby resolved that a third and final reading be given to the following By-law:

By-law 1950-2016, being a By-law to amend By-law Number 1360-2002, as amended, being a By-law to rezone subject lands.

.Carried

ii. Application for Zone Change, ZN 1-15-08 - Taryn Hofstetter

The Planner presented her report and recommendation. Gary Hofstetter, Agent of the applicant spoke in support of the report and application.

RESOLUTION #10 Moved by – Councillor Peterson Seconded by – Councillor Balzer Be it hereby resolved that the Council of the Township of Blandford-Blenheim approve in principle the zone change application submitted by Taryn Hofstetter, whereby the lands described as Part Lot 24, Concession 13 (Blenheim), in the Township of Blandford- Blenheim are to be rezoned from General Agricultural Zone (A2)’ to ‘Rural Residential Zone (RR)’ to recognize the new residential use of the lands as a result of the proposed severance.

.Carried

10. Staff Reports

a. Gary Crandall – Director of Public Works

i. PW-16-04 – Monthly Report

RESOLUTION #11 Moved by – Councillor Balzer Seconded by – Councillor Peterson

Be it hereby resolved that Report That Report PW-16-04 be received as information.

.Carried


ii. PW-16-05 – Tandem Truck Dump/Plow Truck approval to Tender

RESOLUTION #12 Moved by – Councillor Balzer Seconded by – Councillor Peterson Be it hereby resolved that Report PW-16-05 be received as information;

And further that Council approve the tendering of a new Tandem dump/plow/sander truck for the 2016 budget year to be funded from equipment reserves.

.Carried

b. Sarah Matheson – Deputy Clerk

i. DC-16-01 – Cemetery Fees & Charges

RESOLUTION #13 Moved by – Councillor Banbury Seconded by – Councillor Cowan Be it hereby resolved that Report DC-16-01 be received as information;

And further that Council authorize the Director of Finance to prepare a fees and charges by-law for a future Council meeting.

.Carried

ii. DC-16-02 - Redesigned Website Launch

RESOLUTION #14 Moved by – Councillor Banbury Seconded by – Councillor Cowan Be it hereby resolved that Report DC-16-02 be received as information.

.Carried


c. Rodger Mordgue – CAO/Clerk

i. CAO-16-02 – 2016 Mileage Rates

RESOLUTION #15 Moved by – Councillor Banbury Seconded by – Councillor Cowan Be it hereby resolved that report CAO-16-02 be received as information; and,

That the mileage rate for 2016 be set at $0.54/km; and,

That the mileage rates in the future be set at the rates established by the Canada Revenue Agency for the applicable years.

.Carried

ii. CAO-16-03 – Drumbo Lion’s Sign

RESOLUTION #16 Moved by – Councillor Banbury Seconded by – Councillor Cowan

Be it hereby resolved that Report CAO-16-03 be received as information; and,

That the Mayor and Clerk be authorized to sign an agreement with the Drumbo Lions Club concerning the operation of the Community Information sign in Drumbo.

.Carried

iii. CAO-16-05 - Temporary use of the municipal parking lot in Drumbo

RESOLUTION #17 Moved by – Councillor Banbury Seconded by – Councillor Cowan


That the Mayor and Clerk be authorized to sign an agreement with the Blenheim District Public School Parent Council regarding the temporary


use of a portion of the municipal parking lot located at 31 Wilmot Street North, Drumbo.

.Carried

iv. CAO-16-06 - Township Property Standards Committee

RESOLUTION #18 Moved by – Councillor Cowan Seconded by – Councillor Banbury


That the following individuals be appointed to serve on the Property Standards for the current term of Council:

Bonnie Bretz Marie Brousseau Fred Shoemaker

.Carried

11. Reports from Council Members Councillor Peterson informed of the upcoming Wounded Warriors Pte. Tyler Todd Memorial Event in Plattsville on March 25th and 26th, 2016.

12. Unfinished Business None.

13. Motions and Notices of Motion

None.

14. New Business

None.


15. Closed Session

RESOLUTION #19 Moved by – Councillor Cowan Seconded by – Councillor Banbury Be it hereby resolved that Council moves into Closed Session under the authority of Section 239 of the Municipal Act at 5:15 p.m. to discuss;

The security of the property of the municipality or local board. .Carried

RESOLUTION #20

Moved by – Councillor Cowan Seconded by – Councillor Banbury Be it hereby resolved that Council does now adjourn from Closed Session and resume into Open Session at 7:11 p.m.

.Carried

RESOLUTION #21 Moved by – Councillor Cowan Seconded by – Councillor Banbury Be it hereby resolved that the Mayor and Clerk be authorized to sign a lease agreement with the Princeton and District Museum and Library Association for the use of land municipally known as 25 Main Street, Princeton.

.Carried

16. By-laws RESOLUTION #22

Moved by – Councillor Cowan Seconded by – Councillor Banbury Be it hereby resolved that a first and second reading be given to the following By-law:

By-law 1951-2016 being a By-law to confirm the proceedings of Council. .Carried


RESOLUTION #23 Moved by – Councillor Cowan Seconded by – Councillor Banbury Be it hereby resolved that a third and final reading be given to the following By-law:

By-law 1951-2016 being a By-law to confirm the proceedings of Council. .Carried

17. Other None.

18. Adjournment and Next Meeting RESOLUTION #24

Moved by – Councillor Cowan Seconded by – Councillor Banbury Whereas business before Council has been completed at 7:15 p.m.; Be it hereby resolved that Council does now adjourn to meet again on Wednesday, February 10, 2016 at 4:00 p.m. in Council Chambers.

.Carried

________________________ __________________________ Marion Wearn, Mayor Rodger Mordue CAO / Clerk Township of Blandford-Blenheim Township of Blandford-Blenheim


Agenda Item

To: Members of Council From: Denice Williamson, Director of Finance

Reviewed By: Rodger Mordue Date: February 5, 2015

Subject: Council Grant & Subsidy Program

Council Meeting Date: February 10, 2015

Report #: TR-16-01

7. a. i.

Council Grant & Subsidy Requests - Policy #TR-15-07

Budget 2016

Report TR-16-01

Organization Name Purpose of Funding Request

Value of

Request

Project

Request

Operating

Request

Policy

Guidelines

meet

Drumbo & District Heritage Society Increased liability insurance coverage from $2M to $5M

Air exchanger for the Museum workshop

$2,687.00 x yes

Drumbo Lions Club

Waiving fees for municipal facilities - Harvest Carnival

Increased liability insurance coverage from $2M to $5M

Use of Fire Halls & Signs for Advertising

$3,200.00 x yes

Plattsville & District Heritage Society

Complete the Washington school bell mount

Refurbish Plattsville Chruch sign $1,500.00 x yes

Wounded Warriers Waiving ice fees at the Plattsville arena March 25 & 26, 2016 $2,500.00 X yes

Drumbo Agriculture Society Agricultural Hall operating costs $3,000.00 x no

Princeton & District Museum/Library Association Museum operating costs $1,500.00 x no

Township of Blandford-Blenheim

47 Wilmot Street South I Box 100 Drumbo, Ontario NOJ 1 GO

Phone: (519) 463-5347 Fax: (519) 463-5881 Website: www.blandfordblenheim.ca

COUNCIL GRANT & SUBSIDY APPLICATION

Note: Applications to the Township of Blandford-Blenheim for Grant Funding will be accepted no later than January 31 each year.

Please print neatly.

Organization name J):~;b~ ~rt t<U fJu,vaJ Contact Person G Y-C_L _ _~_Cl Ven

Must have signing authority

Telephone numbers 51 0- l-J b?J -- 5 42.'2 Home

Fax Email Address ----------Name of Proposal

Work Cell

Date of Proposed Event Location 4 2 Ce V) iYe- st-. D V' l) rn bo ~--------- . . I

On+. !"!DJ JGO . Sign~ureclCo~aciPeraon~----~~-r-~~~~~-~~F~~~~~~~----------~

Please indicate the support being requested

)( Financial Assistance o Service or Project o Waiving of Facility Fees for Plattsville Arena, Community Halls, Parks, Sport Fields and Pavilions o Insurance Coverage

o Other (describe) --------------------------

FUNDING AMOUNT REQUESTED: $ 3COO .00

1

GRANT FUNDING APPLICATION

Proposal Summary

Please provide a clear and concise summary of your proposal, including the goals and objectives of your proposal.

See a-tfzz.c heel

Please check on category that best suits your request for assistance. Refer to the Policy for General Grants for category definitions.

o Tourism/Economic

;7(_ Community

o The Arts

o Culture and Heritage

o Other (describe) --------------------------

Note: organizers of parades are required to provide liability insurance in the amount of $5 million naming the Township of Blandford-Blenheim as additional insured.

Community Support

Please describe how your proposal supports the Township of Blandford-Blenheim.

