Time hacks
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Time Hacks@russjhammond
Filter
Learn
Organize
Retain
Use
Build onCommunicate
Information
Knowledge worker:
a person who works exclusively with
information
5 practices
• Management of time
• Choose what you can contribute
• Know how to mobilize strength
• Focus on outcomes vs. work
• Knitting it all together with effective decisions
Time is...
• Finite
• In-elastic
• Un-controllable
Manage information in hopes of making good
use of time.
Basic skills:
How to find info
Keyboard shortcuts
Where to put info
demo
Search from the command line
Search within a page:
Command F
Keyboard Shortcuts
File Management
Docs
Business
Taxes
2010
Federal
Docs
Archive
Basic Tools = Platforms tools are built on top of
Mac
PC
Iphone
Ipad
Android
Web based
Blackberry
Problem case studies
How to manage passwords for
everything
demo
Manage your network
15 minutes
2x day
Notifications
Use Ifttt.com for peace of mind
Turn off mail sound & icon in dock
Bury icon on phone
File Management
Inbox
Archive
Guaranteed way to get more responses to
your emails.
Ask what you want in 1st line.
...Then write your novel.
Finding time to read
Learn to Speed Read
Calendar Management
If its not a strength find a way to...
Eliminate itDelegate itAutomate it
Gum
Pencils
Staples
Index cards
Shampoo
Toothpaste
File box
Tennis balls
Socks
Lighter fluid
Duct tape
Flashlight
Folders
Binder
Car adapter
Phone case
Dock
!!
!!
delegnation.com
Craigsource
Virtual Assistants
Hiring a VA
• Hire like you have before - ask for referrals
• Put a call out on Twitter & LinkedIn
• US vs. International
• Philippines over India
• Agency vs. Individual
• On demand vs. contract
Interview Questions
• Favorite & least favorite tasks
• How many clients do you currently support
•What’s your computer & Internet setup
• Do you have a blog
• Tech specific questions (word, photoshop, etc)
Interview Questions
• Describe my business
•Walk thru scenarios (customer interactions)
•Why did you choose to be a VA
Freelancers
Hiring Freelancers
• Responses in first hour are SPAM
• Include an open ended question in proposal
• “Please respond in private message” area to filter
• Have them restate in their own words the goal
• Phone interview with top 3
Crowdsourcing
... isn’t a single strategy ... group of approaches that share one obvious attribute in common, they all depend on
some contribution from the crowd.
- Jeff Howe
Contest Management
• Very clear proposal
• Show examples of work you do like
• Be very active with feedback, but keep it private for first half
• At halfway, open up comments to all
• Send messages to those that are getting close
Travel Hacks
Travel Hacks
• Put time in subject line in calendar
• Flash drive on keychain
• Something is going to go wrong, on every trip, plan for it
• $20 bill goes a long way
•Macgyver case
Hotel Hacks
• Ipad as 2nd monitor
• Fax for free print
• Push back reservation 1 day to cancel
• Fax random things to yourself at front desk
•Cell phone recharger lend/lease
•Cardpool for 10% off
Rental Car Hacks
• Always reserve economy
•Don’t pick the big SUV if you don’t drive one
•Credit card or firm likely has insurance
•DO NOT EVER BUY A USED RENTAL CAR
Airline Hacks
•GSO for cheaper flights
• Above & Beyond certificates
• Airline reserve number in cell phone
• If you don’t get want to you want, call back
• Be cool
TSA Hacks
• If you act like you are suppose to be there, most people will believe you
• Friends & family line
•Hotel attached to airport has own line
• International terminal
• Study terminal maps
russjhammond.com