Town of Archer Lodge

Town of Archer Lodge

AGENDA

Planning Board Meeting

Wednesday, April 17, 2019 @ 6:30 PM

Jeffrey D. Barnes Council Chambers

Page

1. WELCOME/CALL TO ORDER:

1.a.

Invocation

1.b.

Pledge of Allegiance

2. APPROVAL OF AGENDA:

3. APPROVAL OF MINUTES:

3 - 6

3.a.

March 20, 2019 Planning Board Minutes

Planning Board - 20 Mar 2019 - Minutes - DRAFT- Pdf

4. OPEN FORUM/PUBLIC COMMENTS:

(Limited to 3 minutes per speaker)

5. OLD BUSINESS:

5.a.

None

6. NEW BUSINESS:

7 - 13

6.a.

Discussion and Consideration of Bittle Creek Preliminary Plat - 14-Lot Subdivision located on the Western right-of-way of Buffalo Road, adjacent to Pace Farm, with 4 Existing Lots being configured and 10 New Lots being added.

Bittle Creek Planning Board Memo 4-10-2019

BITTLE CREEK - SD02

of 19

14 - 19 6.b. Discussion and Consideration of Vinson Park Preliminary Plat - 20 Lot Subdivision on the Western right-of-way of Castleberry Road, adjacent to the new Town Park Property and South of Mayfield Subdivision.

Vinson Park Planning Board Memo 4-1-2019

VINSON PARK-PLAN SET - REVISED 4-10-19

7. INFORMATIONAL ITEMS:

7.a.

Bicycle and Pedestrian Plan Public Meeting - Wednesday, May 8, 2019 - 6:30 - 8:00 p.m. at the Archer Lodge Community Center.

8. PLANNING BOARD MEMBERS' REMARKS:

9. ADJOURNMENT:

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MARCH 20, 2019 PLANNING BOARD MEETING

Planning Board - Minutes

Wednesday, March 20, 2019

MEMBERS PRESENT: STAFF PRESENT: John Oglesby, Chairman Andrew Thomas, Jr.,MPA, CZO, Senior Planner

Jim Purvis, III, Vice Chairman Mike A. Gordon, Town Administrator

A. Terry Barnes Joyce Lawhorn, Deputy Clerk

Teresa Romano

MEMBERS ABSENT: GUEST PRESENT: Robert Davis James Lipscomb, 328 E. Main St., Clayton, NC

1

WELCOME/CALL TO ORDER:

a) Invocation

Chairman John Oglesby called the meeting to order at 6:29 p.m. in the Jeffrey D. Barnes Council Chambers located at 14094 Buffalo Road, Clayton, NC and declared a quorum present. Chairman Oglesby offered the invocation.

b)

Pledge of Allegiance

Vice Chairman Jim Purvis III led in the Pledge of Allegiance to the US Flag.

2

APPROVAL OF AGENDA:

a) No additions or changes noted.

Moved by: Member Teresa Romano Seconded by: Member A. Terry Barnes

Approved Agenda

CARRIED UNANIMOUSLY

b)

Andy Thomas, Jr. suggested that the Planning Board that Agenda Item 6a New Business, UNC School of Government Training Module: Appeals of Staff Decision and Interpreting the Ordinance, by Adam Lovelady, Assistant Professor of Public Administration and Government be moved to the end of Item 7h Informational Items, Additional Comments due to Mr. James Lipscomb being in attendance for the discussion of the Bittle Creek Subdivision Preliminary Plat and future Preliminary Plat for Vinson Park.

Moved by: Member A. Terry Barnes Seconded by: Vice Chairman Jim Purvis, III

Approved to move Agenda Item 6a, New Business, UNC School of Government Training Module: Appeals of Staff Decision and Interpreting the Ordinance, be moved to the end of Item 7h, Informational Items, Additional Comments.

