Template Formal Monitoring Visit

DRAFTMFAT | Approved Contractor Scheme | Contract of Assignment | October 2010

Formal Monitoring Visit Report: Activity Name

Note: This template captures the minimum information expected from a formal monitoring visit. It may be necessary to capture additional information to support decision-making and learning. Summary

Key conclusions and follow-up actionsSummarise key conclusions from the visit and what follow-up actions are required, e.g. how will conclusions be discussed with implementing partners and MFAT Staff?

Report

Purpose of visitWhat was the purpose of the visit, e.g. to help deal with problems, issues and questions)?

Key areas of focus What were the key areas or dimensions that received focus?

ParticipantsWho participated in monitoring visit (e.g. activity manager, post staff, consultants, implementing partner staff)?

Environment / ContextWas there evidence of a changing environment or context that may impact on the effectiveness of the Activity (either positively or negatively)?

Implementation and delivering development results Was Activity implementation progressing as planned and what evidence of outputs and progress towards intended outcomes?

Partners, beneficiaries and other stakeholdersWhich stakeholders were available for discussion? What were their perceptions regarding the Activity? What evidence of relationships between key stakeholders? Are governance and management arrangements appropriate and working as planned?

Monitoring systemsWhat evidence was there regarding the quality and functionality of monitoring systems? Did evidence on the ground support the most recent monitoring information provided prior to the visit?

RisksAre risks adequately monitored and managed? Are controls and mitigations working as intended to reduce likelihood and consequences?

WELLINGTON_n2504235_v2_Template_Formal_Monitoring_Visit.docPage 1 of 1Formal Monitoring Visit Report

Page 1 of 1Document ID: