Town of Swansboro, NC Manager’s Report

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Period: August 18 – October 17, 2016 Submitted By: J. Scott Chase, Town Manager

1. FY 16-17 Initiatives Update

Updates on FY 16-17 Initiatives. Items completed have been removed from previous list. As noted before, the Town staff and leadership invites Town citizens and business owners to stay tuned as their input is important to the success of these endeavors: • Submitted Electric Plug-in vehicle grant (endorsed by Swansboro TDA);

anticipating very little match and to be appropriated by TDA fund balance if any matching funds required

• Solid Waste Franchise (polled customers in late September/October) Very few responses received to date (survey is still open: https://www.surveymonkey.com/r/Z5PJG53 – 15 month process for becoming franchise; update to be provided to BOC on November 8 regarding survey results

• Consideration of maintenance agreement with DOT; per latest DOT letter Met with NCDOT representatives Chris Vause and Keith Jackson and reviewed example contract with neighboring community on August 10, total mileage has been provided to DOT for consideration…deep cutting now underway from DOT, Staff will evaluate right-of-way cutting to see if feasible for maintenance going forward, BOC to consider grass cutting contract (awaiting spreadsheet and proposal cost from NCDOT) (Nov 2016)

• Watershed Study (underway), kick-off meeting with Board of Commissioners occurred on October 11. Staff working with consultant on background data and dates TBD regarding public engagement meetings. Schedule attached for project completion (Attachment A).

• Sleeping Quarters (draft design included (w bid alts – Attachment B). Final adjustments for bid alternate(s) being made to plan. Scheduled for release to bid within 2 weeks, still on schedule for breaking ground in December 2016.

• Fire Engine Replacement and Public Works/Police Equipment (closing on finance terms with BB&T governmental finance on October 25).

• Strategic Operating Plan (Reboot meeting scheduled for Nov 10), review of planning process and build upon the five focus areas from last year’s work, plan and Capital Improvement Program development: 1. Accessibility 2. Historic District 3. Enforcement of the Gateway Plan 4. Parks and Water Access 5. Police and Fire Protection

• Breakfast and Evening Chats commenced (Next Evening Chat with Commissioner Turner on November 1 at 6 p.m. in Old Town Hall (Focus Area – Community Policing with Guest Speaker Ken Jackson).

Town of Swansboro, NC Manager’s Report

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• Performance Evaluations (implementation late winter/spring 2017) • Church Street property (Cigar Shop) strategic planning/charrette venue (late fall

2016) • Rollout of BOC digital agenda packets (fall 2016) • Review lease renewals for One Harbor Church and Swansboro Historical

Association (Dec 2016– Jan 2017) • Board of Commissioners Planning and Budget Retreat (March 2017)

2. Meetings Other:

• Transportation Impact Open House (Swansboro Area Chamber of Commerce)/Emerald Isle – August 23

• Board of Commissioners Meeting – August 23 • Swansboro Breakfast Chat with Mayor Scott Chadwick – September 6 • Technical Review Committee (reviewed Shipwright Pointe Preliminary Plat) –

September 7 • Town of Swansboro Employee Cookout – September 9 • Board of Commissioners Meeting – September 13 • NC American Planning Association Annual Conference/Asheville (continuing

education for AICP certification) Theme of Conference: Places Shape Plans – Plans Shape Places – September 14-16

• Planning Board (Attachment C) – September 19 • Historic Preservation Commission – Open House and Training Session –

“Historic Preservation, What’s in it for me, for Swansboro?” – Guest Speaker John Wood – State Historic Preservation; Tara McCloskey, Onslow County GIS and Amelia Dees-Killette, Swansboro Historical Association (Event held in Old Town Hall Auditorium) (Attachment D) – September 20

• Russell Overman (Carteret County Manager) Retirement Dinner – September 22 • Public Officials Meeting on proposed FEMA maps/Jacksonville – September 27 • Met with NCDOT on proposed Walmart driveway permit/Jacksonville –

September 28 • Special Meeting of the Board of Commissioners – October 3 • Swansboro Breakfast Chat with Commissioner Frank Tursi – October 4 • Swansboro Emergency Operations Center (Hurricane Matthew) – October 8-9 • Board of Commissioners Meeting (Watershed Study Kick-off) – October 11 • Swansboro Area Chamber of Commerce Breakfast Meeting – October 12

(Attachment E)

Proposed Schedule for Town of Swansboro 1

Watershed Study - Proposed Schedule The following is the proposed timeline to maintain a project end date of December 1 to develop a watershed management plan for Swansboro.

