Time management means planning how you can best use your time.
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Transcript of Time management means planning how you can best use your time.
Time management means planning how you can best use your time.
Time Management
You will not be an expert right away; it is a continuous, lifelong process of discovery, experimentation and reflection!
Time is what we want most, but what we use worst.- William Penn
http://www.youtube.com/watch?v=9aK_IiVBYW0
To escape an unpleasant taskTo get someone else to do the jobTo gain sympathy for an overwhelming
assignmentTo avoid changeOver-commitment – we don’t know where to
start
Why we mismanage our time:
Action Type:Tend to concentrate on the present and what
needs to be done. Have a good grasp of time and how much will be needed to do something.
May have problems with:Unexpected changeCrisis situationsBeing stalled by outside circumstancesNot having time to plan
What “Time Type” are you?
Idea TypeHave lots of ideas and suggestions, but not as
interested in how they actually get accomplished. Often have a good sense of time but may underestimate how long it will take to do something.
May have issues with:Lack of follow-throughMissed deadlinesNo internal clock, no sense of time passingBoredom with routine or dull tasks
What “Time Type” are you?
Logic Type:See the whole picture. Generally great planners and good at organizing tasks into time sequence May have issues with:
Having to make quick judgmentsMaking a decision without enough informationHaving to rush to produce something
What “Time Type” are you?
You probably noticed that one or more seem to fit your style.
Knowing your type and having an understanding of all types will help you understand why some people around you have such different ways of managing their time.
Styles:
Deal with tasks as they arise - prioritize and delegate
Eliminate “wasted time”Keep interruptions to a minimumKeep your door closed when you need to
concentrate
Learning to better manage your time:
Don’t always be available. It’s ok to say NO.Win the paper chase. 1. Don’t keep anything
unless you are certain you are going to need it later and no one else has it. 2. The first time you touch a piece of paper, do something with it.
Learning to better manage your time:
Ask for time to think about itDon’t give excusesRefuse with tactDon’t procrastinate – make a completion date
and stick with it.
Learning to better manage your time:
Limit the number of times a day you check your email.
Make printouts only of emails that require it. Use personalized form responses.Remember that you don’t have to respond to
every messageClear your inbox of all messages regularly. Consider whether email is the most effective
way to deliver you message.
Managing the time you spend on email:
The only reason for time is so that everything doesn't happen at once.- Albert Einstein
The time you spend waiting to go to meetings, waiting for appointments, standing in line or stalled in traffic can be used to your benefit.
Keep a list of small tasks that have to be doneGive yourself a break – relax, stretch, get up
and walk around
How to make use of “dead time”
Use a to do listGet set in your waysBreak it up – divide large tasks into small
ones (get a better sense of accomplishment!)Pick up good habits Big messes start with little piles – finish your
tasksStart for tomorrow tonightDon’t forget….write yourself a noteFirst things first – prioritize your tasks
Time Management Tips
Learn to say NO!Be flexible – effective time management will
take some time to get used to. No matter what you did or didn't get done today, there is always tomorrow!
Create an activity logKeep your desk clear of all but current
projects and the items you use on a daily basis
Clean out your files, shelves and drawers regularly.
Create a monthly and daily tickler file
Organizing your paperwork:
Do quick tasks immediatelyReturn items to their place when done using
themKeep workspace supplied with the things you
need to do you jobUse your free time wisely. When on hold on
the phone, sort the papers on your desk or make your grocery list
Do a quick pickup each night before bed or leaving work.
Staying organized
Stick to a healthy dietStay away from too much caffeineBuild time for relaxationTake short breaks, stretch, get some fresh airSeek support Work together with everyone in your householdShare chores and responsibilities Cut down on other commitments during a work
crunchDon’t be afraid to ask for help
Managing the crunch
Get organized at home – sell, donate, throw away what you don’t use
When opening your mail – toss junk mail and old newspapers in the recycle bin
Plan meals for a week or two – make a complete list for grocery shopping
Cook double batchesPack lunches and lay out clothes the night
beforeKeep your workspace supplied with the thing
you need to do your job
10 ways to be more organized at home or at work:
Clean out files and drawsKeep a single calendar at homeCut back on commitmentsLook at your daily routines and what changes
you could make to save time
10 ways to be more organized at home or at work continued: