TOWN OF RENFREW DEVELOPMENT OF AN ASSET MANAGEMENT...

January 2014

TOWN OF RENFREW

DEVELOPMENT OF AN ASSET MANAGEMENT PLAN

Final Report

Asset Management Plan

Submitted to

Town of Renfrew Project No. 13-7308

Submitted by

Dillon Consulting Limited

Town of Renfrew Asset Management Plan (AMP) Final Report – January 2014

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EXECUTIVE SUMMARY

Public infrastructure is central to our prosperity and our quality of life. The majority of public infrastructure in Canada is the responsibility of the municipal government, and most people take for granted the important role of these assets. Adequate municipal infrastructure such as roads, bridges, and underground water and sewage pipes are essential to economic development, citizen safety, and quality of life. Well maintained infrastructure is critical in sustaining a municipality as an attractive place to live and do business. The Town of Renfrew (Town) has long placed asset management as a strategic priority, as evident through the development of their Asset Management Plan (AMP) in 2008 and update in 2011. This AMP helps efficiently facilitate and properly plan for the proposed infrastructure improvements. Dillon Consulting Limited (Dillon) was retained by the Town to develop an AMP, which will contribute to Renfrew’s eligibility for provincial funding under the Municipal Infrastructure Investment Initiative (MIII) program. Eligibility rules for MIII funding indicate that municipalities must prepare an AMP to ensure that the funds provided by the Province are spent in a cost-effective manner. Municipalities must also prove in their submission that they have acquired suitable asset management tools that will assist staff in managing its infrastructure assets in the future. This AMP puts into place the tools and systems required to ensure that the municipality continues to provide an adequate level of service to their residents, and create a solid foundation for economic prosperity. As recommended in the Guide for Municipal Asset Management Plans, the Town of Renfrew opted to develop a plan that includes all their linear assets. These infrastructure assets are considered essential to continue to provide an acceptable level of service to the public. The total value of the assets included in this project was estimated at just under $210 million. The following table and figure present a distribution of the asset value.

Asset Value

Infrastructure Network Quantity Replacement Cost

Sanitary Sewer 59 km $66,176,460 Storm Sewer 20 km $24,552,500 Water 75 km $64,953,170 Roads 65 km $48,998,517 Sidewalks 46 km $4,915,800 Total Asset Value $209,596,447


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Asset Value

The methodology adopted for this assignment was designed to help the Town of Renfrew’s asset managers assess the level of service currently provided by their tangible assets, to make supportable decisions with respect to the most appropriate future investment in asset improvement, and to maximize the effectiveness of the funds made available in the future. The following provides a brief description of our approach to complete this project and a summary of our findings.

State of Local Infrastructure The Town possesses a large amount of inventory data in an existing GIS database; therefore, no field data collection was required on this project. The Dillon Team reviewed that information and identified data gaps that needed to be addressed before processing the data for the development of the AMP. The Project Team worked closely with staff to address missing data or to make educated assumptions where information was not available.

Financial analysis was performed on the linear assets using the DPSS application developed by Dillon. The software application takes into consideration the current and predicted condition of an asset based on different levels of financial investment provided to maintain and rehabilitate the asset. An analysis scenario assuming an unlimited annual budget was first run to gain insight on the state of local infrastructure. Although an unlimited budget is not a reality for any municipality, the scenario demonstrates the backlog of repairs that have been neglected over the years due to a lack of funding. The results define the extent of the infrastructure needs that currently exist within the Town of Renfrew. As expected, the results show a significant backlog of repairs for all asset types. The following table presents the magnitude of that backlog for all assets.

31.6%

11.7%31.0%

23.4%2.3%

Sanitary Sewer

Storm Sewer

Water

Roads

Sidewalks


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Summary of Current Needs

Asset Class Total

Length

Total Current Needs

(length)

% of Network in

Need

Estimated Repair Cost

Roads 65 km 24 km 37% $6,271,032

Sidewalks 46 km 4.5 km 10% $511,983

Sanitary 59 km 11.8 km 20% $12,883,540

Storm 20 km 2.8 km 14% $2,905,100

Water 75 km 11.2 km 15% $9,163,586

Total $31,735,241

Desired Levels of Service As described in the best practice document in the National Guide to Sustainable Municipal Infrastructure (2003), also known as InfraGuide, levels of service fall into two broad categories: those that are mandated by regulations (codes, standards, etc.); and those that result from community plans or objectives. For this project, due to time constraint and budget limitations, a full community consultation process for establishing levels of service was not conducted. The process followed was mostly based on the Asset Understanding component of the process, which considers the physical and functional characteristics of an asset to define a measurable index that can be monitored over time. Condition indices were determined as described in Section 2.3. The Town’s current levels of service, measured in terms of condition index, were determined in consultation with the Town’s Project Team. By combining that information with staff knowledge and current complaint records, it was possible to determine if the current levels of service provided to the residents were appropriate. Once acceptable levels of service were established, the information was used to identify current and future infrastructure investment requirements.

Asset Management Strategy Using the DPSS asset management tool described in Section 2.4, it is possible to analyze the effect of different budget scenarios on the linear infrastructure networks. Depending on the allocated annual budget, the level of service may decrease, remain constant, or increase over time. The DPSS tool was used to analyze the existing yearly budget allocations for the Town and compare it to the yearly funding requirements to maintain the current level of service. As evidenced through the results of the DPSS budget scenarios, the Town of Renfrew will experience a funding shortfall in some areas in order to maintain the existing level of service for the linear infrastructure networks. The following table summarizes the results of our analysis.


Project No. 13-7308 ES - iv

Summary of Funding

Asset Class Existing Yearly Capital Budget

Allocation

Proposed Yearly Capital Budget

Allocation

Funding Shortfall

Roads $400,000 $750,000 $350,000

Sidewalks $75,000 $250,000 $175,000

Sanitary $250,000 $300,000 $50,000

Storm $75,000 $100,000 $25,000

Water $275,000 $400,000 $125,000

Total $1,075,000 $1,800,000 $725,000 The results of our analysis clearly illustrate that additional funding is required to maintain the current level of service for the road and sidewalk networks. It also shows that the current level of funding appears to be adequate for the underground infrastructure. The following figure illustrates the effect of a $750,000 budget per year on the overall road network performance. These types of graphics were produced for all asset types and presented in the report.

A 10 year capital plan was developed for all asset types based on maintaining the levels of service currently being provided by the Town. This level of service is represented by a Performance Index of the overall infrastructure network. A detailed list of projects and corresponding location maps are included in the appendices of this report. The analysis above was strictly based on the physical condition of the roadways. In addition to the analysis results presented above, the Town has identified a project for 2014 that was selected for reasons


Project No. 13-7308 ES - v

other than the physical condition. It is often the case that projects are included in the capital program due to functional deficiencies which can cause health and safety concerns. A section of Highway 132, a critical arterial road in the provincial highway network with connections to Provincial Highway 60 and the TransCanada Highway, has been identified as the Town’s top critical road project. Highway 132 is a Provincial Highway connecting link moving greater than 5400 vehicles in a 24 hour period. The road sections involved include Lisgar Avenue, Lochiel Street North and Munroe Avenue West. It is anticipated that the project will cost approximately $2,452,737 with taxes. To assist with the cost of this project, the Town of Renfrew has applied for assistance from the provincial government.

Financing Strategy Financing infrastructure needs has become a very serious issue. We need to identify better practices and innovations in infrastructure financing if municipalities and other levels of government want to continue to provide an adequate level of service to tax payers in an affordable manner. It is often thought that municipal infrastructure should be financed, as far as possible, by the residents who benefit from it but, how do you determine who should pay for the rehabilitation of an arterial or collector road going from point A to point B in large cities throughout Canada. In addition, for many years, municipal accounting practices have failed to include replacement costs for depreciating assets, thereby assuring a fiscal shock when replacement time arrives. The Public Sector Accounting Board (PSAB) has changed that practice which has required municipalities to realize the extent and magnitude of the infrastructure deficit. Asset managers need to come up with innovative solutions to address that infrastructure deficit. Asset management systems are part of the solution but innovative financing and finding alternate revenue sources are an even bigger part of the solution. Before presenting the Financing Strategy to meet the infrastructure needs for the Town of Renfrew, it is important to understand the current fiscal situation as of December 2013.

Burden of Taxes The Town of Renfrew has the highest residential tax rate compared to similar-sized municipalities in the immediate area.

Renfrew .00864798 Deep River .00858436 Arnprior .00793771 Carleton Place .00704988

In addition, a disproportionate share of the tax burden is borne by the Town’s residents due to a lack of industry locally. In 2013, 61% of the Town’s taxation revenue came from the Residential classification, while only 3% was collected from the Industrial classification.

User Fees - Water & Wastewater The Town of Renfrew’s water and wastewater rates are the highest in the area, primarily due to the Town’s significant investment in its core infrastructure over the last decade, including:

Wastewater Treatment Plant - new $ 29.4 million Water Treatment Plant - upgrade $ 11.1 million


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Based on the 10-year forecast prepared to set the Town’s water and wastewater rates for 2012 and 2013, a total increase in the combined water/wastewater rates of 71.3% over the next 10 years is forecasted. As of December 31, 2012, the Town of Renfrew had outstanding debt totaling $13.3 million, with annual repayment commitments (principal and interest) of over $1.1 million. The following presents the Financing Strategy adopted by the Town to fund the current and future needs identified in the AMP.

TAXATION – roads, storm water and sidewalks infrastructure $950,000 required annually to maintain current level of service; Currently budget $300,000 annually for infrastructure ($250,000 for capital projects and $50,000

for sidewalk upgrades in operating budget); Currently receive Federal Gas Tax funding of $250,000 annually; Introduce an Infrastructure Levy of 0.25% beginning in 2014 – to be increased by 0.25% each

subsequent year; New Debt (borrowing) required each year from 2014 through to 2031, after which the new

Infrastructure Levy has grown sufficiently to start repaying the debt; After 25 years, balance of new debt remains at $3.3 million; Maximum cumulative New Debt required is $4.7 million (2031).

WATER Infrastructure $400,000 required annually to maintain current level of service; Currently budget approximately $275,000 annually for infrastructure; This annual allocation will increase by $50,000 in 2022, and by a further $50,000 in 2023. This

combined additional funding of $100,000 per year is carried through to the end of the 25-year financing model;

New Debt (borrowing) required each year from 2014 through to 2027, after which the indexed annual infrastructure allocation (at 2%) has grown sufficiently to start repaying the debt;

After 25 years, balance of new debt is $673,000; Maximum cumulative New Debt required is $1.4 million (2027).

WASTEWATER Infrastructure $300,000 required annually to maintain current level of service; Currently budget approximately $250,000 annually for infrastructure; This annual allocation will increase by $100,000 in 2021, and by a further $50,000 in 2022. This


New Debt (borrowing) required from 2014 through to 2020, after which the indexed annual infrastructure allocation (at 2%) has grown sufficiently to start repaying the debt;

The debt will be fully paid off in 2021; Maximum cumulative New Debt required is $83,500 (2020).


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The most recent Financial Indicator Review prepared by MMAH, based on the Town’s 2012 FIR data, indicates that the Town of Renfrew’s Debt Servicing Cost as a percentage of Total Operating Revenue is at a MODERATE level at 7.5%. (According to the Financial Indicator Review, the Level of Challenge Range for this Indicator is: LOW < 5%; MODERATE 5% to 10%; and HIGH > 10%). Further details on the Financing Strategy are presented in the report and in Appendix C.


