TOWN OF MELBOURNE BEACH

TOWN COMMISSIONWORKSHOP & SPECIAL MEETING

DECEMBER 22, 2015

AGENDA PACKET

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TOWN COMMISSION WORKSHOP &SPECIAL MEETING

TUESDAY, DECEMBER 22, 2015Workshop @ 9:00 a.m.

Special Meeting Immediately Following WorkshopTOWN HALL MASNY ROOM – 507 OCEAN AVENUE

AGENDA

Mayor Jim Simmons Interim Town Manager April EvansVice Mayor Margot Dorfman Town Clerk Tracey StevensCommissioner Tom Davis Town Attorney Clifford Repperger, Jr.Commissioner Gail GowdyCommissioner Steve Walters

PUBLIC NOTICEThe Town Commission will conduct a Town Commission Workshop

at 9:00 a.m. on Tuesday, December 22, 2015 and a Special Meeting immediately following theworkshop, in the Masny Room at Town Hall

located at 507 Ocean Avenue to address the items below.

Notice: Commission discussion and possible action may occur during any Commissioner Meeting. The following sections of theAgenda are always subject to such discussion and possible action without further motion by the Commission: Changes to theAgenda, Public Hearings, Old Business, and New Business.

The public is advised that members if the Town Commission may be in attendance and participate in proceedings of the board.Attorney General Opinions (AGO) AGO 91-95, AGO 98-14, AGO 2000-68.

PURSUANT TO SECTION 286.0105, FLORIDA STATUTES, THE TOWN HEREBY ADVISES THE PUBLIC THAT: In order to appeal anydecision made at this meeting, you will need a verbatim transcript of the proceedings. It will be your responsibility to ensuresuch a record is made. Such person must provide a method for recording the proceedings verbatim as the Town does not do so.

In accordance with the Americans with Disability Act and Section 286.26, Florida Statutes, persons needing specialaccommodations for this meeting shall, at least 5 days prior to the meeting, contact the Office of the Town Clerk at (321) 724-5860 or Florida Relay System at 711.

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WORKSHOP AGENDA

I. Call to Order – Led by Mayor Simmons

II. Roll Call

III. Pledge of Allegiance and Moment of Silence

IV. Public Comment

After being acknowledged by the Mayor, members of the public should statetheir name and address for the record. The Commission encourages citizensto prepare their comments in advance. Each individual will have three (3)minutes to address the Commission on any topic(s) related to Town businessnot on the Agenda. Please remember to sign the sign-in sheet provided if youwill be speaking at the meeting.

V. New Business

A. Interim Town Clerk Applicant Interview

VI. Adjournment

SPECIAL MEETING AGENDA

I. Call to Order – Led by Mayor Simmons

II. Roll Call

III. Public Comment

After being acknowledged by the Mayor, members of the public should statetheir name and address for the record. The Commission encourages citizensto prepare their comments in advance. Each individual will have three (3)minutes to address the Commission on any topic(s) related to Town businessnot on the Agenda. Please remember to sign the sign-in sheet provided if youwill be speaking at the meeting.

IV. New Business

A. Discussion and Possible Action Regarding the Hiring of an Interim TownClerk

V. Adjournment

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Attachments: Application and resume of Nancy WilsonDate Prepared: Dec 17thRequested By: Gail GowdyMeeting Date: Dec 22 9am workshop followed by SC Mtg

Agenda Category: (check all that apply)Proclamations & Awards Public HearingsPresentations Old Business

x New BusinessConsent x Other:

Subject: Interview and hire an Interim Town Clerk

Recommended Action: Workshop for interviewFollowed by Special Call Meeting

Background: The Town Clerk will be off Dec 23 to Dec 28th andher last day of work is Jan 2. – Position on townneeds to be filled.

Suggested Action:Interview Nancy Wilson for Interim Town Clerk position

Followed by Special Call meeting to discuss and act onHiring an Interim Town Clerk

Backup : see below for email & resume

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Dear Mayor Simmons, Vice-Mayor Dorfman and Commissioners Davis, Gowdy andWalters,

I listened to your Regular Town Commission Meeting from last night (December 16,2015) and would like to come to my defense. I submitted, via email, my resume andapplication to the Town Manager on December 14th followed by another email statingthat I would also be interested in serving as Interim City Clerk. During the audiomeeting minutes, I heard that my experience was from many years ago and that iswhere I take exception. After leaving my position as City Clerk for the City of LakeHelen in October of 2013 I still volunteered for the City to ease their transition whichmakes it less than two years since I’ve served in the role of City Clerk. My husband andI moved to Montana because he had a wonderful job opportunity. When he was ableto work from anywhere we hightailed it back to Florida. Upon returning, I accepted atemporary position with the City of St. Augustine to work as an HR Assistant. Therefore,my time away from city government has been limited and I’d really like for you toconsider me for the position of Town Clerk or Interim Town Clerk. I am able to overlap afew days with Tracey Evans and would be eager to do so.

