Parish Council Meeting Minutes of the meeting held on 13 November 2017 at 7.15 pm at The Old School, Bottesford. Councillor Bayman, (Chairman), welcomed everyone to the meeting and he explained that the Public Session would have a Strategy and Finance theme. 485. Opened Public Session – (7.15pm) (26 members of the public) A resident asked why there were no minutes since August 2017. Cllr Bayman explained that we were hoping to agree the minutes for September 2017 and October 2017 tonight when they would then be put on the website and a copy of each to the Community Library. A resident said they were concerned about item 505 Closure of Bottesford Tip. Cllr Bayman said that the item actually referred to closure of the mini recycling sites at Bottesford Primary and The Priory Belvoir Academy. A resident stated that at The Wickets a lifebuoy had been installed yet he had had an email from North Midlands stating that it is not a safety hazard and if it is perceived to be then the lifebuoy won’t be provided. He was concerned in case a child fell in from the other side of the pond. The resident proposed that there should be a test “drill” on the efficacy of the buoyancy ring located by that water pit. This will be brought up at our next meeting with Barratts. A resident raised the issue of the tree that had been cut down on the Howitts road amenity garden and that within the Parish Council’s tree replacement policy, the Parish Council could ask Barratts if they could plant one or two trees in the centre of the Wickets Public Open Space. A resident stated that as the meeting was a focus on financial matters then: a) The allotments budget has an imbalance and the in/out figures appear to be planning a loss of £300.

b) The staff budget is so high that it is nearly 50% of the precept and will be 20-25% out by the end of the year. c) The income and expenditure of the Old School will be separated out for the Bottesford Institute. What is the expenditure for Bottesford Institute? Cllr Bayman stated that we have not separated it out yet but are in the process of doing so. d) Projects budget is £24,000 but the Parish Council are only spending £10,000 by year end. He feels the Parish Council has misjudged or is not spending on the Community and so are adding to the reserves. e) Grant Thornton were not told by the internal auditor about the Charity called Bottesford Institute. A resident is concerned about the planning application at 2 Pinfold Lane: 1. traffic highways safety 4 proposed properties crammed in which is inappropriate and will create 8 car parking spaces. He feels a lot of traffic will be going in and out and there will be parking in the immediate area and will blight the area. 2. Loss of privacy and residential amenity Pru Chandler then stated that she had called the application in which means it has to be determined by a Committee and not just the Planning Officers. She is concerned about the highways issue and stated that Cllr Rhodes had also got the matter in hand. Cllr Ablewhite asked why there was only 2 days’ notice, but the notice has now been moved. Pru Chandler stated that she could not answer as she was not aware of that. Pru Chandler stated that they have a few IT problems with this mod. Gov. A resident he had seen a number of comments about the property, one being that there is an accident a month at Bowbridge/Pinfold and he has only seen 2 accidents there in 20 years. He wants proof of any comments stated. A resident stated that he represented 57 residents and is aiming to get the Red Lion to be an Asset of Community Value. 1. Should it come up for sale then there should be a six-month moratorium on the sale to get a plan to buy the pub. 2. Once registered then Planning can use it as a material issue to refuse the planning application. It is a Grade 2 listed building in a Conservation Area and the Red Lion is architecturally different. The internal environment is classed as a quiet pub by CAMRA. Many people value that environment. It is the only pub with a green space and with a dedicated children’s play area for families. Cllr Ablewhite asked why they were only recently considering buying it? His reply was that its future in today’s environment is an Asset of Community Value. The property is thought to be owned by WFT Projects who also own the Peacock at Redmile. The determination of an Asset of Community Value should go through before the planning application A resident stated that in a heritage statement relating to the Red Lion they said a yew tree was to be removed. Plots 3 and 4 will obscure the view of the Red Lion from Grantham.

486. Public session closed 7.44pm, Open November meeting of the Parish Council. Present: Cllr Bayman (Chair), Cllr Donger, Cllr Shephard, Cllr Pacey, Cllr Goodson, Cllr Gough, Cllr Wright, Cllr Ablewhite, Cllr Sparham plus 26 members of the public.