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TABLE OF CONTENTS Executive Summary

1. Introduction .................................................................................................................................. 1 1.1. Significance of Municipal Infrastructure ................................................................................ 1 1.2. Purpose of the AMP .............................................................................................................. 1 1.3. Project Team ......................................................................................................................... 2 1.4. Assets Included in the AMP ................................................................................................... 2 1.5. AMP Limitations ................................................................................................................... 3

2. Project Methodology .................................................................................................................... 4 2.1. Infrastructure Data Inventory ................................................................................................. 5 2.2. Replacement Costs ................................................................................................................ 5 2.3. Condition Assessment ........................................................................................................... 5

2.3.1. Road Network Condition Assessment Process ............................................................ 6 2.3.2. Water and Sewer Networks Condition Assessment Process ........................................ 6

2.4. State of Local Infrastructure Analysis .................................................................................... 7 2.5. Asset Management Strategy ................................................................................................... 8

3. State of Local Infrastructure ........................................................................................................ 9 3.1. Estimated Current Asset Value .............................................................................................. 9 3.2. Current Needs Summary ...................................................................................................... 10

3.2.1. Unlimited Budget Scenario ...................................................................................... 10

4. Desired Levels of Service ............................................................................................................ 11 4.1. Mandated Levels of Service ................................................................................................. 11 4.2. Community Objectives ........................................................................................................ 11 4.3. Determining Appropriate Levels of Service for Renfrew ...................................................... 13

5. Asset Management Strategy ....................................................................................................... 14 5.1. Current Funding Levels ....................................................................................................... 14

5.1.1. Road Network ......................................................................................................... 14 5.1.2. Sidewalk Network ................................................................................................... 14 5.1.3. Sanitary Network ..................................................................................................... 15 5.1.4. Storm Network ........................................................................................................ 16 5.1.5. Water Network ........................................................................................................ 16

5.2. Maintain Level of Service .................................................................................................... 17 5.2.1. Road Network ......................................................................................................... 17 5.2.2. Sidewalk Network ................................................................................................... 19 5.2.3. Sanitary Network ..................................................................................................... 20 5.2.4. Storm Network ........................................................................................................ 21 5.2.5. Water Network ........................................................................................................ 21 5.2.6. Summary ................................................................................................................. 22

5.3. Asset Management Policies ................................................................................................. 23 5.3.1. Approach to Data Assembly .................................................................................... 23 5.3.2. Condition Assessment Strategy ................................................................................ 24


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5.3.3. Maintenance Activities ............................................................................................ 24 5.3.4. Integrated Rehabilitation .......................................................................................... 24

5.4. AMP Update and Evaluation ............................................................................................... 25 5.5. Criticality of Infrastructure and Risk .................................................................................... 26

6. Financing Strategy...................................................................................................................... 28 6.1. Town of Renfrew Financing Strategy ................................................................................... 29

6.1.1. Fiscal Situation - December 2013............................................................................. 29 6.1.2. Financing Strategy ................................................................................................... 31

LIST OF FIGURES

Figure 1: Town of Renfrew – Location Map ........................................................................................... 2 Figure 2: Determination of Condition Index ............................................................................................ 6 Figure 3: Dillon Predictive Scenario Software (DPSS) ............................................................................ 7 Figure 4: Deterioration Model and Performance - Collector Roads ........................................................... 8 Figure 5: Asset Value .............................................................................................................................. 9 Figure 6: Estimated Percent Breakdown of Repair Costs ........................................................................ 10 Figure 7: Levels of Service (InfraGuide 2002) ...................................................................................... 12 Figure 8: Existing Yearly Expenditure – Road Network ......................................................................... 14 Figure 9: Existing Yearly Expenditure – Sidewalk Network ................................................................... 15 Figure 10: Existing Yearly Expenditure – Sanitary Network .................................................................. 15 Figure 11: Existing Yearly Expenditure – Storm Network ...................................................................... 16 Figure 12: Existing Yearly Expenditure – Water Network ...................................................................... 17 Figure 13: Proposed Yearly Expenditure – Road Network ..................................................................... 18 Figure 14: Proposed Yearly Expenditure – Sidewalk Network ............................................................... 20 Figure 15: Proposed Yearly Expenditure – Sanitary Network ................................................................. 20 Figure 16: Proposed Yearly Expenditure – Storm Network .................................................................... 21 Figure 17: Proposed Yearly Expenditure – Water Network .................................................................... 22 Figure 18: Ad Hoc Environment ........................................................................................................... 23 Figure 19: Recommended “Enterprise” Environment ............................................................................ 23 Figure 20: Windows of Opportunity ...................................................................................................... 25 Figure 21: Framework for Identification of Critical Assets ..................................................................... 26

LIST OF TABLES Table 1: Asset Value ............................................................................................................................... 9 Table 2: Summary of Current Needs ...................................................................................................... 10 Table 3: Summary of Funding ............................................................................................................... 22 Table 4: Water and Wastewater Rates – 10 year Forecast ....................................................................... 30 Table 5: Investment Summary ............................................................................................................... 30 Table 6: Repayment Commitment Summary .......................................................................................... 30


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LIST OF APPENDICES Appendix A: Infrastructure Needs for Linear Assets- Thematic Maps Appendix B: 10-Year AMP for Linear Assets Appendix C: Financing Strategy


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1. INTRODUCTION

1.1. Significance of Municipal Infrastructure

Public infrastructure is central to our prosperity and our quality of life. The majority of public infrastructure in Canada is the responsibility of the municipal government, and most people take for granted the important role of these assets. Adequate municipal infrastructure such as roads, bridges, and underground water and sewage pipes are essential to economic development, citizen safety, and quality of life. Well maintained infrastructure is critical in sustaining a municipality as an attractive place to live and do business. The recent Canadian Infrastructure Report Card (2012), which addresses municipal roads and water systems, stated that approximately 30% of municipal infrastructure is in “fair” to “very poor” condition across Canada. The replacement value of these assets alone totals over $170 billion. This illustrates the importance of municipalities protecting their investment in infrastructure, and finding creative financial solutions to keep infrastructure in good operating condition. One of the solutions to Canada’s infrastructure issues is improved asset management practices. The Town of Renfrew (Town) has long placed asset management as a strategic priority, as evident through the development of their Asset Management Plan (AMP) in 2008 and update in 2011. The Town’s objectives are to develop and implement a 10 year capital plan. This AMP helps efficiently facilitate and properly plan for the proposed infrastructure improvements.

1.2. Purpose of the AMP

Dillon Consulting Limited (Dillon) was retained by the Town to develop an AMP, which will contribute to Renfrew’s eligibility for provincial funding under the Municipal Infrastructure Investment Initiative (MIII) program. Eligibility rules for MIII funding indicate that municipalities must prepare an AMP to ensure that the funds provided by the Province are spent in a cost-effective manner. Municipalities must also prove in their submission that they have acquired suitable asset management tools that will assist staff in managing its infrastructure assets in the future. This AMP puts into place the tools and systems required to ensure that the municipality continues to provide an adequate level of service to their residents, and create a solid foundation for economic prosperity. The AMP will assist the Town in making the best possible decisions regarding the building, operating, maintaining, renewing, replacing and disposing of infrastructure assets. The intent of the plan is to make the best use of the funds available while managing risk and continuing to provide adequate levels of service to the public.



1.3. Project Team

To ensure that all technical and financial aspects of the plan were addressed, the Town included representatives from all relevant departments in the project. Individuals from the finance department, administration department, development and works department and Council were consulted during the development of the AMP. Their involvement will continue in the future to ensure that the plan remains relevant and useful in properly managing the Town’s infrastructure assets.

1.4. Assets Included in the AMP

The Town of Renfrew is located on the Bonnechere River in Renfrew County. It is one hour west of Ottawa in Eastern Ontario and is the third largest town in the county after Petawawa and Pembroke. Renfrew has a population of approximately 8,200 people and covers an area of 12.77 square kilometers. Figure 1 illustrates the location of the Town. The Town is responsible for maintaining a number of assets ranging from roads to community facilities.

Figure 1: Town of Renfrew – Location Map

Ideally, municipalities should include all of their capital assets within their AMP. However the funds currently made available by the province are for roads, bridges, water and wastewater assets, and social housing. As recommended in the Guide for Municipal Asset Management Plans, the Town of Renfrew opted to develop a plan that includes all their linear assets. These infrastructure assets are considered essential to continue to provide an acceptable level of service to the public. The assets included in the AMP are:

65 kilometers of paved roads; 46 kilometers of sidewalks; 75 kilometers of water network; 59 kilometers of sanitary sewer network; and 20 kilometers of storm sewer network;



Detailed information on the road, water, and sewer networks can be found in the digital database delivered to the Town. This information has been uploaded into the asset management tools delivered to the Town, to assist them in updating the AMP in the future. It is important to note that the AMP is not a static plan, and it will need to be updated as infrastructure is maintained and rehabilitated. The condition of the assets will also need to be reviewed as the assets continue to deteriorate over time. The information provided to the Dillon Team originated from the Town’s existing geographic information system (GIS) database.

1.5. AMP Limitations

The AMP is a tool which is meant to be used to inform decision making. Other political, social, and environmental considerations should also be taken into account in planning capital investments. This AMP provides a foundation on which those decisions should be made. In addition, the usefulness of the AMP is directly related to the quality of data used in its analysis. Both the Town Staff and Dillon Team involved in the project were committed to data accuracy, yet some assumptions were made when information was not available. As a whole, the AMP provides an accurate approximation of the Town’s current and future infrastructure needs.



2. PROJECT METHODOLOGY The general methodology we have adopted has been to follow the best practices from the National Guide to Sustainable Municipal Infrastructure (2002), also known as the InfraGuide. The approach is described in five steps and was designed to help asset managers assess the level of service currently provided by their tangible assets. It allows asset managers to make fact-supported infrastructure investments decisions, while maximizing the effectiveness of available funds. In developing the AMP for the Town of Renfrew, each of the five steps, and their key elements, as presented below, were addressed. Each step is described in detail below.

1. Infrastructure Data Inventory - What infrastructure do you own? Analysis of existing data and optimization of data sources; Transfer of physical characteristic information into databases; Document inventory of all assets; and Upload information in graphical interface such as a Geographic Information System (GIS).

2. Replacement Costs - What is it worth? Define bench-marking unit prices for replacement; Calculate replacement costs of all assets; and Input information in analytical tools.

3. Condition Assessment - What is its condition and remaining service life? Review of condition assessment data; Transfer of condition data to analytical tools; Computing condition assessment indices where appropriate; Statistical analysis of defects to assess life expectancy; Determination of service life of all infrastructure assets; and Comparison with industry standards and definition of acceptable level of service.

4. State of Local Infrastructure Analysis- What needs to be done to rehabilitate, replace, operate and maintain these assets? Upload condition data in asset management tools and process information; Review the effect of different repair alternatives; Consideration of lifecycle costs and extension of service life; and Determine financial requirements to address needs identified.

5. Asset Management Strategy - What should be done first and how much will it cost? Consideration of selected “what if” expenditure scenarios; and Production of a prioritized short and long term AMP.



The final part of this report, which could be incorporated as an additional question to the list above, is “How will you finance your plan?”. To answer that question we have reviewed a variety of financing strategies which could be implemented to address the needs of all assets while maintaining an acceptable level of service to the residents.

2.1. Infrastructure Data Inventory

The Town possesses a large amount of inventory data in an existing GIS database; therefore, no field data collection was required on this project. The Dillon Team reviewed that information and identified data gaps that needed to be addressed before processing the data for the development of the AMP. Information such as year of construction, pipe diameter, material type, and pavement widths were some of the attribute information that was used. The Project Team worked closely with staff to address missing data or to make educated assumptions where information was not available.

2.2. Replacement Costs

Calculating the replacement costs of infrastructure assets provides insight on the existing financial investment in municipal infrastructure networks. To calculate overall replacement costs, each type of linear infrastructure was assigned an average unit cost per meter or square meter of construction. Unit construction costs were developed in collaboration with Town staff based on recent construction activities in the area.

2.3. Condition Assessment

To properly manage assets and determine current and future renewal needs, it is important to understand the physical and operational condition of these assets. However, it is not essential to have a complete detailed condition assessment of all assets to make cost-effective decisions regarding current and future needs. Dillon has developed techniques using the physical characteristics of an asset and its age to determine the remaining service life. Figure 2 illustrates how the age of an asset can be used to determine its condition based on existing deterioration models developed for similar asset management projects. The approach consists of using statistically developed deterioration trends to estimate the condition of “families” of infrastructure components with similar physical and functional characteristics. This approach has been very successful for high level analysis of linear infrastructure networks. It is based primarily on the age and material type of the assets. By knowing the age and statistical deterioration trend of a particular asset or family of assets with known material type, it is possible to approximate its current condition.



