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TOM TORLAKSONState Superintendent of Public Instruction
California Assessment of Student Performance and Progress (CAASPP)
Accessibility and Accommodations, Accessibility and Accommodations, Adding Student Test Settings to TIDE, Adding Student Test Settings to TIDE,
and Administering Practice and and Administering Practice and Training TestsTraining TestsMarch 6, 2014
1–3 p.m. Shobhana Rishi, CDE
Michael McDaniel, ETSDan Stanley, ETSWill Piferrer, AIR
TOM TORLAKSONState Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 2
• Introductions• Accessibility and Accommodations for the
Smarter Balanced Field Test• Adding student designated supports and
accommodations to the Test Information Distribution Engine (TIDE)
• Using the Test Administrator (TA) Practice and Training Site
• Directions for Administration• Resources• Questions
Agenda
TOM TORLAKSONState Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 3
Accessibility and Accommodations for the Field Test
• What needs to be in place and why• Where to find the information and
resources
TOM TORLAKSONState Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 4
Overview
• Purpose and importance of accessibility• Smarter Balanced Usability, Accessibility,
and Accommodations Guidelines• Recommended seven-step process for
schools• Local educational agency (LEA) support
for schools• Available resources for LEAs and schools• Questions and answers
TOM TORLAKSONState Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 5
Purpose and Importance of Assessment Accessibility
• Accuracy and validity of test results• Equal opportunity to demonstrate learning
– Access to assessments• Field Test and operational test
TOM TORLAKSONState Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 6
Purpose and Importance:Validity
Standardization and consistency of test administration procedures across Consortium states through:
• Alignment with Smarter Balanced policies
• Alignment with California laws and regulations
TOM TORLAKSONState Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 7
Smarter Balanced Usability, Accessibility, and Accommodations Guidelines
• New assessments, new access demands• Available accessibility resources:
– Universal tools– Designated supports– Accommodations
• Practice and training tests
TOM TORLAKSONState Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 8
• Embedded: Digitally delivered in online testing platform
• Non-embedded: Furnished by local school staff
• Total of 6 categories
Smarter Balanced Usability, Accessibility, and
Accommodations Guidelines (cont.)
TOM TORLAKSONState Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 9
• General guidelines for use of all accessibility features:– Student is familiar with them– Same or similar to those used for
instruction– Opportunities for student to practice in
test environment
Smarter Balanced Usability, Accessibility, and
Accommodations Guidelines (cont.)
TOM TORLAKSONState Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 10
Smarter Balanced Usability, Accessibility, and
Accommodations Guidelines (cont.)
TOM TORLAKSONState Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 11
Smarter Balanced Usability, Accessibility, and
Accommodations Guidelines (cont.)
TOM TORLAKSONState Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 12
Universal Tools•Available to all students based on student preference and selection•May need to be turned off to meet some students’ access needs (designated supports option)
Smarter Balanced Usability, Accessibility, and
Accommodations Guidelines (cont.)
TOM TORLAKSONState Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 13
Designated Supports•Available to all students who can benefit from them, including English learners (ELs), struggling readers, and students with attention issues•Require recommendation from teacher(s)knowledgeable about student•Systematic method for identification recommended
Smarter Balanced Usability, Accessibility, and
Accommodations Guidelines (cont.)
TOM TORLAKSONState Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 14
Designated supports for ELs:•Stacked translations
– Spanish– Mathematics items
• For students who are used to using dual language supports
– Additional reading load– Additional cognitive load– Additional time required
Smarter Balanced Usability, Accessibility, and
Accommodations Guidelines (cont.)
TOM TORLAKSONState Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 15
Designated supports for ELs, cont.:•Embedded glossaries
– Mathematics items– Languages/dialects
o Mandarino Punjabio Koreano Russiano Ukrainian
o Spanisho Vietnameseo Arabico Tagalogo Cantonese
Smarter Balanced Usability, Accessibility, and
Accommodations Guidelines (cont.)
TOM TORLAKSONState Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 16
Stacked
Translations
Smarter Balanced Usability, Accessibility, and
Accommodations Guidelines (cont.)
TOM TORLAKSONState Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 17
Designated supports for ELs, cont.:Language Glossaries
Smarter Balanced Usability, Accessibility, and
Accommodations Guidelines (cont.)