See a -/f-qched

Eligibility

1. Are you a non-profit organization?

} Yes o No

2

2. Please provide your Revenue Canada Charitable Registration Number (if applicable)

t 188 Be st-tit e.i< ooo'

3. Is your organization located within the Township of Blandford-Blenheim?

'ff Yes o No Where? LfZ. Centi~ $f-. Drumbo 1 ON

4. Will this proposal provide services to the citizens of the Township of Blandford-Blenheim? )( Yes o No

5. Has your organization made any other application to the Township of Blandford-Blenehim for financial assistance during the current year?

o Yes When?~--------~ No

6. Has your organization received funding assistance from the Township of Blandford-Blenheim in prior years?

·1 Yes o No

Amount 41 0000 ,oo

7. Will your organization or another organization be the primary funder of this proposal? 'j( Yes, our organization

o Yes, another organization (please name)-------------------0 No

8. Will the assistance that the Township provides your organization be utilized only by your organization? }lf.. Yes

o No Name other organization(s) ------------------

Community Need

1. Please outline what community need is addressed by your proposal.

3

2. How have you determined the need for your proposal? (Please provide specific data to substantiate this need) .

3. What efforts have been made to determine if there are similar programs or services currently being offered in the Township of Blandford-Blenheim?

4. Outline the community support you have received for your proposal.

5. How does your organization plan to promote or acknowledge the support of the Township of Blandford-Blenheim?

.See a tftuhed

Organization Strength

1. Is your organization governed by a community-based volunteer Board of Directors?

~Yes o No 4

Financial Condition

1. Please complete schedule "B", Grant Funding Project Forecast with submission. Schedule "C" to be submitted to the Finance Department with in 30 days after the project or program is complete.

2. Is your funding request due to funding decreases from other partners? (e .g., Federal Government, Provincial Government, etc.).

o Yes 1- No

3. What steps have you taken to explore other sources of support?

See a-lftuki ed

4. What will be the implications for your proposal if the Township of Blandford-Blenheim does not

provide the requested assistance?

s<U'. affu.hd

5. If your organization's proposal continues beyond the Township's grant period , where do you intend to obtain future support?

See a tk.eJ1e d

5

Other Pertinent Information

You are welcome to use the space below to provide any pertinent details about your proposal not covered in the preceding questions.

Thank you for your submission.

Please use the attached checklist to ensure all required documentation has been included.

CHECKLIST

Please confirm below that your organization has provided the required information with your application.

1. Completed Application Date submitted: Jan ZR. Wlb I

2. Articles of Incorporation or Vision Statement or Mission Statement oee pn;fo~ surnrncvry

3. List of Current Board Members

4. Financial Information:

~eso No

~es o No

~es o No

a) Previous year's financial statement ~es o No (Reviewed by a professional accountant if assistance request is greater than $5,000)

b) Current year's budget

c) Completed Schedule B, Grant Funding Project Forecast

5. Proof of "not for profit" or charitable ~tatus 118686 S4Lf R. R.0001 Charrh-hle.- RerJ'sm-hon :fl=

6. Evidence of community support and volunteer involvement

(ie list of donations and volunteers) see -0',-,tzYlt:-tt:VI Sml-~e nf

7. Is your membership open and accessible to all residents of the Township

6

dVes

o Yes

rl?"Yes

~s

~es

o No

o No

o No

o No

o No

CORPORATION OF THE TOWNSHIP OF BLANDFORD-BLENHEIM

GRANT FUNDING FINANCIAL FOR CAST ~ 1 "L If SCHEDULE "B" .fur t+nr ietvlliu-~1 ,. fTlf,

· lJ" Operah f)n

EVENT REVENUES

DESCRIPTION AMOUNT CONFIRMED ANTICIPATED

~enhl /r'lUJmt $ '1,ooo qtfOO

ELU-hre $ 4, (){)0 t-(ooo $

$

$

$

$

$

TOTAL REVENUES $ I j ofJO· $ $ I~ O?'O· I

EVENT EXPENSES


$ .~ fJDeY?z·Hna E7'~·~1/l<ec;

I ...) I

UJJ &; B~ LI /Tl/; · $

l..i't? l'.,,c; : ' J

2., 3 if 5 ~, 7 B.ICJ $ ZB/bOO Z8boo - , , $

$

$

$

$

TOT AL EXPENSES $ W,bOO $ $ ~b00

NET EXPENDITURE: $ /S fo00 · -------------------------- NET PROFIT: ___ _

Township of Blandfor-Blenheim

Council Grant & Subsidy Application - DRUMBO AGRICULTURAL SOCIETY

Proposal Summary

The Drumbo Agricultural Society was incorporated in 1850, has hosted the Drumbo Fair for 165 years, and continues to be a community focal point and gathering place for community engagements. This charitable organization is managed and operated by a volunteer board of directors.

The Drumbo Agricultural Hall was built in 1967. In 2005, the Drumbo Agricultural Society undertook a successful capital fundraising campaign which enabled the organization to significantly renovate the agricultural hall, meeting Ontario accessibility requirements.

This proposal is to request funds to support the annual operational costs for the agricultural hall. The Society offers a community hall that encourages community activities and is the only hall that serves Drumbo residents. Several events are held annually, that serve all ages within the community, resulting in the improvement of wellbeing and adding quality of life to the participants.

The purposes of the Society shall be in accordance with the objects as stated in the Agricultural and Horticultural Organizations Act, which read as follows:

The objects of an agricultural society are to encourage an awareness of agriculture and to promote improvements in the quality of life of persons living in an agricultural community by,

a) researching the needs of the agricultural community and developing programs to meet those needs;

b) holding agricultural exhibitions featuring competitions for which prizes may be awarded;

c) promoting the conservation of natural resources;

d) encouraging the beautification of the agricultural community;

e) supporting and providing facilities to encourage activities intended to enrich rural life; and

f) conducting or promoting horse races when authorized to do so by a Bylaw of the Society.

A Society that expends any of its funds in a manner inconsistent with the objects set out in Article Ill forfeits all claims to participate in any legislative grant.

Community Support:

Describe how your proposal supports the Township of Blandford Blenheim:

The Drumbo Agricultural Society supports the Township of Blandford-Blenheim residents by offering a fully accessible community hall, where a variety of events and activites may be held. The main programs offered by the Drumbo Agricultural Society include the Drumbo Fair which attracts over 2500 people in attendance, small and larger special events such as social dinners and entertainment events that attract up to 200 people, smaller card game socials, luncheons, guest speakers, workshops, exhibits and displays. The hall is also used as a rental facility for funerals, weddings, youth events, anniversary parties and outdoor special events that also use the Exhibit Hall for events such as community auctions, festivals etc. The Drumbo Agricultural Society offers the only hall in the village, that offers accessible entrance, washrooms and a paved parking lot. All programs offered are open to the general population.

Community Need

1. What community need is addressed by your proposal

The primary purpose of the operation of the Drumbo Agricultural Hall is to provide a place for people to gather for leisure and social activities that improve the quality of life and encourage active engagement. Most activities held at the agricultural hall are either delivered through a community development approach where community organizations through volunteer leadership plan and implement a variety the events for the public or used for private rentals. i.e. Neighbourhood Watch, Lions Club, Heritage Society

2. How have you determined the need for your proposal?

To determine the amount of our proposed request for funding, we used the total 2015 operating costs of the facility, included ongoing minor capital improvements for building requirements. Not included are the Secretaryff reasurer costs:

Drumbo Agricultural Society

2015 Financial Statement - Building Operating Costs

Line Description Total

1 Hydro 3053.38

2 Gas 1423.73

3 Phone 906.06

4 Caretaker 511.65

5 Maintenance Supplies 511.65

6 Grounds 2589.94

7 Minor Capital Repairs 2425.31

8 Taxes - Water 1509.22

10 Building Insurance 5471.28

Total 18402.22

Total Agricultural Hall Operating Costs: $18,402. Township Request Contribution: $ 3,000. Request represents 16.3 %of operating budget

In 2013, it was determined that approximately 14,000 people accessed the Agricultural Hall. The $3000.00 grant request represents .21 cents per user.


The Drumbo Agricultural Society offers the only accessible community hall in Drumbo.


The Township of Blandford-Blenheim has been an annual financial supporter of the Drumbo Agricultural Society, as it has recognized the benefits the agricultural hall offers the residents. The community support received over the past number of years has been for major fund raising for renovations to the Agricultural Hall and Exhibit Hall which is one-time funding and not annual operational funding. The Drumbo Lions Club monthly rentals along with other community rentals support the hall operational budget.


