Time Entry Training
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Transcript of Time Entry Training
8/9/2019 Time Entry Training
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Holiday vs. Holiday EarnedSun Mon Tues Wed Thurs Fri Sat
Regular
Schedule
- 10 10 10 10 - -
Friday
Holiday
- 10 10 10 10 8 HE -
Monday
Holiday
- 8 H
2 V or HC
10 10 10 - -
Flexed time
Monday
Holiday
- 8 H 11 11 10 - -
Worked
Holiday
- (2 Hrs
worked)8 H
2 R
10 10 10 - -
Worked
Holiday
- (10 Hrs
worked)
8 H
2 R
10 HO or
CE
10 10 10 - -
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Excused Sick Industrial (RX)
and Sick Industrial (SI)
y When an employee is injured on the job, the employees time should beentered as Excused Sick Industrial (RX) anytime during the first 15calendar days. On the 16th calendar day, their time should then be
entered as Sick Industrial (SI). However, before an employee can useSI, it is mandatory that all medical documentation and the Personnel Action form (PAF) be submitted to the HR Manager for processingbefore that 16th day. If the medical documentation or PAF is notprocessed, payroll will not accept time coded with SI codes.
y SI will automatically end 90 calendar days after injury. However, it willbe the responsibility of the employee to notify the Risk Manager,Debbie Jo Maust, if they need to extend SI time. After 90 days theemployee will no longer be able to use SI unless approved by the RiskManager.
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September
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
1 2
Date of Injury
Day 1
3
Day 2
4
Day 3
5
Day 4
6
Day 5
7
Day 6
8
Day 7
9
Day 8
10
Day 9
11
Day 10
12
Day 11
13
Day 12
14
Day 13
15
Day 14
16
Day 15
17
End SI/
Start RX
Day 16
18 19 20
Must have PAF in system tostart RX. RX continues for 90days. Contact Payroll or RiskManagement for Instructionregarding SI or RX
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Overtime Standbyy Base Period base periods are those
hours that are outside an employeesregular work schedule and are thebasis for which standby pay is
compensated. Base periods arethree (3) eight (8) hour blocks of time in a twenty-four (24) hour day.If called out, standby pay is forfeitedfor overtime hours.
y
12 am to 8 am = 8 hoursy 8 am to 4 pm = 8 hours
y 4 pm to 12 pm = 8 hours
Standby Hours
Worked
Hours
Compensated
1 .13
2 .25
3 .38
4 .5
5 .63
6 .75
7 .88
8 1.00
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Entering Correctionsy Be aware of labor charge outs.
y Enter negative hours on same day as originally worked.
y Enter positive hours on day actually worked.y Be aware of overtime and/or comp time on previous
pay periods.
y Be sure that overtime and/or comp time from previous
pay periods has not already been paid.
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Click arrow tosee hour typecodes
Hours Type Codes
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Strict FLSA RulesSun Mon Tues Wed Thurs Fri Sat
- 8 8 8 8 10 -
- 8R 8R 8V 8R 8R 2OT
-
- 8R 8R 6V 8R 10R -
Under strict FLSA rules paid leave would be reduced prior to overtime or
compensatory time being granted. Currently some departments allow overtimeor comp time in the same week as paid leave.
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