TIME AND STRESS MANAGEMENT/ ORGANIZATION SKILLSinanc/seminar/lec… · PPT file · Web view ·...
Transcript of TIME AND STRESS MANAGEMENT/ ORGANIZATION SKILLSinanc/seminar/lec… · PPT file · Web view ·...
Chapter 3
Time and Stress Management/Organization
Skills
“We must use time as a tool, not as a crutch.”
John F. Kennedy
OBJECTIVES
Describe how stress impacts workplace performance
Identify the causes of stress, and name methods of dealing with stress
Deal with procrastination in a productive manner
Apply time-management techniques in the workplace
Define the importance of organizing for optimal performance
Apply organizational techniques in the workplace
THE IMPACT OF STRESS ON PERFORMANCE
Stress: the body’s reaction to a tense situation Stress will affect work performance Stress in the workplace will carry on to
your personal life Stress-related losses cost organizations
billions of dollars annually
TALK IT OUT
How can stress from school impact other areas of your life?
TYPES OF STRESS Positive stress: a productive type of
stress that provides strength to accomplish a task Can become negative
Negative stress: a type of stress that results in you becoming emotional, illogical, or in you losing control of your temper Can cause anger, depression, distrust,
fatigue, changes in appetite, and/or physical weakness
TALK IT OUT
What are common negative stressors students face and what are positive responses?
DEALING WITH STRESSSteps to Assist in Dealing with Stress
1. Identify the stressor2. Recognize why and how you are
reacting to the stressor3. Visualize and set goals4. Practice positive stress relief
DEALING WITH STRESSStress Relievers
Find an outlet to release tension Diminish (or ideally eliminate) the use of
alcohol and/or drugs Do not become emotional Get organized Create and maintain a support network Make time for yourself and learn to relax Eat a balanced diet and get plenty of sleep Develop realistic goals
DEALING WITH STRESSSpecific Stress Relievers
Enjoy leisure timeListen to musicRelaxMeditate and do deep
breathing exercisesUse positive visualization
DEALING WITH STRESSAt Work
Surround yourself with positive people
Take time outside of work to relax Do not bring your troubles home Use employer resources if available
(Employee Assistance Program, EAP)
TALK IT OUT
What are ways you relieve stress?
DEALING WITH STRESS
• Diet and exercise help manage stress Maintain a healthy diet which includes
breakfast Increase physical activity
Job burnout A form of extreme stress where you lack
motivation and no longer the desire to work Tardiness, absence, complaining, lack of quality
TIME MANAGEMENT
Time management: how you manage your time Use your time efficiently Make a plan Set priorities and get organized Do not wait until last minute and rush
through a job; complete it correctly the first time
TIME MANAGEMENT
Make a list of tasks for each day and prioritize this list
Keep a calendar handy at all times Organize your work area Practice a one-touch policy Avoid time wasters Set time aside each day to address all
communication at once Do not be afraid to ask for help
TIME MANAGEMENT
Procrastination is a poor habit Reasons for procrastination
Fear of failure Perfectionism Disorganization Not wanting to perform a task
Overcome procrastination Visualize the completed task Make a plan for completing the task
TIME MANAGEMENT
Sometimes you need to say “NO” If you have time, help If you do not have time, decline the
project Be polite
TALK IT OUT
How can you apply what you just learned regarding time management to your school performance?
ORGANIZING and PERFORMANCE
Being organized will Optimize performance Allow good use of your time Reduce stress
ORGANIZING and PERFORMANCEWays to Get Organized Take inventory Place items where they are required Avoid piles and miscellaneous folders Return a used item to its appropriate area Routinely de-clutter
ORGANIZING and PERFORMANCEOther Organization Tools Use a calendar Keep an address book Check and answer messages at regular
intervals Break large tasks into smaller tasks Keep work space clutter-free Shred confidential material once a day Manage files (paper and electronic) Handle mail in an organized manner