Time Saving Tips for Word You Might Not Be UsingTime Saving Tips for Word You Might Not Be Using Ann...
Transcript of Time Saving Tips for Word You Might Not Be UsingTime Saving Tips for Word You Might Not Be Using Ann...
Time Saving Tips for Word You Might Not Be Using Ann Nelson Graphic Designer Office of Technology Carson College of Business [email protected] 509-335-7080
MS Word Tips You Need to Know 1
USE THE QUICK ACCESS TOOL BAR
Add your most used actions here My favorites:
Table functions Inserting pictures Changing color palettes Alignment tool Crop tool
Reposition below the ribbon for easier access
USE KEYBOARD SHORTCUTS
Ctrl‐Enter = page break
Shift‐Enter = line break
Ctrl‐A = Select All
Ctrl‐X = Cut (think “scissors”)
Ctrl‐C = Copy (of course)
Ctrl‐V = Vaste (well, paste, but it’s easy to remember this way)
Ctrl‐P = Print
Ctrl‐S = Save
Ctrl‐F = Find
Ctrl‐H = Replace
Ctrl‐Z = Undo
Ctrl‐* = Show/Hide formatting marks
MS Word Tips You Need to Know 2 HOME RIBBON
Change your default settings
Choose “All documents based on the Normal Template.”
MS Word Tips You Need to Know 3
Use Styles
Styles make it easier to keep your formatting consistent To help consistency, do not use extra tabs, spaces, or enters
to move text Add space before and after paragraphs to add space Use indents and hanging indents Use page and column breaks
It’s easier to change formatting Styles are necessary for other functions, such as Table of Contents Two types of styles
Paragraph: formats the entire paragraph Character: formats only the characters you have selected. These override the paragraph style.
MS Word Tips You Need to Know 4 DESIGN RIBBON
Change your colors
MS Word Tips You Need to Know 5 INSERT RIBBON
Use tables for:
Merge file databases Tables (of course) Use tables instead of tabbed columns
Table Heading 1 Two Three Four
Insert:
Pictures Shapes Hyperlinks Headers/footers/page numbers Text boxes Symbols
MS Word Tips You Need to Know 6 PAGE LAYOUT RIBBON
Page setup Use page and column breaks instead of spaces, tabs, or enters
Wrap text Group objects Align tools
MS Word Tips You Need to Know 7 REFERENCES RIBBON
Table of contents (you’ll need to use styles) Footnotes/endnotes Insert auto numbering for tables, figures Caption photos
MS Word Tips You Need to Know 8 MAILINGS RIBBON
Print envelopes and envelopes Use Mail merges for more than letters!
Merge to file labels Merge emails Merge a directory
MS Word Tips You Need to Know 9 Try Online Templates to save time and effort:
• Calendars • Resumes • Flyers • Common forms • Invitations • Newsletters
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