The Drumbo Agricultural Society acknowledges the support of the Township of Blandford-Blenheim in the following ways:

• Drumbo Fair website www.drumbofair.com • Drumbo Fair prize book with 800 hundred printed copies • Sponsor signage at the Drumbo Fair • Ayr News Drumbo Fair advertising page • Opening night of Fair - Mayor brings greetings and thanked as a sponsor • Annual Appreciation Night.

Financial Condition


The Drumbo Agriculture Society organizes community fundraising events to support the organization. The Society also applies for grants to enhance the operation of the organization. Some of which include:

• The Ontario Association of Agricultural Societies for assistance for building repairs.

• New Horizons funding for $25,000 for kitchen equipment • Ontario Trillium Funding $25,000 to improve the Exhibit Hall operational and

accessibility improvements

4. What will the implications for our proposal if the Township of Blandford-Blenheim does not provide the requested assistance?

The ongoing maintenance and operations may be impacted resulting in the inability to make necessary repairs and improvements to maintain a safe, clean, A.O.D.A compliant community hall.

5. If your organization 's proposal continues beyond the Township 's grant period, where do you intend to obtain future support?

The Drumbo Agricultural Society is committed to managing and operating a community hall, addressing all safety and maintenance concerns. Future support is derived from membership dues, fund raising activities, grants and the dedication of over 100 committed volunteers who provide labour, time and talents to build a better community.


4 7 Wilmot Street South I Box 100 Drumbo, Ontario NOJ 1 GO



'-f, J'!'f V\



Organization name D Ru JYJ 8 0 .$'lJ157Xr er )f&tf 177+-C;G f: oc1r::l-7'

Contact Person '-r:Jo tJ ft11CHALAI~ +-Rcl-J-5ul2.ER. Must have signing authority Position

Telephone numbers fLI q·-4-:J-5l{-q'f Home Work

b-J 9- S-80 --304 ~ Cell

Fax-------- Email Address t/E.-3 DWrvl @ /4'TIJ14JL ., (A 1JJC.f!.-6::/ 5~ !J~JL.J 'r-y /;vSu/P.~LG

Name of Proposal ,&ti?.. EX CHA-iv & z:::;.g FoR. Nu)'G'u ;n Wol!.1<"5)-/oP

Date of Proposed Event S fJ< I Ill&/.

Signature of Contact Person I


~ Financial Assistance o Service or Project

Location _M_u ____ S_~_u_- ,_H_...._ __ _

o Waiving of Facility Fees for Plattsville Arena, Community Halls, Parks, Sport Fields and Pavilions rf Insurance Coverage

o Other (describe)-------------------------

;') - c1v oo FUNDING AMOUNT REQUESTED: $ -+o.,...L-'b""'"__,C>"---"---'---------


Proposal Summary

Please provide a clear and concise summary of your proposal, including the goals and objectives of your proposal. /)

/ 1il~o ,e.A-Juc:.-& /1 /H3 1 Li 'Y-t-(--(/oU)1Js 111 t° /;(URu ~

fht2. &1., u-t?- i J-k7Pr £ 't c1.ftt-JJ r;; ~ -- ·ro PR crz-g-r rs Ht. '/)u<;·rtf-' PA--1Nr Fv1vt65 - ~~?>

-F-L-.1.-:.:....!._!._J___;:....:.._:_~=-'-z-!-=.i.=~--!....!.~=-=-.:.~_;___:____:_.:~~~_:_~:.._:_=:_;:::::__~:=L:::::_...!._;__:=_

, · //; ·70 !2S Please check on category that best suits your request for assistance. Refer to the Policy for General Grants for category definitions.

o Tourism/Economic

o Community

o The Arts

'rj. Culture and Heritage

o Other (describe)-----------------------


Community Support


(i)bJ su R fhVc,,,~ /Aa;::rs %w rJ £ i-1-J P f?~ ?(u; /!,;VJG7.J7I

~ <j?;f t) '~ 7S /HT7 Fl/-Cr5 J /f&!t.:Tlf If: S',~ tJ P 0 Lu ,J 'rEi?/)_ $

Eligibility

1. Are you a non-profit organization? ·~ Yes o No

2


3. Is your organization located within the Township of Blandford-Blenheim? 'v/i.. Yes 0 No Where? 42 s ·r . Dfu11180

4. Will this proposal provide services to the citizens of the Township of Blandford-Blenheim? ¥' Yes . o No ·

5. Has your organization made any other application to the Township of Blandford-Blenehim for financial assistance during the current year?

o Yes When?--------·'ji._ No

6. Has your organization received funding assistance from the Township of Blandford-Blenheim in prior

~~ ' ~ I~ ~- Yes When? ;Jot~ JD Jlf Amount I 000 F-;k..1./- ti;~ o No

7. Will your organization or another organization be the primary funder of this proposal? ~Yes, our organization o Yes, another organization (please name)-'--------------------0 No

8. Will the assistance that the Township provides your organization be utilized only by your organization? ·f. Yes o No Nameotherorganization(s) ________________ _

Community Need

1. Please oumne what comniunlty need is addressed by your proposal. ~

~f H/flv ~1.nJ ·r-EEQ.s fkc. //1s1 /?J~

3

2. How have you determined the need for your proposal? (Please provide specific data to substantiate this need).

~ .. ru1Y/Jfi6 J; Fi !Ue? 1'»s ·r //A-:vE Pt5!R1V16?4-l&> /tt)tb 'Tl-113 c) l) 5v1 lv;µTC~ ~

3. What efforts have been made to determine if there are similar programs or services currently being offered in the Township of Blandford.,.Blenheim?


IV#


LE~ t>f ) /hb.Jit>- i J/c;v77o~ JA) 7tl-E- '/)kun1& /lfbius /?o/Z/no.AJ ef k;R Al~s .



''r/..'Yes o No 4

Financial Condition

1. Please complete schedule "B", Grant Funding Project Forecast with submission. Schedule "C" to be submitted to the Finance Department within 30 days after the project or program is complete.

2. Is your funding request due to funding decreases from other partners? (e.g., Federal Government, Provincial Government, etc.).

o Yes f!f.. No


4. What will be the implications for your proposal if the Township of Blandford-Blenheim does not provide the requested assistance?

5. If your organization's proposal continues beyond the Township's grant period, where do you intend to obtain future support?

5





CHECKLIST


1. Completed Application Date submitted: ~ 5 0 /;?.oft;~

2. Articles of Incorporation or Vision Statement or Mission Statement



)iYesoNo

·bd'Ves o No

~Yes o No

a) Previous year's financial statement -;f..Yes o No (Reviewed by a professional accountant if assistance request is greater than $5,000)



5. Proof of "not for profit" or charitable status


(ie list of donations and volunteers)


-~Yes o No

+Yes o No

~Yes o No

?!-Yes o No

Jf..'Ves o No

I

I


-

GRANT FUNDING FINANCIAL FORCAST SCHEDULE "B"

EVENT REVENUES

DESCRIPTION AMOUNT CONFIRMED

$

$

$

$

$

$

$

$

TOTAL REVENUES $ $

EVENT EXPENSES

ANTICIPATED

$


J t/Su ieAt-l C6 $ 3 ,-L OiJ '".) .

!JJhJI lf-1~ 13-~~aErL $ )??5"; -t-J/$'/ $

s $

$

$

$

TOTAL EXPENSES sJ_fo~·7 oV

$ $ .

:;'>rnT EXPENDITURE:_~_..~ .... · _b_· n _____ _ NET PROFIT: __ o __ ;

OF

Drumbo & District Heritage Society

42 Centre Street P .0. Box 250

Drumbo, Ontario NOJ lGO

OBJECTIVES:

A. To promote interest and inform people of the history of Drumbo and

surrounding district.

B., To collect archival material and local artifacts, and to revive local traditional

events and customs.

C. To acquire property and buildings in which to display and preserve

historical records and artifacts.







