THURSDAY, JANUARY 8, 2015€¦ · Manovich, Devin Dixon, Dustin Dyke, Rick Gerhardt, Jared Miller,...

0001 JANUARY 8, 2015.doc

0002 JANUARY 22, 2015.doc

0003 FEBRUARY 5, 2015.doc

0004 FEBRUARY 19, 2015.doc

0005 MARCH 5, 2015 .doc

0006 MARCH 19, 2015 .doc

0007 APRIL 2, 2015 .doc

0008 APRIL 16, 2015 .doc

0009 MAY 7, 2015 .doc

0010 MAY 21, 2015 .doc

0011 June 4, 2015 .doc

0012 June 18 , 2015 .doc

0013 July 2, 2015 .doc

0014 July 16, 2015 .doc

0015 August 6, 2015 .doc

0016 August 20, 2015 .doc

0017 September 3, 2015 .doc

0018 September 17, 2015 .doc

0019 October 01, 2015 .doc

0020 October 15, 2015 .doc

0021 November 05, 2015 .doc

0022 November 19, 2015 .doc

0023 December 02, 2015 .doc



THURSDAY, JANUARY 8, 2015

A regular meeting of the Council for the Town of Grenfell was held on

Thursday, January 8, 2015 in the Town Council Chamber at 7:00 p.m.

PRESENT: Mayor Lloyd Gwilliam, Aldermen Philip Peter, Gib Heinemann, Gary Cole,

Rod Wolfe, Kevin Speidelsbach and Chief Administrative Officer

Suzanne Hawkshaw. Absent was Alderman Jeremie Taylor.

CALL TO 1. Mayor Lloyd Gwilliam called the meeting to order @ 7:00 p.m.

ORDER:

AGENDA: 2. HEINEMANN: That the agenda be accepted as a guideline for this meeting.

CARRIED.

MUNICIPAL 3. GWILLIAM: That the Municipal Insurance Bond for the period Feb. 2/14

INSURANCE - Feb 2/15 be accepted as presented. CARRIED.

BOND:

MINUTES: 4. COLE: That the minutes of the last regular meeting of Thursday,

December 18, 2014 be accepted as circulated. CARRIED.

ACCOUNTS: 5. PETER: That accounts cheque #27673 to cheque #27721

and Global payments, all totalling $74,718.95 be approved for payment

and be attached to and form a part of these minutes.

CARRIED.

CORRES- 6. HEINEMANN: That the correspondence from the following,

PONDENCE: having been read and dealt with, now be filed:

1) Krueger’s Plumbing & Heating – re: Hall furnace

CARRIED.

REPORTS: 7. COLE: That the reports from the Mayor, Aldermen, Admin,

Water Plan Operations, SUMA-Urban Updates, and Sask. Provincial

Lab be accepted as presented. CARRIED.

OPERATING 8. COLE: That we send a letter to Brad Wall in regards to Municipal

GRANT: Operating Grant. CARRIED.

SUMA FIRE 9. WOLFE: That we renew the SUMA Fire Fighter insurance at a cost of

FIGHTER $1,027.65. CARRIED.

INSURANCE:

FIRE DEPT. 10. HEINEMANN: That we accept the resignations of Pam and Glenn

RESIGNATIONS: Kupschus, from the Grenfell Fire Department with regret.

CARRIED.

OFFICE 11. GWILLIAM: That we spend up to $2,000.00 on a new washroom in the

WASHROOM: west end of the Town Office. CARRIED.

100th ANNIVER- 12. PETER: That we provide up to $3,000.00 for the 100th Anniversary

SARY GALA: Gala for the Grenfell Fire Department. CARRIED.

McNABB 13. SPEIDELSBACH: That we accept the resignation of Brenda McNabb

RESIGNATION: as Assistant Administrator as of Jan 23, 2015, with regret.

CARRIED.

ADVERTISE 14. SPEIDELSBACH: That we advertise for the position of full-time

ASSISTANT Assistant Administrator. CARRIED.

