To: From: Date: Subject: OCTOBER 25, 2017 – 9:00 A.M. METRO 3… · 2017. 10. 25. ·...

To: Policy Committee Members

From: Jonathan R. Start, Executive Director

Date: October 18, 2017

Subject: POLICY COMMITTEE MEETING OCTOBER 25, 2017 – 9:00 A.M. METRO 530 NORTH ROSE STREET The Kalamazoo Area Transportation Study Policy Committee will be meeting on Wednesday, October 25, 2017 at 9:00 a.m. at Metro, 530 N. Rose Street. The following items are included in the meeting packet:

1. Agenda for the Meeting 2. Informational Memorandum for the October 25, 2017 Meeting 3. Treasurer’s Report 4. Technical Committee Report (October 12, 2017) 5. Regional Prosperity Initiative Report 6. Southcentral Michigan Planning Council Report 7. Draft Minutes from the September 27, 2017 Meeting 8. Memorandum of Understanding between the Kalamazoo Area Transportation Study and the

Central County Transportation Authority 9. Pass-Through Agreement Between the Kalamazoo Area Transportation Study Policy Committee

and the Central County Transportation Authority 10. Stevens, Kirinovic & Tucker, P.C. Audit Letter

Meeting Materials for October 25, 2017 of 26

KALAMAZOO AREA TRANSPORTATION STUDY POLICY COMMITTEE MEETING October 25, 2017 at 9:00 a.m.

Metro

AGENDA

Public Comments are limited to four minutes in length.

1. CALL TO ORDER

2. INTRODUCTIONS

3. ROLL CALL (Sign-in Sheet To Be Circulated)

4. CHANGES OR ADDITIONS TO THE AGENDA

Any item listed under the Consent Agenda may be moved to the Regular Agenda upon request of anymember of the public, any Policy Committee Member, or any staff member.

5. APPROVAL OF THE AGENDA (ACTION)

6. CITIZENS’ COMMENTS (Non-agenda items only. Comments on agenda items should be madeduring discussion of those items.)

7. CONSENT AGENDA (Enclosures) (ACTION)

a. ACCEPTANCE OF THE TREASURER’S REPORT

b. ACCEPTANCE OF THE TECHNICAL COMMITTEE REPORT (OCTOBER 12, 2017,MEETING)

c. ACCEPTANCE OF THE REGIONAL PROSPERITY INITIATIVE REPORT

d. ACCEPTANCE OF THE SOUTHCENTRAL MICHIGAN PLANNING COUNCIL REPORT

e. APPROVAL OF THE MINUTES FROM THE SEPTEMBER 27, 2017 MEETING

8. CENTRAL COUNTY TRANSPORTATION AUTHORITY/KATS AGREEMENTS (Enclosures)(ACTION)

a. MEMORANDUM OF UNDERSTANDING

b. PASS THROUGH AGREEMENT FOR BUS STOP STUDY AND SOFTWARE

9. STEVENS, KIRINOVIC &TUCKER, P.C. AUDIT LETTER (Enclosure)

10. PEDESTRIAN, GREENWAY AND TRANSIT PLAN UPDATE

11. OFFICE SPACE UPDATE

12. PUBLIC TRANSPORTATION UPDATES

13. EXECUTIVE DIRECTOR’S REPORT

14. NEW BUSINESS

15. CITIZEN COMMENTS

16. MEMBER COMMENTS

17. ADJOURNMENT

Next Meeting: Wednesday, November 29, 2017 - 9:00 a.m.


TO: Kalamazoo Area Transportation Study Policy Committee

FROM: Jonathan R. Start, Executive Director

DATE: October 16, 2017

SUBJECT: Information on the Policy Committee Agenda for the October 25, 2017 Meeting

Here is information on Policy Committee agenda items. 8. Central County Transportation Authority/KATS Agreements (Enclosures) (ACTION)

a. Memorandum of Understanding With the Central County Transportation Authority (CCTA) taking over from the City of Kalamazoo, a Memorandum of Understanding between The CCTA and KATS is needed. The enclosed document has been approved by the CCTA. Staff recommends that the Policy Committee approve this Memorandum of Understanding.

b. Pass Through Agreement for Bus Stop Study and Software In the past when Federal dollars have been provided for public transit studies and purchases using planning funds, a pass through agreement is entered into between the transit agency (CCTA) and KATS. This agreement delineates what the planning dollars are to be used for and that the transit agency is responsible for all required local match. Federal procurement and reporting requirements are the responsibility of the CCTA. The CCTA approved this pass through for the Bus Stop Study and the Remix software acquirement which is included in the FY 2018 Unified Planning Work Program. MDOT contracts has approved the language or this agreement. Staff recommends that the Policy Committee approve this pass through agreement between the Central County Transportation Authority and KATS for the Bus Stop Study and the Remix software.

