Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Education Special Education Data on...

Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Education www.education.state.pa.us

Special Education Data on Tour…


Communication is Critical for Reporting Special Ed Data to PennData & PIMS…

Congruency Matters for Future Funding!



Agenda• 9:00 – 9:15

– Welcome – Jodi Rissinger– Overview – Pat Hozella– Agenda Review/Objectives – Jodi Rissinger

• 9:15 – 9:45 – PennData Resource Guide 2011-12 – Sue Copella

• 9:45 – 10:15 – Jodi Rissinger– Reporting Process – Procedures Review– PIMS Manual 2011-12 Changes

• 10:15 – 10:30 – Break• 10:30 – 11:00 – IU Data Managers

– Submission Procedures– Edit Checks– Helpful Hints – Resources

• 11:00 – 11:45 – Regional Planning Meeting with IU

• 11:45 – 12:00 – Next Steps - Jodi



Objectives

Participants will review and discuss the requirements for timely and accurate submission of special education student data and resulting impacts on: • Federal IDEA funding• State Performance Plan/Annual Performance

Report/Special Education Data Report Targets• Compliance Monitoring/Corrective Action and LEA

Determinations



Questions

• If you have questions throughout the presentation, please write them down and provide them to your downlink facilitator to email to [email protected]

• .

mailto:[email protected]



PennData Info• Training materials will be available in the 2011

Training Folder located on the PennData website at the following URL - http://penndata.hbg.psu.edu

http://penndata.hbg.psu.edu/



New to PennData for 11-12– Name Suffix – PASA Participation

• blank if not taking PASA • 03 if taking by identified grade levels

– Parent/Guardian Address information • Address 1• Address 2 • City • Zip



Revisions to Data Items

– PASecureID – now required in PennData– Ethnicity – must use 7 federal race categories:

Hispanic/Latino A person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race. Refers to Hispanic and/or Latino.

American Indian or Alaska Native

A person having origins in any of the original peoples of North and South America (including Central America) and who maintains tribal affiliation or community attachment. (Does not include persons of Hispanic/Latino ethnicity.)

Asian A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent. This includes, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam. (Does not include persons of Hispanic/Latino ethnicity.)

Black or African American A person having origins in any of the Black racial groups of Africa. (Does not include persons of Hispanic/Latino ethnicity.)

Native Hawaiian or Other Pacific Islander

A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or the Pacific Islands. (Does not include persons of Hispanic/Latino ethnicity.)

White A person having origins in any of the original peoples of Europe, the Middle East, or North Africa. (Does not include persons of Hispanic/Latino ethnicity.)

Multi-Racial A person having origins in two or more of the five race categories listed immediately above. (Does not include persons of Hispanic/Latino ethnicity.)



Changes to Data Items 11-12– Name fields – hyphens and apostrophes are permitted in the name

fields (first and last name)– Gender – now report as M-Male; F-Female– Date – all dates by ISO format – yyyymmdd– LEP

– 01 = LEP; – 99 = not LEP (99 was previously 02)

– 1306 – will be reported by the District of Residence – Equitable Participation Service Plan (Unilateral Parental

Placement in Private School) – Typically IU will add these students into the PennData/PIMS file. If a student is Dually Enrolled, the district would include the student in the same manner as any other public school enrollment since the student is enrolled in public school and has an IEP.



PIMS Revisions 2011-12• Education Services and Special Education Events templates

have been eliminated for 11-12 SY • New for 11-12 is the addition of a Student Snapshot

template – mirror of Student including 12/1/2011 as the snapshot date.

Student

Student Snapshot – 12/1/2011

Special Education Snapshot• Data verification• File submission

– Timelines• Cognos Reporting



Special Ed Funding (Based on 12/1 Child Count)

• Currently, PIMS is not attached to your special education funding.