Figure 2: Determination of Condition Index

This approach is based on a statistical analysis to estimate the service life of an asset. It provides an approximation of the condition of the asset for the entire infrastructure network. For high level financial analyses focused on asset sustainability, this approach is quite adequate. As the Town collects more accurate information through CCTV inspection or road condition survey, the performance of the assets can be updated for future analysis. It should be understood that the estimated service life is a statistical and/or educated approximation of many infrastructure assets requiring rehabilitation before reaching their full service life expectancy. However, in the implementation of an AMP, the increase risk of failure and increase maintenance/repair costs before complete failure of an asset occurs should also be part of the decision-making process.

2.3.1. Road Network Condition Assessment Process The Town had conducted a condition assessment survey in 2005 to rate all of the roadway sections in the network. This information was used to analyze the condition of the road network. It is recommended that the Town conduct detailed road condition surveys on a regular basis following the PCI method recommended by the Ministry of Transportation. The results of such a survey provides a much better indication of the current condition of the road network and provides a better base of information to predict the deterioration of road sections over time. As part of this assignment and due to the recent addition to the road network, a detailed road condition assessment survey was completed on all of the County of Renfrew’s roads located within the Town (a total of approximately 10km).

2.3.2. Water and Sewer Networks Condition Assessment Process The Town had conducted a condition assessment survey in 2005 to rate all of their sanitary and storm sewer pipes. This information was used to analyze the condition of the sanitary and storm networks. This



information was not available for the water network; therefore, as described above statistically developed deterioration curves were used to approximate pipe condition based on the pipe’s age and material type.

2.4. State of Local Infrastructure Analysis

For linear assets, the Dillon Predictive Scenario Software (DPSS) was used in preparing the capital investment analysis of the AMP. The tool is a Microsoft Access application that relies on an overall assessment of the infrastructure condition to produce investment scripts based on degradation curves, which are adjusted to the Town’s particular operations and thresholds of acceptability. The DPSS tool assesses the condition, and puts the Asset Manager in control of the life cycle of assets. It also allows for planning as to where, when and how much to invest in the renewal and replacement of infrastructures for the coming year, or for the next 5, 10, 20 or 50 years. Figure 3 provides a screen capture of the DPSS tool. Based on unit costs for all linear assets provided by the Town, the DPSS was used to develop a 10-year capital replacement plan for all linear assets.

Figure 3: Dillon Predictive Scenario Software (DPSS)

Once all assets have been assigned a condition rating, it becomes possible to determine, based on knowledge of the assets and technical expertise, what rating represents the minimal level of service that can be provided to the residents. Any components of infrastructure rated below that minimal rating should be rectified to improve the level of service. That rating is called the “Threshold of Acceptability” of an asset.



Figure 4 illustrates graphically the performance threshold selected for the Town of Renfrew’s collector road network. Different thresholds were applied to different road classes.

Figure 4: Deterioration Model and Performance - Collector Roads

Using that concept, an analysis was performed on the road network to determine the current needs. The trigger or threshold used to qualify the condition of the asset was based on the experience of the Project Team and in consultation with staff. Based on this analysis, a threshold range of 0.35 to 0.5 was used to identify segments of road needing reconstruction. Similar analysis was performed for the underground linear assets using thresholds based on expected service life of pipes. A threshold of 0.50 was used to identify segments of pipes needing reconstruction for the water, sewer and storm networks.

2.5. Asset Management Strategy

It is often suggested in literature that 2% to 4% of the value of an asset should be spent yearly to ensure sustainability of the assets. Without asset management tools, it is impossible to determine the long term effect of inadequate budget allocations. It is very important for a municipality to determine if the current level of funding is appropriate to continue to provide an adequate level of service to its residents. It is also essential to allocate adequate funding to ensure sustainability of the assets in the future. For the linear networks, the Project Team used the DPSS to assess different investment strategies to determine the short and long term effects on the overall road, sewer and water network performance. This allowed the Project Team to develop an appropriate 10-year capital plan that was fiscally responsible and that met the needs of the public.



3. STATE OF LOCAL INFRASTRUCTURE

3.1. Estimated Current Asset Value

It is important for a municipality to determine if the current level of infrastructure funding is appropriate to continue to provide an adequate level of service to its residents. It is also essential to allocate adequate funding to ensure sustainability of the assets in the future. For the Town of Renfrew, the value of the assets included in this project was estimated at just under $210 million. Table 1 and Figure 5 show the distribution of that asset value. Based on these results and the recommended 2% yearly investment in maintenance, theoretically the Town should allocate around $4.1 M per year to ensure future sustainability of its assets.

Table 1: Asset Value

Infrastructure Network Quantity Replacement Cost

Sanitary Sewer 59 km $66,176,460 Storm Sewer 20 km $24,552,500 Water 75 km $64,953,170 Roads 65 km $48,998,517 Sidewalks 46 km $4,915,800 Total Asset Value $209,596,447

Figure 5: Asset Value

31.6%

11.7%31.0%

23.4%

2.3%

Sanitary Sewer

Storm Sewer

Water

Roads

Sidewalks



3.2. Current Needs Summary

3.2.1. Unlimited Budget Scenario An analysis scenario assuming an unlimited annual budget is utilized to gain insight on the state of local infrastructure. Although an unlimited budget is not a reality for any municipality, the scenario demonstrates the backlog of repairs that have been neglected over the years due to a lack of funding. The results define the extent of the infrastructure needs that currently exist within the Town of Renfrew. As expected, the results show a significant backlog of repairs for all asset types. Table 2 presents the magnitude of that backlog for all assets. Figure 6 displays the percent breakdown of the estimated repair costs for each asset class.

Table 2: Summary of Current Needs

Asset Class Total

Length

Total Current Needs

(length)

% of Network in

Need

Estimated Repair Cost

Roads 65 km 24 km 37% $6,271,032

Sidewalks 46 km 4.5 km 10% $511,983

Sanitary 59 km 11.8 km 20% $12,883,540

Storm 20 km 2.8 km 14% $2,905,100

Water 75 km 11.2 km 15% $9,163,586

Total $31,735,241

Figure 6: Estimated Percent Breakdown of Repair Costs

20%

2%

41%

9%

29%

Sanitary Sewer

Storm Sewer

Water

Roads

Sidewalks



4. DESIRED LEVELS OF SERVICE As described in the best practice document in the National Guide to Sustainable Municipal Infrastructure (2003), also known as InfraGuide, levels of service fall into two broad categories: those that are mandated by regulations (codes, standards, etc.); and those that result from community plans or objectives. In general, mandated levels of service are very specific in their description of the measures to be used. This can take the form of, for example, the number of a type of bacteria per unit volume in drinking water. Community objectives tend to be less defined measurement in terms of schemes. They are future oriented, and focus less on technical measures and more on social, cultural and environmental concerns.

4.1. Mandated Levels of Service

Regulations exist to ensure the health and safety of the users of public facilities or the products delivered by a utility to the public. These regulations are enforced through codes, standards, or guidelines adopted through government authorities. The most common regulations that apply to infrastructure include:

National Drinking Water Guidelines; National Building Code of Canada; and National Fire Code of Canada.

This list is not comprehensive and the owners and managers of infrastructure need to be fully familiar with the regulations that apply to their facilities.

4.2. Community Objectives

Every community has developed objectives on the expected quality of life in their community and a vision for the future. These are established either through a structured process (such as a comprehensive community plan) or by other means. The objectives and vision usually include elements of health and safety, social wellbeing, economic and cultural development, and other factors. Community objectives rely heavily on the ability of the existing infrastructure to support such plans. In many instances, the objectives call for new infrastructure that the community will have to operate and maintain for generations. The InfraGuide describes the steps required to successfully establish a community’s levels of service. The key elements that relate to the development of levels of service as described in the InfraGuide best practice are illustrated in Figure 7.



Figure 7: Levels of Service (InfraGuide 2002) Asset understanding refers to the knowledge about the inventory, condition and performance of infrastructure that provide the community its services: potable water, wastewater collection and treatment, solid waste management, roads and bridges, community buildings, etc. This information is provided by the AMP and is used to ensure existing and planned infrastructure can support the levels of service established. Consultation and communication are important elements when developing community levels of service. Key stakeholders must be involved; including community leaders, operators of the assets, education and health professionals, and other levels of government officials. The consultation should be properly managed to avoid creating a “wish list”, as consultations have a tendency to raise expectations amongst those involved. Instead, the consultation process should provide adequate background material, and the context and constraints (e.g., financial, environmental, material and human resources, etc.) which face the municipality. This will help generate realistic levels of services that the community can achieve and afford. Levels of service have to be aligned to the strategic direction of the community. Appropriate levels of service must consider the community’s ability and willingness to tolerate risk. The costs associated with the levels of service need to be established and evaluated in view of the capacity of the community to support them. Ideally, each community should use this process to define their acceptable level of service. Once determined, all assets would need to be reviewed and compared to the community’s expectations. Action plans on remedial measures would have to be developed to close the gap between expectations and reality, if physically and financially possible.



4.3. Determining Appropriate Levels of Service for Renfrew

For this project, due to time constraint and budget limitations, a full community consultation process for establishing levels of service was not conducted. The process followed was mostly based on the Asset Understanding component of the process, which considered the physical and functional characteristics of an asset to define a measurable index that can be monitored over time. Condition indices were determined as described in Section 2.3: Condition Assessment. The Town’s current levels of service, measured in terms of condition index, were determined in consultation with the Town’s Project Team. By combining that information with staff knowledge and current complaint records, it was possible to determine if the current levels of service provided to the residents were appropriate. Once acceptable levels of service were established, the information was used to identify current and future infrastructure investment requirements. The asset management tools described previously were provided to staff to monitor the levels of service over time, and to assess the effect of different budget scenarios on the current and future levels of service. The results of our analysis are presented in Section 5: Asset Management Strategy.



5. ASSET MANAGEMENT STRATEGY

5.1. Current Funding Levels

Using the DPSS asset management tool described in Section 2.5, it is possible to analyze the effect of different budget scenarios on the linear infrastructure networks. Depending on the allocated annual budget, the level of service may decrease, remain constant, or increase over time. The DPSS tool was used to analyze the existing budget allocations for the Town of Renfrew’s assets. The results for each linear network are presented below in Figure 8, Figure 9, Figure 10, Figure 11 and Figure 12.

5.1.1. Road Network The Town of Renfrew currently allocates $250,000 in Federal Gas Tax money and $150,000 from taxation for a total budget of $400,000 to be spent on road works every year. Figure 8 displays the results of this budget scenario and the effect it has on the network’s average performance index over time.

Figure 8: Existing Yearly Expenditure – Road Network

5.1.2. Sidewalk Network The Town of Renfrew currently allocates $25,000 from capital taxation and $50,000 from operations taxation for a total budget of $75,000 to be spent on sidewalks every year. Figure 9 displays the results of this budget scenario and the effect it has on the network’s average performance index over time.



Figure 9: Existing Yearly Expenditure – Sidewalk Network

5.1.3. Sanitary Network The Town of Renfrew currently allocates $300,000 funded from user fees for the sanitary network every year. Figure 10 displays the results of this budget scenario and the effect it has on the network’s average performance index over time.

Figure 10: Existing Yearly Expenditure – Sanitary Network



5.1.4. Storm Network The Town of Renfrew currently allocates $75,000 funded from capital taxation for the storm network every year. Figure 11 displays the results of this budget scenario and the effect it has on the network’s average performance index over time.

Figure 11: Existing Yearly Expenditure – Storm Network

5.1.5. Water Network The Town of Renfrew currently allocates $400,000 funded from user fees for the water network every year. Figure 12 displays the results of this budget scenario and the effect it has on the network’s average performance index over time.



Figure 12: Existing Yearly Expenditure – Water Network

The results of our analysis clearly illustrate that additional funding is required to continue to provide an adequate level of service for the road and sidewalk networks. It also clearly shows that the current level of funding appears to be adequate for the underground infrastructure.

5.2. Maintain Level of Service

The 10 year capital plan was developed based on maintaining the levels of service currently being provided by the Town. This level of service is represented by a Performance Index of the overall infrastructure network. Different yearly budget allocations were analyzed to determine the appropriate yearly budget which would result in maintaining the current level of service offered to the residents of Renfrew for the next 10 years. The results for each linear network are presented below in Figure 13, Figure 14, Figure 15, Figure 16 and Figure 17.

