1

Time Management - 2

2 SAP AG 1999

Overview of Time Infotypes

Record actual times

Absences (2001)Attendances (2002)Overtime (2005)

Record changes to planned specifications

Substitutions (2003)Availability (2004)

Record approvals and absence entitlements

Absence Quotas (2006)Attendance Quotas (2007)

3 SAP AG 1999

Personnel Time ManagementTime Data Recording and Administration

Substitutions

Absences Attendances/Actual Working Times Overtime Availability Managing Time Accounts UsingAttendance/Absence Quotas

...

CAB Company

DeviationsDeviations

Others

Setting Up Deviations in Time Recording

4 SAP AG 1999

Setting Up Absences

Define Absence Types

Personnel Time ManagementTime Data Recording and Administration

...

Absences

Determine Entry Screens and TimeConstraint Classes

Absence Catalog

5 SAP AG 1999

Absences

Absences Infotype (2001)

Leaveillness,others

6 SAP AG 1999

Attendances

Attendances Infotype (2002)

Businesstrips

Attendingcourses

Attendance hoursOthers

7 SAP AG 1999

Creating Attendance/Absence Quotas

Personnel Time ManagementTime Data Recording and Administration

Managing Time Accounts UsingAttendance/Absence Quotas

Time Quota Types

Define Absence Quota Types

Define Attendance Quota Types

8

SAP AG 1999

Time offentitlement

Attendance and Absence Quotas

Absence Quotas

Represent employeeabsence entitlements

Attendance Quotas

Represent attendanceapprovals

...

Overtimeapproval

Absence QuotasInfotype (2006)

Attendance QuotasInfotype (2007)

Leave

9 SAP AG 1999

Assigning Counting and Quota Deduction Rules:Overview

Attendance/Absence Type

Counting Rule:

• Payroll days• Payroll hours

Rounding Rules

Quota Deduction Rule:

What quotas inin what order?

10 SAP AG 1999

Counting Rules for Attendances/Absences

Counting Rules forCounting Rules forAttendance/Absence TypesAttendance/Absence Types

Counting

Quota multiplierRounding

Payroll hoursPayroll days

Payment Statistics Quota Deduction

QuotaDeduction Rule

Conditions forcurrent day

Based on:

Attendance/absence hours

Attendance/absence days

Conditions

Conditions for the work schedule

Conditions forplanned hours

Condition forattendance/absence

11 SAP AG 1999

Conditions for Current Day

Applicablity of rule

Conditions for current day

Day of the week

Monday

Tuesday

Wednesday

Thursday

Sunday

Saturday

Friday

Holiday class

No public holiday

Holiday class 1 - public hol.

Holiday class 2 - public hol....

Day type

Work acc. to personal WS

Day type 1 - day off

Day type 2 - day off...

12 SAP AG 1999

Conditions for Planned Hours andAttendances/Absences

Applicablity of rule

Conditions for planned hours

Planned hours = 0 Planned hours > 0

Condition for attendance/absence

< 1 day Full-day

13 SAP AG 1999

Controlling Counting

Counting

Hours

Quota multiplier

Rounding rules

100.00 %

01

Multiply first

Round first

Days

Quota multiplier

Rounding rules

100.00 %

01

Multiply first

Round first

14 SAP AG 1999

Values determined are rounded up or down to next whole number

5.21343days

5.00000days

Rounding Rules

RoRule

01

Name

Round up to next whole no.

Lower limit

0.50000

No.

001

Upper limit

1.50000

Incl. Tgt value

1.00000

Value limits are set for determined values

35.34091days

30.00000days

RoRule

05

Name Incl.

Max. value

Lower limit

30.00000

No.

001

Upper limit

99,999.99999

Incl. Tgt value

30.00000

Roll.

Rounding rule also validfor intervals 1.5 - 2.5

2.5 - 3.5 …

Incl.

Lower limitrounded off

Roll.

Sequentialnumber

15

SAP AG 1999

Assigning Counting Rules to Att./Abs. Types (1)

Attendance/Absence Type

Counting Rule:

• Payroll days• Payroll hours

Rounding Rules

Quota Deduction Rule:

What quotas inin what order?

Assign Counting Rules toAbsence Types

Personnel Time ManagementTime Data Recording and Administration

Absences

Absence Catalog

Absence Counting

...

16 SAP AG 1999

Assigning Counting Rules to Att./Abs. Types (2)

Counting/quota deduction

Quota deduction

PS grouping 01

Att./abs. text 0100 Leave

Start

01.01.1990

End

31.12.9999

Counting rule 010

Deduction over end of interval

17 SAP AG 1999

Absence Quota for One Employee: Example

00001234

Valid 01/01/2001 ….. 12/31/2001

Absence Quotas

Type

Time

Quota number

Deduction

Deduction from

Mary Miller …

Deduction to

10 Annual leave

...

25.00000 Days

22.00000

01.01.2001

31.03.2002 Neg. deduction to 3.00000

Create Absence Quotas

ValidityInterval

Time-OffCredits

Amountof Quota

DeductionInterval

Absence entitlementsin hours or days

Negative deductionpermitted

18 SAP AG 1999

Example: Deduction Rules for Absence Quotas

Unit of relevant absence quota types

Hours Days

Absence quota types

Absence quota type

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10

Quota text

Challenged employee leave

Annual leave

Unit

Days

Days

Quota type sequence for further deductionNo further deductionSort all other quota types in ascending order

Sort all other quota types in descending order

Deduction priority

Absence quota types

Valid from

Valid to

Deduction from

Deduction to

Priority 1

Not relevant

Not relevant

Priority 2

Ascending

Ascending

Ascending

Ascending

Ascending

Descending

Descending

Descending

Descending

Descending

Priority 3

19 SAP AG 1999

Assigning Deduction Rules to Counting Rules

Applicability of rule

ES grouping 1

PS grouping 01

Counting rule 010

Sequential number 001

Leave

...

Counting

...

Deduction rule

Absence quotas

Within entitlement 010

Over entitlement

Attendance quotas

Within entitlement

Over entitlement

Attendance/Absence Type

Quota Deduction Rule:What quotas in what sequence?

Counting Rule:• Payroll days• Payroll hours

Rounding Rules

20 SAP AG 1999

Activating Quota Deduction

Quota deduction

PS grouping 01

Att./abs. text 0100 Leave

Counting/quota deduction

Deduction over end of interval

Counting rule 010

When quota deductionis active, the

attendance/absence typeis deducted from the

corresponding quotas

Counting Rule:• Payroll days• Payroll hours

Rounding Rules

Quota Deduction Rule:What quotas inwhat sequence?

Attendance/Absence Type

Activate quotadeduction

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