487. To receive apologies for absence None 488. Declarations of interest. Cllr Pacey because of item 16/00352/OUT, Cllr Donger item 501 and Cllr Goodson item 16/00352/OUT, 17/00982/OUT, 17/01042/FUL 489. Accuracy of minutes of the Parish Council Meeting held on 11 September 2017 and 9 October 2017. Resolved: both sets of minutes were agreed as accurate and all the Councillors voted in favour. 490. External Reports

LCC Byron Rhodes No report Pru Chandler (MBC) They have named the examiner of the Local Plan who has extensive experience. The dates for the examination will be known by the end of this month. The North West Leicestershire Plan was accepted by the Inspectorate. They are happy with them going above the suggested housing level. MBC Cllr David Wright There is a new Chief Executive Officer at Melton called Edd de Coverly who is coming to the Parish on 16 November and will be shown around by Pru Chandler and David Wright. He will be shown the SHLAA sites and employment areas. He will also be visiting Bottesford Youth Club on 23rd November. 491. Planning Applications to be decided 17/01262/FULHH 12A Castle Close, Bottesford – erection of an attached garage. Resolved to support 17/01273/FUL The Clay Pigeon Co Ltd, Sherwood House, Normanton Lane, Bottesford Resolved to support 17/01181/FULHH Woodlands 8 Castle View Road, Easthorpe – erection of link to outbuilding (former Chantry) Resolved to support. The materials must be in keeping with the local area and respectful of the building. 17/00982/OUT Sunny Cottage 2 Pinfold Lane, Bottesford – demolition of existing dwelling house and garage. Replacement development of residential units to include 5 dwelling houses. Resolved to object due to density of the development

17/01097/FUL 11 Chapel Street, Bottesford – Demolition of an existing 3 bedroom detached bungalow. Construction of 3 bedroom detached dormer bungalow and a summer house. Resolved to support. Parking of builders vehicles will have the potential to create traffic problems on Queens Street and Chapel Street. 17/01272/GDOCOU Barn at Elm Farm, Main Street, Normanton – conversion of brick barn from agricultural use to a dwelling. Re-submission of application number 17/00569/GDOCOU Barn Farm, Main Street, Normanton – conversion of brick barn from agricultural use to dwelling. Resolved to support. There is currently a track which has recently been made better, we are concerned about the natural habitat such as hedgerows. 16/00352/OUT Field 3957 Manor Road, Easthorpe – amended plans – proposed residential development. Resolved to object due to density. 17/01042/FUL Red Lion, Grantham Road, Bottesford – change of use and alterations (including demolition of rear extension and erection of new single storey rear extension) of existing public house building to form 2 dwellings and erection of 2 (no) 3 bedroom dwellings. Resolved to object and have moratorium

Large-scales Planning Issues 492. To discuss the Parish Council’s response to Rushcliffe Local Plan Consultation Resolved to refer the matter to a couple of Councillors and Neighbourhood Plan Steering group and have it on December’s agenda. 493. To discuss the Parish Council’s representation to Scalford’s Neighbourhood Plan. Resolved that the Parish Council did not intend to submit a response. Clubs, Societies and Community 494. To discuss and decide as their Landlords, whether to allow the Bottesford Community Library to do the requested work. Resolved that the Parish Council, as landlord, were happy for the library to do the works. Cllr Ablewhite abstained. 495. To decide the action and any financial costs in respect of the gate on Barkestone Lane. Cllr Wright stated the four different options available from Leicestershire County Council: 1. To put a cap over the lock. 2. To replace the gate with a stronger one. 3. To have an electric gate with a fob 4. To have circular concrete rings to stop people driving round and south of Bottesford High School entrance to stop people using the lane. Resolved to have a quote from a local engineer and have 2 concrete rings installed.

496. To decide on action and any financial costs in respect of the gate nr Provident Cottage, adj to the gates of St Mary’s Church. Cllr Gough stated that a Forrester Gate costs £54 plus extra for two posts which are approximately £5 each. Resolved to install a wooden gate as above. 497. To decide on any action and any financial costs for the Library flag pole. The existing flag pole needs a ladder and two people, so the Parish Council have agreed to replace it with one which only requires one person. A 10 m pole costs £436.19 and a 9m pole costs £359.72 with an additional cost of £160 to transport the pole. Resolved that Cllr Gough chose the length pole which he thinks is most suitable and arranges for it to be transported and installed. 498. To discuss whether to have Biffa to a Waste and Recycling Workshop and Action Day. Cllr Bayman stated that he was keen to learn about waste and suggested a date be arranged for when a visit could be done. 499. To decide whether to pay RCC membership subscription of £50. Resolved to renew membership for £50. 500. To discuss feedback from LCC regarding “crossing person” in Bottesford The Leicestershire County Council have agreed that the Parish can have a crossing person. Job adverts have been placed on Facebook, in the Parish noticeboards and at the schools. A Councillor enquired whether it could be “job Shared”, which is up to LCC and also whether 20mph signs would be installed. Clerk to enquire with LCC for 20 mph signs. 501. To decide whether Bottesford Preschool Management Committee can hold their “It’s a knock out” competition on the Village Hall Playing Field in 2018. Cllr Donger abstained. Resolved agreement for the event on 29 April 2018 on the Village Hall Playing Field. 502. To decide whether to arrange a day or half a day to remove staples from telegraph poles.

