Top-performing urban school district in Florida Spring 2016 Test Coordinators Pretest Workshop Top-performing urban school district in Florida Contact Information Cherie Boone - px# ( ) fax px# ( ) o Tom Cornman - px# ( ) fax px# ( ) o Test Distribution Center px# ( ) fax px# ( ) o Hours: Monday Friday 7:30-4:30 o Call ahead to ensure someone will be at the TDC o The TDC will be staffed at all times ONLY on days that materials are scheduled to be returned Top-performing urban school district in Florida Florida Standards Alternate Assessment Top-performing urban school district in Florida Contacts Questions about administration Jennifer (Pizzi) Bigos px47561 ( ) o Questions about materials o Test Distribution Center (TDC) px# ( ) Top-performing urban school district in Florida Important Dates Grades February 24-26, 2016 Schools receive materials (tentative) February 29 April 15, Administration Window April 15, 2016 Student Responses Entered into Online System April 15, 2016 Return materials to TDC by 4:00 pm Top-performing urban school district in Florida Important Dates Grades 9 & 10 March 16-18, 2016 Schools receive writing materials (tentative) March 28 April 29, 2016 Administration window April 29, 2016 Student Responses Entered into Online System April 29, 2016 Return materials to TDC by 4:00 pm Top-performing urban school district in Florida Contents and Grades Assessed Top-performing urban school district in Florida Test Security Security of all test materials must be maintained before, during, and after test administration Students are not permitted to handle secure material before or after administration A security number is used to account for each secure document Refer to the most recent 2016 Florida Standards Alternate Assessment Procedural Manual posted on the FLDOE Web site Page 13 in TAM Top-performing urban school district in Florida 2016 FSAA Highlights Math and ELA are fully aligned to the Florida Standards and to Access Course content Writing design response to text model Student responses will be entered online for scoring End of Course exams in high school for Algebra 1, Geometry, and Biology 1 Practice tasks will also be available in an online system Top-performing urban school district in Florida Assessment Participation Checklist Individual IEP teams are responsible for determining whether students with disabilities will be assessed through administration of the general statewide standardized assessment or the FSAA IEP teams will use the Assessment Participation Checklist to make this determination Page 2 in TAM Top-performing urban school district in Florida Assessment Components Top-performing urban school district in Florida FSAA Components - Forms Page 8 in TAM Top-performing urban school district in Florida FSAA Components Test Booklet Response Booklet Passage Booklet Cards Packet and Strips Packet Top-performing urban school district in Florida Page 9 in TAM Test Booklet The Access Point that the item set is targeting The materials that are needed for the task The directions for setting up the task The script to read to the student The response that the teacher should expect Top-performing urban school district in Florida Practice Materials: NEW in Available in three formats Paper-based kits PDFs versions for printing o (on SharePoint, ESE, Highschool, cards) o Available on the FSAA Training Website o Templates for Writing Prompt 2 can be printed Online interactive system Top-performing urban school district in Florida FSAA Online System Top-performing urban school district in Florida Assessment Registration Tool (ART): Teacher Tasks Log in Verify Student Roster Report missing or mis-connected students to school testing coordinator for resolution Verify students are linked to correct assessments based on grade/course/content area Phase 1: February Top-performing urban school district in Florida FSAA Online System: Student Response Entry The online version will look similar to the paper-based assessment Teachers will manually record responses in test booklet, and transfer responses into the online system Once response entry is complete, the teacher submits the responses All FSAA test administrators must complete the online system training module o Available February 1 on the FSAA training site Top-performing urban school district in Florida FSAAPerformance Task Portal https://fsaa-training.onlinehelp.measuredprogress.org/ The following administration training modules are available in the Teacher Portal: o Module 1: Assessment Overview o Module 2: Administration Procedures o Module 3: Before, During, and After Administration The following Administration Support Documents are now available in the Teacher Portal: o ELA Writing Prompt Topic and General Vocabulary List Grade 4 Grade 5 Grade 6 Grade 7 Grade 8 Grade 9 Grade 10 Top-performing urban school district in Florida Accommodation Resources Selecting Accommodations: Guidance for Individual Educational Plan Teams Accommodations: Assisting Students with Disabilities Accommodations and Modifications for Students with Disabilities: Career Education and Adult General Education Accommodations and Modifications: What Parents Need to Knowselectingaccommodations.pdf Top-performing urban school district in Florida Whats Available and Allowable FSA Website: oScience Assessments, EOC Biology, Civics, and US History Accommodations for Florida's Statewide Student Assessments Top-performing urban school district in Florida Computer-Based Testing Features and Accommodations Top-performing urban school district in Florida Accommodations Text-to-Speech (TTS) functionality will be available for all CBT tests (FSA and NGSSS) American Sign Language (ASL) videos will be provided for listening items on the ELA Reading tests (CBT and PBT) for students who require them (SPRING 2016) Students with PBT accommodations will have access to the listening items via a secure interface Top-performing urban school district in Florida What Can Be Read. Top-performing urban school district in Florida FSA ELA Instructions for Oral Presentation Accommodations Instructions and examples are available on the Test Administration tab atDirections, test questions and answer choices may be read aloud Passages may NOT be read aloud When passages or excerpts from passages appear within items, there are rules for what may be read Top-performing urban school district in Florida ACCESS for ELLs 2.0 Top-performing urban school district in Florida Contacts Questions about administration Noel Elvir px25944 ( ) o Questions about materials Test Distribution Center (TDC) px# ( ) Top-performing urban school district in Florida Important Dates Currently Schools receive materials February 8 March 25 17, 2016 Administration window March 25 18, 2016 Return materials to TDC by 4:00 