9. Stevens, Kirinovic, & Tucker P.C. Audit Letter (Enclosure) Our new auditor, Stevens, Kirinovic, & Tucker, P.C. (SK&T) have provided the standard engagement letter for our FY 2017 audit. Copies are available for your information. 10. Pedestrian, Greenway and Transit Plan Update A draft Executive Summary for the Pedestrian, Greenway and Transit Plan was completed by consultants AECOM for the review of KATS Staff and members of the Technical Committee. The consultants are incorporating comments received before the draft is presented to the Policy Committee. 11. Office Space Update The lease amendment between Hinman and KATS has been received, modified and executed by both parties. The modification included listing some additional preparatory work to be done by the landlord prior to December 1, 2017. Also the base rate for the rental proposed was not to have KATS pay the existing base rate from December 1, 2017 through June 2018, but a base rate that was 2% above that for the entire period. The modification holds our current base rate for the new space from December 1, 2017 through June 2018. The rate will increase by approximately 2 percent for July 2018 through June 2019 and following years. This modification from staff’s original miscommunication with Hinman represents an


Information Memorandum for the October 25, 2017 Policy Committee Meeting Page 2 of 2

increase of $592.20 over the life of the lease from what staff initially understood and reported to the Policy Committee. This amount is within the $2,000.00 amount that the Executive Director can authorize. Staff did not think that this change was significant enough to ask the Policy Committee for additional action above the approval to enter into the Lease Amendment given at the September Policy Committee meeting.

The difference due to the increased office space going from 1,285 rentable square feet to 1,974 rentable square feet is $10,369.44 annually in current base rental rate.

Staff has gotten estimates for movers to move our office furniture equipment and files/supplies. Two Men and a Truck will be doing the work. Staff will box material up.

The moving of telephones and internet infrastructure will be done by the provider of our telephone equipment.

12. Public Transportation Updates

Members of the Kalamazoo County Transportation Authority Board, the Central Country Transportation Authority Board, Van Buren Public Transit, and/or staff will provide additional updates to the Policy Committee as appropriate.

13. Executive Director’s Report

Regional Safety Study

As mentioned in the Southcentral Planning Region report, the Southcentral Michigan Planning Region Safety Study has been completed. This study was funded by the Michigan Department of Transportation and looked at crash, volume, and condition data to identify locations that are entirely within a non-MDOT agency’s control for possible inclusion of projects or countermeasures to address the concern. Each of the five counties in the region have their own maps to assist in safety planning efforts. KATS will use this information to improve its safety factor in its project prioritization process for the Transportation Improvement Program development.

Year End Activities

Staff is closing out financials for the FY 2017 year end and preparing for the audit. Some member agencies are providing an entire year of reported third party contributed services at the last minute making close out more burdensome. KATS has received sufficient third part contributed services to meet our match requirements.

Planning for the Office Move

The move from our existing offices to the new space will take place in the first week in December. The office will be effectively closed as the office equipment, files, telephone and internet equipment are moved and reconnected.


KALAMAZOO AREA TRANSPORTATION STUDY

TREASURER'S REPORT

Policy Committee Meeting October 25, 2017

Beginning Balance of Checking as of September 1, 2017 $103,298.93

Receipts $134,297.89

Checks -$43,008.93

Withdrawals/debits -$25,746.21

Ending Balance of Checking as of September 30, 2017 $168,841.68

If there are any questions regarding this report, please contact me.

Respectfully submitted,

Marsha C DrouinTreasurer, Kalamazoo Area Transportation [email protected]


mailto:[email protected]

To: Policy Committee

From: Jonathan R. Start, Executive Director


Subject: Technical Committee Report (October 12, 2017)

The Technical Committee met October 12, 2017 at 9:00 a.m. at Metro. The only action item on the agenda was the approval of the minutes from the September meeting. Jeromie Winsor from AECOM presented on the KATS Pedestrian, Greenway and Transit Plan.

Discussion items for the October Technical Committee meeting included MDOT Safety Targets for Required Federal Safety Performance Measures, the Draft KATS Public Participation Plan, and Public Transportation Updates.

There were status reports on roads and planning activities which included:

ROAD STATUS REPORTS

City of Kalamazoo: Final paving is complete for the Portage Street Project from Lovers Lane to Stockbridge Avenue. Pavement markings and installation of signs were expected to be completed last week. Paving for the Vine Street Project is complete. Construction is complete on the Burdick and Drake Projects. The base course of asphalt is complete for the River’s Edge Roundabout Project. The roundabout is expected to be open at the end of October. The Vine Street Project from Westnedge Avenue to Davis Street is set for a December letting. The Pitcher Street Project from E. Michigan Avenue to Kalamazoo Avenue is on target for a February letting. The Howard Street Project from Oakland Drive to Stadium Drive is on target for a January letting. The Howard Street Pathway Project from Stadium Drive to W. Michigan Avenue is on target for the March letting.

Village of Vicksburg: The Village has completed approximately 1.4 miles of road work.

Road Commission of Kalamazoo County (RCKC):

RCKC Non-Motorized Updates: Watering and cultivating of plants is complete on the Texas Drive Trail Project, and the RCKC is working on closing the project. Grade inspection packages have been submitted in preparation for a February letting for the 2018 and 2019 Drake Road Trail Projects in Oshtemo Township. The RCKC is still working to set a meeting with Kalamazoo County Parks to coordinate the next phases of the Kalamazoo River Valley Trail (KRVT).