POSITION:

…2

THURSDAY, JANUARY 8, 2015 PAGE 2

2015 15. HEINEMANN: That the 2015 Salaries & Wages as follows:

SALARIES The Council remuneration shall remain the same for 2015:

& WAGES:

Mayor - Regular and Special meetings 125.00

Aldermen - Regular and Special meetings 100.00

Committee meetings 50.00

Mayor - Per diem 125.00

Aldermen -Per diem 100.00

- Less than 3 hours 50.00

Mileage 0.45/km

Youth Member 50.00

Fire Chief: Dwayne Stone 1,000.00/year

Deputy Fire Chief: Mike Kardash 600.00/year

Assistant Fire Chiefs: Brent Neuls, Greg Smith 250.00/year

Fire Fighting 25.00/hour

Training 10.00/hour

Secretary 10.00/meeting

All other Members 5.00/meeting

Standby 10.00/hour

Summer Weekend Standby 30.00/day.

Fire Fighters: Ken Dobra, Tom Elliott, Bruce Maxwell, Blaine

McDonald, Stacy Manovich, Ron Emke, Ken Hamnett, Darren

Manovich, Devin Dixon, Dustin Dyke, Rick Gerhardt, Jared Miller,

Jeremy Scheirer, Francisco Gasca, Allan Nickolson, Clay Kardash and

Colin Musschoot.

Transfer Station (summer only) 12.75/hour

Office Cleaner 220.00/month

Library Cleaners 100.00/month

EMO Coordinator 400.00/yr

Assistant EMO Coordinator 200.00/yr

CARRIED.

ADJOURN- 16. COLE: That this meeting be adjourned at 10:30 p.m.

MENT:

_____________________ _____________________

Approved (date) Mayor

SEAL ______________________

Chief Administrative Officer

THURSDAY, JANUARY 22, 2015


Thursday, January 22, 2015 in the Town Council Chamber at 7:00 p.m.


Rod Wolfe, Kevin Speidelsbach, Jeremie Taylor and Chief Administrative

Officer Suzanne Hawkshaw.


ORDER:

AGENDA: 2. PETER: That the agenda be accepted as a guideline for this meeting.

CARRIED.

MINUTES: 3. HEINEMANN: That the minutes of the last regular meeting of Thursday,

January 8, 2015 be accepted as corrected. CARRIED.

ACCOUNTS: 4. TAYLOR: That accounts cheque #27722 to cheque #27755, except cheque

# 27740, and Global payments, all totalling $88,469.98 be approved for

payment and be attached to and form a part of these minutes.

CARRIED.

DELEGATION: 5. Dallas Piller and Rick Jones attended to discuss the trees they planted on the

Town’s airstrip.

DELEGATION: 6 Erin Lowenberg, GREDM, attended to discuss the Grenfell Recreational

Park 2015 rate schedule.

STATEMENT 7. WOLFE: That the Statement of Financial Activities for December 2014 be

OF FINANCIAL accepted as presented. CARRIED.

ACTIVITIES:

BANK REC: 8. HEINEMANN: That the bank reconciliation for December 2014 be

accepted as presented.

CORRES- 9. HEINEMANN: That the correspondence from the following,


1) RM of Wolseley – 2014 Recreation Facilities Grant

2) In Motion – ‘Get our Community Moving’ Challenge

3) Minister of Environment – MMRP – Multi-Material Recycling

Program

4) Ron Wolfe, Grenfell Spitfire Reunion Committee – missing

banners from GRP

5) SAMA – Notice of Annual Meeting. CARRIED.

WOLSELEY 10. HEINEMANN: That we allocate the Grant in the amount of $1,000.00 from

RM GRANT the RM of Wolseley to the new north playground project.

ALLOCATION: CARRIED.

REPORTS: 11. COLE: That the reports from the Mayor, Aldermen, Admin,

Water Plant Operations, SUMA-Urban Updates, and Sask. Provincial


2015 12. TAYLOR: That we set the 2015 wage for Kelvin Kardash as a permanent

WAGES: part-time employee at the Transfer Station and as summer maintenance

worker at $13.50 per hour. CARRIED.

