Time Managementppt 2 203

7/31/2019 Time Managementppt 2 203

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TIME MANAGEMENT


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Objectives Enhance your time management skills

Help you gain more control andincrease your efficiency by identifyingyour personal roadblocks

Learn a personal process for takingcharge and doing what really matters


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StressesLack of job security-reduction inforceE-Mail, phone mail, faxes, paper mail, phone callsToo much work to do with

decreasing resources Always in a hurry-pressed for timeto meet a deadlineNever being caught upMinimal recognition

Deciding what not to doNo time for planningPaper shufflingFinding time for project workPoorly run meetings

Role ambiguity

Long hours and/or frequentbusiness travelUnbalanced lifestyle-work is

primaryInterpersonal relationships

Unrealistic expectations (self &organization)Constant interruptions (phone calls)Other people not meeting

commitments to you

Cant get to people you need to talktoConflicting meeting schedulesTechnical documentationInconsistent supervisory practices


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Stress Management Principles1. You cant get everything done

2. Focus on what you can control3. You cannot manage time! You can only manage yourself,what you do with your time!4. Be clear as to what your values and priorities are. Havewritten goals to actualize your values5. Measure you progress against your goals6. Expect changes7. Anticipate stresses8. Take 15 minutes to plan EVERY DAY

9. Plan for fun10. Stay connected11. Be willing to take risks12. Be aware of your options and honest about your feelings13. Life is tough!


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Principle #1 You Cant GetEverything Done!

Its designed that way so you would beforced to work only on the top priorities

We are conditioned by our past lives that ifwe just work a little harder, smarter, longer,we really can do it all...it simply isnt true!

This causes frustration, depression, anger,etc....

Redefine success as getting the top priorities done!

Anything else is a pleasant extra......


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Principle #3 You Cannot MANAGETime! You Can Only Manage Yourself,

What You DO With Your Time! Make a list of things to do each day and focus

on three-four key goals from you daily To Do list Do one thing at a time Tackle the toughest assignments in your Prime

Time (most productive time of the day)

Incorporate clean-up day periodically as part of your work management practices

The Goal: Increasing your choices in

dealing with the issues listed...


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Principle #6 Expect Changes

Be flexible Be prepared

View change as a challenge Understand events which I have control Understand events which I have no

controlGod grant me the serenity to accept the things I cannot change,

courage to change the things I can, and wisdom to know the difference

Reinhold Niebuhr(The Alcoholics Prayer)


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Principle #8 Take 15 minutes to planEVERY DAY

At the beginning or end of the day Glance at your goals Write a To Do list Prioritize

A=Must be done, today B=Must be done, not required today C=Everything else

Re- prioritize to fit emergencies in Dont over schedule -- leave open time

Tackle the toughest assignments in the morning Dont beat yourself up when your plans change Focus on the As

A prioritized To Do list is a common factor among successful people.


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Principle #13 Life is Tough!

Dont be surprised when it is! If you are able to view yourself as a

problem solver, you could perceive problems differently -- as the reason you have a job.

You are here because you choose to be here!

Accept that, and make the best of it.Strive to live a meaningful life rather than a happy one, and joy may be granted as a blessing!


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Time Robbers Group A: Those imposed by our environment

interruptions too much workwaiting for answers lack of authorityunclear job descriptions/goals unused reportsunnecessary/unproductive meetings

Group B: Those imposed by usfailure to delegate poor attitudeabsentmindedness personal disorganizationfailure to listen unclear goals/expectationsprocrastination poor planninginability to say no burnoutlack of interest unnecessary perfectionism


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Procrastination Conscious and Unconscious Unpleasant or Overwhelming Tasks We put them off....our productivity

drops...our self esteem drops

To counter procrastination Set a deadline Do the most unpleasant part first so you

end the day with a pleasant activity Make a game of it Build in a reward

Divide into smaller jobs


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Procrastination

If you have to eat a frog, be sure youdont stare at it too long.

Anonymous


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Prime Time

The time of the day that you are most productive.

Determine the hours of the day you

are most productive (early morning/mid-afternoon) Schedule monotonous / routine tasks

during non-prime time hours. Schedule creative or intense tasks

during peak times.


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Energy Level


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Principle #4 Measure Your Progress Against Your Goals

If you measure it against your ToDo list, youll go crazy

Evaluate your progress at leastquarterly

If you arent making the progress

you want, change your actions,your goals or your situation

This gives you PERSPECTIVE on your life!


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Wrap upWhat am I? I am your constant companion. I am your greatest helper or heaviest burden. I will push you onward or drag you down to failure. I am completely at your command. Half the things you do you might just as well turn over to me and I will be able to do them quickly and correctly.I am easily managed -- you must merely be firm with me. Show me exactly how you want something done and after a few lessons I will do it automatically. I am the servant of all great men and women; and alas, of all failures, as well. Those who are great, I have made great. Those who are failures, I have made failures.I am not machine, though I work with all the precision of a machine plus the intelligence of a person. You may run me for a profit or run me for ruin -- it makes no difference to me.Take me, train me, be firm with me, and I will place the world at

your feet. Be easy with me and I will destroy you. WHO AM I? I am Habit!

Make Time Management Habit!


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Thank You

Time Managementppt 2 203

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