RCKC Road Updates: Punch list items remain on the Stadium Drive Project from 4th Street to 6th Street and Michigan at 11th Street, the E. Michigan Avenue Bridge Project, the Stadium Drive Project from 9th Street to US-131, and the Sprinkle Road Traffic Signal Project. The top course of Hot Mix Asphalt (HMA) was expected to be complete last week for the N Avenue Bridge Project. The project is expected to be complete by the end of October. Paving on the bridge deck was planned for last week on the D Avenue Bridge Project over Gull Lake Outlet. The bridge is closed and detours are in place.

The RCKC is planning its Chip Seal and Fog Seal Programs for next year. Crack sealing is being completed for next year’s Chip Seal and Fog Seal projects. The primary overlay projects are complete.


Technical Committee Report Page 2 of 2

RCKC Design Updates: Final plans for the KL Avenue at Almena and 1st Street Project are being prepared for submittal for a January letting. Final plans were submitted for a November Grade Inspection and March letting for the KL Avenue Project from 11th Street to Drake Road. Final plans for the Q Avenue Project at 10th Street, the 9th Street Project at Quail Run Drive, and the 9th Street Project at KL avenue are waiting for obligation for a December letting. Other RCKC Updates: Winners have been announced for the RCKC Put the Brakes on Fatalities Poster Contest. The RCKC is seeking suggestions to improve participation.

Oshtemo Township: The KL Avenue Project from 8th Street to 9th Street is on target for completion by the end of October. Village of Augusta: Citizens have expressed concerns with safety on M-96. MDOT will be contacted regarding a study to assess whether a traffic signal is warranted.

LAND USE/PLANNING AND ZONING STATUS REPORTS Kalamazoo County Planning and Development: The draft Kalamazoo County Master Plan is expected to be presented to the Kalamazoo County Board of Commissioners in December for authorization to release the draft for local municipalities for review. Light and Detection Ranging (LiDAR) data and 2-foot contours for the county are available by contacting the Department of Planning and Development. The data files are very large and will require a storage device with considerable capacity. The LiDAR data will eventually be available on the county website. The 2017 Pictometry aerials are available at the Pictometry website. The county held virtual Pictometry training sessions. Additional training sessions will be held. A developer has expressed interest in developing the former site of the Vicksburg Mill. Oshtemo Township: The request for conditional rezoning for an Advia Credit Union Headquarters on W. Main has been approved. The township is working with MDOT to evaluate the possibility of the installation of a new signal on W. Main between 9th and 10th Streets. City of Kalamazoo: The Planning Commission approved the 2025 Imagine Kalamazoo Master Plan. The City is expected to approve the Master Plan on October 16. The City has written a public participation plan as a result of the process and committed to continued community outreach. The Imagine Kalamazoo website will be updated to track progress on projects included in the Master Plan. The City will be partnering with the Land Bank for a Vacant Land Demo and Blight Study. The City has plans to implement a Corridor Improvement Authority. Texas Township: The Belle Meade Condominium project is under construction. A commercial development for Vineyard Assisted Living has been approved. The Consumer Credit Union Headquarters in the Groves Business Park is expected to apply for occupancy permits next month. There are concerns with the potential impact on traffic.


To: Policy Committee

From: Jonathan Start, Executive Director


Subject: Regional Prosperity Initiative Report

The Regional Prosperity Initiative Committee continues to meet. Current activities are concentrating on evaluating proposals for 2017 projects that further the goals of our group and developing a new logo and improved website for the group.

Four proposals have been received and are in the process of evaluation. The proposals are:

Kinexus https://www.surveymonkey.com/r/QSYN6HW http://smpcregion3.org/wp-content/uploads/2017/08/Kinexus-RPI-Proposal.pdf

Southwest Michigan Community Literacy Initiative

https://www.surveymonkey.com/r/QTJZ9T9 http://smpcregion3.org/wp-content/uploads/2017/08/Southwest-Michigan-Community-

Literacy-Initiative-RPI-Proposal-9-29-17.pdf

Southwest Michigan First

https://www.surveymonkey.com/r/QNZ28TT http://smpcregion3.org/wp-content/uploads/2017/08/09282017_SMF-Grant-Request-to-the-

RPI.pdf

Urban Alliance

https://www.surveymonkey.com/r/QMNTTWB

http://smpcregion3.org/wp-content/uploads/2017/08/Regional-Prosperity-Grant-Urban-Alliance-Final.pdf


TO: KATS Policy Committee

FROM: Jonathan Start, KATS Executive Director

DATE: October 16, 2017

SUBJECT: Southcentral Michigan Planning Council Report

During the month of September, 2017, KATS staff worked on the Michigan Department of Transportation (MDOT) Planning Activities for the Southcentral Michigan Planning Council (SMPC). Work was concentrated in the following activities:

Coordinated and hosted the final follow-up meting for the Regional Coordinated Mobility Plan for Prosperity Region 8

Drafted a final report to the Michigan Department of Transportation on the Regional Coordinated Mobility Plan based on comments and reactions that were received from attendees of the final follow-up meeting

Performed in-field spot verification checks on Pavement Surface Evaluation and Rating (PASER) ratings for federal aid roads in Branch, St. Joseph and Kalamazoo Counties

Reviewed meeting materials from an MDOT presentation on Highway Performance Monitoring System (HPMS) reporting requirements

Coordinated the scheduling of a meeting to review the draft Southcentral Michigan Regional Traffic Safety Plan for those individuals who participated in its development at previous meetings. The meeting will be held 10:00 am, October 10 at the Kalamazoo Metro Transit facility

Attended the 2017 Michigan Association of Planning annual conference. Seminars attended included topics on zoning, planning law, master plans, environmental impacts, and transportation planning.