Organization name · 0 ·c u >YI b o L 1 o ...v .s

Contact Person {.;. eo r TI e Co -r -r ;' .N Must have signing authority

Telephone numbers 5/Cf-'1 63 --s-c19 q Home

Name of Proposal Ha x: u - :fl Co x r1:1 ,· v a L

Date of Proposed Event Avg - 19 - 2 0 --2; I :eo; <,, I

tV/A work

Pees I Jew-± Position

gos- y '-;q-268~'

Cell

Location Q cu ,,,,, b o . Plotl:H; j lle. ' B c · ·~· h-1) f' r , ·~ce...f.r:N ; )

Signature of Contact Person_6f~-R-~, .......... - -e~,....-· -~~~0-~---------------Please indicate the support being requested

o Financial Assistance o Service or Project :pt Waiving of Facility Fees for Plattsville Arena, Community Halls, Parks, Sport Fields and Pavilions '1il Insurance Coverage ~ Other(describe) U..se ,) ..\' =* ' ..--e Hotl r x.S' l ,; w 5 - Adve<sb> i' wo

\j J

FUNDING AMOUNT REQUESTED: $ ,. >

1


Proposal Summary


_<.; e e 91..ffa 0~e/ sL e e-·f-


o Tourism/Economic

oo Community

o The Arts


o Other (describe)--------------------------


Community Support


n/ c

oi l c.o,u s .-lc :v? .J,., be I

Eligibility

1. Are you a non-profit organization? ~ Yes o No

2


iV JA I

3. Is your organization located within the Township of Blandford-Blenheim? pi{ Yes D No Where? f.) ..... u,.,,ko - We c..u<fe~l-7 '2e.v±, ..fl.e 4j1<i n1< luycL 13~ l,o c.c>·le • .J

er+ q').. ee,,vtrc. .s: . .fye~+ i .r-.l 0-r-v ~ bo 4. Will this proposal provide services to the citizens of the Township of Blandford-Blenheim?

l( Yes o No

5. Has your organization made any other application to the Township of Blandford-Blenehim for financial assistance during the current year? o Yes When? _______ _

"t<I.. No

6. Has your organization received funding assistance from the Township of Blandford-Blenheim in prior years? ~ Yes When? f-:'O 10 f Amount + dotU-,--- iw11e. 0 'fectJ rJo-fvel ;·.-t, D No :r + wc.s ~ ~ ff.c.y s •c ut<.Jcl cj!. //f~ e,,;;r-

7. Will your organization or another organization be the primary funder of this proposal? ~ Yes, our organization

o Yes, another organization (please name)--------------------0 No

8. Will the assistance that the Township provides your organization be utilized only by your organization? J( Yes o No Name other organization(s) __________________ _

Community Need

1'. Please outline what community need is addressed by your proposal.

n '

3


lbe sll.sk,bcJ 'Nf'~C<'c mo..J- iu·dc-c --k-gd atl v ' 1la5 ~s c Okd o§ r=c/-.Jo h., ;LJJ .SP ;,,.-+h,'cv3 r , +bo ·I- w i ll b !? yiN J!jf e: ll.fhc ces riew,·«. a.f'OLo,11d ,{J,,,d Pte n_,/, _,, ,·,._., , lh e ? / cw,- e>Lb /,,_. ,~

o Lea.iecsh 1p rtl e Wc All"i do ..('gc i l ;.+t?le e 11y af).e1 d r1t111 J.~'iL -+he+ •a;.,/_,)! ,.,.-/- d // q V ;' J/{iys

Lvc .: k :w5 Jn~ e -ibec ,;· ;Y A l:rse h·n.~ .,,,.:·1 r" 3. What efforts have been made to determine if there are similar programs or services currently being

offered in the Township of Blandford-Blenheim?

f3lo,-v/ .f;, ()/ ($L e nlAe:>'YJ ; s c. S M cl/ fn vvnal) -lhc: ·~ C. q ,., .;:s i-s ,,,...£ tvz.z ,:yy Of!JOrf! l ?cd ; .. '{.) r 0 [ c.lu~:f.

lwsl.ak:-vj w ilh ceuuc.;L r;,,.,,,, Aerr qrt;,.liead ... r.; o£ oJi.,, 3uvl.r --YL{l" l<" .vo h n:j ec-+ ,~.Jie.KA< .tk..S SV.:: • · 7 r r

crs y,,,,j ,' w5 ..f;,,.u/ s .Jr. L1(/C a f q.S J, foci b u 1"L.f wi-h. ;,," A).Q, ::kw-..JSJ,;_J; , Eoe- J. u i "" 'i e bo 'S° .-+~ () (.'(,IY\/

ott".d- u&i.J;.:;- ...k:, C J,,.._, elJM1e AA= i..:rJ- r!iadi,·,vj ;0,Ji«:.Aes c1/I L/ ui llog~~ -1b 1! a""" e --k?5e-f//-e ( 11 w \~ ""' e ,,,., .,, ;,,v e,$0 c.: ,I

4. Outline the community support you have received for your proposal. ,1 ...,- )., e ,/.. 1· t: :-t.N cl-vb h e·.> ), i;$+e./ ,_f1.e C! r> f 11/ i '"'" L. -Pr: ,-- n?:J w y ff C-YV<" raA-1 c ,.v..:l ·h /, i? ; ,,., u o ( ~ ,,.J~ e'rl/J "'J" r:t7f ~ ;.,/},, •

e ve< -:\:'be / &o r .s --}1,,? l 1o u v iv1-•L bes ):u; ce1be s· m "" I/""<· fJ v-l- &.1ch y ea-C Aemhe•-' o*~

{!O l1(U '1 !/ rV ; ..Jy heve at&" ~ '$ ~ '-' 1 La.J~/ j')e &vJ " i-uf fh c ·« b aco ./c -r-c/;N rvt' -1 a LvU.: y .s h e.//l/.J ~t>~~: T (~ ~ I

~''~~....:::.LatL...~~L......:.J.au....i-!..!::..::....:..:'-'-"'~IV~·~f-.~,~~-"'-~~(~""~~...;<.-<'--'~~(~s~~::....:.!~~: e.;;~· s,,_,_.~j,11,..:...1.~-"'-s........,.~~l-3-J"'-""=--':.l.-=::.~~"-'-""'-=l---"~:...:..LV ~J !A..le




}£Yes o No 4

v

Financial Condition



o Yes ~ No


o-d'hor.sp v ..-u·r a-Csuklv+ cc•me J;-rf' e-.Jlyh.:1-v1 ·-rte Convnv'1Jr.J7 as A J..~J.2.c, rr " bu7( c •H J:ic.J.e-J.; .Jo alfe..fcw x .qverifk --Jo oJ,.lL,...Q,cca.rarcAs ;''-J-\..f .fcn

Ir I

eo-dy j .N fle p-(6 Ce>.$ c Jr) OS"):: .£:, \'i "]a a 1y c r D [ ; """ )=,·at ,./ 7he -r:: w w:; L17 ()•d re.JI'/ i r o;;-< (lt-1//1 o--h..e.( ~/.;1!#1) ..


1he lio uu cL,k '-"'oulc/ reve:w .:O-Of<aj row< ..YJvo,-:/--vVe.. o-re.d-c)/Ytl?j J.c) de<;'fJt1> oJ

1 .qaflemetf./± ~ -d2:e rleg'(e.:E- -f'bof we cHt!'- -+c7 lwj Ju oc--hieue. 1£ rr1,...:.ce.'}:<i.<r·-cy

we W l)i.Ji) Jo ..J'k 5 04' e. p rn9ruW? b,1-Jn (h F-h smq i /,.<t i eiv1 ){". f lh l..< ho',' I I "w Ly acl/ .J1 ~

iN m4xths dn 3 e+ 4 .s}u.;b c,) i,,d~; fef o &) a}"-<e-J4 Nfl ;. 4J ,.,. -dJ.,,, ,;;['/ ~0<)1 ,'MJ .


The pcv inho L,•, . . 11.r c.LJ, h.,.s /,,.,..,v i <t.1 oCL~vn),,, -£..r t e>) d J-fL.;s ;..s +1.e *1 u-f-=t1n-<e. "'

/.u..,se Arr/ uf (fbk,~h hvl) fJ xc&--1- k > .lieMd e:-A)[,.._,:/.Ji,, < w ,- ~, ulcl rev s=i 1J 1 --YJ-e... Aro ~·ro '//I ~J-i..vc. f.J IF t P v

o.re :ls)i""j -Jc,, Je.sis.-J o,v/,'m/2lefbe.c.t+- :ft.·-rk J..8 .-ee .:(hq-1-- :.ve u-c< ·+ryi'"'(5 -4c <1 bkteu<, /}:; w~ mwe

.,~,~~~~c~~-~/~~~i ~J..C>C=--11-'-'--"-&t::.sa...---=-'--"~--"'-'-......_,_=J..J.L.<=.L..t-=-'t---=-..~~ti=.1.--=-'-'--=->""'f-T'~~~=:s/ksh}v ~/ k ro 'YI [,' ,; >'t.l-:i

5





CHECKLIST


1. Completed Application Date submitted: fe..b a1}.µ1' I




9(Yes o No

ril!'Yes o No

Jli!Yes o No

a) Previous year's financial statement ~Yes o No (Reviewed by a professional accountant if assistance request is greater than $5,000)





(ie list of donations and volunteers) gee ldfoc/..e al


6

'ti(Yes o No

)i. Yes o No

o Yes o No

la' Yes o No

,.,..Ves o No



EVENT REVENUES


/i;EN OfTNCk $ ~ /,, oo .ct

PjNt..1ffR $ • 7, 1.5"· "''

13r+SEl'.JAU.. leN"f' $ s J,o;;~ . .,,,

P->u.Pl-EI f3 f{tfRJ<.'fAS.-r $ , J.,'loc. . rJC-

Ntw lt\11< rJ75 $ '9, 35'"'t>, 60

$

$

$

TOTAL REVENUES $ $ $J~oco .-

EVENT EXPENSES


$ .. Foon ·- -rEbJ Q,"tl'JC..{ "fjb.oo

$ ' f.J Pt!Jif I) A 1-1... T£flf7 3,.lC(.' , C <1

f ftK,4Dc / ll-r<' tJ A -;.s A P 0'"

$ t 'loo. oc

ftf)V<?A-"71.S ING $ • toa -oo

$ r

Poao ~ 8v..ff'rT 13 i '!. E Al< i='tl.S"f I, () (;•C •.;, C

$ ~

Sao,"· /-f lhL 1<e.t:N'1'fll-

$ .. DINtJEfl. - p:,;,Q 0 ~ EN?Efl. ""r'/!/l'I mE l'l'T" 3,C 5'0 · CtJ

Nf:. w fVErl Su. f'r~LI €.5 $ ~ J1

i}O .oi;

TOTAL EXPENSES $ $ $ I J, o<..'0-cV'

I'

NET EXPENDITURE: NET PROFIT: ~_, 000 • 00 ~~~~~~~~~~~~

Proposal Summary.