CARRIED UNANIMOUSLY

Page 1 of 4

Draft

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3

APPROVAL OF MINUTES:

a) January 16, 2019 Planning Board Minutes

Moved by: Member Teresa Romano Seconded by: Vice Chairman Jim Purvis, III

Approved the January 16, 2019 Minutes

CARRIED UNANIMOUSLY

4

OPEN FORUM/PUBLIC COMMENTS:

(Limited to 3 minutes per speaker)

a) Mr. James Lipscomb of 328 East Main Street, Clayton, NC informed the Planning Board that he attended the meeting for the discussion of the Bittle Creek Subdivision Preliminary Plat.

5

OLD BUSINESS:

a) None

6

NEW BUSINESS:

a) UNC School of Government Training Module: Appeals of Staff Decision and Interpreting the Ordinance, by Adam Lovelady, Assistant Professor of Public Administration and Government

• Changed order of Agenda - See Item 2. • Appeals of Staff Decision and Interpreting the Ordinance Module

Review: o When it comes to appeals of decisions, there are several

steps to the process i. A formal decision. ii. Notice of decision. iii. Appeal is filed with the city clerk. iv. Specific procedures for appeal, including roles for the

staff and authority for the board. o For interpretations, remember:

i. Rely on the text, figure out what the governing board intended and enforce that.

ii. Look for definitions in the ordinance. iii. Consider the ordinance context, purpose and intent as

well as rules of construction. iv. Use the rules of thumb, construction of statutes are

equally applicable to construction of municipal ordinances.

7

INFORMATIONAL ITEMS:

a) Park Plans PARTF Grant Update

Town Administrator Mike Gordon shared information regarding the status and process of the PARTF Grant Application. He advised the Planning Board to be in attendance for the April 1, 2019 Town Council Meeting due the presentation of the Archer Lodge Park Draft Master Plan being presented by Susan Hatchell, Landscape Architect, PLLC.

Page 2 of 4

Draft

of 19


b)

Buffalo Road Project Update

Andy Thomas shared that the Sidewalk Agreement ID#8371 between NCDOT and the Town of Archer Lodge had been approved and signed. He added that NCDOT is waiting for the final approval from the NC State Historic Preservation Office for sidewalks at C.E. Barnes Store before starting the project.

c)

Non-Residential Guidelines Progress Update

Andy Thomas shared that the Planning Department staff are in the process of working on the Non-Residential Guidelines Draft. He noted that once the

draft guidelines are finalized the Planning Board members would receive an email of the draft copy, along with a calendar of details of the process of approvals and actions, to review before presenting at the Planning Board meeting.

d)

Bittle Creek Preliminary Plat Update

Andy Thomas asked that the Planning Board to consider meeting on April 17, 2019 to discuss the Bittle Creek Preliminary Plat, and possibly another Plat. He added that the Developer and NCDOT are working together regarding the requirement by NCDOT to have a turning lane.

Chairman Oglesby open the floor to consider having a Planning Board Meeting on April 17, 2019 to discuss the Bittle Creek Preliminary Plat and any other agenda items. No discussions followed.

Moved by: Member Teresa Romano Seconded by: Vice Chairman Jim Purvis, III

Approved to hold a Planning Board Meeting on April 17, 2019 for discussion and possible action of the Bittle Creek Preliminary Plat and any other item on the agenda.

CARRIED UNANIMOUSLY

e)

NCDOT Bicycle and Pedestrian Plan - First Public Meeting with Cindy Camacho, AECOM Project Manager

Andy Thomas shared that the attendance was good at the Kick-Off Meeting and Workshop Session for the Steering Committee, that was held on January 31, 2019. He added that a Bicycle and Pedestrian Plan Online Survey was posted on the Town's Website and Social Media, asking for ideas from the public. Mr. Thomas noted that the Public/Steering Committee Meeting would soon be scheduled.

f)

Future Preliminary Plat - Vinson Park

Mr. James Lipscomb gave a brief overview of the plans for a future Preliminary Plat for Vinson Park. He shared that it will be a cul-de-sac located on Castleberry Road, with 20 lots and plans are to include private walking trails.