5.2.1. Road Network Based on our analysis, a yearly allocation of $750,000 would be required to maintain the road network’s current level of service. Figure 13 outlines the yearly budget allocation and the network’s average performance index over time. A map and table illustrating the proposed capital projects can be found in Appendix A and B.



Figure 13: Proposed Yearly Expenditure – Road Network

We have assumed a unit cost per square meter of $25 for rehabilitation of the roadways. Full re-construction at a much higher unit cost was not provided as an option. It should also be understood that in this process we have assumed a constant level of service set at approximately 0.45 but we have not conducted any public consultation process to set that variable, it was assigned based on the current condition of the road network which does not seem to generate significant complaints from the residents of Renfrew. However, based on our analysis using the DPSS, the current backlog of repairs for the entire road network has been estimated at just over $6.2M based on the thresholds of acceptability currently set in consultation with staff which are fairly representative of industry standards and best practices. The analysis above was strictly based on the physical condition of the roadways. In addition to the analysis results presented above, the Town has identified a project for 2014 that was selected for reasons other than the physical condition. It is often the case that projects are included in the capital program due to functional deficiencies which can cause health and safety concerns. A section of Highway 132, a critical arterial road in the provincial highway network with connections to Provincial Highway 60 and the TransCanada Highway, has been identified as the Town’s top critical road project. Highway 132 is a Provincial Highway connecting link moving greater than 5400 vehicles in a 24 hour period. The road sections involved include Lisgar Avenue, Lochiel Street North and Munroe Avenue West (see Appendix A for a map displaying the proposed project). The road is an arterial road that runs through the Town’s fully serviced urban community. The road is underlain with water, sanitary sewer, storm sewers and gas utilities. Overhead utilities include Renfrew Hydro, Cogeco Cable and Bell telephone. The Town has identified a number of health and safety issues on this road section and has demonstrated that these issues can have an impact on first responders, transit



and bus authorities and representatives of local businesses and commerce. The correction of the deficiencies on this road would improve and/or eliminate the health and safety issues by:

correcting surface deformations; improve response times for first responder agencies including fire, ambulance, OPP; increase safety to transit users; provide greater consistency of driving conditions and road conditions on the provincial network

and connecting links; provide safe accommodation for active transportation facilities; support the transportations needs of customers of commerce, government services, hospitals and

other institutions; support the transportation needs related to goods and tourism; create a safer environment and improved accessibility to the travelling public.

Town Council has supported this project as the Town’s top critical project and has provided a resolution to this effect. The Town has sought and obtained technical input from the Ministry of Transportation and has used this to demonstrate the number of users affected by this section of road within the Town. The Town has also had the physical deficiencies identified by a Professional Engineer through a site visit. The Town has had a professional Engineer prepare a scope of work for the project that will correct the deficiencies identified. It is anticipated that the project will cost approximately $2,452,737 with taxes. To assist with the cost of this project, the Town of Renfrew has applied for assistance from the provincial government.

5.2.2. Sidewalk Network Based on our analysis, a yearly allocation of $250,000 would be required to maintain the sidewalk network’s current level of service. Figure 14 outlines the yearly budget allocation and the network’s average performance index over time. A map and table illustrating the proposed capital projects can be found in Appendix A and B.



Figure 14: Proposed Yearly Expenditure – Sidewalk Network

5.2.3. Sanitary Network Based on our analysis, the current yearly allocation of $300,000 seems adequate to maintain the sanitary network’s current level of service. Figure 15 outlines the yearly budget allocation and the network’s average performance index over time. A map and table illustrating the proposed capital projects can be found in Appendix A and B.

Figure 15: Proposed Yearly Expenditure – Sanitary Network



5.2.4. Storm Network Based on our analysis, a yearly allocation of $100,000 would be required to maintain the storm network’s current level of service. Figure 16 outlines the yearly budget allocation and the network’s average performance index over time. A map and table illustrating the proposed capital projects can be found in Appendix A and B.

Figure 16: Proposed Yearly Expenditure – Storm Network

5.2.5. Water Network Based on our analysis, the current yearly allocation of $400,000 seems adequate to maintain the water network’s current level of service. Figure 17 outlines the yearly budget allocation and the network’s average performance index over time. A map and table illustrating the proposed capital projects can be found in Appendix A and B.



Figure 17: Proposed Yearly Expenditure – Water Network

5.2.6. Summary As evidenced through the results of the DPSS budget scenarios, the Town of Renfrew will experience a funding shortfall in some areas in order to maintain the existing level of service for the linear infrastructure networks. Table 3 summarizes the funding shortfall for each network.

Table 3: Summary of Funding

Asset Class Existing Yearly Capital Budget

Allocation

Proposed Yearly Capital Budget

Allocation

Funding Shortfall

Roads $400,000 $750,000 $350,000

Sidewalks $75,000 $250,000 $175,000

Sanitary $250,000 $300,000 $50,000

Storm $75,000 $100,000 $25,000

Water $275,000 $400,000 $125,000

Total $1,075,000 $1,800,000 $725,000

0

0.1

0.2

0.3

0.4

0.5

0.6

0.7

0.8

0.9

1

$0

$100,000

$200,000

$300,000

$400,000

$500,000

Net

wor

k Pe

rfor

man

ce In

dex

Cos

t

Year

Water NetworkYearly Expenditure - $400,000 Budget

Network Performance

Yearly Expenditure



5.3. Asset Management Policies

5.3.1. Approach to Data Assembly The Town currently manages a large amount of data and information stored in GIS. It is recommended to continue that practice but to incorporate additional information related to all other assets and create what is referred to as an enterprise database. This is critical for on-going infrastructure management activities within the Town’s organization. The database used in preparation of the AMP encompasses asset information that can support multiple business functions. Figure 18 and Figure 19 illustrate the concept of going from an ad-hoc data environment to a structured enterprise database.

Figure 18: Ad Hoc Environment

Figure 19: Recommended “Enterprise” Environment

The recommendation to use the Corporate GIS as the enterprise database is common practice in many municipalities across Canada. Data is maintained in one environment, and accessible by many users. Relevant information can be exported in external applications for processing of data. The results can then be imported back in the GIS database and accessed/displayed graphically which add value to the information stored in databases. An enterprise database system reduces data redundancy and increases access to information across the organization.



5.3.2. Condition Assessment Strategy In continuing to maintain a detailed AMP over time, it is highly recommended that the municipality acquire detailed condition assessment data on all components of their infrastructure assets. It is critical to ensure the data is current and accurate, in order to maintain a useful AMP. Roads should undergo a full condition assessment every 3-5 years. Given the shorter lifespan of road structures, and high variability in road construction and environment, pavement condition indices are more difficult to estimate over time. Therefore, their condition should be evaluated on a more frequent basis. Underground pipe assets historically undergo far fewer condition assessments. A sampling approach for collecting condition data and extrapolating the results to assets with similar physical and operational characteristics is a viable option when funding is limited. For example, in this approach Closed Circuit Television (CCTV) inspection survey might be conducted for a sample of pipes, and results can be extrapolated to pipes with similar physical characteristics. This approach is commonly used for long term financial planning. Another approach is to use the results of the DPSS to identify pipes that are or could be in needs of rehabilitation now or in the next few years, and generate a CCTV program to only investigate these critical pipes. This approach is very commonly used when funding is limited. The approach for condition assessment of point assets is different except for bridge and culvert structures which are mandated to be inspected every 2 years. Components of buildings such as roof, HVAC system, and electrical components usually all have different service lives. It is recommended to have one complete inspection of all facilities and to replace or monitor the components that have been identified as requiring attention now or in the future. This overall detailed inspection could be carried out every 7 to 10 years but asset management tools should be used to frequently visit and monitor assets that are approaching the end of their service lives.

5.3.3. Maintenance Activities It should be understood that most infrastructure assets will usually reach their expected service lives if routine maintenance is carried out on those assets while in service. As specified in the literature, 2% to 4% of the value of an asset should be spent on a yearly basis to ensure it reaches the end of its service life. Most municipalities will spend less than 2% a year of the value of the asset in maintenance. Maintenance activities such as crack sealing or slurry sealing a roadway or flushing and cleaning a sewer pipe should be carried out on a regular basis depending on the condition and age of the assets. There are many very good Computerized Maintenance Management Systems (CMMS) in the market that are very helpful and efficient in ensuring sustainability of infrastructure assets. Some types of CMMS could be very beneficial to the Town of Renfrew.

5.3.4. Integrated Rehabilitation In order to make cost-effective decisions with regard to rehabilitation of infrastructure assets, it is recommended (as suggested in the Asset Management Best Practice published by the Infraguide), that an integrated approach be used to acknowledge the close proximity and high level of interaction between the



infrastructure networks. Knowledge of the integrated condition of these networks provides a clear advantage to municipal administrators by giving a global view of the infrastructure networks.

The spatial proximity consideration of that approach allows for a more accurate set of interventions by using the concept of “windows of opportunity”. This enables analysis of assets, not only based on actual condition, but also on a predictive condition in time. This is made possible by defining windows of opportunity along the deterioration curves, as shown on Figure 20.

Figure 20: Windows of Opportunity

This approach relates to economics and cost-effectiveness. Priority is assigned by reviewing all locations in the network identified for repair and assigning a higher priority to locations where more than one component of the asset network requires rehabilitation. This approach provides for a reduction in replacement costs per meter of a pipe by carrying out the repair of more than one pipe within the same excavation. The “window” concept allows delaying a rehabilitation activity as long as it stays within that window, to combine it with another piece of infrastructure in the vicinity of the pipe.

5.4. AMP Update and Evaluation

The present AMP has been designed for a time span of 10 years. However, as previously mentioned it should be treated as a living document, which is regularly updated to reflect changes in infrastructure condition. It is, therefore, recommended that the AMP be updated every year. This will include incorporating rehabilitations and their associated condition changes, adding newly constructed infrastructure, removing decommissioned infrastructure from the analysis, and updating unit prices for rehabilitation or reconstruction. The AMP should also be continuously evaluated and improved through clearly defined actions. It is recommended that the Town generate a short-term action plan every 2 to 3 years including a timetable for implementation. These actions should include measures to insure data quality, and improve the AMP process.



5.5. Criticality of Infrastructure and Risk

The criticality of infrastructure and consequences of failure of that infrastructure were not really addressed in this project. However, some general guidelines could be provided to assess criticality and identify high level consequences of failure. The results of this high level assessment should be used to assign priorities to infrastructure repair and minimize disruption to the general public. Some criteria that should be looked at when assigning priorities could be:

1. Road classification – Arterial and collector roadways carry more traffic than local roads and defects on these roadways should be addressed first.

2. Pipe sizes: Large pipes service more people than local small pipes therefore should be prioritized for repair or replacement when identified as a network need.

3. Bridge access to a community: In some cases, a municipality may only have one or two access points that are serviced by a bridge structure. These should be fixed first when defects are identified.

These are examples of common sense factors that should be used to define criticality and assign a risk factor. But if a community decides to conduct a detailed study to identify critical assets and risk associated with them, they should think of using the following framework that was developed by individuals from Australia and New Zealand:

Source: Australian and New Zealand AS/NZS 4360 (1999) ‘Risk Management’ and Emergency

Management Ontario (2004) ‘Emergency Management Doctrine for Ontario.’

Figure 21: Framework for Identification of Critical Assets



By following this approach, the municipality would have a much better understanding of its infrastructure assets and be in much better position to prioritize repair or replacement of critical assets.