This year's Annual Harvest Carnival is attempting to bridge all 4 villages of Blandford-Blenheim

together by creating leisurely weekend of family activities. Each village be giving the opportunity to

participate starting with Friday Night Youth Dance. Then on Saturday Morning residences can enter into

the soap box Derby, ages 7 to 77+. In the afternoon at the Drumbo Park face painting bouncy castles,

the annual Baseball Tournament is on from Friday night to Sunday night in Drumbo Park while serving

food and alcohol as well as non-alcohol beverages. Every Saturday night we have provided dinner and

entertainment for the community. Sunday Morning we have the local church service in the Drumbo

Pavilion with the Men's choir. Then we provide an all you can eat breakfast. To wrap up the event the

Lions club has two movie stations set up for family movie night in the Park

This year we are attempting to have Mardi gras type of venue being held at the Plattsville arena.

The main arena to actually hold the Dance, the pavilion to host the youth activities. The mezzanine to

hold as the gaming opportunities the front lobby to house the silent auction.

The Drumbo Lions Club is the main sponsoring body to build a Splash Pad to be located in the

Drumbo Park totally inclusive to all people. Approximately $250.000, 000. Proceeds from all our events

go towards helping all people. First in the community then township then county. This splash pad will

only enhance the quality of life for all residences including the image of Blandford Blenheim.

Page Six

Question number 6

Each Year we partner with either the Heritage society or agricultural society in the spring for our

elimination Draw. The second event Easter Egg Hunt we have partnered with Neighbourhood watch.

The only other event we have is the Drumbo Lions Club Harvest Carnival. The community volunteers are

within these three organizations as well as we get high school children to receive volunteer hours.

During the soap box derby the Drumbo Lions have partnered with the Drumbo Fire Department.

JANUARY 2016

TO: TOWNSHIP OF BLANDFORD-BLENHEIM

FROM: THE PLATTSVILLE & DISTRICT HERITAGE SOCIETY

Please consider our society again for a grant for the 2016 budget such as those allotted to other Heritage Societies in the township. We have no amount requested only to be treated as other township societies.

This year the CHESTERFIELD ARCHIVES/MUSEUM hosted a very successful QUILT SHOW with quilts made by the familiar names of the community and then a TOY & GAME DISPLAY where a arrangement of toys and a few old games such as crokinole were introduced to our young generation along with a TEDDY BEAR PICNIC. The volunteers spent many a hour setting up, researching and labelling the items. All attendees enjoyed the details and lots of memories and chatting was heard throughout the days of displaying.

Our speakers were Laura Mabee from HOMER WATSON HOUSE & GALLERY in February and Bev Dietrich, Curator of JOHN MCCRAE MUSEUM for Flanders Fields 100 in November--our REMEMBRANCE DAY SERVICE was attended by Municipal & Provincial & Federal Members and some members from the 223 Perth County Army Cadets and Branford Army & Navy League Cadets--such a memorable day.

We were granted a CHARITABLE DONATION# from Revenue Canada.

We put a float in the BRIGHT & PLA TTSVILLE SANT A CLAUS PARADE and even won a prize for the effort.

A display in the HERITAGE CUPBOARD AT THE PLATTSVILLE LIBRARY is ongoing featuring at different times thru 2015--0ld Kitchen Tools; Quilts; Bears; School Days; Santas; etc.

ENCLOSED you will find our application for 2016 with attachments: 2015 ONTARIO HISTORICAL SOCIETY Letter of Good Standing; 2016 EXECUTIVE; Reviewed Year End 2015 BANK STATEMENT; 2016 CONSTITUTION & BY-LAWS; 2015 MEMBERSHIP LISTING; 2015 SUMMERY OF MEETINGS, PROGRAMS & ACTIVITES & ARCHIVAL MATERIALS & ARTIFACTS POLICY.

We are ah·eady planning an exciting year and pondering over displays to present this coming year and projects to complete as well as incorporating archival materials and artifacts to our archives/museum--as always we appreciate the support of the township and community in our endeavour to preserve the past for the future.

Carol Coombs Treasurer of the Society

RECEIVED

JAN 2 8 2016

Blandford-Blenheim 1Wp





Note: Applications to the Township of Blanaford-Blenheim for Grant Funding will be accepted no later than January 31 each year.


Organization name d&.l¢. QL~--r'-(Sy\ L.L.¢= cl. O\~CZ.~1.td.~d- Soc,\ ~rt

Contact Person __ __,C'..,. • ....,J\'""ll,....b"'"'L-......C.._- .... o ..... n;..:..!'!"\""-'-"e-=5---------~-=--~;....;r:..A;;;.._=~~u....;..~-""-J __ · __ _ Must have signing authority Position

Telephone numbers --~"'---_\ ...... ~_-_'-li_~----=~---o ...... l_t\_~ ________ Si_\ _q_-_t._,_4_-_o_q_q...__o __ Home Work Cell

Fax Email Address b .,...\>(. n-c,ct.r:n \a .Su~ pel-~·h C:o • c..a. c: \ r

Name of Proposal \~P.S"'• ,,)(',-c-JSc.\!00¥~«1 i. \.- <h<>u ,J-i'° ·~ B' f'uR6 \'SN \)1rJ.)1""-f5L)u .. c..~ <!..HU~ .. ~\t;(\.)

.. Date of Proposed Event ~ o l b Location -----------

Signature of Contact Person __ _.,_Q,,,,.,_,,e.,..;.,....al..., ..... ~~C_....,.,,..~O.. ... ~~--------------)


·cref··.· F_inanc:ial ~ce · ~-·· Service o~

·. o vvaiving of Facility Fees for Plattsville Arena, Community Halls, Parks, Sport Fields and Pavilions o_ Insurance Coverage

'~o~~ofu~~e~~aj __________________________ _

FUNDING AMOUNT REQUESTED: $

1


Proposal Summary


\ WA.s~,.vc...<oiJ sc.\!oo--2'~\.'--oo6s0!..f'R,vc..- ,,js-<o~A<'..~ •


~ Tourism/Economic

r4' Community

o The Arts

cl. Culture and Heritage

o Other (describe)--------------------------


Community Support


Qq4 se.'¥.0¢. QA~ ~o g t1 u..-fi..dZ~...--

Eligibility

1. Are you a non-profit organization? @\ Yes o No

2


3. Is your organization located within the Township of Blandford-Blenheim?

&{ Yes ~r.:d~ t'Y\~ 0..1.1 I'!~~ ?16\ ... 0 1.J.itU\.-<'-c::: Y':) c.uua~w l o No Where? ~\ I . -<tr' - ~t,..>~5~1 o,J \ "'2.J

~. ~. ~ \ 1 ~~ 'c ,.rr, 6~.b ~ • b I\) o-S \ f?aO 4. Will this proposal provide services to the citizens of the Township of Blandford-Blenheim?

5.

6.

0( Yes o No

Has your organization made any other application to the Township of Blandford-Blenehim for financial assistance during the current year?

o Yes When?--------d5( No

Has your organization received funding assistance from the Township of Blandford-Blenheim in prior years?

