Time Management 118 107

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Time management


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Time management

Try and answer this quiz!

How old were you five years ago?

What did you look like at that time? What did you do then?

What has changed ever since?

What have you achieved in this time?

And

How quickly do you think has the time

passed?


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Time management

You will agree with no hesitation that TIME

has passed very quickly!

That is the mystery with this henomenon called T"#$

"t asses very quickly and no one seems to know how!!

Any way like in every%ody&s case' in your case also'nothing can %e done a%out the ast

So let us look at the uture ne"t # years!


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Time management

How old will you %e ( years from now?

What do you think you will look like at that time?

What do you think you will %e doing then?

What would have changed %y then? What do you wish to achieve in this time?

And

How quickly do you think would the time passnow?

$ould it %e slower or &aster than the last

# years ???


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Time management

'('E ( THESE!

The time would neither %e faster nor slower

The clock would move at the same seed' one

second at a time

This has never changed and will never change!

What matters is how wellY() kee ace with

this seed!


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Time management

)* hours is what all have in common

+et some achieve ,- #./H in this time and

some achieve 0-TH"01

$HY ?

2et us look at an old story


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A 3"01' his attendant and the 4rime #inister

-ne day' the 3ing looking out from his 4alace window

saw some settlements forming at the %anks of the riverHe said to the attendant 56ind out what it is7

The attendant ran and reorted %ack after few minutes8

5+our Highness' they are tents7

The 3ing asked again 5Where are they from7?The attendant ran again and reorted %ack after some

time 9 56rom 4ersia7


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Time managementThe 3ing asked again 5How many eole are

there?7 The attendant once again ran to find outand reorted %ack 5:;( men7

50o women?7 asked the 3ing and off went the attendant

again


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Time management

The 3ing was already asking his nth question to

the attendant when the 4# aeared

Hearing the 3ing' the 4# intervened and said

52et us discuss what all we should know a%out

that gathering near the river7

They went into a meeting for some time after

which the 4# went off to find out more

He was %ack after ) hours

And what did he %ring after %eing gone for ) hours?


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Time management

Here was the 4#&s reort=

5The tents at the %anks of the river %elong to a caravan of

traders from 4ersia There are :;( men' )> women and@( children The leader of the grou is 7

The 4# also said 5they have ) horses which they

want to sell and " have negotiated the rice at " need

your consent on this7 The 4# also elained on

what all %enefits the kingdom can accrue from the visit of

these traders etc etc


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Bo +ou realise what the 4# has achieved and how ?

And what is the moral of the story?

It does not matter how hard You work or how much

Time You spend working. %ut what matters is H($

much You achieve in a given period o& time/

The 4# had a meeting with the 3ing to know what all he wanted to

know and in addition to that ut his own thoughts and lan together

to get some additional %enefits for the 3ingdom


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Time management

,o the 4# made the king elain what all he wanted in one go' did

roer lanning' rioritized the Co%' did some value add of his own and

a%ove all

4.T TH$ ADA"2AE2$ T- E$,T .,$

0ow how do We achieve this in day to day working life in

the midst of all ressures and ulls from several %osses

and colleagues?

That is T"#$ #A0A1$#$0T and it is all a%out

4


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Time management

1et 5,#A


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Time management

1etting ,#A


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Time management8 1etting ,#A


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$ffective time management is learning to say Noto tasks

in categories F and * to make more time for tasks in

categories > and )

6reeing yourself from doing the unimortant tasks leaves

more time to focus on the imortant matters

Hence 4


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,o if +ou still have to do those cat FG* Co%s' then