TOM TORLAKSONState Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 18
Accommodations•Available to students with an individualized education program (IEP) or a Section 504 plan that specifies the need for such an accommodation •Examples:Closed captioning; braille; calculator (non-embedded); scribe; ASL
Smarter Balanced Usability, Accessibility, and
Accommodations Guidelines (cont.)
TOM TORLAKSONState Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 19
• Smarter Balanced has developed frequently asked questions (FAQs) to support the information provided in its Usability, Accessibility, and Accommodations Guidelines.– http://www.cde.ca.gov/ta/tg/sa/access.asp• LEAs can use the FAQs to ensure
understanding among staff and parents regarding the universal tools, designated supports, and accommodations available for the Smarter Balanced assessments.
Smarter Balanced Usability, Accessibility, and
Accommodations Guidelines (cont.)
TOM TORLAKSONState Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 20
Training Test Overview
• 6−9 items per grade band per content area • Contains non–performance task items only• Includes new item types:
– Matching tables (ELA and mathematics)
– Fill-in tables (mathematics)
– Evidence-based selected response (ELA)
• Includes all universal tools, designated supports, and accommodations
TOM TORLAKSONState Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 21
Included Designated Supports and Accommodations
Feature1 Training TestCurrent Practice
Test
Masking Yes Yes
Streamlining Yes Yes
Spanish full Translation
Yes No
Spanish glossaries Yes Yes
Glossaries:Arabic, Cantonese,
Filipino, Korean,Mandarin, Punjabi,
Russian, Ukrainian, Vietnamese,
English
Yes No
ASL videos Yes Yes
New item types Yes No
TOM TORLAKSONState Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 22
Recommended Seven-Step Process
1. Designate key staff for roles and responsibilities in test administration related to student accessibility.
2. Provide information and training to all staff as appropriate for role in test administration.
3. Identify students who will benefit from designated supports and will need accommodations per IEP and Section 504 plans.
TOM TORLAKSONState Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 23
Recommended Seven-Step Process (cont.)
4. Select the designated supports and accommodations for all identified students.
5. Enter designated supports and accommodations into TIDE.
6. Perform a pre-administration check on TIDE.
7. Check the TA interface to confirm student has assigned accessibility support.
TOM TORLAKSONState Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 24
Step One: Designate Key Staff•Decide who will:–Provide training at school site.
–Handle parent communications.
–Identify/update IEPs and Section 504 plans.
–Identify/select students who need designated supports.
Recommended Seven-Step Process (cont.)
TOM TORLAKSONState Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 25
Step One: Designate Key Staff, cont.– Collect student accommodations
information for TIDE.
– Enter/upload information into TIDE.
– Conduct pre-admin check to ensure information matches IEP/504 plans.
– Make final check of accommodations settings in Test Administrator interface in TIDE.
Recommended Seven-Step Process (cont.)
TOM TORLAKSONState Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 26
Step Two: Inform and Train•Identify and provide key information and training for staff according to role.•Determine communications for parents and students.
Recommended Seven-Step Process (cont.)
TOM TORLAKSONState Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 27
Step Two: Inform and Train, cont.• Training should include the following topics
related to accessibility: –Process for identifying students for designated supports
–Security agreements and affidavits
–Request Form http://californiatac.org/rsc/pdfs/CAASPP.accessibility_support_request_form.2014.pdf
–Check for delivery of accessibility support
Recommended Seven-Step Process (cont.)
TOM TORLAKSONState Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 28
Step Three: Identify Students
•Identify students who:– Will benefit from designated supports– Have existing IEPs and Section 504
plans that need to be updated– Need IEPs and Section 504 plans
Recommended Seven-Step Process (cont.)
TOM TORLAKSONState Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 29
Step Four: Select Accessibility Resources
For students with IEPs and 504 plans:•Determine student accessibility need.
– IEP and Section 504 plan requirements
• Update existing plans.– New types of accessibility
– New assessment demands
Recommended Seven-Step Process (cont.)
TOM TORLAKSONState Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 30
Step Four: Select Accessibility Resources, cont.•For students who will benefit from designated support, what is the process?
– Who will identify students?
– What criteria will be used to select the designated support?
– How will the selection be captured and communicated to TIDE?
Recommended Seven-Step Process (cont.)
TOM TORLAKSONState Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 31
Steps Five and Six: TIDE Entry and Pre-administration Check
Enter designated supports and accommodations into TIDE:
– School coordinators upload accommodations template into TIDE.
– Designated staff perform pre-administration check.