Draft Minutes of the September 27, 2017 Meeting Page 1 of 8

KALAMAZOO AREA TRANSPORTATION STUDY POLICY COMMITTEE Draft Minutes of the September 27, 2017 Meeting.

CALL TO ORDER The meeting was called to order at 9:00 a.m. at Metro by Treasurer Drouin. INTRODUCTIONS Introductions were made by all present. Teeter addressed the members of KATS Policy Committee. She reported that on September 11, 2017, she informed the members of the Central County Transportation Authority (CCTA) and the Kalamazoo County Transportation Authority (KCTA) that she is resigning her position as chair for both authorities. In 2002, there was a KATS Policy Committee meeting regarding public transit funding. As a result, a sub-committee was formed and a recommendation was made to move the system from the City of Kalamazoo and Kalamazoo County to one authority. The first meeting was held in 2005 and Teeter has been working with KATS Policy Committee on this issue since that time. Teeter stated that it has been a privilege to work with the Committee and thanked members for the work they have done. She requested that members continue to keep consideration for public transportation in their decisions. Teeter shared that she will be moving to South Haven. Since she is no longer a resident within the Metropolitan Planning Area, she joined the members of the public. ROLL CALL Meeting attendance was recorded on the sign-in sheet. Members Present David Anderson City of Kalamazoo Robert Britigan City of Parchment Marsha Drouin, Treasurer Richland Township Todd Hackenberg Village of Lawton Rick Fowler Michigan Department of Transportation Lansing Libby Heiny-Cogswell Oshtemo Township Jeff Heppler Village of Augusta Martin Janssen Central County Transportation Authority Joanna Johnson Road Commission of Kalamazoo County Linda Kerr Texas Township Greg Kinney Van Buren County Road Commission Jason Latham Michigan Department of Transportation Southwest Region Tracey Locey Brady Township Michele McGowen KATS Citizen Advisory Committee Dexter Mitchell Kalamazoo Township Carl Newton City of Galesburg Paul Schincariol Van Buren County Board of Commissioners Ron Smith Village of Vicksburg Jeff Sorensen Cooper Township Linda Teeter Kalamazoo County Transportation Authority Randy L. Thompson Comstock Township Terry Urban City of Portage Kevin Wordelman Kalamazoo County Board of Commissioners Members Absent Brenda Deruyscher Village of Mattawan



John Clement Van Buren Transit Keith Gunnett Village of Schoolcraft Gary Moore Ross Township Pete Pfeiffer Michigan Department of Transportation TSC Larry Nielsen Village of Paw Paw Greg Rosine Western Michigan University Michael Scott Village of Richland Thomas L. Swiat, Jr. Prairie Ronde Township Greg Thomas Pavilion Township William Van Tassel Almena Township Don Ulsh Schoolcraft Township Others Present John Gisler, Sean McBride, Beverly McCall, Claudette Reid, Jon Start, Lewis Whalen, Monica Zehner CHANGES OR ADDITIONS TO THE AGENDA No changes or additions to the agenda were requested. APPROVAL OF THE AGENDA MOTION by Johnson, SECOND by Sorensen, “to approve the agenda for the September 27, 2017 Policy Committee Meeting.” MOTION APPROVED. CITIZENS’ COMMENTS No citizen comments were made. CONSENT AGENDA Information on items listed on the consent agenda was included in the meeting materials. Items on the consent agenda were:

Acceptance of the Treasurer’s Report Acceptance of the Technical Committee Reports (August 10, 2017, September 13, 2017

meetings) Acceptance of the Regional Prosperity Initiative Report Acceptance of the Southcentral Michigan Planning Council Report Approval of the Minutes from the July 26, 2017 Meeting

MOTION by Johnson, SECOND by Thompson, “to accept and approve the items on the consent agenda as listed.” MOTION APPROVED. FISCAL YEAR 2017 – 2020 TRANSPORTATION IMPROVEMENT PROGRAM AMENDMENTS A copy of the proposed amendments to the FY 2017-2020 Transportation Improvement Program and information on the listing of projects to be amended into the General Program Account (GPA) were included in the meeting materials. (Amendments and the list of GPA Project can be found on the last page of the meeting minutes). Start reported that with the exception of one project, the proposed amendments were Michigan Department of Transportation (MDOT) projects. Among the proposed amendments was an amendment to the General Program Account for the addition of MDOT Traffic Operations and Safety Projects. There was also a proposed amendment to change the lead agency from the City to the RCKC on the 2020 Drake Road Project from Parkview Avenue to W. Main Street.