Page 3 of 4

Draft

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g)

Tilghman (Tim) Lee Rezoning Request (ZMA20181107, SFR1 to NB) Update

Andy Thomas shared that the rezoning application for Mr. Tim Lee was approved to amend the Town of Archer Lodge Official Zoning Map by changing from SFR-1-Single Family Zoning District to NB-Neighborhood Business District, and to ratify Ordinance AL2019-02-1 to rezone SFR-1 to NB on a 2.13 acre tract (Tag# 16J03068K; Pin 178001-25-9864) by the Town Council, at the February 4, 2019 Town Council Meeting. He added that he had no further information.

h)

Additional Comments

None

8

PLANNING BOARD MEMBERS' REMARKS:

a) Terry Barnes shared that he liked the change in the Planning Board Meeting Agenda format by adding the Invocation and Pledge of Allegiance.

b)

Teresa Romano reiterated Mr. Barnes remarks regarding the change in the Agenda format. She added that it recognizes Veterans.

c)

Vice Chairman Purvis suggested the Planning Board ask permission from the Town Council to allow them to review the Town's Business Zoning Districts for the possibility of getting a further definition by adding different levels of Districts, and decreasing uses under each, in hopes of eliminating the chances of unwanted businesses coming to an area in the future. Discussion followed.

d)

Chairman Oglesby thanked Mike Gordon for attending the meeting as a liaison to the Town Council. He thanked everyone for their attendance.

9

ADJOURNMENT:

a) No further business.

Moved by: Member A. Terry Barnes Seconded by: Member Teresa Romano

Meeting adjourned at 7:36 p.m.

CARRIED UNANIMOUSLY

John F. Oglesby, Chairman Joyce P. Lawhorn, Deputy Clerk

Page 4 of 4

Draft

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1

TOWN OF ARCHER LODGE

14094 Buffalo Road

Clayton, NC 27527

919-359-9727

919-359-3333 fax

Mayor:

Matt Mulhollem

Town Council:

Clyde Castleberry

Mayor Pro-Tem

Teresa Bruton

Mark Jackson

Mark Wilson

MEMO

TO: Archer Lodge Planning Board

FROM: Andrew Thomas, Jr., CZO, MPA, Senior Planner

andy.thomas@årcherlodgenc.gov 252-560-8658

SUBJECT: Preliminary Plat for Bittle Creek a 14-lot subdivision on

the western right-of-way of Buffalo Road adjacent to the Pace Farm

DATE: April 10, 2019

Item: Consider a preliminary plat for Bittle Creek a 14-lot subdivision on the western right-of-way

of Buffalo Road adjacent to the Pace Farm. There are 4 lots that are existing but being reconfigured

and 10 new lots.

Developer: James H. Lipscomb, Clayton, NC

Property Owners: Kenneth Edward Poole, Sean A. McNamara, Deborah Nicole Austin Barbour,

and Douglas C. Austin

Engineer: Donald A. Adams-Adams and Hodge Engineering, PC, Clayton, NC

James Lipscomb and Donnie Hodges met with the Planning Board’s Technical Review

Committee (TRC) on Wednesday, March 6th. Those in attendance included Planning Board

members John Ogelsby, Fire Chief Phillip Driver, Andy Thomas, Jr. and Bob Clark. Comments

were also available from NCDOT. Today, April 10th, the developers and their engineer updated

the TRC Committee on revisions (dated 4/9/19) to the Preliminary Plan to reflect input from

NCDOT and confirming the riparian buffer location.

Kensean Drive (a new public street) will be extended westward from its intersection with Buffalo

Road (opposite Hillsdale Drive) and terminate in a cul-de-sac turn around from which four

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mailto:andy.thomas@årcherlodgenc.gov

2

existing reconfigured lots with homes will have direct access to the street or be served from an

existing 30’ wide utility and private access easement. There is also a reserved area for possible

street stub towards the adjoining Pace Farm. No additional driveways will be allowed on

Buffalo Road from corner lots. The developer has discussed approval with NCDOT and turn

lanes are not being required. An additional 15 feet of right-of-way will be dedicated along

Buffalo Rd. for future widening or turn lanes, if needed.