pm Top-performing urban school district in Florida ACCESS for ELLs 2.0 Assessments Florida uses the ACCESS for ELLs 2.0 assessments as a tool to measure English Language Learners (ELLs) proficiency in English; thus, ensuring the skills needed in school to achieve at high levels, academically. ACCESS for ELLs 2.0 is a large-scale test of English language proficiency based on the WIDA English Language Development (ELD) Standards that form the core of WIDAs approach to instructing and assessing ELLs in Grades K12. The ACCESS for ELLs 2.0 assessments includes ACCESS for ELLs 2.0, a paper-based assessment for Grades 112 Kindergarten ACCESS for ELLs, a paper-based assessment for Kindergarten Alternate ACCESS for ELLs, a paper-based assessment for students in Grades 112 who have significant cognitive disabilities Top-performing urban school district in Florida Test Overview Kindergarten ACCESS for ELLs is an individually administered, adaptive assessment designed to take an average of 45 minutes per student. o The Test Administrator scores all sections, including the Writing test, on site. ACCESS for ELLs 2.0 Paper is available in three tiered forms within a grade-level cluster. Tier refers to the form of the test administered that roughly correspondences to a students position along the second language continuum: Tier A (Beginning); Tier B (Intermediate); or Tier C (Advanced). o Grade-Level Clusters: 1, 2, 3, 45, 68, 912 o The Speaking section is individually administered and scored by the Test Administrator. o The Listening, Reading, and Writing sections can be group-administered. Alternate ACCESS for ELLs is an individually administered, semi-adaptive assessment. o Grade-Level Clusters: 12, 35, 68, 912 o The Test Administrator scores all sections. Top-performing urban school district in Florida ACCESS for ELLs 2.0 Results Results will provide: o data useful for charting student progress over time and, for the newly arrived students, charting progress over the first year. o information about the language proficiency levels of individual students that can be used in making decisions regarding exit from English for Speakers of Other Languages (ESOL) programs. o useful information about students strengths and weaknesses in English. Results will NOT be used for: o grade-level placement o grade promotion or retention decisions Top-performing urban school district in Florida Students to be Tested All students enrolled in the district (grades K-12) and classified ELL, with a code of LY on the 1st day of the test administration window, must be administered ACCESS for ELLs 2.0. Students with disabilities participate in the statewide assessment program by taking one of the following: o ACCESS for ELLs 2.0 without accommodations, o ACCESS for ELLs 2.0 with accommodations, or o Alternate ACCESS for ELLs Important: All determinations regarding participation and accommodations in the statewide assessment program must be documented in the students IEP or Section 504 Plan, and the students ELL Plan. Top-performing urban school district in Florida Training Requirements & Preparation Resources Top-performing urban school district in Florida WIDA Secure Portal Top-performing urban school district in Florida WIDA Secure Portal Login toand click the Paper-Based test tile to view the following training resources: Test Administrator Checklist Training Requirements Speaking Assessment Scoring Module There are five Speaking Assessment Scoring Modules that cover the grade-level clusters (Grade 1, 23, 45, 68, 912), which takes approximately 90 minutes to complete all modules. These modules provide sample student responses for Test Administrators to practice scoring. The Speaking Quiz is provided in two grade-level clusters (Grades 15 or 612). Note: If a Test Administrator is not administering the Speaking section, the Speaking quiz is not required. Top-performing urban school district in Florida Training and Certification Requirements for Test Administrators via WIDA Secure Portal WIDA requires that all Test Administrators score 80% or higher on the appropriate quiz to become a certified Test Administrator. For some educators, one or more quizzes are required. Kindergarten ACCESS for ELLs: Kindergarten Training Module and take the Kindergarten quiz ACCESS for ELLs 2.0 Paper: Speaking Assessment Scoring Module and take the appropriate quiz o There are five Speaking Assessment Scoring Modules that cover the grade-level clusters (Grade 1, 23, 45, 68, 912), which takes approximately 90 minutes to complete all modules. These modules provide sample student responses for Test Administrators to practice scoring. The Speaking Quiz is provided in two grade-level clusters (Grades 15 or 612). Note: If a Test Administrator is not administering the Speaking section, the Speaking quiz is not required. Alternate ACCESS for ELLs: Alternate ACCESS for ELLs Training Module and take the Alternate ACCESS for ELLs quiz Top-performing urban school district in Florida Certification WIDA requires that all Test Administrators score 80% or higher on the appropriate quiz to become a certified Test Administrator. For some educators, one or more quizzes are required. View your certificate by clicking on the My Training Certificate tile on the WIDA Secure Portal homepage. Top-performing urban school district in Florida Floridas WIDA Webpage Your source for Florida-specific information about the ACCESS for ELLs 2.0 is on Floridas WIDA webpage at: https://www.wida.us/membership/states/Florida.aspx Top-performing urban school district in Florida Preparation Resources https://www.wida.us/membership/states/Florida.aspx Top-performing urban school district in Florida Test Administration Manuals (TAM) Important: Test Administration Manuals are secure and must be returned to DRC after testing is complete. Top-performing urban school district in Florida Test Administration Manual (TAM) The TAM is your key to a smooth test administration process. Among other things, it includes: Test Overview Overview of Responsibilities Ordering and Test Materials Logistics Scheduling and Testing Environment Logistics Accommodations, Accessibility Tools, and Test Administration Procedures Returning Test Materials Top-performing urban school district in Florida The addendum provides Floridas policies and procedures for the 20152016 ACCESS for ELLs 2.0 administration, which includes: 2016 ACCESS for ELLs Schedules Important Resources Test Administration Policies and Procedures Completing Student Demographic Information Test Security Policy and Procedures Test Invalidation Policies and Procedures Forms and Signs in Appendix B Exclusively available on Floridas WIDA Webpage Top-performing urban school district in Florida Test Coordination Overview Top-performing urban school district in Florida