MOTION by Johnson, SECOND by Sorensen, “to approve the proposed amendments to the FY 2017-2020 Transportation Improvement Program.” MOTION APPROVED. DRAFT PUBLIC PARTICIPATION PLAN IN TRANSPORTATION DECISION MAKING 1 Start reported that the Draft Public Participation Plan in Transportation Decision Making was available at KATS website. Revisions to the Public Transportation Plan were made to address recommendations received at KATS Transportation Management Area Certification Review that KATS be more pro-active in its methods for public outreach and public involvement in the transportation planning process. The draft is available for public comment and will be brought to the Policy Committee for approval at a future date. MICHIGAN DEPARTMENT OF TRANSPORTATION SAFETY PERFORMANCE MEASURE TARGETS Start reported that federal law and regulations require that States and Metropolitan Planning Organizations (MPOs) establish safety performance measure targets for the federal transportation planning process. The State of Michigan has established its targets for 2018. Since the penalty for failing to meet established safety targets would be to restrict federal funding to safety programs and projects, and the federal funding Michigan receives is already used for safety programs and projects, there will be no negative impact on the state for failing to meet the established targets. Start reported that MDOT spent time evaluating crash trends and measures which impact fatal and serious crash rates when establishing the targets. The once downward trend in fatality and serious injury crashes has leveled and since 2014 has seen an upward trend. KATS and other MPOs were involved in the process. KATS is required under the federal law and regulations to either support the State of Michigan safety targets or establish its own specific targets within six months of the State of Michigan adopting its performance measure targets. If an MPO establishes its own targets, it must still report on how its program supports the State established targets. Start reported that KATS staff would be making a recommendation for KATS Policy Committee to adopt the State of Michigan targets. KATS will not be required to proportionally meet state targets for its planning area. The Metropolitan Transportation Plan will be amended in FY 2018 for the inclusion of performance measure targets. Johnson inquired if Start anticipated that other MPOs in Michigan will adopt the State targets. Start reported that other than SEMCOG (the Southeast Michigan Council of Governments), MPOs within Michigan did not have the necessary resources for the level of analysis required to set individual targets. He opined that it is likely that all MPOs in Michigan, including SEMCOG, will adopt the State of Michigan targets. Wordelman observed that, other than the serious injury rate, all targets seemed to be higher than current rates. He stated that he would have expected targets to be lower than the current rate to indicate an improvement in safety. Start reported that the trends have shown that fatalities and serious injury rates have been increasing despite ongoing efforts to improve safety. Because whether the State of Michigan will be found in compliance is based on the adopted targets, realistic targets need to be set. Wordelman inquired if there would be long-term targets where the targets will be a decline in injuries and fatalities and if it was a federal requirement to show a reduction. Start replied that targets are for 2018 and will be evaluated. He stated that one would hope crash trends would support a downward trend in targets in the future. He also reported that the Federal Highway Administration and Federal Transit Administration had indicated that a target does not have to show an improvement or reduction. Smith expressed surprise at how large the number of fatal and serious injury pedestrian and bike accidents. He inquired if the numbers were included in the overall crash rates for fatal and serious injury 1 The draft Public Participation Plan in Transportation Decision Making is available for public comment and can be found at https://katsmpo.files.wordpress.com/2017/08/2017‐public‐participation‐plan‐draft.pdf.



accidents. Start indicated that he believed the number of bike and pedestrian accidents were included in the overall numbers, and he will verify the data. Urban asked what the units was on the fatality rate. Start reported that it was 1 per 100 million vehicle miles traveled. Johnson reported that there is a push on the statewide level to have zero fatalities. She remarked that is the goal for the RCKC and all agencies. She continued noting that there are many variables when evaluating safety and crashes. There have been improvements and initiatives to work toward that goal. OFFICE SPACE LEASE Start reported that the lease with Hinman for KATS office space in the Trestlewood complex will expire in June of 2018. Because the current office location is inadequate, KATS staff has started evaluating options before the expiration of its current lease. When KATS initially located to the current office space, KATS had 3 employees. Currently, KATS normal employment level is 5-6. Additionally, KATS offices current meeting space is in the middle of the offices, there is no dedicated storage space, and KATS does not have access to a thermostat to control the temperature. Start reported that staff had looked both in downtown Kalamazoo and an available space at Trestlewood. He indicated that for available spaces in downtown Kalamazoo, the additional cost for parking is an issue. He continued that there is an available office space in the same building as KATS current offices. The new office will still have the meeting room located in the main hall, but the new space will have sufficient offices to allow employees to continue to work. The new space will also offer dedicated space for storage and supplies and have its own thermostat. Hinman has offered to extend our lease with the same rate per square foot for the space and construct a break room at no additional cost to KATS. Hinman has also indicated that it will arrange the suite numbers to allow KATS address to remain the same. Additional expense for the move are anticipated, but these expenses would be incurred for any relocation. He reported that staff’s recommendation was to move into the available space across the hall. Start asked if there were additional factors that members would like KATS staff to consider. Sorensen asked if Start would prefer a motion be made at this time to proceed with since the space may be filled prior to June. Start indicated that was his preference. MOTION by Sorensen, SECOND by Johnson, “to authorize the Executive Director to proceed with the lease modification with Hinmann.” Discussion followed the motion. Britigan asked about the length of the new lease. Start reported that the lease would be a 5-year lease extending KATS current per square foot rate with an annual increase. Zehner reported the annual increase was 2%. Start noted that KATS funding was sufficient to pay for the additional space. Heiny-Cogswell asked how much additional footage the new space would entail. Start reported that it was approximately a 700 square-foot increase with KATS offices going from approximately 1,200 square-feet to approximately 1,900 square-feet. Gisler inquired as to the current cost per square-foot and the total increase to rent the space per year. Start reported that the rate was approximately $15 per square-foot. Heiny-Cogswell observed this was about $10,500. Start reported that an exact number could be provided to the Policy Committee. Gisler indicated the estimate was sufficient. Treasurer Drouin called for a vote on the motion before the committee: MOTION by Sorensen, SECOND by Johnson, “to authorize the Executive Director to proceed with the lease modification with Hinmann.” MOTION APPROVED. PEDESTRIAN GREENWAY TRANSIT STUDY UPDATE Start reported that the final draft of the KATS Pedestrian, Greenway and Transit Plan was available at the KATS Moves website at www.katsmoves.org.