6. FINANCING STRATEGY Financing infrastructure needs has become a very serious issue. We need to identify better practices and innovations in infrastructure financing if municipalities and other levels of government want to continue to provide an adequate level of service to tax payers in an affordable manner. It is often thought that municipal infrastructure should be financed, as far as possible, by the residents who benefit from it but, how do you determine who should pay for the rehabilitation of an arterial or collector road going from point A to point B in large cities throughout Canada. In addition, for many years, municipal accounting practices have failed to include replacement costs for depreciating assets, thereby assuring a fiscal shock when replacement time arrives. The Public Sector Accounting Board (PSAB) has changed that practice which has required municipalities to realize the extent and magnitude of the infrastructure deficit. Asset managers need to come up with innovative solutions to address that infrastructure deficit. Asset management systems are part of the solution but innovative financing and finding alternate revenue sources are an even bigger part of the solution. Most municipalities are familiar with a variety of internal and some external revenue sources. The following describes a few of those revenue sources currently being used by municipalities:

Internal Revenue Sources:

o General Operating Revenues: Rural municipalities, towns and smaller cities tend to rely more on local taxes, user fees and grants than on borrowing, partly because borrowers view them as higher risk than larger cities, thus raising their borrowing costs.

o Earmarked User Fees: An earmarked user fee is dedicated to a specific project; for example, water and sewer charges for water infrastructure, disposal fees for solid waste facilities, and admission charges for recreational complexes.

o Reserves: Financing capital projects through funds set aside for capital spending is the reverse of financing through borrowing. A “capital levy“ — usually a few percentage points of the local property tax — is set aside and accumulates in interest earning accounts segregated from general revenues.

o Special Assessments and Local Improvement Charges: A special assessment is a specific charge added to the existing property tax to pay for improved capital facilities that border them. The charge is based on a specific capital expenditure in a particular year, but may be spread over a number of years

o Development Charges: Most large municipalities and many smaller ones impose a specific dollar value per lot on developers to finance the off-site capital costs of new development. Developers are generally responsible for on-site services, such as local roads, sidewalks, and street lighting. Historically, development charges have financed “hard“ services, such as water supply, sewage treatment, trunk mains and roads

External Revenue Sources:

o Grants: Municipalities sometimes rely on provincial and federal government grants for infrastructure. Program such as the MIII is a good example. In the past capital assistance has



also been made available for water, sewer, and transportation projects with all three levels of government participating.

o Borrowing: Municipalities engage in both short-term and long-term borrowing. Short-term borrowing may be used to finance capital expenditures or to finance an unexpected deficit in the operating budget. For infrastructure whose benefits accrue to future residents, fairness, efficiency and accountability is enhanced if these projects are financed by borrowing with repayment coming from property tax revenues and user fees paid by future beneficiaries.

There are also a few new financing instruments that have been made available to municipalities. The federal government’s initiative to provide grants to municipalities from federal gas tax revenue is one example of a new financing instrument. The Public-Private Partnership (P3) is also a new financing instrument that may be considered by municipalities. It involves the direct participation of the private sector in a venture controlled by the public sector. The public sector’s role is to facilitate, regulate, and guarantee provision of an asset and the private sector’s role is to design, finance, build and operate the asset in a formalized partnership agreement.

6.1. Town of Renfrew Financing Strategy

Before presenting the Financing Strategy to meet the infrastructure needs for the Town of Renfrew, it is important to understand the current fiscal situation as of December 2013.

6.1.1. Fiscal Situation - December 2013

6.1.1.1. Burden of Taxes The Town of Renfrew has the highest residential tax rate compared to similar-sized municipalities in the immediate area.

Renfrew .00864798 Deep River .00858436 Arnprior .00793771 Carleton Place .00704988

In addition, a disproportionate share of the tax burden is borne by the Town’s residents due to a lack of local industries. In 2013, 61% of the Town’s taxation revenue came from the Residential classification, while only 3% was collected from the Industrial classification.

6.1.1.2. User Fees - Water & Wastewater The Town of Renfrew’s water and wastewater rates are the highest in the area, primarily due to the Town’s significant investment in its core infrastructure over the last decade, including:

Wastewater Treatment Plant - new $ 29.4 million Water Treatment Plant - upgrade $ 11.1 million

Based on the 10-year forecast prepared to set the Town’s water and wastewater rates for 2012 and 2013, the following table represents the combined water and wastewater rates through to the year 2021:



Table 4: Water and Wastewater Rates – 10 year Forecast

Year Increase Rate per m3 Year Increase Rate per m3

2012 9.0% $ 3.50 2017 3.6% $ 4.83 2013 8.9% $ 3.81 2018 3.3% $ 4.99 2014 8.7% $ 4.14 2019 3.2% $ 5.15 2015 6.5% $ 4.41 2020 3.1% $ 5.31 2016 5.7% $ 4.66 2021 3.6% $ 5.50

The total increase in the combined water/wastewater rates over 10 years is 71.3%.

6.1.1.3. Infrastructure Investment The Town of Renfrew has invested significant dollars in its infrastructure from 2003 to 2012, as summarized in the following table:

Table 5: Investment Summary Category Investment (millions) Roads & bridge $ 7.2 Water $ 15.6 Wastewater $ 31.5 Total $ 54.3

The Town has benefited from Federal and Provincial funding (Canada-Ontario infrastructure Program, COMRIF, Infrastructure Stimulus Funds, Municipal Infrastructure Investment Initiative, Federal Gas Tax, etc.) which assisted in financing many of the projects. The largest projects undertaken during the last decade (Water Treatment Plant upgrade and the construction of a new Wastewater Treatment Plant) were made possible with combined Federal and Provincial funding of $25.9 million towards the total costs of $40.5 million. The Town of Renfrew financed its $14.6 million share from reserves and through borrowing.

6.1.1.4. Debt As of December 31, 2012, the Town of Renfrew had outstanding debt totaling $13.3 million, with annual repayment commitments (principal and interest) of over $1.1 million, as summarized in the following table:

Table 6: Repayment Commitment Summary

Debt Term Final Payment

Balance 31/12/2012

Repayment in 2013

Wastewater Treatment Plant 40 years 2051 $ 9,528,750 $ 701,000 Water Treatment Plant 20 years 2027 $ 2,900,000 $ 268,000 Other 10 years 2017 $ 840,000 $ 142,000 Total $ 1,111,000



The most recent Financial Indicator Review prepared by MMAH, based on the Town’s 2012 FIR data, indicates that the Town of Renfrew’s Debt Servicing Cost as a percentage of Total Operating Revenue is at a MODERATE level at 7.5%. (According to the Financial Indicator Review, the Level of Challenge Range for this Indicator is: LOW < 5%; MODERATE 5% to 10%; and HIGH > 10%). The Town has made significant progress in developing its Asset Management Plan – the results of which indicate that the Town will have to spend at least $1.65 million each year for the next 10 years simply to maintain the existing level of service for roads, sidewalks, water, sanitary sewer and storm sewer infrastructure.

6.1.1.5. Reserves At the end of 2012, as reported in the Town’s FIR, the Town of Renfrew had Reserves of $6.0 million and Obligatory Reserve Funds/Deferred Revenue of $1.5 million. However, the 2013 Budgets included commitments to use $3.2 million of these reserves, representing a reduction of 43% in just one year. The majority of the remaining reserves is for future operational expenditures and is not available for much-needed infrastructure spending.

6.1.2. Financing Strategy The Town has developed the following strategy to address the current needs of their infrastructure network.

6.1.2.1. TAXATION – roads, storm water and sidewalks infrastructure $950,000 required annually to maintain current level of service; Currently budget $300,000 annually for infrastructure ($250,000 for capital projects and $50,000

for sidewalk upgrades in operating budget); Currently receive Federal Gas Tax funding of $250,000 annually; Introduce an Infrastructure Levy of .25% beginning in 2014 – to be increased by .25% each

subsequent year; New Debt (borrowing) required each year from 2014 through to 2031, after which the new

Infrastructure Levy has grown sufficiently to start repaying the debt; After 25 years, balance of new debt remains at $3.3 million; Maximum cumulative New Debt required is $4.7 million (2031).

6.1.2.2. WATER Infrastructure $400,000 required annually to maintain current level of service; Currently budget approximately $275,000 annually for infrastructure; This annual allocation will increase by $50,000 in 2022, and by a further $50,000 in 2023. This


New Debt (borrowing) required each year from 2014 through to 2027, after which the indexed annual infrastructure allocation (@ 2%) has grown sufficiently to start repaying the debt;

After 25 years, balance of new debt is $673,000; Maximum cumulative New Debt required is $1.4 million (2027);



6.1.2.3. WASTEWATER Infrastructure $300,000 required annually to maintain current level of service; Currently budget approximately $250,000 annually for infrastructure; This annual allocation will increase by $100,000 in 2021, and by a further $50,000 in 2022. This


New Debt (borrowing) required from 2014 through to 2020, after which the indexed annual infrastructure allocation (@ 2%) has grown sufficiently to start repaying the debt;

The debt will be fully paid off in 2021; Maximum cumulative New Debt required is $83,500 (2020).

A detailed financial spreadsheet can be found in Appendix C.

APPENDIX A

Infrastructure Needs for Linear Assets- Thematic Maps

O Brien Road

Bruc

e Stre

et

Gillan Road

Raglan Street South

Stewart Street

Opeongo Road

Harry Street

Albert Street

Barr Street

McLean Street

Francis Street

Airth Boulevard

Plaunt Street South

Ivy Avenue

Elgin Avenue

Arthur Avenue

Jennet Street

Lisgar Avenue

New Street

Whitton Road

Gibbons Road

Dominion Street

Argyle Street South

Riverview Drive

Patrick Avenue

Baldwin Street

Maloney Street

Peter Street

Lochiel Street South

Carswell Street

Moore Street

Eighth Street

McAndrew Avenue

Barnet Boulevard

Mary Street

Wade Avenue

Lynn Street

Sidney Avenue

Graham Avenue

Dufferin Street

Haig Avenue

Pine Avenue

Sixth Street

Fifth Street

Hincks Avenue

Munroe Avenue East

Prince Avenue West

Queen Street South

Vimy Boulevard

Erindale Avenue

Mutual Avenue

Bonnechere Street

Ravine Drive

Fortington Street

Froats Street

Booth Road

Fourth Street

Mason Avenue West

Mask Road

Tasse Avenue

Bridge Street

Lochiel Street North

June Street

Seventh Street

Kedrosky Drive

Hall Avenue

Raglan Street North

King Street

Elk Street

Argyle Street North

Haramis Drive

Ma-Te-Way Park Drive

Coleraine Drive

Bank Street South

Queen Street North

Wilson Street

Cameron Avenue

McGarry Avenue

Farewell Street

Frank Dench Street

James Avenue

Ross Street

Innovation Drive

McDougall Road

Xavier Street

Bonnechere Street North

Foxden StreetMartin Street

Otteridge Avenue

Mayhew Street

Charles Avenue

Robert Drive

Veterans Memorial Boulevard

Stevenson Crescent

Gladstone Street

Massey

Court

Opeongo Road

Opeongo Road

Raglan Street North

Barnet B

oulevard

Hall Avenue

TOWN OF RENFREWASSET MANAGEMENT PLAN

10 YEAR CAPITAL PLAN - ROADSYearly Expenditure - $750,000 Budget

0 10.5 km²MAP DRAWING INFORMATION:DATA PROVIDED BY THE TOWN OF RENFREWMAP CREATED BY: SLSMAP CHECKED BY: LBMAP PROJECTION: NAD 1983 UTM Zone 18N

FILE LOCATION:

