Tim McCarthy November 4, 2014 8:30 - 10:00 am Room 207.
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Transcript of Tim McCarthy November 4, 2014 8:30 - 10:00 am Room 207.
Tim McCarthyNovember 4, 2014
8:30 - 10:00 am Room 207
Objectives/How we will proceed...Objectives- Participants will Explore various features of Google Docs by completing 9 activities Evaluate the professional value of Google Docs Explain how some of the features can be applied in your
professional area
How we will proceed- Why Google Docs? Microsoft Office vs. Google Docs Activity 1- Filling out a Google form Activity 2- Signing into your Google account Activity 3- Accessing a document shared with you to view/edit Activity 4- Uploading an existing Word, Excel, or PowerPoint
document Activity 5- Creating a Document, Spreadsheet, or Presentation Activity 6- Sharing a Document, Spreadsheet, or Presentation for
viewing Activity 7- Sharing a Document, Spreadsheet, or Presentation
with editing capabilities Activity 8- Collaborating on a shared document Activity 9- Creating and sharing a Google form
Why Google Docs?Microsoft Office vs. Google Docs
Microsoft Office(Personal Use)
Google Drive(Collaborative
Use)Word DocumentExcel Spreadsheet
PowerPoint PresentationPaint Drawing
--- Form
Activity 1- Filling out a Google form
Google Forms- You can use this tool to plan events, make a survey or poll, give students a quiz, or collect other information in an easy, streamlined way with Google Forms.
Google Forms can be connected to spreadsheets.
If a spreadsheet is linked to the form, responses will automatically be sent to the spreadsheet.
You completed this activity at the beginning of this presentation or before you arrived.
Activity 2- Signing into your Google accountPlease visit google.com and sign into your
Google Account (top right of screen)User= OBEN Computer log in namePassword = password
Click on Google Apps (top right of screen)
Click on Drive
Activity 3- Accessing a document shared with you to view/edit
In Google Drive on the left, click on “Shared with Me”
Click on the folder “Google Drive 101”In this folder you will find:
To view- “How to get started with Drive”To view- PowerPoint from today to use as a referenceTo view- Google 101 QuestionnaireTo view- Google 101 Questionnaire (Responses) To edit- “Google 101 Collaboration”
We will work with editing this in Activity 8
Activity 4- Uploading an existing Word, Excel, or PowerPoint document
In Google Drive next to the “Create” button, click on the upload symbol
Select the document that you would like to uploadYour document will be uploaded to your Google
DriveDouble click to open the documentClick “open with Google Docs” to edit
NOTE- you will see two documents in DriveTo edit, you must use the Google Doc, not Microsoft
Google Doc
Microsoft Document
Activity 5- Creating a Document, Spreadsheet, or Presentation
In Google Drive click on the “Create” button
Select the Doc that you would like to create(Folder, Document, Presentation, Spreadsheet, Form,
Drawing)
Your Doc will be in your Google Drive
Activity 6- Sharing a Document, Spreadsheet, or Presentation for viewingIn Google Drive, click on “My Drive”Right click on the document you would like to
share and select the options:ShareEmail collaboratorsEmail as attachmentPrivacy settingsSelect “can view”
Activity 7- Sharing a Document, Spreadsheet, or Presentation for editing In Google Drive, click on “My Drive”Right click on the document you’d like to
share and select the options:ShareEmail collaboratorsEmail as attachmentPrivacy settingsSelect “can edit” (see Detention Log)
Add [email protected] who can add editors
Activity 8- Collaborating on a shared document
Click on “Shared with Me”Click on the folder “Google Docs 101”Click on “Google 101 Collaboration”
This was shared with editing capabilities Please type a question that you would like to
have answered by the end of today’s sessionPractical use: Detention Log
Once you have given editing capabilities to another person (or vice-versa), each collaborator can edit the document(s) from any computer when logged into Google Drive
Activity 9- Creating and sharing a Google form
In Google Drive click on the “Create” button
Select FormCreate your form
Form optionsEditing (view live form)Send form (copy link) Sample Form LinkWhere does this information go?
Objectives RevisitedObjectives- Participants will
Explore various features of Google Docs by completing 9 activities
What is the professional value of Google Docs?
How can some of the Google Doc features be applied in your professional area?
What are your Questions?Visit the Google 101 Collaboration Document
Thank you for your time and participation today!
Please feel free to contact meBy phone: ext. 3294 By email: [email protected]
Have a great day!!!