To, · Pithampur, Distt Dhar Dear Sir, Subject: Scrutinizer's Report on E-voting conducted pursuant...

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S t i r a d d h a J a i n Pr a c t i c i n g Co mpa ny Sec r e t a r y 107, Go ld Ar c ad e , 3 / I , Ne w P a l as i a , Ind or e ( MP) , I ndi a - 452003 Pho ne : ( 0731) 253584 1 E- ma i l s hr add ha ja i n 220 4 ( a>g mai l . c o m T o , T he C ha i r man , POR WAL AUTO COMPONENTS LI MI TED Pl ot No. 209, Sec t or No .l , Indus t r i al Ar e a , Pi t h ampur , Di s t t Dh ar De a r Si r , Sub j ec t : Sc r ut i n i z er ' s R epor t on E- v o t i ng c ondu c t ed p ur s uan t t o t h e pr o v i s i o ns of S e c t i o n 1 0 8 o f t h e C o mp a n i e s A c t . 20 1 3 f ' t h e A c t " ) r e a d w i t h R u l e 20 o f C o m p a n i e s ( Ma nag e ment and Admi ni s t r at i on ) R ul es . 2015 f o r 23r d An nu a l Gen e r al Me e t i ng of n/ i I *. D ^ , . , o i An t - r . r r . mn n n f > n t - : i . i mi t p r l h p l d o n 30 t h S e D te m b e r . 201 5. I , S h r a d dh a J ai n , Pr a c t i c i n g Co mp a n y Sec r e t a r y , h a d be en a ppoin t e d a s t he s c r u t i ne er b y t he Boa r d of Dir ec t or s o f POR WAL AUTO COMPONENTS LI MI TED ( " t he Comp an y " ) p ur s uan t t o Sec t ion 108 of t he Comp ani es Ac t , 2013 r ead wi t h R ul e 20 ( 4 ] ( x ii ) of Companies ( Mana g ement an d Admini st r a t ion ) R u le s , 2014 , t o conduc t t he e lect r oni c v o t i n g p r oc e s s i n r e s p ec t of t he belo w men t i on ed r es ol ut i ons t o be p ass ed a t t h e 23r d Ann ua l Gene r al Mee t in g of t he Comp an y t o be he l d o n 30t h Sept embe r , 2015. 1. The vot ing pe r iod for Remo t e E- v o t in g commenc ed on Sunda y , 27t h Sep t embe r 2015 a t 9. 00 A M a n d e n d s o n T u e s d a y , 2 9 th Se p t e mb e r 2015 a t 5. 0 0 PM. 2. T he S h a r e h o l d e r s o f th e C o mp a n y ho l d i n g s h a r e s a s o n t h e "C u t Of f d a t e o f 23 rd Sept ember 2015 wer e en t i t led t o vot e on t he pr opos ed r es ol ut i on s as s e t ou t a t I t em Nu mb e r 1 t o 7 i n No t i ce o f 2 3r d A G M of t he Compa n y Por wa l A u t o Compon en t s Limi t ed. 3. The v ot e s c as t un der r e mot e e -vot i ng fa ci li t y wer e t her eaf t er unb loc k e d i n t h e pr e s ence o f two wi t ne s ses Mr . R a v i Pr a k as h Si ng h a nd Mr . Anmol Nag , who we r e not in t he e mplo y ment of t he compa ny. The y ha v e si g ned be lo w i n c o n f i r ma t ion o f t he v o t es bei ng un bloc k ed i n t heir pr es e nc e . Ra v i Pr a k as h Si n g h

Transcript of To, · Pithampur, Distt Dhar Dear Sir, Subject: Scrutinizer's Report on E-voting conducted pursuant...

Page 1: To, · Pithampur, Distt Dhar Dear Sir, Subject: Scrutinizer's Report on E-voting conducted pursuant to the provisions of Section 108 of the Companies Act. 2013 f'the Act") read with

Stiraddha JainPracticing Company Secretary

107, Gold Arcade,3 /I, New Palasia,

Indore (MP), India - 452003Phone:(0731) 2535841

E-mailshraddhajain2204(a>gmail.com

To,

The Chairman,

PORWAL AUTO COMPONENTS LIMITEDPlot No. 209, Sector No.l, Industrial Area,

Pithampur, Distt Dhar

Dear Sir,

Subject: Scrutinizer's Report on E-voting conducted pursuant to the provisions of

Section 108 of the Companies Act. 2013 f'the Act") read with Rule 20 of Companies

(Management and Administration) Rules. 2015 for 23rd Annual General Meeting of

n/i I*. D ^,.,oi Ant-r. rr.mnnnf>nt-: i.imitprl hpld on 30th SeDtember. 2015.

