Together We are Less Alone - ICA
Transcript of Together We are Less Alone - ICA
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Together We are Less Alone
Vilde RongeRecordkeeping by Design, ICA Adelaide
Tuesday, October 22, 2019
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improv noun
im·prov | \ ˈim-ˌpräv \
Definition of improv: the art or act of improvising, or of composing, uttering, executing, or arranging anything without previous preparation
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• Quick tour of RIM in Norway
• What to do?
• My case: Norwegian Health Net
• Our Action Plan
• We’re in the spotlight – this is our era!
Agenda for my presentation
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Quick Tour of RIM in thePublic Sector in Norway
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Proud Father:
King Christian VI
Denmark-Norway
1730-1746
1. The «Journal»
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2. NOARK - The Standard
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3. Transparency
Add to Shopping Cart
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Perfect!
In theory that is…..
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The Reality?
We’re failing big time……
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per1 terabytedocumentation In the records management system
25 terabyteother places unstructered documentation is stored*
*Anthea Seles, Secretary General of International
Council on Archives, Seminar on AI and Archives, September 2018
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Number of hits when searching for records at the Ministry of Foreign Affairs*
Search terms Noark system Shared drives Outlook server
China + Relations 244 files 175 files 954 943 files
China + Bilateral 6 files 66 files 326 600 files
China + Connections 4 files 15 files 228 706 files
Dalai Lama 12 files 89 files 47 740 files
*Office of the Auditor General of Norway, 2017
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clicks metadata fields
…to describe and file ONE record
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3.485clicks
765metadata fields
5 % - 2.5 months of e-mail
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What to do?
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INNOVATE, SIMPLIFY AND IMPROVE!
Photo: Thomas Haugersveen,
Office of the Prime Minister
Erna Solberg,
Prime Minister of Norway
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Established as a state-owned corporation in 2009 by
the Ministry of Health and Care Services in Norway
Norwegian Health Net
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HELSENETTET – The Health Net
Norsk Helsenett provides a secure network
for the Norwegian health sector to
communicate and exchange vital patient
information through a variety of services.
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210 528 365
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IT SERVICES PROCUREMENTARCHIVES
& RECORDS
MANAGEMENT
From June 1, 2018:
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D-Day
June 1, 2018
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Our customersare ten federal agencies
representing approximately
4000 end users
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«Mail Room»
Archives and
Records
Management
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Our ACTION plan in3 easy steps
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1. Look at your service, really look at it!
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DECONSTRUCTED, STILL APPLE PIE
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3. Standardize
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…and set a value on each little piece!
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And always remember:
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We are SERVICE PROVIDERSThey are CUSTOMERS
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We’re part of a bigger whole
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We cannot just be administrators, executers or naggers
We need to be strategic partners in information governance
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We’re in the spotlight!
But it’s up to us to
take advantage of it…..
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From the Netflix Drama The Crown
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From the Norwegian Crime Series Monster
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From The Sinner
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From Game of Thrones
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From the Australian Crime Series Wanted
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From Paddington