2015 13. PETER: That the 2015 salary for Suzanne Hawkshaw, Chief Administrative

SALARY: Officer be set at $58,000.00. CARRIED.

IN CAMERA 14. Mayor Lloyd Gwilliam called an in-camera session and asked Suzanne

SESSION: Hawkshaw CAO to leave the room at 9:35 pm.

Suzanne Hawkshaw, CAO returned to the meeting at 10:25 pm

CANCEL 15. GWILLIAM: That Suzanne Hawkshaw, CAO not be allowed to attend the

2015 SUMA: 2105 SUMA Convention. CARRIED.

…2

THURSDAY, JANUARY 22, 2015 PAGE 2

TOWN 16. HIENEMANN: That we renew the Town’s Insurance with SGI at a cost of

INSURANCE: $46,391.00. CARRIED.

CURLING 17. TAYLOR: That the Financial Statement from the Grenfell Curling Club be

CLUB accepted as presented. CARRIED.

FINANCIAL

STATEMENT:

PARCEL BB 18. SPEIDELSBACH: That we approve the Plan of Proposed Subdivision of

SUBDIVISION: Parcel BB Plan BJ1868 Extension 0 as presented.

CARRIED.

PARCEL BB: 19. COLE: That we have no objection to Headland solutions enhancing the

Southern portion of Parcel BB that they will be purchasing from the Town.

CARRIED.

HALL 20. COLE: That we add the invoice from the Grenfell Wildlife Federation to

STORAGE repair the storage room in the Hall basement to the Provincial Disaster

ROOM: Assistance Program Claim. CARRIED.

APPROVE 21. PETER: That cheque #27442 be approved for payment.

PAYMENT: CARRIED.

DEPUTY- 22. GWILLIAM: That Jeremie Taylor be appointed Deputy-Mayor until June

MAYOR: 30, 2015. CARRIED.

TRANSFER 23. TAYLOR: That we transfer $102,761.00 from the capital reserve fund.

FROM CARRIED.

RESERVES:

AUDIT: 24. COLE: That we appoint Dudley & Company as the Town’s auditor for the

2014 Audit. CARRIED.

2014 SEWER 25. PETER: That we approve the 2014 Sewer Clean Credits as follows:

CLEAN Bid Address Date Cancelled Amount

CREDITS: 222 712 Pheasant St. Jan. 27/14 35.00

560 811 Pheasant St. Jan. 28/14 35.00

289 805 Assiniboia Ave Feb. 10/14 35.00

134 1306 Wolseley Ave Jan. 10/14 35.00

573 818 Pheasant St Feb. 20/14 35.00

454 1000 Anderson Pl Mar. 25/14 35.00

528 802 Desmond St. Mar. 25/14 35.00

561 916 Desmond St. Apr. 7/14 35.00

625 911 Pacific St. Apr. 17/14 35.00

285 809 Assiniboia Ave. Apr. 21/14 35.00

395 1002 Pacific St. Feb. 24/14 35.00

253 706 Wolseley Ave. May 27/14 35.00

700 706 Grey Ave July 21/14 35.00

700 706 Grey Ave July 29/14 35.00

332 407 Alice St Oct. 16/14 35.00

595 901 Francis St Nov 30/14 35.00

Total 525.00

CARRIED.


MENT:

_____________________ _____________________


SEAL

______________________


THURSDAY, FEBRUARY 5, 2015


Thursday, February 5, 2015 in the Town Council Chamber at 7:00 p.m.


Rod Wolfe, Jeremie Taylor and Chief Administrative Officer

Suzanne Hawkshaw. Absent was Alderman Kevin Speidelsbach.


ORDER:

AGENDA: 2. TAYLOR: That the agenda be accepted as a guideline for this meeting.

CARRIED.


January 22, 2015 be accepted as corrected. CARRIED.

