Time management workshop
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Transcript of Time management workshop
TIme management
Workshop
How do you manage your time?
Why do you feel this happens?
Everyone gets 24 hours in a day
Why do you think time management is
important?
Indicators of bad time management?
● Missed deadlines.● Inefficient work flow.● Poor work quality.● A poor professional reputation ● Higher stress levels.
Pros of proper time management
● Get more work done● More free time ● Improves your reputation ● Efficiency and productivity
increases● Reduce stress
Common time management mistakes
● Failure to maintain a to-do list● Failing to manage distractions ● Taking on too much ● Multitasking ● Ineffective scheduling of tasks ● PROCRASTINATION
An efficient way to manage time
80/ 20 rule
Results80% 20% Actions
Steps to follow
Prepare a To-Do list
Improve workflow Identify patterns
Urgent/Important Matrix
Prepare a To-Do List
To - Do list ● Cut the list into half ● Doing everything does not mean doing
everything possible ● Less is more ● Team Leaders - Prepare a delegate list
The Urgent/ Important Matrix● Known as Eisenhower’s Principle● Named after Dwight D. Eisenhower - Former US
President
● "I have two kinds of problems: the urgent and the important. The urgent are not important, and the important are never urgent."
The Urgent/ Important Matrix
Urgent & Important
Urgent & Not Important Not Important & Not Urgent
Important & Not Urgent
The Urgent/ Important Matrix
Urgent & Important Just do it
Urgent & Not Important Delegate/ Push back
Not Important & Not Urgent Don’t do it
Important & Not Urgent Schedule it
Tasks you do regularly
Morning
7am - 12pm
Afternoon
12pm - 5pm
Evening
5pm - 8pm
Night
8pm - 12am
1. During which part of the day are you most productive?2. During which part of the day are you least productive?3. Are you a night owl or a morning person?
Personal productivity graph
Average personal performance graph
Plot your own Personal Performance Graph
Allot tasks based on urgency and personal productivity level
Steps to follow
Prepare a To-Do list
Improve workflow Identify patterns
Urgent/Important Matrix
Review
Make it a habit
How many of us feel we aren’t able to do
things we want to because of lack of
time?
What do the world’s most successful people do?
Tim Cook - Apple CEO
● Sends out emails at 4:30 am● Hits the gym at 5am● Normally reaches office by 7am
Howard Schultz - Starbucks CEO
● Wakes up at 4:30am● GYm/ Bike Rides/ Walks his dogs ● Reaches office at 6am
Starwoods hotel CEO - Frits Van Paashen
● Fittest CEO in the world ● Wakes up 5:30am● Goes Cycling/ Running● Reaches work at 6:30am
Richard Branson - Virgin Group Founder
● Wakes up 5:45am● Exercise and then goes to work
Breaks-
Why is it so essential?
Why take breaks?● Helps us to rejuvenate● Helps us retain information and make connections● Boosts creativity and passion● Improves concentration● Improves overall productivity
Personal Favourite
Pomodoro Cycle ● Work for 25-45 minutes● 5 mins break● Repeat
● Forces me to sit down and study/ work● Helps me get rid of distractions and helps me focus
more intently ● Helps me make ‘small decisions’ faster
Let’s share
IFTT
Boomerang
Canned Responses