Towards a common danish infrastructure
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Transcript of Towards a common danish infrastructure
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Towards a common Danish infrastructure for collections
management, aggregation and dissemination
Christian Ertmann-Christiansen & Henrik Jarl Hansen
Sharing is caring: Digitized cultural heritage for all
11. November 2011
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Towards a common Danish IT infrastructure for museums- the next generation
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Sharing and caring Sharing• Business processes• Standards and practices• It development efforts• Source code• Content• IPR
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Shared business processes The five pillars of museum administration• Research
• Collection
• Registration (collections management)
• Preservation / conservation
• Dissemination
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Shared business processes
Sharing is the law of the land
§ 11 State and state subsidized museums shall report objects and documentation to the national registries of cultural history or art history.
§ 39 The minister of culture keeps a registry of cultural history and a registry of works of art. The minister makes the registries accessible to the public and relevant authorities.
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Shared standards and practices
Building on prior work• A history of cooperation• A previous collections management system
(DMI)• A national standard (Danish Museums’
Documentation Standard)• An online registry of art history developed at
the National Gallery
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Shared standards and practices
Room for improvement• Establishing the registry of cultural history• Abolishing manual processes
- Doing away with redundant labor- Complete digital workflow- Avoiding on site software maintenance
• Deliver collections management to museums as a service in a web browser
• Published knowledge is immediately accessible to all
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Shared IT Architecture
The solution• One shared online system providing three
services- Regin (collections management and reporting)- Art Index Denmark (art registry)- Museums Collections (cultural history)
• One shared database• Shared source: open source software• Tools for sharing: content for museums’ web
sites drawn dynamically from the database
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Shared efforts
Usability and user-driven development• Usability tests• Workshops• User feedback from support hotline, teaching
courses and meetings
• Greenland• Faroe Islands
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Shared IT ArchitectureRegin Museums
’ Collectio
ns
Service layer
Database
Art Index Denmark
Foreign system
Xml-import/export
og webservices
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History
• Winter 2003 requirements specification• February 2004 first version of the system
• Regin & Museums’ Collections
• Autumn 2004 version 1.1• Spring 2005 version 1.2
• XML import/export
• Spring 2007 version 2.0• Integration of Art Index Denmark• Web services
• Autumn 2011 version 2.2• Improved security and user-request changes
• Spring 2014: The new museum database
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Shared security
• Accessibility 24/7/365 (99.7%)• Redundancy
Disks Power supply Network But: not the museums’ internet connections
• Monitoring• Incident response 24/7/365• Backup daily• Professional service provider
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Sharing content
Regin
Museums’
Collections
Servicelag
Museums’Database
Art Index Denmark
Libraries’Database
Archives’Database
Servicelag
Servicelag
ArchaeologyDatabase
Servicelag
Artists in Skagen
A regional history
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Sharing content• 115 collections in Museums’ Collections• 68 collections in Art Index Denmark• 9 museums in Regon (= Regin Greenland)• 10 museums in Regfo (= Regin Faroe Islands)
• 143,000 works of art in Art Index Denmark• 71,000 with photos
• 2.3 mio. objects and 142,000 case files published in the Museums’ Collections
• 423,000 with photos
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Challenges
• Sustainability
• Getting everyone on board
• IPR
• International accessibility (Europeana)
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The backgroundanalysis and report
A new initiative on a common it-infrastructure • The work is in line with the national IT-strategy• Working Group commissioned by The Ministry of
Culture (2010-2011)• to analyze the museums collection management
systems and • to present a proposal for a national IT-
infrastructure• Participants: National Museum, National Art Gallery,
Odense City Museums, Thorvaldsen’s Museum, Heritage Agency and Agency for Libraries and Media (chair)
• Report April 2011• Heritage Agency has been tasked to manage the
process towards the new common system for collections management
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The new infrastructure is (also) a reaction to
Trends• Increased cost pressures on museums IT
budgets• The establishment of the ”National IT service”
has generally meant fewer IT staff at the state museums and institutions
• An increasingly diversified IT landscape as the museums develop local solutions
• Use of unnecessary resources by lack of scale of joint procurement
• Fewer recourses in general in cultural institutions
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The task The Heritage Agency has been tasked: • To consolidate the museum’s collections
management systems towards a common infrastructure
• The consolidation is implemented by following the recommendations to modernize the current Regin system plus add functionality for object location solutions and digital resources
• To establish a new joint museum database to include all the museums central records.