PUBLIC TRANSPORTATION UPDATES Janssen reported on behalf of the CCTA. Metro is currently moving forward with its rebranding process. He also reported the impact of the transition and changes in service is currently being evaluated. He asked if Teeter had any additional updates. Teeter reported that the CCTA and the KCTA are both currently undergoing a transition in leadership. Rosine will be the new chair of the CCTA and KCTA beginning in October. Appointments have been made to the authorities and work continues with the Kalamazoo County Board of Commissioners on aligning board membership. The budget is anticipated to go before the KCTA and CCTA for approval in September. EXECUTIVE DIRECTOR’S REPORT Start reported that Mara Gericke has left her position with KATS. An intern position will be posted in the fall. An administration meeting for the Downtown Kalamazoo Planning and Environmental Linkages (PEL) Study was held last week. High level alternatives have been developed and were discussed at the meeting. Latham reported that the next step would be to hold a meeting for the Technical group for input on the high-level alternatives. Following incorporation of recommendations from the Technical group, a public meeting will be held for additional input. The high-level alternatives will then be evaluated for feasible alternatives. Feasible alternatives will then go through a similar input and development process used for the high-level alternatives. Start reported that KATS staff as part of its contract work for the Southcentral Planning Council had coordinated a meeting between public transportation providers for the 5 counties located in the SMPC region and those in the Southwest Michigan Planning Commission Boundaries. It was a productive process where the level of services available was discussed as well as improvements to be made. The agencies plan to continue to meet quarterly. NEW BUSINESS There was no new business presented. CITIZEN COMMENTS No citizens comments were made. MEMBER COMMENTS Members of the KATS Policy Committee thanked Teeter for her work for KATS and in improving public transportation noting that the vision of one authority began in 2002 and that she an example of what could be accomplished through focused dedication. Latham reported that MDOT is beginning the process to amend the State of Michigan Long Range Transportation Plan. A Request for Proposals is anticipated to be issued in November or December to assist with the process. The high-level alternatives for the PEL have been developed. One of the alternatives will evaluate the impact of two-way traffic routes in downtown Kalamazoo. These high-level alternatives will be used to develop practical alternatives after the public involvement process for feedback is complete. Heiny–Cogswell reported that Oshtemo Township is working on its budget and Capital Improvement Program. Wodelman reported that Kalamazoo County Board of Commissioners is expected to adopt its budget on October 3. Counsel for Kalamazoo County, Tom Canny, took a position in the Circuit Court as the Administrator. The county will be evaluating how to best fill the position.



Kinney reported that Van Buren County Road Commission has a new chip seal process. Feedback has been good from the Townships.

Anderson reported that the City will not be moving forward at this time to implement ordinances due to the legalization of medical marijuana. Anderson stated that the city believed it was best to hold off on the issue to prevent any needed amendments until the regulations by the Department of Licensing and Regulatory Affairs (LARA) go into effect on December 15. He opined that perhaps the issue could be addressed collaboratively to prevent inconsistent policies particularly since it is an issue where one municipality’s policy will have an impact on bordering municipalities. He noted that collaborative discussion on issues such as the impact on driving safety would be beneficial. There is an MLive article on economic development and streets in Downtown Kalamazoo. One-way streets went into effect in 1964. Discussion has been ongoing to convert the roads back to two-way since 1977. The one-way streets are seen as a barrier to businesses and travel for those unfamiliar with the city. Latham noted that there has been a shift in thinking toward streets being designed for more than just cars.

Johnson reported that the Road Commission of Kalamazoo County Chip Seal Program and Fog Seal Program are complete. The RCKC is wrapping up the Kalamazoo Township Local Road Plan. It marks the completion of a three-year program. There are three bridge projects currently underway in the county. One remaining project will be completed on U Avenue which will involve chip seal with a hot mix asphalt overlay.

Texas Township is currently working on its Capital Improvement Program and extension of its non-motorized facilities. Texas Township has also adopted a resolution to not opt-in and authorize facilities under the Medical Marihuana Facilities Licensing Act.

Newton reported that M-96 in Galesburg is complete.

