Time Management Time is the most valuable thing a man can spend. - Laertius Diogenes.
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Transcript of Time Management Time is the most valuable thing a man can spend. - Laertius Diogenes.
Time Management
Time is the most valuable thing
a man can spend. - Laertius Diogenes
Time Management Pitfalls
The tyranny of urgentChoose tasks by whatever grabs my attention
- latest crises - telephone call
- impending deadline Solution: Make a plan and then work your
plan
Time Management Pitfalls Poor Prioritization Symptoms of Poor Prioritization
- Too much to do and not enough time
- Feeling overwhelmed and out of control
- Feeling under constant time pressure
- Not making significant progress on important goals
Causes of Poor Prioritization Unidentified priorities Trying to find time for the important stuff
“You will never find time for anything. If you want time, you must make it.”
- Charles Bixton
Baited by distractions Procrastination (Avoid at All Costs)
Solution – Big Rocks in the Jar
Put the rocks in first, the gravel and sand will fit.
Concentrate on the rocks first, then you can make room for the other stuff.
Moral
Make time for your big rocks
Only if you put them into the schedule first
Then allow the other stuff to fill the gaps
Effective Time Management Principles
Prioritize your work
- List your projects/goals
- Prioritize them
- Select the most important
- Break down into tasks
- Develop a timeline
- Delegate
- Repeat process with all of your projects
How to Prioritize
Task List – task description, importance tag, due date
Higher priority – more important and long term (e.g., paper due next month)
Medium to Low priority – less important and short-term tasks
How to Prioritize(Ailamaki & Gehrke, 2003)
1. How will this help my research program and my career goals?
2. Will this improve my standing in my department and my community?
3. How long will this take?4. What is the deadline?5. How busy am I during the period when I
must devote time to this task? (i.e., Will it interfere with higher priority tasks?)
6. Will this be fun to do?
Review Tasks and Due Dates periodically May need adjustment Be realistic about required timeframe for
completion Utilize planners Organize your documents and workspace Schedule breaks for yourself Schedule meetings if necessary, but only
when necessary Stay focused
Thank You
Resources and Sources
Plethora of Resources Randy Pausch Time Management Pointershttp://www.alice.org/Randy/timetalk.htm#Why%20Time
%20Management%20is%20Important Time Management Lecturewww.youtube.com/watch?v=oTugjssqOT0• Time Management Self-Assessment
http://www.mindtools.com/pages/article/newHTE_88.htm