Test Security Policies and Procedures ACCESS for ELLs 2.0 Security Log Each school is required to maintain an accurate ACCESS for ELLs 2.0 Security Log for each testing room. Anyone who enters a testing room for the purpose of monitoring a test is required to sign the log. o This applies to the Test Administrator and anyone who relieves a Test Administrator. FLDOE TAM Addendum: Appendix B Top-performing urban school district in Florida Test Security Policies and Procedures ACCESS for ELLs 2.0 Breaches of Administration In the event a test irregularity or security breach is identified, school personnel and District Coordinators must use this form to submit with a written report within ten working days after the irregularity or security breach has been discovered. FLDOE TAM Addendum: Appendix B Top-performing urban school district in Florida Inventory Test Materials Test materials and Pre-ID labels are delivered to the districts for distribution to schools. o Note: Test Materials for Kindergarten ACCESS for ELLs and ACCESS for ELLs 2.0 will be packaged in yellow boxes. Alternate ACCESS for ELLs materials will be packaged in a white box with a yellow label. Last Box in Shipment Contains: o Inventory sheets o Security Checklist to track secure materials Top-performing urban school district in Florida Special Test Documents ACCESS for ELLs 2.0 is available in the following accommodated versions: Kindergarten ACCESS for ELLs and ACCESS for ELLs 2.0 (Grades 112) Large print version is based on the regular print version. ACCESS for ELLs 2.0 (Grades 112) Tier B ONLY For Braille, Reading and Writing sections are in braille for (Grades 112) students taking the Tier B test form of ACCESS for ELLs 2.0. The Braille tests are provided in contracted and uncontracted Braille format. If ordered, Large print and Braille test materials arrive with the regular test materials. Test Administrators must be trained in the use of the accommodated versions. Top-performing urban school district in Florida Pre-ID Labels (white) Guidelines For use on student response booklets Ensure information is correct The student ID number, district number, and school number must be correct If any demographic information is incorrect, District Test Coordinators can edit errors in WIDA AMS (Do not write on labels) and the label can be then be affixed to student response booklet in upper right hand corner Complete Box 1: Date of Testing If applicable, complete Box 20: Accommodations and Box 23:Do Not Score Schools should securely destroy Pre-ID labels for students who will not be tested. Top-performing urban school district in Florida Correcting a Pre-ID Label Verify demographic information Report corrections: oEdit window: o January 22, 2016 March 25, 2016 Top-performing urban school district in Florida Guidelines for Use Use on student response booklets for students who do not receive Pre-ID labels o Must complete student demographic information manually o Accommodations must be documented manually Place in upper right hand corner of the student response booklet Check label for accuracy Do not share between schools Top-performing urban school district in Florida Box 4: Native Language For Native language codes specific to Florida, please refer to Appendix N: Languages Codes in the FDOE Database Manual. Please start at the left and leave the last box(es) blank. (http://www.fldoe.org/accountability/data-sys/database-manuals-updates/ student-info-system/index.stml) Box 16: State Student ID Number Provide the 10-digit student ID number. If the number is only 9 digits long, add an X after the last digit. Leave remaining boxes blank. Boxes 1719: State Defined Optional Data; District Student ID Number; District Defined Optional Data Please leave these sections blank. Completing Demographic Information Considerations Top-performing urban school district in Florida District Test Coordinators should advise schools of the appropriate course of action if invalidation is being considered. Remember that the main purpose of invalidation is to identify when the validity of test results has been compromised. A Test Administrator should discuss any situation involving possible invalidation with the School Test Coordinator, and the situation should be investigated immediately. A list of circumstances that may occur and require the Invalidated (INV) to be gridded can be found on pages in the TAM Addendum. Test Invalidation Policies and Procedures Do Not Score codes entered in Box 23 of Test Booklet Top-performing urban school district in Florida Exemptions for ELLs who are Deaf or Hard-of-Hearing Students who are deaf and unable to produce spoken language should be exempted from the Listening and Speaking sections. The teacher of each deaf or hard-of-hearing student should make a determination regarding whether the student is able to participate in the Listening or Speaking sections. Once a determination is made, the student response booklet should be marked to reflect any exemptions. If the student is deaf or hard-of-hearing, grid SPD in Box 23 of the student response booklet to indicate if the student is exempt from the Listening or Speaking sections of the test. Top-performing urban school district in Florida Do Not Process Labels Guidelines For use on damaged booklets that should be returned to DRC (Except bodily fluids) Will not be scored Place on top of other labels in right top corner Transcribe student responses to a new book Top-performing urban school district in Florida Prepaid Return Label Return Instructions are located in ACCESS for ELLs 2.0 Paper TAM on pages 83-89 Top-performing urban school district in Florida Return of Special Test Documents If a Large-print or Braille accommodated format has student responses, the Test Administrator must transcribe the students exact responses into a standard version test booklet within 48 hours of testing. Affix assigned Pre-ID Label and grid the Accommodation in Box 20 of the student response booklet. Important: Student responses not transcribed into a standard booklet will NOT be scored. Top-performing urban school district in Florida WIDA ACCESS for ELLs 2.0 Accessibility and Accommodations Guidelines Main Document Contents Participation Guidelines The Accessibility and Accommodations Framework Accommodation decision-making strategies Additional guidelines on read- aloud, scribed response, transcription, assistive technology, braille, and American Sign Language Top-performing urban school district in Florida Supporting Document Contents: Supports available to all ELLs Test administration procedures Accessibility tools Supports available to ELLs with IEP or 504 Plans Accommodations Top-performing urban school district in Florida Allowed only to ELLs with IEPs or 504 Plans WIDA ACCESS for ELLs 2.0 