– LEA staff provide support to schools as applicable.
Recommended Seven-Step Process (cont.)
TOM TORLAKSONState Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 32
LEA CALPADS
TIDE
Student enrollment & demographic data
Student registration
Designated supports and
accommodations
1
23
Smarter Balanced Field Test Registration Flow
Seven-Step Process, Steps Five and Six, cont.
TOM TORLAKSONState Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 33
Step Seven: Check the TA interface to confirm student has been assigned accessibility support.
• Develop procedure • Provide training to test administrators
and school coordinators
Recommended Seven-Step Process (cont.)
TOM TORLAKSONState Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 34
For students who have IEP and Section 504 plans
SAME Teams meet to determine student needs and select accessibility resources that match student needs for use in classroom and for assessment.
NEW Online tests have different audio, visual, motor, and processing demands that must be considered in selecting accessibility resources.
NEW Accessibility resources for the new Smarter Balanced assessments are new, and educators will require training about functionality of the new accessibility features.
Recommended Seven-Step Process (cont.)
TOM TORLAKSONState Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 35
For students who will benefit from the use of designated supports.
NEW
Process for person deciding which students will receive designated supports; a systematic process for consistency recommended by Smarter Balanced To address access needs such as:•Attention issues•Struggling readers•Language supports
Recommended Seven-Step Process (cont.)
TOM TORLAKSONState Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 36
LEA Support
• NEW: Designate key staff; define roles and responsibilities of staff involved in test administration, including TIDE user authorizations.
• NEW: Provide training to LEA and school site personnel.
TOM TORLAKSONState Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 37
LEA Support (cont.)
• NEW: Develop procedures for identifying students who may benefit from designated supports, including language supports for English learners.
• Work with schools to ensure that procedures for delivering accessibility resources are completed in a timely manner.
TOM TORLAKSONState Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 38
Resources for Field Test Accessibility and Accommodations
Documents and resources on the California Field Test Portal at:
http://sbac.portal.airast.org/ca/field-test-ca/resources/:• Modules and videos• Demonstrations• Manuals
TOM TORLAKSONState Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 39
Field Test Webcast Archives and Forms
http://californiatac.org/
•Webcasts•Forms•Manuals•Links
TOM TORLAKSONState Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 40
Field Test Videos for Students • February 10 letter from CDE to LEA
superintendents and charter school administrators announcing videos http://www.cde.ca.gov/nr/el/le/yr14ltr0210.asp
• What is a Field Test? http://smarterbalanced.articulate-online.com/p/7753293910/DocumentViewRouter.ashx?Cust=77532&DocumentID=405393dd-a225-4e26-b584-e3202b9682bc&Popped=True&v=11&InitialPage=presentation.html
• Links to YouTube videos:
– High school: http://youtu.be/DXXd451e580
– Middle school: http://youtu.be/YKerb7NsDUE
TOM TORLAKSONState Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 41
Redesigned CDE Web Page for the Smarter Balanced Field Test Launched February 19 at http://www.cde.ca.gov/ta/tg/sa/smarterfieldtest.asp
TOM TORLAKSONState Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 42
For Further Information
California Assessment of Student Performance and Progress (CAASPP) Office
CDE Smarter Balanced Field Test Web Pagehttp://www.cde.ca.gov/ta/tg/sa/smarterfieldtest.asp
Smarter Balanced Technology Readiness Tool (TRT)http://www.cde.ca.gov/ta/tg/sa/sbac-itr-index.asp
CAASPP Senior [email protected]
TOM TORLAKSONState Superintendent of Public Instruction
Adding Student Test Settings in TIDE
TOM TORLAKSONState Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 44
TIDE is a password-protected Web site that provides administrators with tools to manage users and students participating in the California Smarter Balanced Field Test (FT).•Repository for student information, including designated supports and accommodations •Different levels of user access
What is the Test Information Distribution Engine (TIDE)?
TOM TORLAKSONState Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 45
• Local educational agency (LEA) staff must set designated supports and accommodations for students in TIDE. Both LEA CAASPP coordinators and test site coordinators may do this.
• Demographic data or program participation cannot be updated in TIDE and must be entered into CALPADS.
Importance of TIDE
TOM TORLAKSONState Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 46
Accessing TIDE• Users may access a link to the California Smarter
Balanced Portal on the California TAC Web site at http://californiatac.org.