ACCOUNTS: 4. COLE: That accounts cheque #27292 to cheque #27298 totalling $4,600.00

inadvertently missed on the list of Accounts For Approval at the regular

meeting of Thursday, August 21, 2014 be approved for payment and be

attached to and form a part of these minutes. CARRIED.

ACCOUNTS: 5. PETER: That accounts cheque #27756 to cheque #27794 plus Global

payments all totalling $108,445.53 be approved for payment and be attached

to and form a part of these minutes. CARRIED.

CORRES- 6. PETER: That the correspondence from the following,


1) Canada Day Committee – fire works

2) Main Street Sask. Conference – Regina

3) Debra Button, SUMA President – delay of Multi-Material Recycling

Program.

4) Brad Wall, Premier – response re Municipal Revenue Sharing

5) Gov. of Sask. – Bylaw No’s 693-14 & 696-14 approved

6) Dallas Piller, Rick Jones, Kerrigan Schnurr – trees on airstrip

7) Grenfell Library Board – thank you for the roof repairs

8) Belinda Chutskoff – towed car

9) Belinda Chutskoff – outstanding taxes.

CARRIED.

CANADA 7. HEINEMANN: That we have no objection to the Canada Day Committee

DAY FIRE retaining the funds for fireworks to be used for the 2016 Canada Day

WORKS: celebration. CARRIED.

DELEGATION: 8. Brian Doane, Headland Solutions attended to discuss his plans for his

portion of Parcel BB.

IN CAMERA 9. Mayor Lloyd Gwilliam called an in camera session at 8:10 pm and asked

SESSION: Suzanne Hawkshaw, CAO to leave the meeting.

In Camera session ended at 8:40 pm and Suzanne Hawkshaw, CAO returned

to the meeting.

BASEMENT 10. TAYLOR: That a letter be sent to the property owners of 1306 Assiniboia

HAZARD: Avenue to secure the open basement. CARRIED.

IN CAMERA 11. Mayor Lloyd Gwilliam called an in camera session at 9:00 pm to discuss

SESSION: personnel issues.

In camera session ended at 9:05 pm.

SEDA 12. GWILLIAM: That we purchase a SEDA, Saskatchewan Economic

MEMBERSHIP: Development Association membership for $312.00.

CARRIED.

…2

THURSDAY, FEBRUARY 5, 2015 PAGE 2

REPORTS: 13. HEINEMANN: That the reports from the Mayor, Aldermen, Admin,

Water Plant Operations, SUMA-Urban Updates, and Sask. Health Provincial


OPEN PUBLIC 14. GWILLIAM: That the Open Public Meeting to discuss the closure of Sim

MEETING: Avenue be postponed to the first meeting of April, 2015.

CARRIED.

ASSISTANT 15. COLE: That we hire Jodie Yaremko as Assistant Administrator with 6

ADMINISTRATOR months’ probation at $13.50 per hour, CARRIED.

POSITION:

FIRE CHIEF 16. WOLFE: That we register Dwayne Stone, Fire Chief for the 2015 Annual

CONFERENCE: Fire Chief Conference in Swift Current, April 16-18, 2015.

CARRIED.

AUDITOR 17. GWILLIAM: That we tender for new Auditors for the 2015 Audit.

CARRIED.

TOWN 18. COLE: That we get a quote from SUMAssure for Town Insurance.

INSURANCE: CARRIED.

HALL 19. TAYLOR: That we have a new door installed on the north east side of the

DOOR: Community Hall. CARRIED.

CURLING 20. HEINEMANN: That we tender for the repairs to the fire escape at the

RINK FIRE Curling Rink. CARRIED.

ESCAPE:

ASSESSMENT 21. WOLFE: That we send 2015 assessment notices to only those which have

NOTICES: changed. CARRIED.

2015 TRADE 22. COLE: That a budget of $8,500.00 be set for the 2015 Trade Show to be

SHOW: held April 17 and 18, 2015. CARRIED.