Accessibility and Accommodations Framework Supports available to all ELLs listed first in document Test Administration Procedures o Accessibility Tools o TAM pg. 53 Accommodations for ELLs w/IEP or 504 o TAM pg Top-performing urban school district in Florida WIDA ACCESS for ELLs 2.0 Accessibility and Accommodations Descriptions Accommodations Tables TAM Pg Two-letter data code Accommodation is different for online and paper administrations Common use case for accommodation: (first bullet) Administration guidelines Test domains in which allowed Accommodation is the same for paper administration Top-performing urban school district in Florida Understand Tiers p. Top-performing urban school district in Florida Separate Sessions by Grade Cluster, Tier, and Domain ( 22 students per session): Grades 4-5, Tier C, Reading Grades 4-5, Tier B, Reading Grades 4-5, Tier A, Reading Schedule Paper Test Sessions TAM Addendum Appendix B Top-performing urban school district in Florida Ordering Test Materials Online Top-performing urban school district in Florida Receiving Materials Initial shipments of materials are automatically sent to schools for ALL assessments o Verify the counts of all secure materials on the day schools are permitted to open the secure boxes o Notify the Test Distribution Center immediately of any discrepancies involving secure materials Online order forms are not posted until the delivery of the initial shipments begins Delivery of materials by TDC staff may take up to 5 working days o If you need materials immediately, pick up at the TDC may be faster o Pick up materials at the TDC will be mandatory as the end of an administration window nears Secure materials MUST never be shipped through the Pony Confirmations Print This Page For Your Records Top-performing urban school district in Florida Testing Platforms and Websites Top-performing urban school district in Florida Testing Platforms FSA FSA Portal TIDE TA Admin ORS Training Tests Secure Web Browser Pearson Test Nav 8.2 PearsonAccess Next Live Center PearsonAccess Next Training Center Performance Matters ADMS (Test Center) UNIFY (Test Creation) Baseball Card (Reporting) PMRNFSAAWIDA Top-performing urban school district in Florida Performance Matters Contact Assessments o Carla Kendall - px45822 ( ) Contact Reports o Area EDW Specialists EDW Report Solutions Team Area Office Telephone PXMobile Paula Jackson JosephManager Tracy Paletti Shannon Schwartz Taryn Butler Tiffany Latimore Kathleen Ali Top-performing urban school district in Florida PearsonAccess Next (replaces PearsonAccess Live and Training Centers) https://fl.pearsonaccessnext.com/customer/index.action https://trng-fl.pearsonaccessnext.com/customer/index.action Top-performing urban school district in Florida FSA PortalTest Information Distribution Engine (TIDE) Online Reporting System (ORS) Test Administration TA Training Site Training Tests Resources Top-performing urban school district in Florida WIDA https://www.wida.us Top-performing urban school district in Florida Piedra Top-performing urban school district in Florida Test Security Policies and Procedures Top-performing urban school district in Florida Test Security Per Test Security Statute, s , F.S., and Florida State Board Rule, 6A , Florida Administrative Code (FAC), inappropriate actions by school or district personnel can result in student or classroom invalidations, loss of teaching certification, and/or involvement of law enforcement. o Examples of prohibited activities include the following: o Reading or viewing the passages or test items before, during, or after testing o Revealing the passages or test items o Copying the passages or test items o Explaining the passages or test items for students o Changing or otherwise interfering with student responses to test items o Copying or reading student responses o Causing achievement of schools to be inaccurately measured or reported Top-performing urban school district in Florida Test Security Policies and Procedures The security of all test materials must be maintained before, during, and after test administration. Under no circumstances are students permitted to assist in preparing secure materials before testing or in organizing and returning materials after testing. After ANY administration, initial or make-up, secure materials (e.g., test books, passage booklets, test tickets, used worksheets, used work folders) must be returned immediately to the school assessment coordinator and placed in locked storage. The Test Materials Chain of Custody Form must be maintained at all times. Top-performing urban school district in Florida Test Security Policies and Procedures No more than three people should have access to the locked storage room. Secure materials must never be left unsecured and must not remain in classrooms or be taken off the schools campus overnight. Secure materials should never be destroyed (e.g., shredded, thrown in the trash), except for soiled documents. Top-performing urban school district in Florida Test Security Policies and Procedures Only the school assessment coordinator and other school personnel may open the shrink-wrapped packages and affix labels o Secure test materials must not be opened prior to specified date Students are not permitted to assist in preparing secure materials before testing or in organizing and returning materials after testing All secure materials must be returned to locked storage and remain there until testing Secure materials MUST NOT be sent through pony Top-performing urban school district in Florida Test Security Policies and Procedures Proctors When testing a large group of students, proctors must be assigned to the room. Refer to the table below for the required number of proctors. Top-performing urban school district in Florida Test Security Policies and Procedures Proctors School personnel and non-school personnel may be trained as proctors. Prior to testing, all proctors should be informed or their duties and of the appropriate test security policies and procedures. o School personnel duties may include preparing and distributing materials. o Non-school personnel may assists test administrators during test administration; however, they may NOT participate in any of the test administration procedures (e.g., distributing and collecting test materials, providing accommodations). All proctors may help monitor rooms during test administration; however, they may NOT assist in rooms where their family members are testing. Top-performing urban school district in Florida Test Security Policies and Procedures Hazardous Materials If a used test and answer book is soiled (e.g., with blood or vomit), the school must notify the district assessment coordinator. At their discretion, school personnel may transcribe the response into a replacement test and answer book. The damaged test and answer book should then be destroyed or disposed of in a secure manner (e.g., hazardous waste receptacle, shredding, burning). Top-performing urban school district in Florida Missing Materials/Test Irregularities/Security Breaches Test administrators should report any test irregularities (e.g., disruptive students, loss of Internet connectivity) or missing materials to the school assessment coordinator immediately. o A test irregularity may include testing that is interrupted for an extended period of time due to a local technical malfunction or severe weather. Test administrators should report possible breaches of test security (e.g., secure test content that has been photographed, copied, or otherwise recorded) to the school assessment coordinator immediately. For any of the above, the school assessment coordinator must contact the district assessment coordinator. Top-performing urban school district in Florida Incident Reports Within 30 calendar days of the incident, a written report must be submitted to FDOE. The report must include, as applicable: o the nature of the situation, o the time and place of the occurrence, o the names of the people involved, o copies of completed forms, o a description of the communication between the district assessment coordinators office and school personnel, o how the incident was resolved, and o what steps are being implemented to avoid future losses. Top-performing urban school district in Florida Test Security Inappropriate actions by school or district personnel before, during, or after test administration may result in consequences such as test invalidations and/or loss of teaching certification o Please carefully read: the Test Security Policies and Procedures the Florida Test Security Statute the Florida State Board of Education Test Security Rule o School administrators, school assessment coordinators, technology coordinators, test administrators, and proctors must receive adequate training prior to test administration o All personnel involved in test administration must read and sign the appropriate Test Administration and Security Agreement o Test administrators will also be required to sign a Test Administrator Prohibited Activities Agreement indicating that they understand prohibited activities before, during and after test administration and possible consequences of inappropriate behavior Reveal the content of the test via electronic communication, including but not limited to, text, or post to social media sites (Facebook, Twitter, Instagram, etc.) Top-performing urban school district in Florida Agreements Security Agreement Prohibited Activities Agreement Top-performing urban school district in Florida Testing Rules Acknowledgment Prior to testing, students must acknowledge the testing rules that the test administrator read to them by clicking or signing below the Testing Rules Acknowledgment. All students and parents/guardians should be made aware of the Testing Rules Acknowledgement and this clarification to the testing rules prior to testing Location of Acknowledgment o FSA ELA-Writing - back of the planning sheet o FSA/FCAT PBT - Inside the front cover of the test document o FSA CBT - Inside the front of the work folder or the front of a worksheet o FCAT CBT after the welcome screen If a student refuses to sign: o The test administrator immediately notifies the school assessment coordinator o The school assessment coordinator talks with student o If the student still refuses, the student is tested and documentation of their refusal is kept at the school Top-performing urban school district in Florida Electronic Devices-Students School personnel must ensure that students do not have access to their cell phones or other electronic devices at any time during testing, including breaks (e.g., restroom breaks, lunch), if they will return to complete a test session o If a student is found to be in possession of ANY electronic device(s) during testing OR during a break, his or her test must be invalidated Students and parents/guardians must be made aware of this policy prior to testing Electronic devices sign must be posted prior to testing where it will be visible to all students o Included in the back of every manual Top-performing urban school district in Florida Electronic Devices-Test Administrators/Proctors Test Administrator Prohibited Activities Agreement I understand that during testing I may not: Use my cell phone, check, grade papers, or engage in other activities that will result in my attention not being on students at all times. Every script states At this time, silence your own electronic devices.. Top-performing urban school district in Florida Admission of Students to Testing Precautions must be taken at testing sites when students are unknown to the test administrator or other school staff o Photo identification, such as a drivers license or school ID, must be checked before admitting unfamiliar students to a testing room Ensure that students take each subject test only ONCE during each administration o In the event that a student takes a subject test more than once and it cannot be determined which test was taken first, both tests will be invalidated o Contact prior school if a student registers during the test administration from another district school Contact Assessment to have test materials transferred to new school Top-performing urban school district in Florida Chain of Custody Form Used to account for secure paper/pencil test materials at all times Schools are required to maintain a Test Materials Chain of Custody Form The purpose of this form is to track test materials at all times, including: o the date the materials arrived at your school o the location they will be stored, o the dates and times they are handled, o and the names of the persons performing various activities involving the materials Schools must retain electronic or hard copies of completed forms for their files. Original hardcopies of the Chain of Custody form must be packaged and returned to the district assessment coordinator in the District Assessment Coordinator ONLY box. Top-performing urban school district in Florida Chain of Custody Form Used to track test materials at all times, including their location, the dates and times they are handled, and the names of the people performing various activities involving the materials Must use the form provided on the FSA Portal and PearsonAccess or in the back of each of the test administration manuals Top-performing urban school district in Florida Test Group Code Test group codes are used to identify groups of students tested together o May be used during investigations after testing to verify whether students were tested in the same room Schools must