• Direct link to the California Smarter Balanced Portal is http://sbac.portal.airast.org/ca/.
• To access TIDE, select the [Field Tests] link on the portal.
TOM TORLAKSONState Superintendent of Public Instruction
Demonstration: TIDE
1. Setting designated supports and accommodations for individual students
2. Setting designated supports and accommodations for students through upload
TOM TORLAKSONState Superintendent of Public Instruction
Using the Test Using the Test Administrator Practice and Administrator Practice and
Training SiteTraining Site
TOM TORLAKSONState Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 49
• Practice Tests are available for grades 3–8 and grade 11 in English language arts/literacy (ELA) and mathematics.− Allow students to experience different item types.
• Training Tests are available by grade band (3–5, 6–8, and high school).− Allow students to experience interface features and
functionality.
• Teachers are encouraged to conduct a group walk-through with students.
Test Administrator Practice and Training Site
TOM TORLAKSONState Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 50
• California Smarter Balanced Practice and Training Test Portal: http://sbac.portal.airast.org/ca/practice-test-ca/
Accessing the Test Administrator Practice and Training Site
TOM TORLAKSONState Superintendent of Public Instruction
Demonstration: TA Practice and Training
SiteAdministering Practice and Training
Tests to a group of students
TOM TORLAKSONState Superintendent of Public Instruction
Directions for Administration
TOM TORLAKSONState Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 53
• Ensure room has good lighting, ventilation, and freedom from noise and interruptions.
• Cover or remove displayed information (on bulletin boards, chalkboards or dry-erase boards, etc.) that might be used by students to help answer questions.– E.g., rubrics, vocabulary charts, student work,
posters, graphs, charts, etc. • Place a “TESTING—DO NOT DISTURB” sign on
the door. • Post an “Unauthorized Electronic Devices May Not
Be Used at Any Time During the Testing Session” sign so that it is clearly visible to all students.
Before Students Enter the Room
TOM TORLAKSONState Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 54
• Make appropriate seating arrangements. – Students should be seated so that they cannot view
the answers of others. • Establish procedures to maintain a quiet testing
environment throughout the test session.• Ensure cell phones or other electronic devices
are not used during testing (i.e., turned off and put away).
• Launch the secure browser on all testing devices.
Before Students Enter the Room
TOM TORLAKSONState Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 55
• Inform students of their login information. • Have students log into the FT. • Approve students for testing.• Instruct students to begin.• Read the “SAY” scripts in the California Online Field
Test Administration Manual (pages 58–62) exactly in the appropriate sequential order.
Once Students Are Seated
TOM TORLAKSONState Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 56
Monitoring Student Progress
• The “Students in Your Test Session” table displays students who have logged in and been approved for testing.
TOM TORLAKSONState Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 57
Monitoring Student Progress
• TAs may pause an individual student’s test on the Students in Your Test Session page.
− This will not affect other students’ tests.
TOM TORLAKSONState Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 58
Ending a Test Session• To stop the session (and pause tests for all students in
the session):– Select the [Stop Session] button in the upper-left corner
of the screen. An “Important!” box will appear, requesting verification to end the session and log students out.
– Select [OK] to continue or [Cancel] to keep the test session open.
• Collect all secure test materials from students. • Destroy or store securely.
TOM TORLAKSONState Superintendent of Public Instruction
ResourcesResources
TOM TORLAKSONState Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 60
• California Online Field Test Administration Manual − http://sbac.portal.airast.org/wp-content/uploads/2014/02/
CAASPP-Field-Test-Administration-Manual.pdf
• Usability, Accessibility, and Accommodations Guidelines– http://www.smarterbalanced.org/wordpress/wp-content/
uploads/2013/09/SmarterBalanced_Guidelines_091113.pdf
• TIDE User Guide for California Users− http://sbac.portal.airast.org/wp-content/uploads/2014/02/
Smarter-CA_TIDE_UserGuide_Spring2014.pdf
Resources
TOM TORLAKSONState Superintendent of Public Instruction Accessibility, TIDE, and Practice and Training Tests 61
Help Desk Support
• The California Technical Assistance Center (CalTAC) is there to support all LEA CAASPP coordinators!
Available Monday – Friday from 7 a.m.– 5 p.m. E-mail: [email protected]: 800-955-2954
Web site: http://californiatac.org
TOM TORLAKSONState Superintendent of Public Instruction
QuestionsQuestions