WATER- 23. GWILLIAM: That we contract the services of Pinter & Associates to do the

WORKS Waterworks System Assessment as required by the Water Security Agency

SYSTEM at a cost of $5,500.00. CARRIED.

ASSESSMENT:

COUNCIL 24. GWILLIAM: That we review Council remuneration at the March 19, 2015

REMUNER- regular meeting. CARRIED.

ATION:


MENT:

_____________________ _____________________


SEAL ______________________


THURSDAY, FEBRUARY 19, 2015


Thursday, February 19, 2015 in the Town Council Chamber at 7:00 p.m.

PRESENT: Mayor Lloyd Gwilliam, Aldermen Philip Peter, Gib Heinemann, Kevin

Speidelsbach, Rod Wolfe, Jeremie Taylor and Chief Administrative Officer

Suzanne Hawkshaw. Absent was Alderman Gary Cole.


ORDER:


CARRIED.

MINUTES: 3. TAYLOR: That the minutes of the last regular meeting of Thursday,

February 5, 2015 be accepted as corrected. CARRIED.

ACCOUNTS: 4. SPEIDELSBACH: That accounts cheque #27795 to cheque #27827 and

Global payments all totalling $39,418.85 be approved for payment and be


DELEGATION: 5. Greg Hazzard, Provincial Pothole & Paving attended to offer his services to

repair potholes.

STATEMENT 6. PETER: That the Statement of Financial Activities for January 2015 be

OF FINANCIAL accepted as presented. CARRIED.

ACTIVITIES:

BANK REC: 7. HEINEMANN: That the Bank Reconciliation for January 2015 be accepted

as presented. CARRIED.

CORRES- 8. TAYLOR: That the correspondence from the following,


1) Merv Hey, SARRC- hazardous waste

2) Red Coat Waste Resource Authority -2015 Budget set

3) Red Cost Waste Resource Authority –recycle bin contamination

concerns,

4) SUMA – access to FlySask website.

CARRIED.

SNOW 9. HEINEMANN: That we charge $100.00 per hour or $50.00 minimum to

REMOVAL: clear the snow in front of neglected downtown commercial sidewalks.

CARRIED.

REPORTS: 10. WOLFE: That the reports from the Mayor, Aldermen, Admin,

SUMA-Urban Updates, Fine Revenue and Sask. Health Provincial Lab be

accepted as presented. CARRIED.

AMEND 11. PETER: That we amend Bylaw No. 693-14, the Zoning Bylaw to re-zone

ZONING Lots 1, 2 & 3 Parcel BB Plan BJ1868 from High Profile Commercial/Light

BYLAW: Industrial to R-1 Residential. CARRIED.

BYLAW 12. GWILLIAM: That Bylaw No. 703-15 being a bylaw in the Town of

NO. 703-15: Grenfell in the Province of Saskatchewan, to amend Bylaw No. 693-14

known as the Zoning Bylaw be read a first time. CARRIED.

CHANGE 13. SPEIDELSBACH: That we change the name of the Grenfell Regional Park

NAME to Grenfell Recreational Park. CARRIED.

GRP:

…2

THURSDAY, FEBRUARY 19, 2015 page 2

BYLAW 14. HEINEMANN: That Bylaw No. 702-15 being a bylaw in the Town of

NO. 702-15: Grenfell in the Province of Saskatchewan to provide for entering into an

agreement with the Grenfell Recreational Park Committee for the purpose of

operating the Recreational Park during the months of April 1 to September

30 each year be read a first time. CARRIED.

15. TAYLOR: That Bylaw No. 702-15 being a bylaw in the Town of

Grenfell in the Province of Saskatchewan to provide for entering into an



30 each year be read a second time. CARRIED.

16. GWILLIAM: That Bylaw No. 702-15 being a bylaw in the Town of




30 each year be given three readings at this meeting.

CARRIED UNANIMOUSLY.

