Time Theft: How Hidden and Unplanned Work Commit the Perfect Crime
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@dominicad Time Theft – How Hidden & Unplanned Work Commit the Perfect Crime Dominica DeGrandis - Director, Training & Coaching
Transcript of Time Theft: How Hidden and Unplanned Work Commit the Perfect Crime
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Time Theft – How Hidden & Unplanned Work Commit the Perfect Crime
Dominica DeGrandis - Director, Training & Coaching
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How to make uncertainties visible
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5 Unplanned work
The Thieves Conflicting priorities
Too much WIP
Neglected work
Unknown dependencies
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THIEF #1 – TOO MUCH WIP
When demand exceeds capacity
demand
capacity
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WHY TOO MUCH WIP MATTERS
Effective people say yes deliberately
Too much WIP delays work
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WIP is a leading indicator
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YOU KNOW THIEF #1 STEALS TIME WHEN...
Ø Context switching is common. Ø We start new tasks before finishing older tasks.
Ø Work gets neglected and ages. Ø We say, “Yes, I’ll do that.”
Molecules Of Emo-on: The Science Behind Mind-‐Body Medicine, Candace B. Pert, 1999
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hAps://docs.google.com/spreadsheets/d/1UKjHHM7Y-‐emzSo4p0RLhzLaIR4Yp3owWR3JdT5QghoY/edit#gid=0
deliveredBuild/fix
Study
Silver Bullet
Team work
feedback
Business requests
cycling done
(5)
(3)
(1)
EXPOSE WIP
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THIEF #2 – UNKNOWN DEPENDENCIES
Time delays due to:
Ø Tightly coupled architecture Ø Bottlenecks from specialized skillset Ø Work outside of our control
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WHY DEPENDENCIES MATTER
Every dependency increases the probability that you will be late by 50%. Dependencies are asymmetrical in their impact.
Troy Magennis
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Dependency x 3 you friend brother X
X
X X X
X X X X
X X X
1 chance in 8 = 12.5% of arriving on time
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YOU KNOW THIEF #2 STEALS TIME WHEN...
Ø Coordination needs are high. Ø People aren’t available when you need them.
Ø A change in one part of the code unexpectantly changes something else.
@dominicad EXPOSE DEPENDENCIES
deliveredinvestigateExpedites orUnplanned
Dependencies
feedback
Everything else
waiting
8 days
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THIEF #3 – UNPLANNED WORK
An Interruption – usually to fix a problem Ex: Break fix, expedites, incidents, fires
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WHY UNPLANNED WORK MATTERS
https://puppet.com/resources/white-paper/2016-state-of-devops-report
Unplanned work steals time away from planned work.
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YOU KNOW THIEF #3 STEALS TIME WHEN...
Someone joins your slack channel and within 2 min, 4 people are sucked into the vortex.
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donedoingTo do
Unplannedwork
Plannedwork
validate
EXPOSE UNPLANNED WORK
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THIEF #4 – CONFLICTING PRIORITIES
Conflicting priorities are when people are uncertain or disagree on what to work on.
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WHY CONFLICTING PRIORITIES MATTER
If people can’t prioritize effectively, they try to do too much at once. Too much wip = longer Cycle Time.
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YOU KNOW THIEF #4 STEALS TIME WHEN...
Ø “When will my thing be done?” Ø “My thing is a high priority!” Ø “If my thing doesn’t get done by ____, then…
@dominicad EXPOSE CONFLICTING PRIORITIES
mainmnai
delivereddoingTo do
Expedites
validate
Project 1work
Project 2work
On-hold work
Maintenancework
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THIEF #5 - NEGLECTED WORK
Neglected, often important work sits idle when other work is seen as a higher priority.
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WHY NEGLECTED WORK MATTERS
Important work sits waiting – until it eventually becomes an emergency.
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YOU KNOW THIEF #5 STEALS TIME WHEN...
“When are we going to finish x?” “We can’t get to x right now, because we’re working on y.”
@dominicad EXPOSE NEGLECTED WORK
5
donedoingTo doExpeditesUnplanned
work
validate
9 days 13 days
Revenue protecting
Revenue generating
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The 5 Thieves
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5
delivereddoingNext
Expedites
Revenue protecting
validate
Revenue generating
ALL THE TIME THIEVES EXPOSED
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THE TIME THIEF O’GRAM
Unplanned work
Unknown dependencies
Conflicting priorities
Neglected work
Too much WIP
20
10
5
15
1
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AGGREGATED TIME THIEF O’GRAM TREND
20
10
5
15
1
Oct 3 Oct 10 Oct 17 Oct 24
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CONGREGATED TIME THIEF O’GRAM
20
10
5
15
1
OCTOBER, 2016
Unplanned work
Neglected work
Unknown dependency
Conflict priority
Over WIP
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