To be able to import records from Finance to Asset Management, do the following setup:District Finance Options

Asset Management Cross Reference in Finance

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Setting Up Asset Management Obj/Sub Obj in Finance

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Preparing Asset Management Tables:Code Tables in Asset Management

Catalog Codes

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Status Codes

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Gain Codes

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Condition Codes

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Property Class Codes for Depreciation

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Fiscal Year Table in Asset Management

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District Asset Management Options in Asset Management

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Putting in an Item Manually

Populate fields (required fields are: Inventory Type, Description and Unit Cost)

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To prepare Finance for extract to Asset Management:Finance, Tables, District Finance Options—Use Asset Management Cross Reference Table

Finance, Tables, Asset Management Cross Reference

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Setting Up Asset Management Obj/Sub Obj Codes in Cross Reference Table

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Extract from Finance for Asset Management Import (Utilities, Extract. . .)

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Using Current Period Check Transactions

Change Report

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Extract using Processed Check Transactions

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Import Transaction Record from Finance (Asset Management, Maintenance, Inventory Maintenance)

Right click on Transaction Records tab and select Import

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Find file for Import (created in Finance) and click Open

Report showing what is about to be imported

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After Import of Transaction Record

Inventory Record after importing Transaction Record

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After inputting fields in Inventory Record

Inventory Checkout (Maintenance, Inventory Checkout)

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Date and Time Chk Out are required fields

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Note Tot Chk’d Out field top right

After item returned

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Sale/Disposal of Capital Asset

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Inventory Record after Sale/Disposal

Inquiry—make selections in top pane and click Retrieve

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Inquiry after Retrieve

Merge Asset Management Text File (Utilities menu)

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Before populating fields

Records are brought in one property class at a time

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Asset Management

Screen Shots