use one unique four-digit test group code for both sessions of each subject test for students in each testing room If students are absent for a test session, a different unique code must be used for each make-up session Test administrators record the code with their required administration information and on seating charts Top-performing urban school district in Florida Test Group Code/Session ID Test Group Codes MUST be recorded on the Administration/Security Checklists Test Group Codes are not required for FSA computer-based tests Top-performing urban school district in Florida Security Numbers A unique security number is assigned to each secure document o The packing list will indicate the number ranges assigned to each school Written documentation of the number ranges must be maintained at all times during distribution and return of secure materials The test administrator must maintain a record of the security numbers for all secure materials assigned to him or her Top-performing urban school district in Florida Location of Security Numbers FCAT Test and Answer Book FSA Test and Answer Book Top-performing urban school district in Florida Security Checklist Used to record the security numbers of secure documents assigned to and returned by each test administrator May use provided formats or create your own version as long as required information is recorded Pre-populated versions available o FSA ELA Writing, ELA Reading and Mathematics on TIDE o FCAT Science 2.0 on PearsonAccess Next Top-performing urban school district in Florida Security Checklist Top-performing urban school district in Florida Security Log Each school is required to maintain an accurate Security Log o Provided in the test administration manual Anyone who enters a testing room for the purpose of monitoring the test is required to sign the log o This applies to test administrators, proctors, and anyone who relieves a test administrator (even for a short break) regardless of how much time he/she spends monitoring a testing room Top-performing urban school district in Florida Security Log Top-performing urban school district in Florida Seating Chart Schools are required to maintain an accurate seating chart for your testing room. The chart should record the following: o Room name/number o Grade level/subject o Student names and locations in the room during testing o Indicate the front and back of the room o Direction students are facing o Date o Session starting time o Test administrators name o Names of proctors (if applicable) o Session ID # (FSA CBT ONLY) o Test group code (not CELLA) Top-performing urban school district in Florida Scripts Read scripts for administering a test VERBATIM o Scripts can be modified when administering test with accommodations (example: a change in the timing of the test) Top-performing urban school district in Florida General Information Top-performing urban school district in Florida Make-up Testing Students who are not tested on the regular administration date due to a temporary illness, disabling condition, etc., should be tested on a make-up day o All security and administration procedures must be followed while conducting make-up tests Sessions MUST be completed consecutively. o Example: Session 1 MUST be completed before Session 2. Any students absent for Session 1 may not participate in Session 2 until they have completed Session 1. Top-performing urban school district in Florida Important Information If a student begins a session and leaves campus without finishing (due to an appointment, illness, etc.), he or she will NOT be allowed to complete that session o No exceptions will be made once the student leaves the schools campus, so parents/guardians and students must be made aware of this policy o If you have concerns about a student, you should not allow the student to begin - arrange to administer the test to that student on a make-up day Top-performing urban school district in Florida Refuse to Write/Attempt The student who enters the testing room but refuses to take the test If the student makes no marks on the test other than the student grid sheet o The student will be counted as Not Attempted o DO NOT invalidate o Return with the To Be Scored documents CBT o Click the END TEST(AIR) button or SUBMIT FINAL ANSWERS(Pearson) Top-performing urban school district in Florida FSA Student Labels - Preidentified ALL paper/pencil test books are now required to have a student label o All hand gridding bubbles have been removed from the test books Preprinted student labels will be sorted based on your pregrid sort option selection On demand labels printed at the school o CBT pencil/paper accommodated students o Any student with an incorrect pre-id label o Any new student enrolled at the school Schools will receive blank labels to create On-Demand PreID Labels in TIDE for students who need them. Additional blank labels may be ordered through TIDE, if needed. Top-performing urban school district in Florida Other Student Labels - Preidentified Grades 5 & 8 FCAT 2.0 Science o Preprinted student labels will be sorted based on your pregrid sort option selection o No on demand printing available FCAT Retakes and NGSSS EOCs CBT Paper/Pencil accommodated students o No labels ACCESS for ELLs o Labels based on Survey 2 data o No on demand printing available FSAA o No answer documents Top-performing urban school district in Florida Placing Student Labels In order for a document to be properly scanned, carefully place the label in the box that reads PLACE STUDENT LABEL HERE on the student grid sheet of each answer document Do not remove a label once they have been placed on an answer document o A corrected FSA student label may be placed directly over and incorrect student label. o Do not place a student label over another student label for FCAT 2.0 Science or ACCESS for ELLs Top-performing urban school district in Florida Preidentified Student Label Top-performing urban school district in Florida Do Not Score (DNS) and UNDO Bubbles Top-performing urban school district in Florida Additional Students Top-performing urban school district in Florida Testing Additional Students Full Time FLVS, PB Virtual (secondary) and PB Virtual Academy students will no longer be tested at the school centers Home Education, McKay Scholarship and PB Virtual (elementary) students will continue to be tested at their zoned school o Schools will use their own work folder, worksheets, reference sheet and periodic tables for these students o Students Test Tickets will be sent to Test Coordinators through the Districts secure file uploader Top-performing urban school district in Florida Returning Your Test Materials Detailed instructions on how to return assessment materials will be provided on the Assessment website and/or in a Testing