• The new museum database are based on a new common conceptual data model
• To involve the museums in the consolidation and modernisation work.
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The work in progress We work towards common goals• The new system will need a new name
• Suggestions are very welcome The new data model must be compliant with
international standards like CIDOC CRM The data model must accommodate the union, not just
the intersection, of the metadata schemas it is based upon
The data model should be “future proof” (e.g. new art and media types)
• However, it is essential that the same museum object is recorded in the same way, whoever registers• But the approach may be different (resp. “case
registration” vs. “object registration”
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Project organisation
Steering committee
Steering committee
Data model WG
Data model WG
IT coordination
group
IT coordination
groupReference
group
Reference group
Ad hoc groups
Ad hoc groups
KUAS Project team
KUAS Project team
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Project organisation
Steering committee
Steering committee
Data model WG
Data model WG
IT coordination
group
IT coordination
groupReference
group
Reference group
Ad hoc groups
Ad hoc groups
KUAS Project team
KUAS Project team
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The data model WG Task • The WG (skilled users) will contribute to the
development of the new, common conceptual data model to accommodate data from the Regin, GenReg, Globus/Corpus and other.
• The work is estimated to take ½ year. Participants • Bodil Frandsen, Nordjyllands Historical Museum• Jens Toftgaard, Odense City Museums• Kim Brasen, National Art Museum• Rikke Ruhe, National Museum• Mette Høj, Roskilde Museum • NN, TMS – museum Facilitation• Process consultant• Metadata specialist
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Reference Group - an invitation
Task• The task is to follow the development of the of the new
data model and to give input to the development process
• We aim for a broad representation from different museum categories and sizes
• We want an open and involving process Output• The group should provide relevant input to the data
model WG and to the development of the model Participants• We invite 15-20 representatives from the museums to
join the group (please give me feedback) • We also plan 2-3 introductory meetings around the
country
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Project organisation
Steering committee
Steering committee
Data model WG
Data model WG
IT coordination
group
IT coordination
groupReference
group
Reference group
Ad hoc groups
Ad hoc groups
KUAS Project team
KUAS Project team
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It-coordination group Task• The WG (it-management) will become responsible for
coordinating the consolidation and converging towards a new common it infrastructure seen from the it-business side.
• CollectionSpace
Participants• Jes Gjørup, National Museum• Steen Weidemann, National Museum• Kim Gundersen, National Art Museum • Axel Kellermann, National Art Museum • Jacob Riddersholm Wang, Odense City Museums• NN, TMS museum
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Main steps
The process is estimated to take 3 yearsPhases• The new data model • Have a closer look on CollectionSpace to see if the
system can be completely or partially included as part of the solution
• Specification process• Development and technical installation of the new
system• Other special applications (for larger museums)
• Location system and media files (digital resources)• Conversion of data from the Regin system • Broader consolidation process
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Other topics Digital resources • Ting Community• Cultural Heritage Archive Opens System
(CHAOS) Development• International standards
• CIDOC CRM (data model)• Lido Schema (Athena) (sharing)• Europeana data model (EDM) (sharing)
• Open source • Semantic web• Cloud computing
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The economyThe total cost is estimated at 21,5 million DKK (2011 -2018)• Development costs over the first 3 years approx
13.5 million DKK• Operation and maintenance over the next 5
years approx 8 million DKK. Financing• The development is financed from central funds
(ministry)• The subsequent operation (and further
development?) will involve payment• There are more models for financing• The decision will be made before 2014, when
the system becomes operational
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Status
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Kick off meeting 28. September • Introduction for the WG’s
Invitation to tender for the consultancy assignments• Description of tasks New IT project model • Ministry of Digitisation• Next step is to adopt a new project model and to
report the project to a new IT board
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Keywords for the process
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• Modernisation • Innovation • Co operation • User involvement• Consolidation • Engagement • Communication • Sharing
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Next step: see you in the cloud
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More information
www.kulturarv.dk
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Contact
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[email protected] [email protected]
http://www.kulturarv.dk/kid http://www.kulturarv.dk/mussam