Resolved that a date is arranged, and all Councillors and members of the public are invited to assist for a two hour period. 503. To decide whether to support the Library in their application for a LCC climate change grant Resolved to write a letter in support of Library’s CC grant. 504. To discuss Wicksteed’s offer to match fund 25% for zip wires and mini trampolines Resolved that the Parish Council would set aside the money for the next 18 months and ask developers whether they would assist. 505. To discuss the closure of Bottesford Tip. The Parish Council can confirm that the Tip is not being closed but it is, in fact, the mini recycling sites at the schools which are being closed in 2018. 506. To discuss Consultation of arrangements for admission to The Priory Belvoir Academy 2019-2020 Resolved no comments to be made by the Parish Council Travel and transport 507. Update on parking and traffic problems brought up from Young People Session. Resolved that Cllr Gough and Sparham report back at the December PC meeting. Management and Future of the Parish Council 508. Village Warden – report/update on tasks The Councillors were told that apart from litter picking the Village Warden had been concentrating on the Memorial Gardens for 11/12 November 2017. Hoopers Close is being done by another contractor instead of the Village Warden as he was being over whelmed. Cllr Gough stated that the hedges will be cut late ready for the new year. 509. Update on Youth Focused meeting including how often per year to hold it. Resolved to have two meetings a year in Bottesford one in October and one other to be decided. 510. To agree who goes to the Charitable Trust training on 29 January 2018 (3 places booked)

Resolved that Cllr Wright, Clerk, Cllr Bayman and Cllr Donger if another place could be made available. 511. To discuss preparations for Christmas meeting The Councillors decided that they would like a light agenda with a short meeting. Other arrangements as usual. Cllr Wright, Cllr Bayman and Clerk to review invitations list. 512. Financial Matters – to consider a) To agree payments to be made November 2017 Accounts for payment November 2017

Date Payee Item Amount VAT included Y/N

Payment type

HMRC PAYE £0.00 n

K Price Salary £1204.52 N Ib/chq

Jane Willcock Salary £228.07 n s/o

16.10.17 Quickbooks Accountancy £30.00 Y dd

12.10.17 Dove Catering Tap on lincat broken £122.76 Y Ib/chq

12.10.17 RCC Member subscription £50.00 N Ib/chq

9.10.17 British legion c/o Anne Ablewhite

Poppy wreath-donation

£20.00 N chq

29.9.17 David Slight Clerk training over 12 months

£640.00 N Chq/ib

6.10.17 Stamps Direct Stamp £29.39 Y Chq/ib

5.9.17 Viking – reimburse K Price

Office supplies and cleaner supplies

£138.83 Y Chq/ib

20.10.17 Time Telecom Phone £43.14 Y dd

18.10.17 LRALC Training £35.00 N Chq/ib

20.10.17 Eon Street Lighting £1326.74 Y dd

28.10.17 Time Telecom Phone £3.00 Y dd

25.10.17 Personnel Advice and Solutions Ltd

HR advice £360.00 Y Chq/IB

1.11.17 Brian Richardson Various £1305.00 Y Chq/ib

1.11.17 K. Price (Handicentre) Door fixings £7.99 Y Chq/ib

1.11.17 A Gough Expenses £28.80 N Chq/ib

3.11.17 Total Gas & Power Gas £64.18 Y dd

12.10.17 Eon Street Light £1033 + VAT

Y Chq/ib

1.11.17 Eon Street Lighting £447.08 Y dd

8.11.17 B Richardson Various £315.00 Y Chq/ib

31.10.17 P E Hempstead & Sons

Grass mowing £2059.15 Y Chq/ib

31.10.17 PE Hempstead & Sons Grass mowing £105.74 Y Chq/IB

7.11.17 William Freer Ltd Service & test gas pipes

£280.80 Y Chq/ib

7.11.17 Water Plus Old School £102.83 N dd

credits

19.10.17 EON Street Lighting £1326.34 Y N/A

Resolved to pay list as presented to Councillors. Cllrs Gough and Ablewhite abstained. b) To agree Financial Statements for October 2017