17. WOLFE: That Bylaw No. 702-15 being a bylaw in the Town of




30 each year be read a third time and adopted. CARRIED

FIRE 18. PETER: That we accept the appointment of Autumn Carter to the Grenfell

DEPT. Fire Department. CARRIED.

APPOINTMENT:

ACCOUNTS 19. WOLFE: That we purchase the Accounts Receivable Program from

RECEIVABLE MuniSoft at $2,000.00. CARRIED.

PROGRAM:

WEEPING 20. GWILLIAM: That we Tender to have weeping tile installed around the

TILE Community Hall. CARRIED.

AT HALL:

OFFER TO 21. WOLFE: That we accept the offer to purchase Lot 4 Parcel BB Plan BJ1868

PURCHASE: from Headlands Farm Solutions. CARRIED.

IN CAMERA: 22. An in-camera session was called at 9:55 pm and Suzanne Hawkshaw, CAO

was asked to leave the meeting. Suzanne Hawkshaw returned to the meeting

at 10:08 pm.

ADJOURN- 23. TAYLOR: That this meeting be adjourned at 10:10 p.m.

MENT:

_____________________ _____________________


SEAL ______________________


THURSDAY MARCH 5, 2015


Thursday, March 5, 2015 in the Town Council Chamber at 7:00 p.m.

PRESENT: Mayor Lloyd Gwilliam, Aldermen Philip Peter, Gib Heinemann,

Rod Wolfe, Jeremie Taylor and Chief Administrative Officer

Suzanne Hawkshaw. Absent were Aldermen Gary Cole and Kevin Speidelsbach.


ORDER:


CARRIED.

MINUTES: 3. PETER: That the minutes of the last regular meeting of Thursday,

February 19, 2015 be accepted as circulated. CARRIED.

ACCOUNTS: 4. TAYLOR: That accounts cheque #27828 to cheque #27858 and



HAY 5. HEINEMANN: That we have no objection to Vern Sens removing the hay in

REMOVAL the area north east of town along the #47 Highway conditional the hay be

removed by August 1, 2015. CARRIED.

CORRES- 6. WOLFE: That the correspondence from the following,


1) Vern Sens – permission to cut hay

2) SUMA – Debra Button, Municipal Capacity Development Program

Funding Via Revenue Sharing. CARRIED.

MCDP: 7. GWILLIAM: That we support the ongoing operations of the Municipal

Capacity Development Program through $0.89 per capita.

DEFEATED.

HALL 8. HEINEMANN: That we charge $10.00 per month per Community Hall

WALKERS: Walker starting April 1, 2015. CARRIED

YIELD SIGN 9. TAYLOR: That we contact the RCMP in regards to the owner of the red car

DAMAGE: for the cost of the replacement of the yield sign post.

CARRIED

REPORTS: 10. PETER: That the reports from the Mayor, Aldermen, Admin,



RESOLUTION 11. TAYLOR: That Resolution #15, February 5, 2015, be rescinded.

#15: CARRIED.

ASSISTANT 12. HEINEMANN: That we hire Suzette Stone as the Assistant Administrator at

ADMINIST- $13.50 per hour and with 6 months’ probation. CARRIED.

RATOR:

TAX 13. GWILLIAM: That we request consent from the Provincial Mediation Board.

ENFORCE- for the following properties:

MENT: 1) Lot 24 Block 141 Plan OLD77 Ext 0; Lot 31 Block 141 Plan 101272586

Ext 79; Lot 32 Block 141 Plan 101272586 Ext 78

2) Lot 2A Block 141 Plan 79R45543Ext 0

3) Lot 9 Block M Plan 79R26949 Ext 0

4) Lot B Block 159 Plan 64R38088 Ext 0

5) Lot 11 Block 143 Plan OLD77 Ext 0;

Lot 12 Block 143 Plan OLD77 Ext 0.

CARRIED.