This is why…

• In April 2011 we reviewed Congruency of data between PennData 12/1/10 and PIMS 12/1/10:

• 12/1/10 – PennData (ID Match Only) 269,881• 12/1/10 – PIMS (ID Match Only) 251,770

– Missing 18,111 Students = $20,897,733.59 LOSS to IUs (Ultimately a loss to LEAs)



This is why…

• In July 2011 we gave you an opportunity to correct the inconsistencies with an updated submission:

• 12/1/10 – Updated PennData (ID Match Only) 270,873• 7/15/11 Updated 12/1– PIMS (ID Match Only) 254,458– Missing 16,415 Students = $18,965,993.87 LOSS to IUs (Ultimately

a loss to LEAs)



What Happens Next?• Data Verification• Congruency Checks• Sign Off – LEA/IU• Preparation of Federal Reports (EDFacts)• Submission of EDFacts Files• Federal Verification & Flags• Determinations



LEA

IU

PSDC

PDE

USDE

LEA

PIMS

PDE

USDE

LEA

IU

LEA

PIMS

PDE

USDE

Current PennData Process

Current PIMS Process

New Special Ed Data Process

CRITICAL REQUIREMENT – TIMELY & ACCURATE DATA TO USDE!



PIMS Reporting Coordination• Communication with LEA Special Education

Office is imperative as PennData is the official federal reporting mechanism.

• How PennData information is compared to the PIMS special education data for verification/ accuracy/congruency of data



IU Role & Responsibilities• IU PennData Managers will remain involved in the

Data Submission/Verification for Special Education Reporting including:– Collect Special Ed Data (Child Count & Aggregate Tables) from LEAs – Review for Duplicates across IU Region– Review for errors and edit checks – Problem solve issues within LEA data systems– Maintain Superintendent/Special Ed Director Sign-off of Data Accuracy – Prepare file for LEA for PIMS Upload– Work with LEAs to review Congruency– Work with State Data Manager as liaison for Special Education Data

related issues and information dissemination



Validation Requirements for 12/1 Count - Penn Data

– Current IEP not greater than one year old as of 12/1

– Building Name – Actual Name of Building – Location Code (EdNA School/Branch Code)– Service Provider – AUN of the LEA/Facility

providing special education services. If District of Residence provides the services then leave this field blank

– Educational Environment v. Educational Environment Percent



Other Critical Considerations– Validation is critical to ensure accurate reporting– Data System Compliance– The data reported in December and July should be

reflective of the IEP of the Student on 12/1 of the current school year.

– LEAs are responsible for providing the IU with data files including all students receiving special education services during the current year to comply with 12/1 and end of year Table submissions.



Other Critical Considerations– LEAs are required to review and respond in a timely manner to

verification reports including, but not limited to – percent change flags, duplicate reports, error reports, edit checks, sign-off requests, etc.

– LEAs are responsible for maintaining their final 12/1 and end of year approved file submission.

• Audits• Special Ed Data Report Review• Compliance Monitoring

– Remember, the data you submit today will be displayed publicly in the future – is it accurate, will your Superintendent be happy when he/she sees it in the newspaper? http://penndata.hbg.psu.edu/BSEReports/AboutSPP.aspx

http://penndata.hbg.psu.edu/BSEReports/AboutSPP.aspx




ResourcesPennData/APS schools - http://penndata.hbg.psu.edu/Special Education Data Reports - http://penndata.hbg.psu.edu/BSEReports/AboutSPP.aspx Pennsylvania Department of Education - http://www.education.state.pa.us

EdNA – http://edna.ed.state.pa.us/aun_listing.aspPennsylvania Information Management System - http://www.portal.state.pa.us/portal/server.pt/directory/pims_manuals/PaTTAN - http://www.pattan.netManaging an identity crisis form guide to implementing new federal race and ethnicity categories – http://nces.ed.gov/pubs2008/2008802.pdfPAsecureID – www.education.state.pa.us – login to PAPortal – need user id.PDE fast facts-http://www.pde.state.pa.us/portal/server.pt/community/fast_facts%2C_data_and_stats_for_news_media/17426





http://www.education.state.pa.us/


http://edna.ed.state.pa.us/aun_listing.asp

http://www.portal.state.pa.us/portal/server.pt/directory/pims_manuals/

http://www.pattan.net/

http://www.pattan.net/

http://nces.ed.gov/pubs2008/2008802.pdf


http://www.pde.state.pa.us/portal/server.pt/community/fast_facts,_data_and_stats_for_news_media/17426





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Tom Corbett, Governor ▪ Ronald J. Tomalis, Secretary of Education Special Education Data on...

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