@/. Yes o No

When? ~ o \ ~ Amount '=If\ 1 o o o ·l>O ao 1t.f =t J, OOC>.o~ (

~ 5 P~i:t o.<'i.l~ 5 C> t..\ e; <• ~ 5 'kJ -r~ ~ -f""o wa.J ~"1 i P ·

7. Will your organization or another organization be the primary funder of this proposal? o{ Yes, our organization

o Yes, another organization (please name)------------------0 No

8. Will the assistance that the Township provides your organization be utilized only by your organization? Qef Yes o No Name other organization(s) _________________ _

Community Need


. 9o e.~~v ~ ~~-r: 1".'o<Z ~u<'~~~

3


-Qqo\Jo c,A"-S Q:,12P < L<o~-c-"' fofZ. w A.go A~ (bv.' E{'.-C\N<O ft - \~\~ "1::\ C(u o~...b l\)o<(?.ue.~iv~o -C(Z4-Y< .btY\.tH•¥G A.tZ~ '~~:<•'"'A-i--'*f, 1

·


A



~ o mf'V\u Ill) 1-<'v 'tiu ""wf-r-1 J ~ <¥ \Jeu.) ~\l~Pc::::...&.f>



~Yes o No 4

Financial Condition



o Yes ~No

3. What steps have you taken to explore other sources of support? \ l'l o u~ kt'" -<w 's d. l"Y\ a-


~ Qa.tl~C~ u.) \ \,.L 1\.-o t.}S~ -?o'2 w ~~ 0 A& ~UN C?!> @re:Ro:=n-< Q, J PLM~g.J<s '


5



~ ~ ef r:Jl. C 0 •> r:;.J2. Lit-f',-=c1JS



CHECKLIST


1. Completed Application Date submitted: ~PY aR'f ~ S, Q.O 'b @(Yes o No

2. Articles of Incorporation or Vision Statement or Mjssioo stateOJent~c. _,,,, !\A Yes o No 6~~ a I 0 IA\ S..(oa\C.-IH .. SoC-\ ~-<'( \..V..-t"-<~..J<. OY DOC .;;;nA oC> ~~

3. List of Current Board Members ~ l '<:, ~"-ec.u-1"1 tl ~ ~Yes o No


a) Previous year's financial statement QQYes o No (Revie~d by a professional accountant if assistance request is greater than $5,000) 1.~d' P.lt.\ll~\,J(.. SummAa--1 - l!.\-le.ou.< 11.u",ia.,...-~A -Q~i>\V-iJ

b) Current year's budget o Yes cief No

c) Completed Schedule B, Grant Funding Project Forecast oYes q{No

5. Proof of "not for profit" or charitable status Lo~ ~-< '-<u.<1 «> ..l ~ ~N- \... ~u) 5 ~ Yes o No

6. Evidence of community support and volunteer involvement ~Yes o No

(ie list of donations and volunteers) m,r.; ~a~ ~~W. • P L' s-r' 1 ..:> &- --= AL\. \l c>\.ul&)<~ ~~ ~ / ~rid-<1 .oe. ~ ~U~N\A Q.~ ~ "'0 \ ':) A (lc.U \ J AL. rt\~~ t R L. ~ 4 ~Q..f1 ~~C..-<"<:i Qb Lt ~ Y

7. Is your membership open and accessible to all residents of the Township cy!J Yes o No

6



EVENT REVENUES


-- $ . .

