TIPS - University of Hawaii · Certi˜ed Mail service provides the following bene˜ts: U.S. Postal...
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Please share the following information with your staff and use this as a reference for your future mailing needs. Visit www.hawaii.edu/mailroom to find this and other updated information about our services. BARCODE HOW TO OBTAIN A BARCODE Fiscal Officers may request a barcode through Campus Mail Services. WHERE SHOULD A BARCODE BE PLACED? Barcodes should be placed in the following locations: 34-Y-1500 34-Y-1500 34-Y-1500 U.S. Postal Service™ CERTIFIED MAIL® RECEIPT Domestic Mail Only OFFICIAL USE Certified Mail service provides the following benefits: 34-Y-1500 LETTERS & FLATS Back top right corner PACKAGES Front top right corner CERTIFIED On the back of certified receipt, write your department name beneath barcode FRONT BACK TIPS TIPS from the from the MAILROOM MAILROOM ADDRESSING USPS REQUIREMENTS USPS format requires all mail pieces to be addressed using the following lines as shown: USPS format allows room for a maximum of 5 lines as shown on example at a maximum width of 40 characters/spaces. Return Address Area Postage Area Barcode Clear Zone Name/Company Attention: (if applicable) Delivery Address Delivery Address Second Line City, State, ZIP Code ALOHA COMPANY ATTN: MR. KALANI ALOHA 1234 MAHALO STREET SUITE 3 21 HONOLULU, HI 9 6822 ADDITIONAL BARCODE TIPS: Bundle letters and flats separately with a barcode on each bundle. All types of mailing pieces (letters, flats, foreign, parcels) should have a barcode. You may bundle your mail pieces BY TYPE (letters, flats, foreign, parcels). One barcode for EACH bundle. WHO’S IN CHARGE OF A BARCODE? The department Fiscal Officer is responsible for the security of the barcodes as well as making sure the account information is updated.
Transcript of TIPS - University of Hawaii · Certi˜ed Mail service provides the following bene˜ts: U.S. Postal...
Please share the following information with your staff and use this as a reference for your future mailing needs. Visit www.hawaii.edu/mailroom to find this and other updated information about our services.
BARCODE
HOW TO OBTAIN A BARCODEFiscal Officers may request a barcode through Campus Mail Services.
WHERE SHOULD A BARCODE BE PLACED? Barcodes should be placed in the following locations:
3 4 - Y - 1 5 0 0
3 4 - Y - 1 5 0 0
3 4 - Y - 1 5 0 0
Certi�ed Mail service provides the following bene�ts:
U.S. Postal Service™CERTIFIED MAIL® RECEIPTDomestic Mail Only
O F F I C I A L U S E
Certi�ed Mail service provides the following bene�ts:
U.S. Postal Service™CERTIFIED MAIL® RECEIPTDomestic Mail Only
O F F I C I A L U S E
3 4 - Y - 1 5 0 0
LETTERS & FLATSBack top right
corner
PACKAGESFront top right
corner
CERTIFIED On the back of
certified receipt, write your department name
beneath barcode
FRONT
BACK
TIPSTIPSfrom thefrom theMAILROOMMAILROOM
ADDRESSINGUSPS REQUIREMENTS USPS format requires all mail pieces to be addressed using the following lines as shown:
USPS format allows room for a maximum of 5 lines as shown on example at a maximum width of 40 characters/spaces.
Return Address Area
Postage Area
Barcode Clear Zone
Name/CompanyAttention: (if applicable)Delivery AddressDelivery Address Second LineCity, State, ZIP Code
ALOHA COMPANYATTN: MR. KALANI ALOHA1234 MAHALO STREETSUITE 321HONOLULU, HI 96822
ADDITIONAL BARCODE TIPS:
Bundle letters and flats separately with a barcode on each bundle.
All types of mailing pieces (letters, flats, foreign, parcels) should have a barcode.
You may bundle your mail pieces BY TYPE (letters, flats, foreign, parcels). One barcode for EACH bundle.
WHO’S IN CHARGE OF A BARCODE? The department Fiscal Officer is responsible for the security of the barcodes as well as making sure the account information is updated.
PRESORT
TO QUALIFY FOR THE PRESORT RATE:
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NEED STAMPS?
Purchase postal stamps from any cashier in the UH Mānoa Bookstore, located in Campus Center.
Address should be typed or printed/written neatly. No cursive.
Last line of the address should be city, state, zip code
*International mailing is not possible through Presort
If the piece that you are planning to send has any additional markings than what’s shown, please stop by Campus Mail Services to ensure that your piece is in compliance with USPS Presort requirements.
Auxiliary ServicesCampus Mail Services2442 Campus RoadHonolulu, HI 96822
Kalani Aloha1234 Mahalo St.Honolulu, HI 96822
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GOT USED ENVELOPES?Campus Mail Services will gladly take them! Drop them off at our office!
UHM CAMPUS MAIL SERVICES CAMPUS MAIL DELIVERY
To ensure timely delivery, please complete all fields. When received, strikethrough all previous information.
Recipient Department Bldg. Rm#
CAMPUS MAIL DELIVERY COVER SHEET Need more Campus Mail delivery cover sheets for your used/recycled envelopes? Download the template from our website:http://www.hawaii.edu/mailroom/resources/PDFs/CampusMailDeliveryTemplate.pdf or pick-up campus mail envelopes with cover sheets already on them at the Campus Mailroom
FOR MORE INFORMATION OR IF YOU HAVE ANY QUESTIONS, PLEASE CONTACT US:
Monday - Friday8:00am - 4:25pm
www.hawaii.edu/mailroom(808) 956-8598
FOREVER
WHAT IS PRESORT? A letter-sized mail piece that is formatted in compliance with USPS address standards, less than 3.5oz and less than ¼-inch thick, is considered presorted, first class and qualifies for a cheaper rate.*