Tidbit 113 Top-performing urban school district in Florida Practice Testing Top-performing urban school district in Florida FSA Practice Tests Must be administered to each student before they can participate in a computer-based administration o the student must complete the correct practice test to learn how to use the computer-based system Practice tests can be administered at any time up to the day of the test o Practice tests can be used multiple times o Students and parents should be made aware that they can access practice tests on their own Scripts for administering the practice tests are available at: oo students and their parents can also access at home May be administered individually or as a mock testing session Top-performing urban school district in Florida FSA Practice Tests Full length practice test Item descriptors Top-performing urban school district in Florida NGSSS Electronic Practice Tests (ePATs) Must be administered to each student before they can participate in a computer-based administration o the student must complete the correct ePAT to learn how to use the computer- based system ePATs can be administered at any time up to the day of the test o ePATs can be used multiple times o Students and parents should be made aware that they can access ePATs on their own Scripts for administering ePATs are available at: oo Select the Resources tab o students and their parents can also access at home Top-performing urban school district in Florida Accommodations Top-performing urban school district in Florida Requesting any Pencil/Paper, Unique Accommodation or a Special Document Access the Google Doc found in the Bulletin #P DSCOS Top-performing urban school district in Florida Flexible Scheduling It is permissible to have a different testing schedule for accommodated students. Testing schedule should be varied to maximize resources. RULES: o Must administer the sessions in order o Administration must be within the Districts testing window Top-performing urban school district in Florida Documenting Accommodations Security Checklists 121 Top-performing urban school district in Florida FSA, FCAT & EOC Testing Top-performing urban school district in Florida Contacts Questions about administration o Cherie Boone - px# ( ) o Computer Related Issues o IT Service Desk- px# ( ) Questions about materials o Test Distribution Center (TDC) px# ( ) Top-performing urban school district in Florida FSA English Language Arts - Writing Top-performing urban school district in Florida Important Dates February 18-23, 2016 Schools receive materials February 23, 2016 Schools may open and prepare SECURE paper-based test materials (NOT BEFORE!) February 29 March 11, 2016 CBT administration window March 1, 2016 PBT administration o March 2 4, make-up o Includes accommodated grade 8-10 March 4, 2016 Return PBT materials to a designated drop-off locations between 1:00-3:00 PM or to the Test Distribution Center all day until 4:00 PM Top-performing urban school district in Florida Important Information The test session length for the Spring ELA Writing Test is 120 minutes o Test Administrators must not collect test materials or instruct students to submit computer-based tests until the end of the 120 minute test session. Make up opportunity is mandatory Top-performing urban school district in Florida Students to Be Tested All students currently enrolled in Grades 4-10 o Grades 4-7 will be administered the paper-based test o Grades 8-10 will be administered the computer-based test Except those students with an approved paper-based testing accommodation Students previously tested on the Grade 10 ELA who have not yet passed the Grade 10 ELA assessment or achieved a passing concordant score. Top-performing urban school district in Florida RETAKES FSA ELA Reading, FCAT 2.0 Reading, NGSSS Algebra 1 Top-performing urban school district in Florida Important Dates February 11-16, 2016 Schools receive administration manuals March 28-April 8, 2016 CBT Administration window March 28-April 1, 2016 PBT administration window April 4, 2016 TDC Staff picks up accommodated materials April 8, 2016 Completion of all test session activities MUST occur by 4:00 PM *FSA Retake students are required to have taken the ELA Writing portion prior to be given the ELA Reading portion Top-performing urban school district in Florida Grade 3 FSA ELA Reading Grades 3 & 4 FSA Mathematics Top-performing urban school district in Florida Important Dates February 11-16, 2016 Schools receive administration manuals March 10-15, 2016 Schools receive materials March 15, 2016 Schools may open and prepare SECURE materials (NOT BEFORE!) March 29 & 30, 2016 ELA Reading administration o March 30 April 8, 2016 make up March 31 April 1, 2016 Mathematics administration o April 1 April 8, 2016 make up April 8, 2016 Return materials to a designated drop-off locations between 1:00-3:00 PM or to the Test Distribution Center all day until 4:00 PM Top-performing urban school district in Florida Students to Be Tested All eligible students currently enrolled in: o Grade 3 ELA and Mathematics o Grade 4 Mathematics Top-performing urban school district in Florida FCAT 2.0 Science Top-performing urban school district in Florida Important Dates February 11-16, 2016 Schools receive administration manuals April 19-22, 2015 Schools receive materials April 26, 2016 Schools may open and prepare SECURE materials (NOT BEFORE!) May 3-4,2016 grade 5 administration o May 4-6, 2016 make up May 3, 2016 grade 8 administration o May 4-6, 2016 make up May 9, 2016 Return materials to a designated drop-off locations between 1:00-3:00 PM or to the Test Distribution Center all day until 4:00 PM Top-performing urban school district in Florida Students to Be Tested All eligible students currently enrolled in: o Grade 5 Science o Grade 8 Science Top-performing urban school district in Florida Grades 4-10 FSA ELA Reading Grades 5-8 FSA Mathematics Top-performing urban school district in Florida Important Dates February 11-16, 2016 Schools receive administration manuals April 11-May 6, 2016 CBT administration window April 11-22, 2016 PBT administration window April 22, 2016 TDC Staff picks up accommodated materials May 6, 2016 Complete entering student corrections and invalidations into TIDE Top-performing urban school district in Florida Students to Be Tested All eligible students currently enrolled in: o Grade 4-10 ELA Reading o Grade 5-8 Mathematics Students who are currently enrolled in Algebra 1, Geometry or Algebra 2 course will not be administered their grade level FSA Mathematics test. Top-performing urban school district in Florida End-of-Course Exams Top-performing urban school district in Florida Important Dates FSA February 11-16, 2016 Schools receive administration manuals April 18-May 