$

$

$

$

$

$

$

TOTAL REVENUES $ $

EVENT EXPENSES

$


~ A~H 1..lC,-<t) J Sc.woo\..~ u-$

s'oo.oo

~~~Ul l ~ /1 u .• Ori.J SL'~ $ \ . ooo.ooft .... :;

$ .. I

$

$

$ -$

$

TOTAL EXPENSES $ \ ,S"Do.}~ 1 100 $

I

ANTICIPATED

ANTICIPATED

./ ,.

v

$

NET PROFIT: ~







Organization name ~t'rxefoh "'D 1'slri'c,/= fllt,\'&,JJYJ/ /i' btt1ry A:s:5DC-(a,~'un Contact Person ffi \-e,n ~Cl h b \ A 0\ V \' C,t, ~ 5 1' cl er\, t-

Must have signing authority 1

POSftfOn

Telephone numbers o\ q-131- -03 / l Home

\'Y\ V\ 5 LlAIY' 5l q_ - 4~ ·- 8 -3 q L Work Cell

Fax---------- Email Address e,\,\ e,n <DC\, Y\bVl_r\,., ~ 8 ffi'"d€ r te . Cq

Name of Proposal \Y\_u._$-f ,u. yn Oiu-eco..~ M Los.±s · I v

Date of Proposed Event ____,.:l,'-"'--D_l_(o_. ______ Location ~ l A-

Signature of Contact Person ~ fJ wJukl'J Please indicate the support being requested

'rf Financial Assistance o Service or Project o Waiving of Facility Fees for Plattsville Arena, Community Halls, Parks, Sport Fields and Pavilions o Insurance Coverage

o Other (describe) -------------------------

FUNDING AMOUNT REQUESTED: $ Js-oO

1


Proposal Summary



o Tourism/Economic

o Community

o The Arts

i;i/Culture and Heritage

o Other (describe)--------------------------


Community Support

Please describe how your proposal supports the Township of Blandford-Blenheim. I

'See

Eligibility

1. Arr you a non-profit organization? u1 Yes o No

2


\ L{\ oq ~3<8t5 R(.(oOD I

3. Is your organization located within the Township of Blandford-Blenheim? '11" Yes o No Where? _____________________ _

4. Will this proposal provide services to the citizens of the Township of Blandford-Blenheim? ~ Yes o No

5. Has your organization made any other application to the Township of Blandford-Blenehim for financial assistance during the current year? o Yes When? ~ No ~-----

6. Has your organization received funding assistance from the Township of Blandford-Blenheim in prior years? o Yes When? Amount ------------~ No

7. Will your organization or another organization be the primary funder of this proposal? ~Yes, our organization

o Yes, another organization (please name)-------------------0 No

8. ~II the assistance that the Township provides your organization be utilized only by your organization? ui Yes o No Name other organization(s) _________________ _

Community Need


3







J ves o No 4

Financial Condition



d Yes o No




5





CHECKLIST


1. Completed Application Date submitted: <lo n . a.o J \ lo · o Yes o No

2. Articles of Incorporation or Vision Statement or Mission Statement oYes ~ 3. List of Current Board Members ~Yes o No


a) Previous year's financial statement i;V{es o No (Reviewed by a professional accountant if assistance request is greater than $5,000)







6

~es o No

o Yes o No

o-Yes o No

@)Yes o No

vfes o No

Proposal Summary


We are applying for funding to help with the operating costs of the Princeton and District Museum. With funding assistance we will be able to meet our financial needs as well as begin to provide funding for programs of interest in our community.

Community Support


Our museum and library are open to all residents of the township. We provide a place dedicated to the learning, culture, and heritage of our community.

Community Need


All communities need a safe, comfortable meeting place. Our museum and library provide such a place in/for our community. All communities need a place the promotes learning, culture, heritage, and curiosity. Our museum and library provide such a place in/for our community.

2. How have you determined tMt needfor your proposal? (Please provide specific data to substantiate the need).

In order to operate our museum and provide a space for the library our association relies on fundraising and donations to meet our financial needs.


While there are other libraries and museums in the township, we will work to provide unique programming to complement the work of the other groups.


We held a New Years Day Levee and a number of board meetings open to the public. All of these events were well attended by members of the community. Community members are excited to attend future events and programs held at the museum and library.

5. How does your organizaion plan to promote or acknowledge the support of the Township of Blandford-Blenheim?

We will acknowledge the township at a public board meeting, in local newspapers, and in our quarterly newsletter.



We sell memberships to the museum to raise funds. We accept donations at all events and have been receiving donations from the community.


We will continue to appeal to our community for finacial support.


We will continue to appeal to our community for finacial support, sell memberships, and apply for any available grants.







Organization name \10~1ncted WQ!ftl or~ -

Contact Person ~c\\~ 1~"\1.d~~ ... £~\-- ~~("d.\00...\~r Must have signing authority Position

Telephone numbers c;l°t~ 15~6-~SD/} 5·; '"1 519--13~/)-Home Work Cell

Fax Email Address '.)-\-e...$._~ Q $~M~C\A\ <-o, C..q

Name of Proposal \NDIJ\\\~ Wl\~~cQ..S ~\£'I'll~~ ' '\.)$\) ~\lfu\ t

oateof Proposed Event Mateh ZS/20 ,W10 Location f /Qft>Vll\D iV1ttYll2DJI {) ,,.-r e,,ommun11'{ arena

Signature of Contact Person __ {_,_· ....:;.J_lfwv..;....----1.'&_7 ___ t-=-----------------Please indicate the support being requested

o Financial Assistance o Service or Project ,,-------··----····---........, K Waiving of Facility Fees fot::e@ttsville Areoa\ Community Halls, Parks, Sport Fields and Pavilions o Insurance Coverage ·

o Other (describe) ------------------------

FUNDING AMOUNT REQUESTED:$ \~4fr,f1 "°j e~ See<::. Sor ~bo ~k\\sv i\\e q re..l\C\

-~~ ~~ . 1


Proposal Summary

Please · provide a clear and concise summary of your proposal, including the goals and objectives of your proposal.

Duy- Dl]O rn1ation '·1 s a~kAif9 iD yya i Ve; f ~es QS~DU Otcd w 1th t\t){ fOci I ltf Ll~OQ{ Jbt 1\){ ffE. T~\tv \~J t iDdO tv'\e\0'\Dnltl '6Nr0 ·t\)\ffDOVYlfJ)t DVi t!larch 2s a \!)a 20 11 D\ ~ . n·i~ c\\ I Dw\ ·me cost iD rem a1 n rnw nw paVliC:1pa ~t) bn11g,1 nlAY cnmmuV1i±v tDQtjMr Od11d ct\ib\N~ ·-fut qreo{tvfUnGlr iD be rcn~ed. Please check on category that best suits your request for assistance. Refer to the Policy for General Grants for category definitions.

o Tourism/Economic

)( Community

o The Arts


o Other (describe)-------------------


Community Support


-n11vna~ wi\\ ·n~nyt) attracb~ porn opant 1rom all oVf;r tbf; iown~b1p Ond ~\JOW · Ol\t J~0\ \l C'QJ'YlrY\UVJfty v0'1 rt oruugnt 1DQemexfn ~Q~\t)DUV tanad1ctn JDldlE~ Q,yyj DUV IDGCll hflO,

Eligibility

1. Are you a non-profit organization?

~ Yes o No

2


3. Is your organization located within the .. Township of Blandford-Blenheim? o Yes

) No Where? l L-/ / bred le/ ril · $~. W h; ·~ 6'1 ON L I M I @S-4. Will this proposal provide services to the citizens of the Township of Blandford-Blenheim?

~ Yes o No

5. Has your organization made any other application to the Township of Blandford-Blenehim for financial assistance during the current year? o Yes When? ______ _

)4 No

6. Has your organization received funding assistance from the Township of Blandford-Blenheim in prior

years? I J\ \ Jf L e-; 0

rJJ , . , . . ){ Yes When? d.oi> lM~~~ Amount ~JO · LVo.1\1 11\'Js o~.Cee-e ~\Q .. \-\so,\ le_~nz . o No

7. Will your organization or another organization be the primary funder of this proposal? )( Yes, our organization

o Yes, another organization (please name)----------------0 No

8. Will the assistance that the Township provides your organization be utilized only by your organization? ¥ Yes o No Name other organization(s) ______________ _

Community Need

1. Please outline what community need is ~ddressed by your proposal.

2. How have you determined the need for your proposal? (Please provide specific data to substantiate this need). ···

ert · 1\l\eX w. Tu1j was 0 pre,v\QUS +nier h\lnDY )')oCte~ pla')Lr in P kliJl~~ II~ orcr Un1~V\ bf tw nwnsn\Q Dt EillhctfJ)rrJ ~ ~(l\JbeJt<\. \YI naWJ of DC~]\Qgt\f\Q event\~ Y\\~ t&romurnn, ne p\utt1vill-t D.M. fArtna would neea tn rt ·tbccf!lci l1t\j In which it ·trw_,e1 place.


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4. Outline the community support you have received for your proposal. ··

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(~~~~ &~~:~~GI =:4~a~~At~~1:fUn0 ~t 1M


r\y) _ . .

Revse,WyD\" cJV) Ro9eJr ]\/ ) \DUJI nAGllD and al&D adVCtl\\f.d at ·Tut e;veJnt \Wt ·



~ Yes o No 4

Financial Condition

1. Please complete schedule "B", Grant Funding Project Forecast with submission. Schedule "C" to be submitted to the Finance Department within ~O days after the project or program is complete.


o Yes }!f" No

3. · What steps have you taken to explore other sources of support?

\N t aSl Dhl\Q r CD mmun1p; nrxvl \X,;Q a VKJ w 11r) n(rsc \ Jh j11v a re a -fbr \-JtM and .-:(bod doWnb\Q~ . Ma l'\Y CJlYWY1 u n rt-y


AllV\DUQ\n jW,, Off%1t W\,\l C-OY\n~uc ti trALo ~ \(ACf 1 ·tytrt vv\ I\ 0e clromU\;n· cally \l ~ S ·furrJ~ ta lkfd OJIC\ Q rD\EniJCLI (bSS


-·-

\Nt W\\\ c ~an Du G j] l D()l 'Tu tifuD r Ct M \f\l)U V\°\-bj \jt\~VY\Ytt\

5



J. Ste att?J Clf\fd outh·1w ...



CHECKLIST


1. Completed Application Date submitted: _,,......_J ....... ~.__rJ_a._____,9___._/) _a_o_,_\ lo __



4. Financial Information: ·N,;:,'-""-~ "1. ~ '--.) 1_(- ,._ ·, .llH-~

~es ,d{.s

o No

o No

a) Previous year's financial statement rlYes o No (Reviewed by a professional accountant if assistance request is greater than $5,000)

b) Current year's budget ~ -~ ·

c) Completed Schedule B, Grant Funding Project Forecast\0\,__ fV-.-Q_ ;~





6

JYes o No

o Yes o No

JYes o No

./Yes o No

/Yes o No

CORPORATION. OF THE TOWNSHIP OF BLANDFORD-BLENHEIM

. GRANT FUNDING FINANCIAL FORCAST SCHEDULE "B"

EVENT REVENUES) ;2tJi~

DESCRIPTION AMOUNT CONFIRMED . ANTICIPATED

Pcir J;tiPt1t1.f5 .CPo/S .f Go kl ·;soo Pio..lt'u(" $ J <jooo - $ /'jlf<JO

DDNAl/OJ'\l'S

Au<--l-to,J revvic1es $ J '3 060

$

$

$

$

$

TOTAL REVENUES $jD ~oV $ $

EVENT EXPENSES/ c/01 S-


/"e,,.fc.;l /foflutJ)~ !p) $ /1S-, _, Ju-

\. $

$

$

$

$

$

$

TOTAL EXPENSES $ 115.c? $ $

~ ~\t". c~rJ'\For(Ast Jolb EUVli Ju~ +o ttiv~ dof\ 1 ·~ KADvJ d..Dl'\l\~()Y\S ie {ize. NET EXPENDITURE: NET PROFIT: 6f>J ~cf:

M opQ, \u.-i os lh ', <, ~ eor -ke" \ c.i )1 , W i th "! ouf ~lf iJV-€.- °""' a c. h i e" "--

\Ir-"\ ':)~\ So \)0Q_ wnu\d \; ke +t- rro~'~ OIJ{if -%-o oOD 11-JIS

~e°'r ~ \h~ts


Agenda Item

To: Members of Council

From: Rodger Mordue, CAO/Clerk Rick Richardson, Director of Protective Services Denice Williamson, Director of Finance/Treasurer

Reviewed By: N/A Date: February 4, 2016

Subject: Fire Department Review Council Meeting Date: February 10, 2016

Report #: CAO-16-07

Recommendation:

That Report CAO-16-07 be received as information.

Background:

At the January 20th meeting of Council the preliminary 2016 operating and capital budgets were presented for discussion. Those numbers, if approved, translated into a 5.55% increase to the residential tax rate.

There was good discussion that day on the projects planned, the level of service being proposed and the sustainability of township operations. In the end staff were instructed to revisit the budget to find areas that could be adjusted that would lessen the impact on the tax rate.

Analysis/Discussion:

The budget estimates that were presented to Council on January 20, 2016 represented a 5.55% residential tax rate increase. Much of that increase came from the Protective Services section of the budget which identified a number of large projects that need to be planned for in the near future. The total proposed budget in that initial document was $927,184.

There was considerable discussion around the projects that were included in the fire service section. These included improvements to the exterior of the Bright station, the purchase of a tanker for the Drumbo station and the replacement of the fire hall in Princeton. In the report to Council the status of the agreement with East-Zorra Tavistock was also noted as something that will affect the budget in the near future.

7. b. i.

Currently the department operates with 4 separate stations. The activity in volume and types of calls varies with each station. Efforts have been made over the years to harmonize activities amongst the stations and they have met with some success however they still operate somewhat independently of each other. This is historically how the department has operated.

The way things are going the Township will be faced with some considerable expenses in the coming years. Rather than proceed without a sustainable long term plan and continue to operate as we have in the past now may be a good time to pause and take a good look at the overall operation of the fire department.

Staff are suggesting that the services of a consultant be engaged in 2016 to examine the overall operations of the fire department. This will include exploring the current fire station locations and their fire coverage area, fulltime and volunteer staffing compliment, replacement schedule for fire apparatus, the nature and frequency of calls, response times, etc. The study would also examine the funding of the department to determine the appropriate allocation of financial resources. From this study we will be able to provide an objective basis to support decision making with respect to our Township’s current fire protection and prevention needs and to chart a path forward that will provide a balance service level achievement with financial sustainability.

In the meantime many of the major capital items proposed for 2016 in the initial budget are being recommended for deferral pending the outcome of this review. This includes:

• Making only the essential safety repairs to the sidewalk at the exterior of the BrightStation and deferring the replacement of the asphalt truck apron at the front of thebuilding.

• Defer the purchase of the new tanker for Drumbo in 2017. This would mean the$120,000 deposit would not be made in 2016.

• Remove the $100,000 increased contribution to reserve for the Princeton Stationreplacement.

Financial Considerations:

The cost of a review of this nature is estimated at $25,000 - $30,000 and it’s proposed to be funded from a newly created Working Capital Reserve fund which is funded through growth in assessment from the City of Woodstock annexation agreement. It is suggested that it be allocated within the administration section of the budget rather than a dedicated fire department expense. It is staff’s goal that once the review is completed the same methodology could be transferred to other areas of operation within the Township

Attachments:

- N/A

Respectfully submitted by:

Rodger Mordue Denice Williamson Rick Richardson CAO/Clerk Director of Finance/Treasurer Director of Protective Services

General Government (1,106,800) (1,202,954) (1,044,176) (949,836) 101,801 6,500 (56,724) (898,259) (13.97%)

Protective Services 823,235 764,860 724,943 770,634 42,450 12,100 - 825,184 13.83%

External Agencies/Boards 738,924 915,134 896,682 896,459 (10,953) (18,000) - 867,506 (3.25%)

Building/Drainage Services 31,129 43,956 59,420 71,517 (20,250) 6,060 - 57,327 (3.52%)

Public Works 2,675,339 2,638,143 2,685,572 2,446,554 50,921 45,750 300,726 2,843,951 5.90%

Community Services 588,845 696,285 709,953 779,890 (1,946) (92,770) (5,200) 679,974 (4.22%)

Grand Total 3,750,672 3,855,424 4,032,394 4,015,218 162,023 (40,360) 238,802 4,375,683

Increase / (Decrease) over last year 3,750,672 3,855,424 4,032,394 4,015,218 162,023 (40,360) 238,802 343,289

% Increase / (Decrease) over last year 3,750,672.00% 3,855,424.00% 4,032,394.00% 4,015,218.00% 162,023.00% (40,360.00%) 238,802.00% 8.51%

Actual

2014

YTD Actual

2015

Budget

2015

2016

Base

Budget

Adjustment One Time

Adjustment

Growth /

Service

Impact

2016

Proposed

Budget

%

Change

Township of Blandford-Blenheim - 2016 Executive Summary

Run Date: 06/02/16 9:22 AMBudget Executive Summary

8.

Department Item Amount Comment

Tax Levy - Draft $4,475,562 balance from January 20th budget meeting

Staff Reductions/Additions - Operating1 Fire 01-2093-4718 Equipment Maintenance - Princeton -$2,000 Remove one-time $2k expense re: testing of ladders

2 Fire 01-2097-0957 Transfer to Reserve - Fire Property -$100,000 Remove contribution to reserves - Princeton FH

3 Admin 01-1191-0050 Wages - Part-time -$3,010 Reduced the number of student weeks available for Laserfiche

scanning to 8 rather than proposed 16 weeks. Will continue to

apply for grants to offset the expense but not budgeted.

4 Admin 01-1191-0050 Benefits - Part-time -$353 Benefit costs are directly related to employement hours.

5 Admin 01-0597-xxxx Transfer to Working Capital Reserve

(NEW)

$55,933 Proposed new Council Reserve to identify assessment growth from

the Woodstock Annexiation investment.

6 Admin 01-1180-xxxx Contribution from Reserve - Working

Capital

-$30,000 Proposed new Council Reserve to identify assessment growth from

the Woodstock Annexation investment.

7 Admin 01-1192-0663 Professional Fees/Services $30,000 Fire Services review re: efficiencies and financial sustainability.

6 Council 01-1092-0668 Supplies - Council $1,500 Purchase pull-down screen and wireless projector for Council

Chambers - not previously budgeted.

7 Building 01-2160-0230 Building Permits -$5,000 Union Gas Building Permit - not previously budgeted

8 PW 01-3091-0550 Wages - Part-time -$7,944 Public Works budgeted for 2 summer students but will only recruit

for 1 if federal funding is not received.

9 PW 01-3091-0555 Benefits - Part-time -$805 Benefit costs are directly related to employment hours.

10 PW 01-3070-0390 Gravel Extraction Rebate -$1,000 Increase to the extraction rebate expected by the Province.

11 PW 01-3093-0784 Patching & Spray Patching -$1,500 Decrease the cost of patching based on the anticipated 2015

balance.

12 PW 01-3093-0804 Sidewalks -$500 Decrease the cost of patching based on the anticipated 2015

balance.

13 PW 01-3096-0925 Road Construction - Capital -$30,000 Change in scope of the Drumbo Parking Lot. Excavate, install gravel

base, drainage (CB) & Underground (light conduit)

14 Arena 01-7070-3360 Hall Rental -$2,000 Increase in Arena Hall rental attribute to the success of fitness and

yoga programs.

15 Arena 01-7091-3551 Wages - Canteen -$3,000 Reduced Canteen operation by 3 days per week.


2016 Budget - Draft (rev1)

Department Item Amount Comment


2016 Budget - Draft (rev1)

16 Arena 01-7091-3551 Benefits - Canteen -$200 Benefit costs are directly related to employment hours.

Tax Levy including additional Staff changes $4,375,683

Additional Budget Requests - Grants1 Council Drumbo Agricultural Society

2 Council Drumbo and District Heritage Society

3 Council Drumbo Lions Club

4 Council Plattsville and District Heritage Society

5 Council Princeton & District Museum/Library Association

6 Council Wouded Warriers

Staff recommendations - Capital (no impact to Tax Levy)1 Fire 01-2180-0525 Contribution from Reserve - Fire Property $4,000 Decrease the value of Communication Equipment

2 Fire 01-2096-1901-4901 Fire Equipment Capital -$4,000 Decrease the value of Communication Equipment

3 Fire 01-2180-0525 Contribution from Reserve - Fire Property $50,000 Bright FH - sidewalk replacement only

4 Fire 01-2186-1915 Property Capital - Fire -$50,000 Bright FH - sidewalk replacement only

5 Fire 01-2080-0527 Contribution from Reserve - Fire Vehicle $120,000 Defer Drumbo tanker purchase

6 Fire 01-2096-2933 Vehicle Purchase - Fire -$120,000 Defer Drumbo tanker purchase

Tax Levy Including Additional Budget Requests $4,375,683

Increase over 2015 Tax Levy $343,289

% Increase over 2015 8.51%

2015 Residential Tax Rate 0.00382192

2016 Residential Tax Rate 0.00394515

% Tax Rate Increase / (Decrease) 3.22%

2015 Average Residential Assessment $320,102.00 3rd Quarter MPAC Muncipal Report

Average Residential Assessment Increase 3.66%

Municipal Tax Effect on Average Residential Property $44.64

THE CORPORATION OF THE


BY-LAW NUMBER 1952-2016

Being a By-law to confirm the proceedings of Council.

WHEREAS by Section 5 of the Municipal Act 2001, S.O. 2001, c.25, the powers of a municipal corporation are to be exercised by its Council.

AND WHEREAS by Section 11 of the Municipal Act 2001, S.O. 2001, c.25, the powers of every Council are to be exercised by by-law;

AND WHEREAS it is deemed expedient that the proceedings of the Council of the Corporation of the Township of Blandford-Blenheim at this meeting be confirmed and adopted by by-law;

NOW THEREFORE the Council of the Corporation of the Township of Blandford-Blenheim hereby enacts as follows:

1. That the actions of the Council of the Corporation of the Township of Blandford-Blenheim in respect of each recommendation contained in the reports of theCommittees and each motion and resolution passed and other action taken by theCouncil of the Corporation of the Township of Blandford-Blenheim, at this meetingheld on February 10, 2016 is hereby adopted and confirmed as if all suchproceedings were expressly embodied in this by-law.

2. That the Mayor and proper officials of the Corporation of the Township ofBlandford-Blenheim are hereby authorized and directed to do all things necessaryto give effect to the actions of the Council referred to in the proceeding sectionhereof.

3. That the Mayor and the CAO / Clerk be authorized and directed to execute alldocuments in that behalf and to affix thereto the seal of the Corporation of theTownship of Blandford-Blenheim.

By-law read a first and second time this 10th day of February, 2016.

By-law read a third time and finally passed this 10th day of February, 2016.

MAYOR CAO / CLERK MARION WEARN RODGER MORDUE

9. a.

TOWNSHIP OF BLANDFORD-BLENHEIM COUNCIL BUDGET MEETING AGENDA · a. February 3, 2016 Regular Session...

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