October

S M T W T F S 2 3 4 5 6 7 8

Wee

k 6

Town • Provide Mariko with any unique local, Town stormwater ordinances that may be relevant

or applicable to the management plan (beyond standard state regulation, etc.). Provide information by November 1.

• Provide Mariko a list of all past projects, structures, events, programs, etc. that have been conducted within the watershed or by the town to reduce stormwater runoff or improve water quality. Provide information by November 1.

• Provide final list of partners and stakeholders Mariko

• Watershed Characterization • Runoff Calculations • Goals

9 10 11 12 13 14 15

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Mariko • Runoff Calculations • Goals • Management Strategies

16 17 18 19 20 21 22

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k 8

Mariko • Runoff Calculations • Goals • Management Strategies

23 24 25 26 27 28 29

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Town and N.C. Coastal Federation • October 27 9am-12: Meeting to discuss Goals and Runoff Calculation and sources of

funding and technical needs. Please be prepared for this to take up to 3 hours to discuss goals and to conduct the field site assessment.

• Schedule meeting for December 1 for final discussion and assessment Mariko

• Goals • Implementation Program

30 31

Attachment A

Proposed Schedule for Town of Swansboro 2

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Town and N.C. Coastal Federation

• 1-2 representatives from each partner reviews and edits draft plan. Edits and feedback due back to Mariko by November 19

• Confirm that all responsibilities are accepted by each partner Mariko

• Implementation Program • Formatting and Editing • Provide partners with draft by November 5

November

S M T W T F S 1 2 3 4 5

Wee

k 10

Town • Provide Mariko with any unique local, Town stormwater ordinances that may be relevant

or applicable to the management plan (beyond standard state regulation, etc.). Provide information by November 1.

• Provide Mariko a list of all past projects, structures, events, programs, etc. that have been conducted within the watershed or by the town to reduce stormwater runoff or improve water quality. Provide information by November 1.

• Provide final list of partners and stakeholders Town and N.C. Coastal Federation

• 1-2 representatives from each partner reviews and edits draft plan. Edits and feedback due back to Mariko by November 19

• Confirm that all responsibilities are accepted by each partner

Mariko • Implementation Program • Formatting and Editing • Provide partners with draft by November 5

6 7 8 9 10 11 12

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Town and N.C. Coastal Federation • Edits and feedback due back to Mariko by November 19 • Confirm that all responsibilities are accepted by each partner

13 14 15 16 17 18 19

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Town and N.C. Coastal Federation • Return edits to Mariko by November 19

Mariko • Formatting and Editing • Contact partners if editing issues come up

Proposed Schedule for Town of Swansboro 3

20 21 22 23 24 25 26 W

eek

13 Mariko

• Formatting and Editing • Contact partners if editing issues come up

27 28 29 30 1-December

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Town and N.C. Coastal Federation • Conduct final discussion and assessment, determine submission to 319 office timeline • Schedule to conduct second public outreach • December 1 review final draft and accept

Lee D. Dixon, Jr., AIA

Coastal

Architecture

PLLC

Architectural

Design

252-247-2127

lee@coastalarchitecture.net

4206 Bridges St. Ext.,

Morehead City, NC

28557

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Attachment B

Lee D. Dixon, Jr., AIA

Coastal

Architecture

PLLC

Architectural

Design

252-247-2127

lee@coastalarchitecture.net

4206 Bridges St. Ext.,

Morehead City, NC

28557

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Lee D. Dixon, Jr., AIA

Coastal

Architecture

PLLC

Architectural

Design

252-247-2127

lee@coastalarchitecture.net

4206 Bridges St. Ext.,

Morehead City, NC

28557

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Lee D. Dixon, Jr., AIA

Coastal

Architecture

PLLC

Architectural

Design

252-247-2127

lee@coastalarchitecture.net

4206 Bridges St. Ext.,

Morehead City, NC

28557

Suite C

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Attachment C

Recommended for approval - BOC review scheduled for October 25

Attachment D

Attachment E