PROJECT: 13-7308STATUS: DRAFTDATE: 08/22/13

ROADS

201420152016201720182019-2023

INTERVENTION YEAR2014 - Critical Capital Roads Project

O Brien Road

Gillan Road

Raglan Street South

Bruce

Stree

t

Stewart Street

Opeongo Road

Harry Street

Albert Street

Barr StreetMcLean Street

Francis Street

Airth BoulevardPlaunt Street South

Ivy Aven

ue

Elgin Avenue

Arthur Avenue

Jennet Street

New Street

Gibbons Road

Dominion Street

Argyle Street South

Patrick Avenue

Baldwin Street

Peter Street

Lochiel Street SouthCarswell Street

Moore Street

Lisgar Avenue

Eighth Street

McAndrew Avenue

Barnet Boulevard

Mary Street

Wade Avenue

Lynn Street

Sidney Avenue

Graham Avenue

Dufferin Street

Haig AvenuePin

e Ave

nue

Sixth Street

Fifth Street

Hincks Aven

ue

Joffre Avenue

Munroe Avenue East

Prince Avenue West

Queen Street South

Vimy Boulevard

Renfrew Avenue West

Erindale Avenue

Mutual Avenue

Bonnechere Street

Ravine Drive

Fortington Street

Froats Street

Booth Road

Fourth Street

Quarry Avenue

Mason Aven

ue West

Mask Road

Tasse Avenue

Bank Street North

Bridge Street


June Street

Seventh Street

Kedrosky Drive

Maloney Street

Hall AvenueRaglan Street North

King Street

Elk Street

Argyle Street North

Renfrew Avenue East

Coleraine Drive

Bank Street South

Queen Street North

Wrangler Road

Cameron Avenue

McGarry Avenue

Farewell Street

Frank Dench Street

Ross Street

Rousselle Street

Rotary Avenue

Innovation Drive

McDougall Road


Foxden Street

Centennial Drive

Martin Street

Otteridge Avenue

Mayhew Street

York Street

First Street

Charles Avenue

Smallfield Lane

Robert Drive

Oak Crescent


Grant Boulevard

O Gorman Avenue

Les Fraser Street

Stevenson Crescent

Hillsview Street

Gladstone Street

Tupper Street

Bolger Lane

Massey

Court

Opeongo Road Barnet Boulevard

Barnet Boulevard

Lisgar Avenue

Opeongo Road

Hall Avenue

Raglan Street North


10 YEAR CAPITAL PLAN - SIDEWALKSYearly Expenditure - $250,000 Budget

0 0.50.25 km ²MAP DRAWING INFORMATION:DATA PROVIDED BY THE TOWN OF RENFREWMAP CREATED BY: SLSMAP CHECKED BY: LBMAP PROJECTION: NAD 1983 UTM Zone 18N

FILE LOCATION:


SIDEWALKS

201420152016201720182019-2023

INTERVENTION YEAR

Raglan Street South

Stewart Street

Harry Street

Opeongo Road

Albert Street

Barr Street

Bruce Street

McLean Street

Francis Street

Airth Boulevard

Plaunt Street South

Elgin Avenue

Arthur Avenue

O Brien Road

Jennet Street

Barnet Boulevard

New StreetLisgar Avenue

Dominion Street

Argyle Street South

Patrick Avenue

Baldwin Street

Peter Street

Lochiel Street SouthCarswell Street

Moore Street

McAndrew Avenue

Mary Street

Wade Avenue

Lynn Street

Sidney Aven

ue

Eighth Street

Graham Avenue

Dufferin Street

Haig Avenue

Pine Avenue

Sixth StreetFifth Street

Hincks Aven

ue

Joffre Avenue

Munroe Avenue East Gillan Road

Prince Avenue West

Queen Street South

Vimy Boulevard

Renfrew Avenue West

Mutual Avenue

Bonnechere Street

Ravine Drive

Fortington StreetCross A

venueFourth Street

Quarry Avenue

Mason Aven

ue West

Tasse Avenue

Bank Street North

Bridge Street


June Street

Seventh Street

Kedrosky Drive

Hall AvenueRaglan Street North

King Street

Argyle Street North

Haramis Drive

Renfrew Avenue East


Aberdeen Street

Coleraine Drive

Grigg Avenue

Bank Street South

Erindal

e Aven

ue

Simpson Avenue

Queen Street North

Wilso

n Stre

et

Willia

m Av

enue

Cameron Avenue

McGarry Avenue

Farewell Street

Frank Dench Street

James AvenueVanier

Crescent

Ross Street

Ready Avenue

Jordan Avenue

Rousselle Street

Joe A

venu

e

Lorne Street North

Rotary Avenue

Allan Avenue

Xavier StreetRailway Avenue


Lorne Street South

Centennial Drive

Martin Street

Basswood Avenue

Mayhew Street

York Street

First Street

Charles Avenue

Smallfield Lane

Robert Drive

Oak Crescent


Ivy Aven

ue

George Avenue

Grant Boulevard

O Gorman Avenue

Les Fraser Street

Blake Street

Archibald Avenue

McNab Avenue

Munroe Avenue West

Stevenson Crescent

Gladstone Street

Tupper Street

Duke Avenue

Queens Crescent

Bolger Lane

Hillsview Street

Massey

Court

Munroe Avenue West

Opeongo Road

Raglan Street North

Lisgar Avenue

Barnet Boulevard

Hall Avenue

Hall Avenue

Opeongo Road


10 YEAR CAPITAL PLAN - SANITARYYearly Expenditure - $300,000 Budget


FILE LOCATION:


SANITARY

201420152016201720182019-2023

INTERVENTION YEAR

Hall Avenue

Harry Street

Raglan Street South

Barr Street

McLean Street

Francis Street

Plaunt Street SouthLisgar Avenue

Jennet Street

Elgin Avenue

New Street

Stewart Street

Dominion Street

Argyle Street South

Patrick Avenue

Peter Street


Carswell Street

Arthur Avenue

Lynn Street

Sidney Avenue

Dufferin Street

Haig Avenue

Opeongo Road

Mary Street

Baldwin Street

Hincks Aven

ue

Albert Street

Joffre Avenue

Munroe Avenue East

Prince Avenue West

Queen Street South

Vimy Boulevard

Renfrew Avenue West

Mutual Avenue

Bonnechere Street

Ravine Drive

Cross Avenue

Quarry Avenue

Bank Street North

Bridge Street

Pine Avenue


June Street

Raglan Street North

King Street

Arnprior Avenue

Argyle Street North

Renfrew Avenue East


Bank Street SouthQueen Street North

Wilson StreetWi

lliam

Aven

ue

Bruce Street

Farewell Street

Ross Street

Fortington Street

Ready Avenue

Jordan Avenue

Joe A

venu

e

Lorne Street North

Rotary Avenue

Airth Boulevard

Allan Avenue

Cameron Avenue


Lorne Street South

Martin Street

York Street

Charles Avenue

Robert Drive

Tasse Avenue


George Avenue

Bonnechere Street South

O Gorman Avenue

Thompson Aven

ue

Blake Street

Archibald Avenue

McNab Avenue

Coumbes Lane

Munroe Avenue West

Stevenson Crescent

Coleraine Drive

Duke Avenue

Duff A

venu

e

Queens Crescent

Bolger Lane

Lisgar Avenue

Coleraine Drive

Raglan Street North

Opeongo Road

O Gorman Avenue

Blake Street

Opeongo

Road

Munroe Avenue West


10 YEAR CAPITAL PLAN - STORMYearly Expenditure - $100,000 Budget


FILE LOCATION:


STORM

201420152016201720182019-2023

INTERVENTION YEAR

Harry Street

Hall Avenue

Barr Street

Raglan Street South

McLean Street

Francis Street

Plaunt Street South

Arthur Avenue

Lisgar Avenue

Elgin Avenue

Albert Street

Jennet Street

New Street

Dominion Street

Argyle Street South

Stewart Street

Patrick Avenue

Peter Street


Carswell Street

Bruce Street

Lynn Street

Sidney Avenue

Dufferin Street

Haig Avenue

Hincks Aven

ue

Munroe Avenue East

Prince Avenue West

Joffre Avenue

Queen Street South

Vimy Boulevard

Renfrew Avenue West

Mutual Avenue

Bonnechere Street

Ravine Drive

Cross Avenue

Mary Street

Quarry Avenue

Baldwin Street

Bank Street North

Bridge Street

Lochiel Street NorthJune Street

Raglan Street North

Arnprior Avenue

Argyle Street North

Renfrew Avenue East

Bank Street SouthQueen Street North

Wilson Street

Willia

m Av

enue

Farewell Street

Ross Street

Ready Avenue

Jordan Avenue

Joe A

venu

e

Lorne Street North

Rotary Avenue

Allan Avenue



Lorne Street South


Moore Street

Charles Avenue

Robert Drive


George Avenue

Bonnechere Street South

O Gorman Avenue

Thompson Aven

ue

Blake Street

Archibald Avenue

Cameron Avenue

Opeongo Road

McNab Avenue

Coumbes Lane

Munroe Avenue West

Martin Street

Stevenson Crescent

Gladstone Street

Duke Avenue

Duff A

venu

e

Queens Crescent

Barry Avenue

O Gorman Avenue

Opeongo

Road

Raglan Street North

Munroe Avenue West


10 YEAR CAPITAL PLAN - WATERYearly Expenditure - $400,000 Budget


FILE LOCATION:


WATER

201420152016201720182019-2023

INTERVENTION YEAR

APPENDIX B

10-Year AMP for Linear Assets

Town of Renfrew Asset Management Plan Road Network - 10 Year Capital Plan

Intervention Year

ID Street From Street To Street Estimated Cost

2014 Highway 132 Raglan Street North Riverview Drive $2,452,7372014 RD-0065 McAndrew Avenue Aberdeen Street Dead End $72,8532014 RD-0282 Peter Street Wilson Street Munroe Avenue East $46,6852014 RD-0238 Ma-Te-Way Park Drive Dead End Haig Avenue $45,5732014 RD-0136 Queen Street South Patrick Avenue Munroe Avenue West $41,2032014 RD-0457 Airth Boulevard Coleraine Drive Raglan Street South $39,9932014 RD-0138 Queen Street South Arnprior Avenue Cross Avenue $36,7852014 RD-0135 Queen Street North Munroe Avenue West Lisgar Avenue $35,2002014 RD-0139 Queen Street South Renfrew Avenue West Arnprior Avenue $31,3682014 RD-0398 Coumbes Lane Dead End 35 $30,3102014 RD-0268 Railway Avenue Plaunt Street North Xavier Street $27,5102014 RD-0126 Lochiel Street South Opeongo Road Prince Avenue West $24,9352014 RD-0157 O Gorman Avenue Argyle Street North Bridge Street $24,6982014 RD-0125 Lochiel Street South Prince Avenue West Renfrew Avenue West $24,6502014 RD-0237 Ma-Te-Way Park Drive Haig Avenue Joffre Avenue $24,3232014 RD-0236 Ma-Te-Way Park Drive Joffre Avenue Lisgar Avenue $23,9582014 RD-0187 Arnprior Avenue Bank Street South Carswell Street $23,5832014 RD-0151 Ross Street Arnprior Avenue Thompson Avenue $22,9132014 RD-0325 Sidney Avenue Jennet Street Harry Street $22,4732014 RD-0200 Prince Avenue West Lochiel Street South Bonnechere Street South $22,3552014 RD-0188 Arnprior Avenue Queen Street South Bank Street South $21,7952014 RD-0156 O Gorman Avenue Lochiel Street North Argyle Street North $20,9502014 RD-0137 Queen Street South Cross Avenue Patrick Avenue $20,8252014 RD-0207 Opeongo Road Raglan Street South Argyle Street South $20,5832014 RD-0152 Ross Street Dead End Arnprior Avenue $20,1732014 RD-0289 Joe Avenue Harry Street Jennet Street $19,0032015 RD-0024 Maloney Street Bruce Street Bruce Street $174,5002015 RD-0273 Stevenson Crescent Stevenson Crescent Munroe Avenue East $119,0902015 RD-0270 Plaunt Street South Railway Avenue Munroe Avenue East $80,7052015 RD-0295 Plaunt Street South Hall Avenue Quarry Avenue $60,7782015 RD-0127 Bonnechere Street North Lisgar Avenue Dead End $40,6432015 RD-0271 Plaunt Street South Renfrew Avenue East Railway Avenue $39,3252015 RD-0462 Grant Boulevard Dead End Coleraine Drive $39,2452015 RD-0061 Mason Avenue West Dead End Aberdeen Street $39,0132015 RD-0287 Wilson Street Peter Street Rotary Avenue $30,5102015 RD-0303 Renfrew Avenue East Xavier Street Plaunt Street South $29,1002015 RD-0284 Peter Street William Avenue Joe Avenue $27,9632015 RD-0294 Plaunt Street South Quarry Avenue Renfrew Avenue East $26,2002015 RD-0305 Renfrew Avenue East Barr Street Lynn Street $23,6202015 RD-0283 Peter Street Joe Avenue Wilson Street $17,6052016 RD-0400 Dominion Street Hill Avenue Hall Avenue $67,9682016 RD-0301 Dominion Street Quarry Avenue Hall Avenue $60,8252016 RD-0249 Haig Avenue Dufferin Street Ma-Te-Way Park Drive $46,7052016 RD-0247 Joffre Avenue Dufferin Street Ma-Te-Way Park Drive $46,2682016 RD-0332 Harry Street Hall Avenue Duff Avenue $46,2032016 RD-0248 Joffre Avenue Vimy Boulevard Dufferin Street $44,8502016 RD-0281 Harry Street Sidney Avenue William Avenue $44,2052016 RD-0250 Haig Avenue Vimy Boulevard Dufferin Street $43,6952016 RD-0331 Harry Street Duff Avenue Sidney Avenue $42,9632016 RD-0324 Jennet Street Dead End Sidney Avenue $38,5252016 RD-0039 Hincks Avenue Stewart Street Albert Street $33,5252016 RD-0323 Jennet Street Sidney Avenue Renfrew Avenue East $33,5232016 RD-0038 Hincks Avenue Albert Street Raglan Street North $32,2032016 RD-0189 Renfrew Avenue West Dead End Carswell Street $29,100