…2

THURSDAY, MARCH 5, 2015 Page 2

TAX 14. PETER: That as per the Tax Enforcement Act, we authorize proceedings for

ENFORCEMENT: title by issuing 6 month notices to:

1) Roll #65 Lots 4-5 Block 117 Plan OLD77 Ext 0

2) Roll #603 Lot N Block L Plan Z2564 Ext 0

3) Roll #36 Lots 1-4 Block 115 Plan OLD77 Ext 0

LIST OF 15. HEINEMANN: That we not include the following properties of the List of

LANDS IN Land in Arrears in respect of which the amount of taxes in arrears does not

ARREARS: exceed one-half of the immediately preceding year’s tax levy:

1) Roll #20l Lot 6 Block 144 Plan 78R55797 Ext 0

2) Roll #228 Lot 16 Block 146 Plan 101271518 Ext 30

3) Roll #462 Lot 17 Block B Plan 33344 Ext 0

4) Roll #466 Lots 4-5 Block C Plan 33344 Ext 0

5) Roll #615 Lot D Block M Plan Z2564 Ext 0

Lot E Block M Plan Z2564 Ext 34.

CARRIED.

LIST OF 16. WOLFE: That we accept the List of Lands in Arrears as presented.

LANDS CARRIED.

IN ARREARS:

FIRE 17. TAYLOR: That we have the Fire Chief, Dwayne Stone, offer a fire

SAFETY: extinguisher course to Sakimay First Nation and help with installing fire

extinguishers and advise on the proper location of smoke detectors.

CARRIED.

MUNICIPAL 18. GWILLIAM: That the Municipal Insurance Bond for the period February 2,

BOND: 2015 to February 2, 2016 be accepted as presented.

CARRIED.

LIBRARY 19. WOLFE: That we renew the insurance with Aviva for the Library at

INSURANCE $1,711.00. CARRIED.

RENEWAL:

IN CAMERA: 20. In Camera session started at 8:35 p.m. to discuss a personnel concern.

In Camera session ended at 8:46 p.m.

ADJOURN- 21. PETER: Meeting adjourned 9:00 p.m.

MENT:

_____________________ _____________________


SEAL ______________________


THURSDAY MARCH 19, 2015


Thursday, March 19, 2015 in the Town Council Chamber at 7:00 p.m.


Rod Wolfe, Jeremie Taylor, Gary Cole, Kevin Speidelsbach and Chief

Administrative Officer Suzanne Hawkshaw.


ORDER:

AGENDA: 2. HEINEMANN: That the agenda be accepted as a guideline for this

meeting. CARRIED.


March 5, 2015 be accepted as circulated. CARRIED.

ACCOUNTS: 4. PETER: That accounts cheque #27859 to cheque #27895 and



STATE- 5. COLE: That the Statement of Financial Activities for February 2015 be

MENT OF accepted as presented. CARRIED.

FINANCIAL

ACTIVITIES:

BANK 6. HEINEMANN: That the bank reconciliation for February 2015 be

RECONCIL- accepted as presented. CARRIED.

IATION:

IN CAMERA: 7. In camera session started at 7:15 p.m.

In camera session ended at 7:40 p.m.

CORRES- 8. WOLFE: That the correspondence from the following, having been

PONDENCE: read and dealt with now be filed:

1) SGI – Business Recognition Assessment

2) Carla Saleski – Speeding safety concern

3) Doreen Seaman – Employment request

4) Ministry of Highways and Infrastructure – surfacing project

5) Government of Saskatchewan – 2015 Revenue Sharing.

CARRIED.

REPORTS: 9. SPEIDELSBACH: That the reports from the Mayor, Aldermen, Admin,



BYLAW 10. COLE: That Bylaw No. 703-15 to amend Bylaw No. 693-14, the Zoning

NO. 703-15: Bylaw be read a second time. CARRIED.

11. GWILLIAM: That Bylaw No. 703-15 to amend Bylaw No. 693-14,

the Zoning Bylaw be give three readings at this meeting.

CARRIED UNANIMOUSLY.