Heppler reported that the Village of Augusta continues working on its Infrastructure Improvement Plan. This plan will involve not only roads but gas and sewer lines to best coordinate projects and prevent tearing up of recently completed road improvements. A project is planned to convert the Washington Street Bridge from one lane to two lanes.

ADJOURNMENT

There being no other business, Treasurer Drouin adjourned the meeting at 9:56 a.m.

Next Meeting: Wednesday, October 25, 2017 - 9:00 a.m.


Required Fields

Fiscal Year County

Respon-sible Agency Project Name Limits Length Primary Work Type Project Description Phase

Advance Construct

Federal Cost

($1000s)

Federal Fund

SourceState Cost ($1000s)

State Fund

SourceLocal Cost ($1000s)

Local Fund

Source

Total Phase Cost ($1000s)

MDOT Job No.

Local ID No.

MPO/ Rural Action Date

Amend-ment Type

Air Quality Comments

Total Project

Cost ($1000s)

2018 Kalamazoo MDOT M-43 At G Avenue 1.43 Reconstruct Reconstruct intersection, build new roundabout PE 393 CM 87 M 480 129068 09/27/17 Add Add Project 9/27/17; 3,100

2018 Kalamazoo MDOT I-94 UN Miller Rd 0.10 Bridge restore & rehabilitate

Full Paint, Beam Repair, Epoxy Overlay, Deck Patching, Full Depth Patching, Substructure Repair, P&H Replacement, Railing Retrofit, Concrete Surface Coating

CON 2,121 IM 236 M 2,357 129576 09/27/17 Add Add Project 9/27/17; 2,720

2018 Kalamazoo MDOT US-131 Milham Ave. to M-43 11.82 Resurface Mill and One Course Hot Mix Asphalt Overlay PE 269 M 269 200633 09/27/17 Add Add Project 9/27/17; 6,178

2018 Kalamazoo MDOT M-43Kalamazoo County Line to US-131; M-40 in Gobles

5.81 Restore & rehabilitateOverband crack fill pre-treatment, Single Course Micro-Surfacing on M-43; single course chip seal with fog seal on M-40

CON 841 ST 186 M 1,028 131571 09/27/17 Add Add Project 9/27/17; 1,074

2018 Kalamazoo MDOT M-43

West City limits of Bangor to Pavement change 3,468 ft E of M-40

13.65 Restore & rehabilitate Micro-mill, Single Course Chip Seal, Fog seal PE 108 M 108 200632 09/27/17 Add Add Project 9/27/17; 2,475

2018 Kalamazoo MDOT Areawide Areawide 0.00 GPA Trunkline Traffic Operations and Safety GPA 735 HSIP 496 M 1,231 N/A 09/27/17 Add Add Project 9/27/17, Portion of GPA

located within KATS; 2,257

2019 Kalamazoo MDOT M-43 At G Avenue 1.43 Reconstruct Reconstruct intersection, build new roundabout ROW 409 CM 91 M 500 129068 09/27/17 Add Add Project 9/27/17; 3,100

2019 Kalamazoo MDOT US-131 Milham Ave. to M-43 11.82 Resurface Mill and One Course Hot Mix Asphalt Overlay CON 4,837 NH 1,073 M 5,909 200633 09/27/17 Add Add Project 9/27/17; 6,178

2019 Kalamazoo MDOT M-43

West City limits of Bangor to Pavement change 3,468 ft E of M-40

13.65 Restore & rehabilitate Micro-mill, Single Course Chip Seal, Fog seal CON 1,938 ST 430 M 2,368 200632 09/27/17 Add Add Project 9/27/17; 2,475

2020 Kalamazoo RCKC Drake Rd Parkview Ave to W. Main St Traffic ops/safety Signal interconnect CON 924 CMG 165 CNTY 1,089 131018 05/25/16 Scope E

Signal interconnect of 9 signals along Drake Road from West Main Street to Parkview Avenue: Drake at Parkview, Drake at Stadium, Drake at Century, Drake at W. Michigan, Drake at KL Ave, Drake at Greenmeadow, Drake at Arboretum,Drake at Stonebrooke, Drake at W. Main; Admin change in in Responsible Agency from City of Kalamzoo to the RCKC, 9/27/2017

1,089

2018 Kalamazoo MDOT M-96 W of 33rd St 0.21 Traffic ops/safety Add Left Turn Lane ROW 25 ST 5 M 30 132993 5/31/17 Year E Addition of project 5/31/17; Change in Year from FY 2017 to FY 2018, 9/27/17 505

Kalamazoo Area Transportation Study FY 2017 - 2020 Transportation Improvement Program10/1/2016 (09/27/17)

1

Proposed amendments to the Kalamazoo Area Transportation Study FY 2017 - 2020 Transportation Improvement Program for the September 27, 2017 Policy Committee Meeting.

Draft Minutes of the September 27, 2017 Meeting Page 7 of 8 Meeting Materials for October 25, 2017 of 26

Fiscal Year County

Respon-sible Agency

Project Name Limits Length

Primary Work Type Project Description Phase

Advance Construct

Federal Cost

($1000s)

Federal Fund

SourceState Cost ($1000s)

State Fund

SourceLocal Cost ($1000s)

Local Fund

SourceTotal Cost ($1000s)

MDOT Job No.

