Toolkit

Spotlight Toolkit:Strategic Launch Template

ToolkitToolkit

Strategic Launch: Outline Session Plan

Session Objectives• Launch the …. Spotlighting process.• Raise awareness and commitment to the Spotlight process• Make sure that strategic stakeholders understand why and who decided to Spotlight the topic in this area• Confirm, duration, scope and reporting• Look at membership of project board/review panel/commissioners (and relationship to SSP)• Identify of project team members during analysis phase - may change during planning and delivery phases• Explore possible timetable - is there a shared view (risks and benefits)?• Try and find out which bits of topic are hardest and why? Where would strategic stakeholders most like to

see activity/solutions?• Surface hopes and concerns about the process – dispel myths and address issues head on• Make sure that strategic stakeholders know what is going to happen next

Resources Flip charts of stages – put up around the room Giant Post itsAgenda on flip chart or pin board Marker PensCamera to record flip charts Dots to vote

Recruit a willing, influential, senior stakeholder to act as Champion for the Spotlight

Stage 1: Resources – Strategic Launch

Toolkit

Suggested Timetable – 2 hour session

Time Topic and aim Activity To Do and by Who

14.45 Briefing Facilitator

14.50 Arrivals and coffee Meet and greet

15.00-15.30

Spotlight Process OverviewMake sure that everybody understands the Spotlight process, its key features, and its use as a tool for looking at challenges.

Welcome and Introductions and why we are having a joint Presentation on processSpotlight process presentationQuestions

Introductions and housekeeping ? presentation

15.30 -16.00

Selection of Spotlight Topics and AreasEveryone understands the reasons why the topics have been selected, what the topics are and the first cut of what is in and out of scope. Use the knowledge and expertise of the people in the room to gain a sense of their understanding

Presentation on Issue and Areas chosen: Why Spotlight Issue in Place QuestionsWhich bits of these topics are most difficult for your organisations? Which bits do you think that Spotlight should deal with?

? key facts about topics and areasRecord these issues

Stage 1: Resources – Strategic Launch

Toolkit

16:00-16:30

Stakeholders: To check that we have the right people involvedADDRESS ROLES AND INVOLVEMENT TO MAKE SURE PEOPLE FEEL INCLUDED/ BOUGHT IN?

Discussion guided by following questions to be recorded on post its on boardsWho needs to be involved? Individuals and organisations – include who we already know aboutAny gaps?Who are absolutely key?

Collate answers on boards

16.30 Hopes, Fears and Solutions:To surface issues at the beginning of the process and to look for solutions as a group

Guided discussion based onWhat are your hopes for the process?What are your concerns?What are the solutions?

? to lead and record on boardsTwo boards one hopes, one fears divided in two with suggested solutions. Are they Spotlight specific or are they general issues about working in partnership or work in this area.

16.45 Next Steps: Make sure that people know what to expect and agree with it

Next steps – this session to be written upTiming – constraints – check with stakeholders if not already raised about key things (eg service reviews or similar ) that might get in the way of the process

? to lead and record information on board

Suggested Timetable (Continued)

Stage 1: Resources – Strategic Launch