I, Shraddha Jain, Practicing Company Secretary, had been appointed as the scrutineerby the Board of Directors of PORWAL AUTO COMPONENTS LIMITED ("the Company")pursuant to Section 108 of the Companies Act, 2013 read with Rule 20 (4] (xii) of

Companies (Management and Administration) Rules, 2014, to conduct the electronic

voting process in respect of the below mentioned resolutions to be passed at the 23rd

Annual General Meeting of the Company to beheld on 30th September, 2015.

1.The voting period for Remote E-voting commenced on Sunday, 27th September

2015 at 9.00 AM and ends on Tuesday, 29th September 2015 at 5.00 PM.

2.The Shareholders of the Company holding shares as on the "Cut Off date of 23rd

September 2015 were entitled to vote on the proposed resolutions as set out at

Item Number 1 to 7 in Notice of 23rd AGM of the Company Porwal Auto

Components Limited.

3.The votes cast under remote e-voting facility were thereafter unblocked in the

presence of two witnesses Mr. Ravi Prakash Singh and Mr. Anmol Nag, who were

not in the employment of the company. They have signed below in confirmation of

the votes being unblocked in their presence.

Ravi Prakash Singh

Page 2: To, · Pithampur, Distt Dhar Dear Sir, Subject: Scrutinizer's Report on E-voting conducted pursuant to the provisions of Section 108 of the Companies Act. 2013 f'the Act") read with

4.Thereafter the details containing inter- alia, list ot equity snarenoiaers, wno voteu"For" and "Against", were downloaded from the e-voting website of Central

Depository Services (India) Limited ("CDSL"} i.e. www.evotingindia.com.

5.The results of Remote e-voting is as under:

I. Resolution No.l: Ordinary Resolution

Receive, consider and adopt the audited Balance Sheet as at March 31, 2015,

the Statement of Profit & Loss and the Cash Flow Statement for the financial

year ended March 31, 2015 and the Reports of the Board of Directors and

Auditors thereon.

f n Vnted in favour of resolution:

(if) Voted against the resolution:

(iii) Invalid Votes

E-voting

Number ofMembersvotedthroughelectronic system

13

NumberofVotescast(Shares)

7494628

%oftotal numberofvalidvotescast

100%

E-voting

Number ofMembersvotedthroughelectronic system

0

NumberofVotescast(Shares)

0

%oftotal numberofvalidvotescast

0

E-voting

TotalnumberofMemberswhosevoteswere declaredinvalid

0

TotalnumberofVotescast

(Shares)

0

Page 3: To, · Pithampur, Distt Dhar Dear Sir, Subject: Scrutinizer's Report on E-voting conducted pursuant to the provisions of Section 108 of the Companies Act. 2013 f'the Act") read with

II. Resolution No.2: Ordinary Resolution

Re-appointment of Mr. Mukesh Jain who retires by rotation,

(i) Voted in favour of resolution:

(ii) Voted against the resolution:

(iii) Invalid Votes

E-voting

Number ofMembersvotedthroughelectronicsystem

12

NumberofVotescast(Shares)

7213523

%oftotal numberofvalidvotescast

100%

E-voting

Number ofMembersvotedthroughelectronic system

0

NumberofVotescast(Shares)

0

%oftotalnumberofvalidvotescast

0

E-voting

TotalnumberofMemberswhosevoteswere declaredinvalid

0

Total numberofVotescast(Shares)

0

Page 4: To, · Pithampur, Distt Dhar Dear Sir, Subject: Scrutinizer's Report on E-voting conducted pursuant to the provisions of Section 108 of the Companies Act. 2013 f'the Act") read with

III. Resolution No.3: Ordinary Resolution

Appointment of Auditors and fixing their remuneration,

f il Voted in favour of resolution:

