Topic 2 Structure of Civil Service
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Transcript of Topic 2 Structure of Civil Service
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Topic 2 Structure of Civil
Service
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Federal administration
Ministries, departments, statutory bodies Minister secretary general directors
general
Secretary general: career civil servant,
administrative head of ministry, advice and andassist minister for all policy formulation andimplementation matters
Directors general: heads of departments,
oversee policy implementations Statutory body: headed by an appointed
chairperson and assisted by a general managerwho is a civil servant
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Prime Minister Department A mini-cabinet, bringing together some of the most
powerful agencies under its control, eight ministers
within the PMD, one fourth of Cabinet Jamil Khir -Islamic Affairs (UMNO)
Shahidan KassimLand, environment and naturalresources, parliamanetary affairs, enforcement (UMNO)
Joseph KurupNational Unity (PBRS) Nancy ShukriLaw (PBB)
Joseph Entulu BelaunMAMPU (PRS)
Abdul Wahid Omar -Finance Affairs (Independent)
Idlis JaraPEMANDU (Independent) Paul Low Seng Kuangovernment transparency
(Independet)
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Public Service Department: control over the terms andconditions of service as well as the creation and gradingposts in the civil service
Central personnel agency: posting, transfer, training,career development, pay, incentives management,pension, discipline
To exercise control over the terms and conditions of
service as well as the creation and grading of posts To manage the placement and transfer of officers
To administer the various pension legislations
To be consulted for terms and conditions of service
To meet the needs of training and development forpublic sector personnel
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All salary schemes at the public sector, federaland local levels
Highly centralizationuniformity of salaryschemes
Headed by Director-General of Public Service
National Institute of Public Administration(INTAN): training arm of the PSD, premiertraining institution for all categories and levels,offers Diploma in Public Administration
Economic Planning Unit: governments economicplanner
Development of budget
Guidelines for foreign investment
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Advices government on all developmental issues andgoals, formulation of developmental policies, preparationof five-year plans and midterm reviewsshort, medium,
long term economic planning Secretariat for NEAC
New Economic Policy, New Developmental Policy,Privatization, National Vision Policy, New Economic
Model, Bumiputra Economic Empowerment agenda Malaysian Administrative Modernization and
Management Planning Unit (MAMPU): administrativereforms, productivity and quality control, consultancy, in-
house consultancy, e-government, work procedure Implementation Coordination Unit (ICU): monitoring and
coordination of implementation involving multipleagencies
PEMANDU: In charge of monitoring KPIs
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Commissions under PMD: SUHAKAM, Anti-CorruptionCommission, Public Service Commission, EducationService Commission, Judicial Appointments Commission,
Enforcement Agency Integrity Commission, ElectionCommission
Other agencies: Maritime Enforcement Agency, NationalCivics Bureau, Public Complaints Bureau, National Audit
Dept., Dept. of Islamic Development, Dept. of NationalUnity, Dept. of Statistics, Attorney Generals Chamber,Office of the Keeper of the Seal, National SecurityCouncil, etc.
Statutory Bodies: FELDA, Penang Regional DevelopmentAuthority, Talent Corp, Institute of Integrity, etc.
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State and Local Levels
State Secretariat: highest administrative office
State secretary, state finance officer, state legaladvisor, commissioner of land and mines, etc.
Peninsular: Four-level state administration: state
(state, district, sub-district, village); Sarawak(five level), Sabah (three level)
District administration: key unit in terms of
service delivery and implementation of projects,significant presence of federal agencies, landadministration and administration ofdevelopment projects, headed by District Officer
(D0)
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Subdistrict and village: assist DOs, postsheredity but appointed by State Public ServiceCommission, villageVillage Development and
Security Committee
Local Governments: municipal councils, cityhalls, district councils, under state jurisdiction,
appointments come from state governments Mandatory functions: environmental, public
health and cleansing; enforcement and licenses;public amenities; social services; development
Discretionary functions: museums, libraries,landscaping, etc.
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Institutional Profile of Civil Service
Agency/Level PremierService
ProfessionalandManagerial
Support Staff Total
Federal 780 216203 827621 1044604
States 101 5761 99772 105634
FederalStatutory
964 36181 73332 110447
StateStatutory
33 2816 19415 22264
Local 20 2587 51827 54434
Total 1898 263548 1071967 1333413
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PTD: Perkhidmatan Tadbir dan Diplomatik,Administrative and Diplomatic Service
Evolved from Malayan Civil Service
Enjoys the highest power and prestige, virtual monopolyof all federal and state leadership posts and districtofficers
Important political rolenearest to political decision-
makers Generalist character: moves from one type of work or
department to others
Dominated by Malay ethnic group
All senior positions at state level: Federated Malay Statesand Perlis
PTD officers, rigorous training and recruitment based onquota and merit
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Service
Malays
Chinese
Indians
Others
Total
PTD 3366 277 238 79 3960Accountants
369 71 13 49 502
Medical 3579 1473 1614 352 7018
Engineers
1945 629 57 230 2861
Legal 503 42 31 30 606