Lots 1 and 2 are proposed to have off-site septic fields due to poor soils. All the lots will be

reviewed and approved by Johnston County Environmental Health.

The utilities, stormwater and sedimentation and erosion control will be approved by Johnston

County Public Utilities.

A reduced pdf copy of the plat is attached. It includes revisions made per TRC and agency

comments received to date (attached).

Please contact me if you have questions or need further information.

If the Planning Board were to consider this item favorably, the approval should be subject to:

-the approval of the North Carolina Department of Transportation

-the approval of Johnston County Environmental Health

-the approval of Johnston County Public Utilities

-minor technical corrections

of 19

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TOWN OF ARCHER LODGE

14094 Buffalo Road

Clayton, NC 27527

919-359-9727

919-359-3333 fax

Mayor:

Matt Mulhollem

Town Council:

Clyde Castleberry

Mayor Pro-Tem

Teresa Bruton

Mark Jackson

Mark Wilson

MEMO

TO: Archer Lodge Planning Board

FROM: Andrew Thomas, Jr., CZO, MPA, Senior Planner

andy.thomas@årcherlodgenc.gov 252-560-8658

SUBJECT: Preliminary Plat for Vinson Park a 20-lot subdivision on

the western right-of-way of Castleberry Road adjacent to

the Town Park property and southwest of Mayfield subdivision

DATE: April 10, 2019

Item: Consider a preliminary plat for Vinson Park a 20-lot subdivision on the western right-of-way

of Castleberry Road adjacent to the Town Park property and southwest of Mayfield subdivision

Developer: James H. Lipscomb, Clayton, NC

Property Owner: Willie G. May, 3205 Castleberry Road, Clayton, NC

Engineer: Donald A. Adams-Adams and Hodge Engineering, PC, Clayton, NC

James Lipscomb, Paul Parker and Donnie Hodges met with the Planning Board’s Technical

Review Committee (TRC) on Wednesday, April 10th. Those in attendance included Planning

Board member Bob Davis, Town Administrator Mike Gordon, Andy Thomas, Jr. and Bob

Clark. Andy Thomas, Jr. had already met with Marcus A. Lee representing NCDOT.

Vinson Park Drive (a public street) will be extended that will have a future right-of-way reserved

for a street stub to the southern property line of an existing farm. No additional driveways will be

allowed on Castleberry Road. NCDOT has stated that turn lanes will be not required. Their only

concern was maintaining proper sight distance. The block length for Vinson Park Drive less than

the 1500 ft. allowance but exceeds by 170 ft. +/- the 1,000 ft. the cul-de-sac length standard.

of 19

mailto:andy.thomas@årcherlodgenc.gov

2

However, because of the proposed stub for potential future right-of-way would shorten that

length to approximately. Favorable approval would be granting a waiver this standard.

There is an existing pond and its’ 50 ft. riparian buffer on the northern portion of the property.

This area is to be left in common open space and will be maintained by the Homeowner’s

Association as common open space. The developer has also offered an easement between the

pond and Castleberry Road for a possible future public trail or side-path. The developer will

construct a 10 ft. wide asphalt walking path in a public easement near the street entrance to the

Town’s future park for maintenance by the Homeowners Association.

Articles creating a Homeowner’s Association shall be submitted prior to the final plat

recordation.

The utilities, stormwater and sedimentation and erosion control will be approved by Johnston

County Public Utilities.

A reduced pdf copy of the plat is attached. It includes revisions made per TRC and agency

comments received to date (attached).

Please contact me if you have questions or need further information.

If the Planning Board were to consider this item favorably, the approval should be subject to:

-the approval of the North Carolina Department of Transportation

-the approval of Johnston County Environmental Health

-the approval of Johnston County Public Utilities

-minor technical corrections

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Town of Archer Lodge

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