(ii) Voted against the resolution:

(iii) Invalid Votes

E-voting

Number ofMembersvotedthroughelectronicsystem

13

NumberofVotescast(Shares)

7494628

%oftotalnumberofvalidvotescast

100%

E-voting

Number ofMembersvotedthroughelectronic system

0

NumberofVotescast(Shares)

0

%oftotal numberofvalidvotescast

0

E-voting

TotalnumberofMemberswhosevoteswere declaredinvalid

0

Total numberofVotescast

(Shares)

0

Page 5: To, · Pithampur, Distt Dhar Dear Sir, Subject: Scrutinizer's Report on E-voting conducted pursuant to the provisions of Section 108 of the Companies Act. 2013 f'the Act") read with

IV. Resolution No.4: Special Resolution

Appointment of Mrs. Rajni Jain as Non Executive Independent Director

fll Voted in favour of resolution:

(ii) Voted against the resolution:

(iii) Invalid Votes

E-voting

Number ofMembersvotedthroughelectronic system

13

NumberofVotescast(Shares]

7494628

%oftotal numberofvalidvotescast

100%

E-voting

Number ofMembersvotedthroughelectronicsystem

0

NumberofVotescast(Shares)

0

%oftotalnumberofvalidvotescast

0

E-voting

TotalnumberofMemberswhosevotesweredeclaredinvalid

0

Total numberofVotescast

(Shares)

0

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V. Resolution No.5: Special Resolution

Increase in remuneration of Mr. Surendra Jain, Chairman of the company

(i) Voted in favour of resolution:

E-voting

Number ofMembersvotedthroughelectronic system

11

NumberofVotescast(Shares)

7090348

%oftotal numberofvalidvotescast

99.99%

[ii) Votedagainsttheresolution:

E-voting

Number ofMembersvotedthroughelectronic system

1

NumberofVotescast(Shares)

160

%oftotal numberofvalid votescast

0.01%

[iii) InvalidVotes

E-voting

TotalnumberofMemberswhosevoteswere declaredinvalid

0

Total numberofVotescast(Shares)

0

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- .@*.*5-Si >-p̂ pw

VI. Resolution No.6: Special Resolution

Increase in remuneration of Mr. Devendra Jain, Managing Director of the

company

fil Voted in favour of resolution:

00 Voted against the resolution:

(iii) Invalid Votes

E-voting

Number ofMembersvotedthroughelectronicsystem

11

NumberofVotescast(Shares)

7142329

%oftotal numberofvalidvotescast

99.99%

E-voting

Number ofMembersvotedthroughelectronic system

. 1

NumberofVotescast(Shares)

160

%oftotalnumberofvalidvotescast

0.01%

E-voting

TotalnumberofMemberswhosevoteswere declaredinvalid

0

TotalnumberofVotescast

(Shares)

0

Page 8: To, · Pithampur, Distt Dhar Dear Sir, Subject: Scrutinizer's Report on E-voting conducted pursuant to the provisions of Section 108 of the Companies Act. 2013 f'the Act") read with

VII. Resolution No.7: Special Resolution

Increase in remuneration of Mr. Mukesh Jain, Whole Time Director of the company

fil Voted in favour of resolution:

(ii) Voted against the resolution:

(iii) Invalid Votes

The Register, all other papers and relevant records relating to electronic voting shall remain

in our safe custody until the Chairman considers, approves and signs the minutes of the

aforesaid 23 rd Annual General Meeting and the same are handed over to the Company

Secretary for safe keeping.

Thanking you,

Yours Faithfully,

ScrutinizerVa^-@/<&'/

Name: ShraddnaHfain

Practicing Company Secretary

ACS: 39488; CP: 14717Place: Pithampur

Date: 03.10.2015

E-voting

Number ofMembersvotedthroughelectronic system

9

NumberofVotescast[Shares]

7213523

%oftotal numberofvalidvotescast

99.99%

E-voting

Number ofMembersvotedthroughelectronic system

3

NumberofVotescast(Shares)

480

%oftotal numberofvalidvotescast

0.01%

E-voting

TotalnumberofMemberswhosevoteswere declaredinvalid

0

TotalnumberofVotescast(Shares)

0