Project No. 13-7308


Intervention Year


2016 RD-0242 Vimy Boulevard Joffre Avenue Lisgar Avenue $27,3132016 RD-0405 Dominion Street 35 Hill Avenue $26,6482016 RD-0330 Sidney Avenue McLean Street Dead End $21,0402016 RD-0302 Renfrew Avenue East Plaunt Street South Raglan Street South $19,9202016 RD-0482 Bolger Lane Bolger Lane Raglan Street South $17,3002016 RD-0304 Renfrew Avenue East Lynn Street Xavier Street $15,0902016 RD-0306 Renfrew Avenue East Jennet Street Barr Street $10,6132017 RD-0255 Riverview Drive Lisgar Avenue Riverview Crescent $103,4752017 RD-0278 Harry Street Joe Avenue Munroe Avenue East $78,7502017 RD-0498 Ivy Avenue McDougall Road Erindale Avenue $73,6482017 RD-0131 Bonnechere Street Renfrew Avenue West Cross Avenue $68,6202017 RD-0399 Barr Street Hill Avenue Hall Avenue $68,1232017 RD-0476 Wade Avenue James Avenue James Avenue $63,7382017 RD-0416 King Street 35 Park Avenue $50,2982017 RD-0408 Robert Drive Dead End Hall Avenue $49,2932017 RD-0497 Ivy Avenue Erindale Avenue Hillsview Street $49,0552017 RD-0056 Frank Dench Street Mason Avenue West Basswood Avenue $48,4982017 RD-0058 Aberdeen Street Basswood Avenue Mason Avenue West $48,1552017 RD-0243 Vimy Boulevard Haig Avenue Joffre Avenue $23,8602017 RD-0179 Cross Avenue Bonnechere Street South Lochiel Street North $19,6452018 RD-0253 Riverview Drive Dead End Riverview Crescent $45,4402018 RD-0040 Arthur Avenue Raglan Street North Dead End $43,9182018 RD-0461 Simpson Avenue Pine Avenue Coleraine Drive $41,5852018 RD-0296 Xavier Street Railway Avenue Renfrew Avenue West $39,6982018 RD-0336 Martin Street Dead End Hall Avenue $38,3802018 RD-0144 Bank Street North Arnprior Avenue Cross Avenue $36,5652018 RD-0076 Elgin Avenue Baldwin Street Stewart Street $34,6332018 RD-0269 Plaunt Street South Munroe Avenue East Dead End $34,5832018 RD-0036 Elgin Avenue Stewart Street Albert Street $33,0102018 RD-0043 Arthur Avenue Stewart Street Albert Street $32,9682018 RD-0042 Arthur Avenue Albert Street Raglan Street North $32,8152018 RD-0035 Elgin Avenue Albert Street Raglan Street South $32,7102018 RD-0210 Opeongo Road Airth Boulevard Bonnechere Street South $32,1432018 RD-0011 Moore Street Elgin Avenue Bruce Street $31,7702018 RD-0111 Argyle Street North Barry Avenue O Gorman Avenue $31,7502018 RD-0262 Munroe Avenue East Harry Street Lorne Street North $31,4432018 RD-0034 Elgin Avenue Raglan Street South Moore Street $29,6332018 RD-0029 Albert Street Hincks Avenue Elgin Avenue $29,6332018 RD-0280 Harry Street William Avenue Joe Avenue $28,9402018 RD-0077 Elgin Avenue Rousselle Street Baldwin Street $27,4082018 RD-0344 Charles Avenue Coronation Street McLean Street $26,0652018 RD-0471 Centennial Drive Wade Avenue Airth Boulevard $25,8802018 RD-0407 Barr Street 35 Hill Avenue $8,5102019 RD-0379 Seventh Street O Brien Road Barnet Boulevard $77,2352019 RD-0445 Raglan Street South May Avenue Bolger Lane $49,5392019 RD-0472 Centennial Drive Dead End Wade Avenue $24,7482019 RD-0464 Simpson Avenue Airth Boulevard Pine Avenue $24,5882019 RD-0240 Dufferin Street Haig Avenue Joffre Avenue $24,2802019 RD-0239 Dufferin Street Joffre Avenue Lisgar Avenue $23,6732019 RD-0143 Bank Street North Cross Avenue Patrick Avenue $23,3332019 RD-0225 Tupper Street Mary Street Lisgar Avenue $23,1682019 RD-0481 Wade Avenue Airth Boulevard James Avenue $22,6002019 RD-0263 Munroe Avenue East Peter Street Harry Street $22,4052019 RD-0177 Cross Avenue Queen Street South Bank Street South $22,010

Project No. 13-7308


Intervention Year


2019 RD-0176 Cross Avenue Bank Street South Carswell Street $21,1532019 RD-0008 Grigg Avenue Moore Street Dead End $20,9352019 RD-0165 Munroe Avenue West Lochiel Street North Bonnechere Street North $20,7932019 RD-0414 King Street Park Avenue Fortington Street $20,6982019 RD-0493 Ivy Avenue Hillsview Street Kedrosky Drive $20,6232019 RD-0055 Frank Dench Street Basswood Avenue Oak Crescent $20,4682019 RD-0178 Cross Avenue Bonnechere Street South Queen Street South $19,8532019 RD-0059 Aberdeen Street Mason Avenue West McAndrew Avenue $19,8352019 RD-0345 Charles Avenue Francis Street Coronation Street $19,4952019 RD-0164 Munroe Avenue West Bonnechere Street North Queen Street North $19,2352019 RD-0163 Munroe Avenue West Queen Street North Bank Street North $19,1252019 RD-0309 Quarry Avenue Dominion Street Barr Street $18,0082019 RD-0182 Thompson Avenue Gladstone Street Ross Street $16,3482019 RD-0183 Thompson Avenue Carswell Street Gladstone Street $16,2002019 RD-0499 Ivy Avenue Dead End McDougall Road $14,8052019 RD-0266 Munroe Avenue East Dead End Wilson Street $14,2352019 RD-0265 Munroe Avenue East Wilson Street Stevenson Crescent $13,8352019 RD-0030 Albert Street Arthur Avenue Hincks Avenue $13,7302019 RD-0110 Argyle Street North O Gorman Avenue Bridge Street $13,6082019 RD-0181 Thompson Avenue Ross Street Dead End $9,8402019 RD-0264 Munroe Avenue East Stevenson Crescent Peter Street $7,2452020 RD-0367 Barnet Boulevard Gillan Road Eighth Street $141,5902020 RD-0447 Raglan Street South Pine Avenue Hall Avenue $133,5902020 RD-0402 New Street 35 Jordan Avenue $69,1382020 RD-0439 Barnet Boulevard First Street Raglan Street South $60,8352020 RD-0413 Francis Street Sidney Avenue McLean Street $54,7882020 RD-0490 Kedrosky Drive Erindale Avenue Ivy Avenue $52,0982020 RD-0401 New Street Jordan Avenue Hall Avenue $45,2502020 RD-0211 Opeongo Road Airth Boulevard Bonnechere Street South $44,8652020 RD-0149 Carswell Street Renfrew Avenue West Arnprior Avenue $43,7752020 RD-0044 Albert Street Dead End Bruce Street $43,6152020 RD-0003 Moore Street Grigg Avenue Dead End $43,5452020 RD-0348 Francis Street George Avenue Rotary Avenue $16,1402021 RD-0496 Erindale Avenue Ivy Avenue McDougall Road $42,4382021 RD-0357 Allan Avenue Francis Street McLean Street $41,5232021 RD-0017 Bruce Street Raglan Street North Albert Street $39,7142021 RD-0016 Bruce Street Albert Street Stewart Street $39,6122021 RD-0018 Bruce Street Moore Street Raglan Street North $38,6132021 RD-0080 Ready Avenue Stewart Street Baldwin Street $35,4232021 RD-0478 James Avenue Wade Avenue James Crescent $31,9482021 RD-0028 Albert Street Bruce Street Elgin Avenue $30,7902021 RD-0075 Cameron Avenue Rousselle Street Baldwin Street $30,2052021 RD-0487 Raglan Street South Erindale Avenue Haramis Drive $30,0812021 RD-0086 Baldwin Street Ready Avenue Hincks Avenue $30,0182021 RD-0085 Baldwin Street Hincks Avenue Elgin Avenue $30,0182021 RD-0343 McLean Street Charles Avenue George Avenue $29,9882021 RD-0443 Raglan Street South Muriel Avenue Airth Boulevard $27,9512021 RD-0226 Blake Street Mary Street Lisgar Avenue $26,6782021 RD-0477 James Avenue James Crescent Wade Avenue $25,9132021 RD-0441 Raglan Street South Barnet Boulevard McGarry Avenue $25,4912021 RD-0446 Raglan Street South Pine Avenue May Avenue $24,9272021 RD-0488 Raglan Street South Barnet Boulevard Erindale Avenue $24,8432021 RD-0203 Carswell Street Renfrew Avenue West Prince Avenue West $24,0632021 RD-0198 Prince Avenue West Queens Crescent Carswell Street $24,038

Project No. 13-7308


Intervention Year


2021 RD-0220 Mary Street Blake Street Tupper Street $23,4352021 RD-0199 Prince Avenue West Bonnechere Street South Queens Crescent $23,3282021 RD-0221 Mary Street Dufferin Street Blake Street $23,1682021 RD-0148 Carswell Street Arnprior Avenue Thompson Avenue $22,9852022 RD-0380 Sixth Street Barnet Boulevard O Brien Road $82,4002022 RD-0093 Bridge Street Raglan Street North Argyle Street North $35,2952022 RD-0352 Francis Street Archibald Avenue Allan Avenue $22,8682022 RD-0353 Francis Street McNab Avenue Archibald Avenue $22,3482022 RD-0351 Francis Street Allan Avenue George Avenue $22,1202022 RD-0227 Blake Street Dead End Mary Street $22,1202022 RD-0341 McLean Street Allan Avenue Archibald Avenue $21,7952022 RD-0355 George Avenue Coronation Street Francis Street $21,3232022 RD-0339 McLean Street McNab Avenue Sidney Avenue $21,3232022 RD-0376 Barnet Boulevard Seventh Street Sixth Street $21,2332022 RD-0354 Francis Street Sidney Avenue McNab Avenue $21,1552022 RD-0146 Carswell Street Cross Avenue Patrick Avenue $21,0002022 RD-0495 Erindale Avenue McDougall Road Hillsview Street $20,9732022 RD-0340 McLean Street Archibald Avenue McNab Avenue $20,7632022 RD-0197 Prince Avenue West Carswell Street Dead End $20,4432022 RD-0356 George Avenue McLean Street Coronation Street $20,4232022 RD-0342 McLean Street George Avenue Allan Avenue $20,0632022 RD-0069 Baldwin Street McAndrew Avenue Mason Avenue West $19,9552022 RD-0290 William Avenue Harry Street Jennet Street $19,8082022 RD-0412 Francis Street McLean Street Martin Street $19,7502022 RD-0375 Barnet Boulevard Eighth Street Seventh Street $19,4652022 RD-0346 Francis Street Charles Avenue Dead End $19,2082022 RD-0082 Baldwin Street Tasse Avenue McAndrew Avenue $19,0752022 RD-0084 Baldwin Street Elgin Avenue Cameron Avenue $18,5632022 RD-0467 Massey Court Dead End Airth Boulevard $18,3602022 RD-0083 Baldwin Street Cameron Avenue Tasse Avenue $17,8082022 RD-0442 Raglan Street South Muriel Avenue Haramis Drive $15,6032022 RD-0440 Raglan Street South McGarry Avenue Ivy Avenue $14,6252022 RD-0347 Francis Street Rotary Avenue Charles Avenue $12,3852022 RD-0503 Raglan Street South Ivy Avenue Graham Avenue $10,0952022 RD-0147 Carswell Street Thompson Avenue Cross Avenue $9,6302022 RD-0444 Raglan Street South Bolger Lane Airth Boulevard $8,5352022 RD-0391 Barnet Boulevard Fifth Street Fourth Street $5,8482023 RD-0363 Gillan Road Hall Avenue O Brien Road $154,0102023 RD-0390 Fifth Street Fourth Street O Brien Road $75,1632023 RD-0244 Vimy Boulevard Dead End Haig Avenue $74,4902023 RD-0500 McDougall Road Erindale Avenue Ivy Avenue $73,4902023 RD-0430 Booth Road Mask Road Innovation Drive $69,9852023 RD-0115 Argyle Street South Renfrew Avenue West Duke Avenue $60,6432023 RD-0438 McGarry Avenue First Street Raglan Street South $60,3332023 RD-0420 Wrangler Road Gibbons Road O Brien Road $56,7702023 RD-0473 Wade Avenue Vanier Crescent Centennial Drive $52,4432023 RD-0389 Fourth Street O Brien Road Railway Avenue $50,7582023 RD-0310 Prince Avenue West Raglan Street South Plaunt Street South $20,493