Bottesford Parish Council Receipts and Payments for October 2017

October Year to date Annual

Budget RECEIPTS £ £ £

Precept 0.00 101,245.62 100,463.00 Allotments 0.00 2,054.31 1,200.00 Fuller Room hire 257.00 3,637.00 6,000.00 Library 0.00 12,000.00 8,000.00 Grants 0.00 17,857.16 783.00 Miscellaneous 1.49 734.58 VAT input tax refunded 7,459.50

TOTAL RECEIPTS 258.49 144,988.17 116,446.00

PAYMENTS

Staff costs 3,687.03 17,793.42 45,000.00 Warden Purchased Items 0.00 0.00 2,500.00 Training 0.00 105.00 1,500.00 Insurance 0.00 2,486.06 2,600.00 General Admin Expenses 533.81 5,756.63 6,000.00 Audit & Legal Fees 1,232.00 4,286.60 3,500.00 Old School 258.05 7,301.43 6,000.00 Allotments 0.00 264.12 1,500.00 Parks & Open Spaces 2,152.82 10,122.96 15,000.00 Playground 0.00 16,839.00 3,000.00 Parish Projects 0.00 0.00 3,500.00 Special Projects 0.00 526.97 13,500.00 Street Lighting 407.36 3,674.79 6,000.00 Community Funding 0.00 4,620.00 6,846.00 VAT input tax to be refunded 883.72 8,835.40

TOTAL PAYMENTS 9,154.79 82,612.38 116,446.00

BANK RECONCILIATION

Cash Book Balances per Bank Statements

Opening Balance at 1 October 2017 164,073.27 as at 31 October 2017 Add: Receipts in the month 258.49 HSBC Current Account 109,841.79 Less: Payments in the month 9,154.79 HSBC Deposit Account 45,335.18

Closing Cash Book Balance at 31 Oct 2017 155,176.97 155,176.97

Cllr Goodson explained that Parish Councils can have and often need to have reserves and that most Parish Councils can hold reserves that equates to levels equal to or above the annual precept, therefore, Bottesford PC’s reserves are at a suitable level. Resolved to accept as correct October’s financial statements. 513 and 514. To discuss and decide on the Budget Review 2017/18 and Budget and Precept for 2018/2019. The Councillors had an informal meeting where the draft precept for 2018/19 was discussed and they recommend that the precept should remain the same as 2017/18. The Fuller Room hire and Library income will become Bottesford Institute in the new year (April 2018 onwards) The Allotments income should balance out with the allotments expenditure at zero. This year it included a one off wayleave payment. The budget relating to staff salary expenditure will reduce to £35,000 from the previous year’s budget, as the village warden’s initial expenditure was a guestimate in terms of his working hours and using his hourly rate of £15/per hour, seems to average in the region of £1,250 cost to the PC per month, so with the Clerks and the Caretaker’s wages included as well, this figure is deemed to be a reasonable budget figure for next year, dependent on the future wardens tasks over and above what are the usual PC work related monthly duties. The Wardens purchased item costs are staying the same, along with training of £1,500 but the legal costs have been reduced to £2500 although Larken’s help may be needed with Bottesford Institute and Hands Charity. Insurance will be £2,600 General Admin expenses £6,000 Playgrounds will be £3,000 Parks and open spaces £15,000 Neighbourhood Plan £10,000 Street lights £6,000 Community Fund £10,000 (4 grants x £2,500) This will leave a balanced budget of £116,380 Ideas for Parish improvements are: Removing 3 layers of brick work from the library wall A Crossing person Arts Festival

Zip wire and mini trampoline (from reserves) Speed cameras Upgrading street lights to LED and numbering them (around 100 in total) The Parish Council will have to rely on reserves depending on the agreed projects. Some street lights are not amenable to change so if the Parish Council agree to upgrade 30 at a time, it will cost £9450 plus VAT although overall the costs of electricity usage/bills will reduce. Cllr Gough to provide detailed figures on the cost vs benefits in terms of savings on electric bills in due course. Cllr Goodson stated that the Parish Council will have a demand on our reserves but still feel we do not have to increase the precept. Cllr Wright stated that we have not included a discussion about applying for funding for the zip wire so it could cost the Parish Council less. Cllr Goodson stated that for the building fund we could use reserves to create it and create ring fenced account so that there was £8,000 from this year and for the next four years. Cllr Gough stated that we need to overhaul the costs and sign off the precept in the December meeting. Resolved to accept a balanced budget and precept as discussed and to agree a final figure in December’s meeting. 515. To discuss and decide any financial costs for the speed camera. Cllr Sparham confirmed that a fourth battery was needed because one battery no longer worked. He did not know the costs of the battery but believed it to be under £500 threshold. Cllr Gough asked that the speed camera be moved to 30mph zone stating it could be placed on second lamp post past 30mph zone past the Skate Park where it used to be placed. Resolved that Cllr Ablewhite, A Raper, Cllr Sparham and Cllr Donger would move it. Resolved to purchase a new battery. 516. To discuss and decide any financial costs for a larger bin outside the Select Shop and any contributions towards it. Resolved to defer the matter to January 2018 meeting 517. To amend the Standing Orders/Financial Regulations Resolved to defer until January 2018 meeting