13, 2016 CBT Administration window April 18-29, 2016 PBT Administration window April 29, 2016 TDC Staff picks up accommodated materials May 13, 2016 Complete entering student corrections and invalidations into TIDE Top-performing urban school district in Florida Important Dates NGSSS February 11-16, 2016 Schools receive administration manuals April 18-May 20, 2016 CBT administration window April 18-May 13, 2016 PBT administration window May 13, 2016 TDC Staff picks up accommodated materials May 20, 2016 Complete all clean up activities in PearsonAccess Next by 4:00 pm Top-performing urban school district in Florida Calibration Top-performing urban school district in Florida Selected Schools Selected schools will be notified by February 1, 2016 Alternative dates and return information will be provided at that time Top-performing urban school district in Florida Resources Top-performing urban school district in Florida CBT Work Folders The work folder is a yellow 11x17 paper folded in half. The last page of the folder (back cover) is printed with graph paper For the CBT FSA/FCAT Mathematics, Algebra 1, Biology 1 and Geometry EOC test sessions: o For FSA grades 5 Mathematics, two work folders will be provided for each student (one for Session 1 and one for Session 2) o For FSA grades 6, 7 and 8 Mathematics, three work folders will be provided for each student (one for Session 1, 2 and Session 3) o For FSA EOCs, students will be provided two work folders for each student (one for Session 1 and one for Session 2) o For NGSSS EOCs, students are provided with one work folder Students may request additional work folders Top-performing urban school district in Florida CBT Work Folders Work folders are to be distributed to students at the beginning of each appropriate test session o Ensure that students have enough desk space to use their folders Top-performing urban school district in Florida CBT Worksheets The worksheet is an 8 11 page that may be distributed to students at the beginning of a test session o Students must receive a new worksheet for Session 2 o Schools must ensure that students have enough desk space to use their worksheets For each FSA ELA Reading, FCAT 2.0 Reading Retakes, Civics EOC and US History EOC test session: o For FSA ELA Reading, two worksheets will be provided for each student (one for Session 1 and one for Session 2) o For FCAT Retake Reading 2.0, two worksheets will be provided for each student (one for Session 1 and Session 2) o For EOCs, students are provided with one worksheet Students may request additional worksheets Top-performing urban school district in Florida Planning Sheets The planning sheet is an 8 11 page that may be distributed to students at the beginning of the test session o Schools must ensure that students have enough desk space to use their planning sheets For FSA ELA Writing, students are provided with one planning sheet Students may request additional planning sheets Top-performing urban school district in Florida Reference Sheets Reference sheets and z-tables will be available as online references (in a pop-up window). A paper version will be available for paper-based tests. Reference sheets with conversions will be provided for FSA Mathematics assessments in Grades 48 and EOC Mathematics assessments. There is no reference sheet for Grade 3. For Grades 4, 6, and 7, Geometry, and Algebra 2, some formulas will be provided on the reference sheet. For Grade 5 and Algebra 1, some formulas may be included with the test item if needed to meet the intent of the standard being assessed. For Grade 8, no formulas will be provided; however, conversions will be available on a reference sheet. For Algebra 2, a z-table will be available. Top-performing urban school district in Florida Paper Resources Once students complete a test session, the test administrator MUST collect all work folders, worksheets, planning sheets and other resources All resources must be returned in the District Coordinator ONLY box Top-performing urban school district in Florida Calculators Grades 36 No calculator permitted for paper-based or computer-based tests. Grades 78 Online scientific calculator provided in the CBT platform for Sessions 2 and 3 of the Grades 7 and 8 FSA Mathematics tests. Online calculator may be accessed in the FSA Portal for use in the classroom. CBT students may request and use a handheld scientific calculator during Sessions 2 and 3. Students with paper-based accommodations must be provided a handheld scientific calculator for Sessions 2 and 3. Top-performing urban school district in Florida Calculators End-of-Course (EOC) Online scientific calculator provided in the CBT platform for Session 2 of the Algebra 1, Geometry, and Algebra 2 tests. Online calculator may be accessed in the FSA Portal for use in the classroom. CBT students may request and use a handheld scientific calculator during Session 2. Students with paper-based accommodations must be provided a handheld scientific calculator for Session 2. See below for a list of approved handheld scientific calculators, Handheld Scientific Calculators The following are FDOE-approved calculators for the 201516 school year: o Texas Instruments TI-30Xa o Casio fx-260 solar o Casio fx-82 solar o Sharp EL-510R o Sharp EL-510RN Top-performing urban school district in Florida Additional Information Top-performing urban school district in Florida Logging on to Workstations Schools on the district network MUST always use ####FLCBT when logging into workstations. Most calls to the Service Desk concerning problems with CBT are caused because: o the wrong domain account was used to log into the computers always use ####FLCBT o the wrong URL was used (the default URL is missing FL at the end) always use the URL on the test ticket, which ends with FL (upper case) Top-performing urban school district in Florida Infrastructure Trial The Infrastructure Trial test must be run on each workstation prior to the test administration o All schools are required to participate in these important trials elementary schools must conduct one infrastructure trial for FSA. Secondary schools must conduct two trials, one for FSA and one for PearsonAccess (TestNav). District schools (on District network) will receive information on District- wide Infrastructure Trial o FSA Trial Friday, February 5, 2016, between 7:30 am and 12:30 pm o PearsonAccess Trial Friday, February 12, 2016, between 7:30 am and 12:30 pm NOTE: Pearson is still developing their website, so dates related to Pearson are tentative. Plan to participate on the dates indicated. If there is a change, test coordinators and STSTs will be notified. Charter schools must schedule Top-performing urban school district in Florida Future Events Trainings o PearsonAccess Next o TIDE Mini Presentations