8 ,et some time aart everyday to do such things sayevening ( to (F ?I

8 4rioritise even those cat FG* Co%s %efore doing it

8 ,ee whether +ou can *elegatethem to your

su%ordinates8 Bo not get immersed in these tasks Cust %ecause the

Eoss wants it! The #antra is 4


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1oal setting=

,et


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1oal setting=

-nce the goals are set' 1- for it

Beviate only if the %asic remise circumstancesI change

4rioritise +our tasks %ased on the goals

,et aart some time everyday for +our Birectional 1oal

2ong termI also



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4roactiveness=

1et roactive in your discussions

Ask and force /olleagues including EossI to elain what

they want in one 1o! like the 4# in the storyI

Then 4


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.nderstanding -thers

$tremely imortant in +our Co%

.nderstand thoroughly what are the eectations from

+ou

Ask' clarify' ask again if you are not clearI %efore you

start the Co%



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"mroving +ourself=

Bo a ,W-T analysis of +ourself with no inhi%itionsI

, 9 ,trength

W9 Weakness

- 9 -ortunity

T 9 Threats



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How do you do a ,W-T of yourself?

Strengths:

What advantages do you have?

What do you do well?

What relevant resources do you have access to? What do other eole see as your strengths?



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Weaknesses:

What could you imrove?

What do you do %adly?

What should you avoid?

Are +ou not qualified fully for the future oortunities?

Opportunities:

Where are the good oortunities facing you?

What are the interesting trends you are aware of?

.seful oortunities can come from such things as=

+our immediate %oss quitting

Alternate ortfolio in a related field



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Threats:

What o%stacles do you face?

Are the required secifications for your Co% changing?

"s changing technology threatening your osition?

/ould any of your weaknesses seriously threaten your

Co%?

"s there any threat to you which will force you not to

take the 5-ortunity7 when it comes along?



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/halk out a strategy to overcome your W&s and T&s

/onstantly work towards imrovement

"t has to %e an $veryday affair' not to %e accumulated for

a week and done at the end of the week

4ut little %it of time aart $D$


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Carrying out a personal SWOT Analysis is an important

step in finding life and career direction.

Working towards minimising your Ws and Ts is the next

Most important step.

emem!er that impro"ement is an #$#%&A% affair'



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6inding that #(TAhour for imrovement is the net

most imortant task

6or imrovement' may %e' +ou would need to do some

4art time learning

Here are a few simle stes to find that etra hour for allthese

Time management8 6inding that etra hour


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Early or Late9 1et u an hour earlier than usual and J or 1o to slee

an hour later than usual Bifficult task ofcourse' %ut necessary in

today&s World

Delegate and Distribute9 Another way of gaining little etra time 9

-f course easier said than done 9 %ut needs to %e done ruthlessly

Take quick decisions9 Bo not kee ondering over an issue Atimely decision' even if it is not the %est one' would rovide far %etter

outut than a Wonderful decision taken after the time is ast!



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Is it my problem9 #ost of us have this ha%it 9 of getting into

matters that do not concern us 9 mostly Cust %ecause the Eoss has

mentioned it and we do not know how to say NOolitely "n such

matters remem%er solving the whole world&s ro%lems is not +our Co%

and you will never %e a%le to do it

Those who try to get into into e"erything to stay in the limelight or to

!e the centre of attraction) should reali*e that they would do far more+ood to Themsel"es and the Organi*ation !y doing one thing +OO&

rather than messing up se"eral tasks simultaneously



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!ou can"t #in it all9 $veryday we undergo continuous struggle and

cometition We can&t win all

2earn to accet our failures with modesty and grace

0o %attle is last %attle and 0o oortunity is last oortunity

Tomorrow will %e a new day that will %ring with it a 0$W


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$inding that e%tra hour #ill al#ays be a challenge& but 'or a

desiring soul that e%tra hour #ill al#ays be present some#here(

It is al#ays present some#here ) 'or a desiring soul& it is *ust

about keeping the $aith and preser+ing,

So -o $or#ard and .ake It /appen


Ti t 6i di th t t h


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Little drops of Water

And Little Grains of Sand

Make the mighty Ocean

And the Pleasant land

So the little Minutes

Humble thought they be

Make the mighty Ages

Of Eternity

his is the ime

his is the Place

his is your Life

his is your Opportunity

Sei!e the "ay

#se this Moment

A$ %OW


Time Management 118 107

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