Local ID No.

MPO/ Rural

Approval Date

Amend-ment Type

Air Quality Comments

Total Project

Cost ($1000s)

GPA Projects

2018 Kalamazoo MDOT M-96 E of 33rd St 0.21Traffic Operations and Safety

Add Left Turn Lane CON 414 M 414 132993 9/27/17Add Project 09/27/17;

505

2018 Kalamazoo MDOTEast

Kilgore Rd

Regionwide 0Traffic Operations and Safety

Pavement markings CON 11 HSIP 1 M 12 201157 9/27/17Add Project 09/27/17;

12


Kilgore Rd


Longitudinal pavement marking application

PE 5 HSIP 1 M 5 201479 9/27/17Add Project 09/27/17;

1,775


Kilgore Rd


Longitudinal pavement marking application

CON 365 HSIP 41 M 405 201479 9/27/17Add Project 09/27/17;

1,775


Kilgore Rd


Special pavement marking application

PE 5 HSIP 1 M 5 201482 9/27/17Add Project 09/27/17;

510


Kilgore Rd


Special pavement marking application

CON 351 HSIP 39 M 390 201482 9/27/17Add Project 09/27/17;

510

Page 1 of 1



PASS-THROUGH AGREEMENT BETWEEN THE KALAMAZOO AREA TRANSPORTATION STUDY

POLICY COMMITTEE AND THE CENTRAL COUNTY TRANSPORTATION AUTHORITY

THIS AGREEMENT is entered into between the Kalamazoo Area Transportation Study (hereinafter "KATS") and the Central County Transportation Authority (hereinafter CCT A) for the following reasons:

1. KA TS has entered into an agreement dated June 5, 2017 (Contract No. [2018-0005], with the MichiganDepartment of Transportation (MOOT), and KA TS has received authorization and approval to provide for thepurchase of Remix Transit Planning Software and to hire a consultant to complete a Transit Fixed RouteMarked Stop Only Study JN 201194, identified as KA TS Project Number 2018-0005/Z1 (the Project); and,

2. KA TS requires certain goods and services in connection with the Project (the purchase of Remix TransitPlanning Software and a Transit Fixed Route Marked Stop Only Study to examine the potential operationalimpacts to the fixed route bus system in Kalamazoo by implementing a bus stop sign only policy); and,

3. The CCT A is the owner and operator of the Kalamazoo Metro Transit System (Metro Transit) which providespublic transportation services in Kalamazoo County; and

4. The CCTA is prepared to purchase Remix Transit Planning Software and issue a Request for Proposals andcoordinate the selection of a consultant to conduct a Transit Fixed Route Marked Stop Only Study toexamine the potential operational impacts to the fixed route bus system in Kalamazoo by implementing a busstop sign only policy.

In consideration of the promises contained in this Agreement, KATS and the CCTA agree as follows:

ARTICLE 1 - EFFECTIVE DATE

The effective date of this Agreement shall be October 1, 2017. The Agreement will expire on September 30, 2018.

ARTICLE 2 - GOVERNING LAW

This Agreement shall be governed by the laws of the State of Michigan and compliant with all applicable Federal Laws and regulations as set forth in the Prime Agreement (Attachment B).

ARTICLE 3 - SCOPE OF SERVICES

The CCT A hereby agrees to perform all the project work required of the agency under the KATS Unified Planning Work Program (UPWP) Work Element 600 Special Studies for 1) the purchase of Remix Transit Planning Software including set-up and staff training costs and 2) to conduct a Transit Fixed Route Marked Stop Only Study. The CCTA agrees to be bound by all the terms, schedules and requirements of said Agreement, as well as all applicable laws and regulations.

Remix Transit Planning Software

Remix Transit Software will be purchased by the CCT A following federal purchase procedures to assist in transit planning efforts.

Transit Fixed Route Marked Stop Only Study

The CCT A shall enter into a contract with a planning consultant to complete the Transit Fixed Route Marked Stop Only Study following all applicable state and federal requirements including the

requirements of MOOT Contract Services Division as set forth in Attachment A: Local Agency Subcontract Checklist. This agreement must be submitted for the approval of MOOT Contract Services Division. KATS shall be copied on this correspondence. Work by the planning consultant shall not commence until the CCTA receives a Notice to Proceed from Contract Services Division. Contact information for Contract Services Division is:

Bill Rottiers, Contract Administrator MOOT Contract Services Division 425 W. Ottawa St. Lansing, Michigan 48933 Phone: (517) 373-2895 Email: [email protected]

Pursuant to the KA TS/MOOT Master Agreement, the CCT A will provide KA TS with written progress reports of the work performed on a monthly basis. These progress reports shall include a description of work initiated and completed for the period covered by the progress report as part of the reimbursement procedures.

ARTICLE 4 - SCHEDULE

The CCT A shall provide to KA TS a schedule of the timeline for the planning consultant services.

ARTICLE 5 - COMPENSATION

Remix Transit Planning Software

The CCT A shall pay Remix for approved, completed work and the purchased software. The CCTA will provide the applicable local cash match needed for the contract under this Pass-through Agreement.


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