518. To ask Bottesford PC for a contribution towards Data Protection course on 28 November by Caythorpe PC Resolved that as Caythorpe PC decided they did not require any contribution then no further action needed. 519. To decide on the amount of the charge that the Library has to pay for their event on 19 November using both rooms and both yards 10.30-6pm. The Library confirmed that they no longer required use of the yards but did require both rooms. Resolved that the Library could have use of the rooms for zero cost. 520. To discuss and decide on the request for a grant to Citizens Advice Leicester who provide individuals with information and advice concerning their rights and obligations and the amount. Resolved not to award any grant at all. Cllr Sparham abstained. 521. To agree the signatories for the Bottesford Institute, HSBC current account and HSBC savings account. Resolved to accept all signatories. 522. Street light 31, to decide whether to accept the cost of £1033.00 plus VAT because the light is in a very bad condition. Resolved to accept cost of £1033.00 plus VAT for this street light to be replaced. 523. Correspondence – for information and/or action Resolved to bring any appropriate correspondence to December meeting. 524. Update on Priority Projects Neighbourhood Plan The team continues to work and to write. It will come together aligned with the Local Plan. The examiner is now known. Both Plans will come together at the same time. The structure and headings will be the same. It will all be reworked and the SHLAA sites changed. A full draft of the work in progress will be available for December’s PC meeting where the Councillors opinions and thoughts will be required. The Parish Council will have the right to amend it. The amendment meeting will be on 18 January 2018. The reduction in the number of sites but not as many as we hoped for - same for the number of houses. £10,000 in the budget is for planning advice. RCC will still be helping us. The Local Plan speed should now increase. An update on each SHLAA site will be included.

Tidy up the riverbank The Parish Council is awaiting a reply from Davis Homes. Richard Hopkin is just waiting for the go-ahead and until Davis Homes have clarified the position. Cllr Gough is going to chase them up. Fixing the Cross The Parish Council is awaiting permission from Historic England. Cllr Gough felt the cross could do with a jet wash along with the Memorial Garden stone. David Middleton had stated that there was a liquid that could be used but it needed to be agreed with Historic England. Cllr Shephard offered her help with obtaining the fluid. Clerk to contact Historic England who did not agree use of the liquid. Trains The final submission has been received but there were two errors which are going to be corrected. The general belief is that Bottesford will get extra trains in 2018. Welcome Signs Cllr Shephard has taken photos of each entrance. She requires a map of Bottesford which Cllr Gough is going to provide. The planters are now at Normanton with plants and daffodils. The flashing sign has been fixed. Cllr Gough felt the planters blended in too much and should stand out and be taller. 525. Lead Member Reports Allotments Western Power have done the work of installing a cable and reinstating the allotments afterwards. There is a dispute over a hedge on Grantham Road to be resolved and complaints about bonfires being a nuisance. Defibrillators Belvoir High is now working on its own circuit. At Muston Old School there has been a tree trimmed and the worker has left the rubbish on the grass. The Vicar (or Village Warden as a last resort) is to be asked to clear it by Cllr Donger.

Friends of St Marys The Church had a successful concert. They are having a meeting in late November to discuss their finances and to come back with a more concrete proposal. Earl of Rutland Trust Cllr Wright will be attending two meetings. Communications and Website Cllr Gough told the meeting that he attended a Code of Conduct course and although the trainer was poor it was very informative. Cllr Donger told the meeting that he hoped to meet with an IT firm regarding the master socket in the Old School, Bottesford. The laptops are getting old and is considering the Clerk having a PC desktop instead. He requested that it is considered in January 2018. Flooding 526. To decide whether to terminate the services of Chris Moses Personnel Advice and Solutions Ltd (HR members only) Resolved not to discuss the matter. 527. Close the meeting The meeting closed at 9.30pm