Because time is of the essence, this is what I can offer if you are interested:

I can work one day during the week of December 20th

I can work during the entire week of December 27th

I’ll work as Interim Town Clerk for $25/hour, no benefits (and yes, this includestranscribing minutes)

I will forward the two emails I previously submitted regarding the position of TownClerk. Normally, I wouldn’t “rock the boat” but I feel my experience was a littleunderrepresented and I’d like to give you all the information from which to make aninformed decision.

Thanks so much for your time.

Best regards,

Nancy Wilson

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NANCY WILSON 386-228-2267212 N. Euclid Avenue Lake Helen, FL 32744 nwilson20@cfl.rr.com

SUMMARY 30+ years experience in office administration and management Vested, adaptive, diplomatic, trustworthy, punctual Excellent verbal and written communications skills.

EDUCATIONB.S. Business Administration/Computer SystemsNova Southeastern University, Fort Lauderdale FL

RELEVENT EXPERIENCECITY OF ST. AUGUSTINE (TEMPORARY EMPLOYMENT) January 2015 – June 2015HR Assistant, St. Augustine FL

Front line contact for all visitors and employees to the human resources department Conducted new employee orientation Assist employees and resolve problems with benefits and employment related matters Ensure accurate payrolls, benefits coordination and recordkeeping Provide excellent support service to internal clients; public works, fire and police departments

MONTANA COFFEE TRADERS (SEASONAL EMPLOYMENT) May 2014 – Sept. 2014Baker, Kalispell MT

Baked pastries from scratch for distribution to 5 outlet venues

CITY of LAKE HELEN April 2008 - Oct. 2013City Clerk, Lake Helen FL

Directed activities of the Office of the City Clerk to ensure the proper production, security andmanagement of all City records

Processed Accounts Payable and Payroll Recorded and maintained official City records and actions of the City Commission Maintained city website; liaison between City staff and network contractors Prepared monthly and annual grant reports and coordinated activities outlined in grants Supervised Municipal Elections as Qualifying Officer Performed employee benefits administration and personnel file maintenance Led transition from perceived culture of secrecy by creating City Clerk website to provide easy

public access to City records. Provided administrative and support services to the City Commission, Police Department and

Public Works Attended City Commission meetings and work sessions, transcribed minutes and performed

authorized actions as directed Presented Policies & Procedures recommendations to City Commission

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NANCY WILSON Page 2 of 2.

SELF EMPLOYED, Lake Helen FL 2007-2008Consultant (ongoing assignments), Strategic Partners Inc.

Designed analytical data materials and conducted editorial research. Created research report on Homeland Security survey used to determine security

preparedness of individual states. Designed Excel spreadsheet to evaluate and chart dataused to interpret survey results.

Edited The Strategic Plan for the Future of Policing in Stamford, a 200 page documentoutlining the goals and performance standards of the Stamford CT police department.

Consultant (ongoing assignments), MarketSense Consulting Formatted and edited documents to be used as standards for establishing offsite airport

terminals. Done in cooperation with the Airport Cooperative Research Program and theTransportation Research Board of the National Academies..

COMPUTERWORLD, INC., San Francisco/Boston 1999-2007ResearcherProvided primary and secondary research for the Editorial Department.

Researched scientific, technical and general industry information requests utilizing referencetools and services. Ensured reputable research and verified information and data accuracy.

Gathered relevant statistical data from research organizations to support claims made in printand online content.

Provided online content for Knowledge Centers in the form of research links and statisticaldata.

Won the Neal Award for Best News Coverage in 2003 for the vast research and informationprovided to the writers in the feature entitled “Wireless LANs: Trouble in the Air”.

Answered and fielded letters from readers. Researched RFP for Sales & Marketing department

COMPUTER COMPETENCIES:Microsoft Office Suite, MUNIS, Mainstreet Financial Software plus a wide range of computerapplications.

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