Project No. 13-7308

Town of Renfrew Asset Management Plan Sanitary Network - 10 Year Capital Plan

Intervention Year ID Street From Street To StreetEstimated

Cost2014 SM-7746B TRUNK SEWER NA NA $280,0002014 SM-0050B Cameron Avenue Rousselle Street Baldwin Street $19,6002015 SM-7756A TRUNK SEWER NA NA $241,5002015 SM-0081C Dufferin Street NA Mary Street $57,4002016 SM-7723D Easement NA NA $231,0002016 SM-0063G Hall Avenue Les Fraser Street Martin Street $68,6002017 SM-7745A TRUNK SEWER NA NA $180,6002017 SM-7752D TRUNK SEWER NA NA $118,3002018 SM-7155B TRUNK SEWER O Brien Road Hall Avenue $165,2002018 SM-0105B Allan Avenue McLean Street Francis Street $126,7002018 SM-7756B TRUNK SEWER NA NA $7,7002019 SM-7155A TRUNK SEWER O Brien Road Hall Avenue $161,7002019 SM-7750A TRUNK SEWER NA NA $126,0002019 SM-0138B Opeongo Road NA Bonnechere Street $9,8002019 SM-0128A Renfrew Avenue East Barr Street Jennet Street $1,4002020 SM-0030C Sixth Street Barnet Boulevard O Brien Road $147,7002020 SM-7155C TRUNK SEWER O Brien Road Hall Avenue $142,8002020 SM-0098E Bonnechere Street Patrick Avenue Munroe Avenue East $7,0002020 SM-0098B Bonnechere Street Opeongo Road Renfrew Avenue East $1,4002021 SM-7743B TRUNK SEWER NA NA $114,8002021 SM-0150B William Avenue Harry Street Peter Street $114,8002021 SM-6894L NA NA NA $69,3002022 SM-7750B TRUNK SEWER NA NA $114,8002022 SM-7784B Fourth Street NA O Brien Road $113,4002022 SM-0118F Munroe Avenue East Plaunt Street South Lorne Street North $65,8002022 SM-0155B Moore Street NA Bruce Street $3,5002023 SM-7751C TRUNK SEWER Lorne Street South NA $111,3002023 SM-7748E TRUNK SEWER NA NA $104,3002023 SM-7752C TRUNK SEWER NA NA $83,300

Project No. 13-7308

Town of Renfrew Asset Management Plan Storm Network - 10 Year Capital Plan

Intervention Year

ID Street From Street To StreetEstimated

Cost2014 SM-0167D Renfrew Avenue East Raglan Street North Plaunt Street South $98,700.002015 SM-4524C Bonnechere Street Cross Avenue Renfrew Avenue East $90,300.002015 SM-4986K Queen Street North NA NA $9,100.002016 SM-0181H Munroe Avenue East Lorne Street North NA $84,000.002016 SM-0189C Queen Street North Munroe Avenue East Patrick Avenue $11,200.002017 SM-4889C Argyle Street Prince Avenue East Railway Avenue $72,100.002017 SM-4889A Argyle Street Railway Avenue Prince Avenue East $24,500.002018 SM-0181B Munroe Avenue East Queen Street North Bank Street North $51,100.002018 SM-0209A O Brien Road NA NA $36,400.002018 SM-4986I Queen Street North Patrick Avenue Patrick Avenue $10,500.002019 SM-4987G Prince Avenue East Carswell Street Dead End $21,700.002019 SM-4986J Queen Street North NA NA $21,000.002019 SM-4986L Prince Avenue East Raglan Street North Argyle Street $19,600.002019 SM-0175B Coleraine Drive NA Airth Boulevard $18,200.002019 SM-0223C Bonnechere Street Cross Avenue Patrick Avenue $8,400.002019 SM-0190F Francis Street Sidney Avenue NA $8,400.002020 SM-4988A Carswell Street Patrick Avenue Dead End $77,700.002020 SM-0185Q Raglan Street North Raglan Street North NA $14,700.002020 SM-0169B Dominion Street Hall Avenue Quarry Avenue $6,300.002021 SM-4889B Argyle Street Railway Avenue Prince Avenue East $93,800.002022 SM-0206A Lochiel Street North Barry Avenue Lisgar Avenue $56,000.002022 SM-0191B McLean Street NA Archibald Avenue $16,200.002022 SM-4987E Prince Avenue East Carswell Street Lochiel Street North $13,300.002023 SM-0201G Raglan Street North Coumbes Lane NA $82,600.002023 SM-0195B Haramis Drive Kedrosky Drive Raglan Street North $16,100.00

Project No. 13-7308

APPENDIX C

Financing Strategy

TOWN OF RENFREWASSET MANAGEMENT PLAN - FINANCING STRATEGY

TAXATIONRequired Annual Expenditures

Roads 750,000$ Storm water 100,000 Sidewalks 100,000

950,000$

Financed as follows: 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 Grand Total

Annual Infrastructure Capital Budget 300,000$ 306,000$ 312,100$ 318,300$ 324,700$ 331,200$ 337,800$ 344,600$ 351,500$ 358,500$ 3,284,700$ 365,700$ 373,000$ 380,500$ 388,100$ 395,900$ 403,800$ 411,900$ 420,100$ 428,500$ 437,100$ 445,800$ 454,700$ 463,800$ 473,100$ 482,600$ 9,609,300$ Federal Gas Tax 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 2,500,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 6,250,000 Infrastructure levy 17,300 35,500 54,600 74,700 95,800 118,000 141,200 165,600 191,200 218,000 1,111,900 246,100 275,500 306,300 338,500 372,200 407,400 444,200 482,700 522,900 564,900 608,700 654,400 702,100 751,800 803,700 8,593,300 Interest on new debt - (19,100) (38,000) (56,600) (74,800) (92,500) (109,600) (126,200) (142,000) (156,900) (815,700) (171,000) (183,900) (195,700) (206,100) (215,100) (222,500) (228,000) (231,600) (233,100) (232,100) (228,600) (222,400) (213,000) (200,400) (184,100) (3,983,300) Debt 382,700 377,600 371,300 363,600 354,300 343,300 330,600 316,000 299,300 280,400 3,419,100 259,200 235,400 208,900 179,500 147,000 111,300 71,900 28,800 (18,300) (69,900) (125,900) (186,700) (252,900) (324,500) (402,200) 3,280,700

950,000$ 950,000$ 950,000$ 950,000$ 950,000$ 950,000$ 950,000$ 950,000$ 950,000$ 950,000$ 9,500,000$ 950,000$ 950,000$ 950,000$ 950,000$ 950,000$ 950,000$ 950,000$ 950,000$ 950,000$ 950,000$ 950,000$ 950,000$ 950,000$ 950,000$ 950,000$ 23,750,000$

Cumulative new debt 382,700 760,300 1,131,600 1,495,200 1,849,500 2,192,800 2,523,400 2,839,400 3,138,700 3,419,100 3,678,300 3,913,700 4,122,600 4,302,100 4,449,100 4,560,400 4,632,300 4,661,100 4,642,800 4,572,900 4,447,000 4,260,300 4,007,400 3,682,900 3,280,700

WATERRequired Annual Expenditures 400,000$


Water Rates 274,000$ 258,000$ 265,000$ 273,000$ 281,000$ 290,000$ 299,000$ 307,000$ 367,000$ 426,000$ 3,040,000$ 434,500$ 443,200$ 452,100$ 461,100$ 470,300$ 479,700$ 489,300$ 499,100$ 509,100$ 519,300$ 529,700$ 540,300$ 551,100$ 562,100$ 573,300$ 10,554,200$ Interest on new debt - (6,300) (13,700) (21,200) (28,600) (35,900) (43,200) (50,400) (57,600) (62,100) (319,000) (64,000) (65,400) (66,500) (67,300) (67,600) (67,400) (66,800) (65,700) (64,000) (61,800) (58,900) (55,400) (51,100) (46,100) (40,300) (1,227,300) Debt 126,000 148,300 148,700 148,200 147,600 145,900 144,200 143,400 90,600 36,100 1,279,000 29,500 22,200 14,400 6,200 (2,700) (12,300) (22,500) (33,400) (45,100) (57,500) (70,800) (84,900) (100,000) (116,000) (133,000) 673,100

400,000$ 400,000$ 400,000$ 400,000$ 400,000$ 400,000$ 400,000$ 400,000$ 400,000$ 400,000$ 4,000,000$ 400,000$ 400,000$ 400,000$ 400,000$ 400,000$ 400,000$ 400,000$ 400,000$ 400,000$ 400,000$ 400,000$ 400,000$ 400,000$ 400,000$ 400,000$ 10,000,000$

Cumulative new debt 126,000 274,300 423,000 571,200 718,800 864,700 1,008,900 1,152,300 1,242,900 1,279,000 1,308,500 1,330,700 1,345,100 1,351,300 1,348,600 1,336,300 1,313,800 1,280,400 1,235,300 1,177,800 1,107,000 1,022,100 922,100 806,100 673,100

WASTEWATERRequired Annual Expenditures 300,000$


Wastewater Rates 262,000$ 258,000 325,000 320,000 281,000 290,000 299,000 407,000 467,000 476,000 3,385,000$ 485,500$ 495,200$ 505,100$ 515,200$ 525,500$ 536,000$ 546,700$ 557,600$ 568,800$ 580,200$ 591,800$ 603,600$ 615,700$ 628,000$ 640,600$ 11,780,500$ Interest on new debt - (1,900) (4,100) (3,100) (2,200) (3,300) (3,900) (4,200) - - (22,700) - - - - - - - - - - - - - - - (22,700) Debt 38,000 43,900 (20,900) (16,900) 21,200 13,300 4,900 (83,500) - - - - - - - - - - - - - - - - - - -

300,000$ 300,000$ 300,000$ 300,000$ 300,000$ 300,000$ 300,000$ 319,300$ 467,000$ 476,000$ 3,362,300$ 485,500$ 495,200$ 505,100$ 515,200$ 525,500$ 536,000$ 546,700$ 557,600$ 568,800$ 580,200$ 591,800$ 603,600$ 615,700$ 628,000$ 640,600$ 11,757,800$

Cumulative new debt 38,000 81,900 61,000 44,100 65,300 78,600 83,500 - - - - - - - - - - - - - - - - - -

TOWN OF RENFREW DEVELOPMENT OF AN ASSET MANAGEMENT...

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