12. WOLFE: That Bylaw No. 703-15 to amend Bylaw No. 693-14, the Zoning

Bylaw be read a third time and be adopted. CARRIED

…2

THURSDAY, MARCH 19, 2015 Page 2

COUNCIL 13. TAYLOR: That Town Council remuneration be set as follows:

REMUN- Mayor: $400.00/month. Deduct $150.00 per regular meeting missed

ERATION: Aldermen: $300.00 /month. Deduct $100 per regular meeting missed

Committee Meetings: $75.00 per meeting

Mayor Per Diem: $200.00

Aldermen Per Diem: $150.00

- Less than 3 hours: $75.00

Youth Member: $50.00 CARRIED.

POOL 14. SPEIDELSBACH: That we register Erin Lowenberg to the Pool

OPERATOR Operator’s Course in Regina at $75.00.

COURSE: CARRIED.

BULL-A- 15. SPEIDELSBACH: That we have no objection to the Bull-a-rama having

RAMA: their event on June 20, 2015 in the Grenfell Recreational Park Arena.

CARRIED.

BALL 16. TAYLOR: That we charge $100.00 per month for the Ball Hockey Club

HOCKEY: for Grenfell and Wolseley kids from April 1 – May 31, 2015, in the

Grenfell Recreational Park arena. CARRIED

SUB- 17. PETER: That we proceed with the proposal from Pinter & Associates for

DIVISION: preliminary subdivision development area Site #2.

CARRIED.

LIST 18. GWILLIAM: That the List of Lands in Arrears accepted at the Town

OF LANDS Council meeting of March 5, 2015 be corrected by changing Roll #222

IN ARREARS: Plan 35247 to Plan Y6748. CARRIED.

ADJOURN- 19. COLE: Meeting adjourned 9:30 p.m.

MENT:

_____________________ _____________________


SEAL _____________________


THURSDAY APRIL 2, 2015


Thursday, April 2, 2015 in the Town Council Chamber at 7:00 p.m.


Jeremie Taylor, Gary Cole, Kevin Speidelsbach and Chief

Administrative Officer Suzanne Hawkshaw. Absent: Alderman Rod Wolfe


ORDER:


meeting. CARRIED.


March 19, 2015 be accepted as circulated. CARRIED.




FINANCIAL 5. COLE: That we accept the Grenfell Regional Library 2014 Financial Statement

STATE- and 2015 proposed Budget as presented. CARRIED.

MENT:

CORRES- 6. TAYLOR: That the correspondence from the following having been read and

PONDENCE: dealt with now be filed. CARRIED.

1. Minister of Government Relations – 2015 Potential Education Mill Rates

2. Grenfell Regional Library – Report, 2014 Financial Statement, 2015 Budget

3. Debra Button, SUMA, another letter re MCDP and revenue sharing

4. SaskAlert Saskatchewan’s Public Alerting Program – April 7, 2015 @ Hall

IN CAMERA: 7. In Camera session started at 7:20 p.m.


CORRECT 8. HEINEMANN: That the minutes of Thursday, January 8, 2015 be corrected to

MINUTES: show Alderman Jeremie Taylor as present. CARRIED.

PROPERTY 9. TAYLOR: That we send a letter to the property owner across the tracks, Lot 3,

CLEAN-UP: Block 216, Plan 100792346, to clean up the property.

CARRIED.

STREET 10. HEINEMANN: That we spend up to $1,000.00 for the used street sweeper from

SWEEPER: the Town of Broadview. CARRIED.

REPORTS: 11. SPEIDELSBACH: That the reports from Aldermen, Mayor, Sask. Health-Prov.

Lab, SUMA – Urban Updates and Admin be accepted as presented.

CARRIED.

PUBLIC 12. Mayor Gwilliam called the Public Meeting to order from 8:45 p.m. to 9:00 p.m.

MEETING: No attendance from the public. This matter is postponed awaiting further

clarification from the government.

RECORDS 13. GWILLIAM: That the following 2007 records be destroyed:

TO BE 1. Trade Accounts Payable

DESTROYED: 2. Receipts

3. Deposit Books

4. Cancelled cheques CARRIED.

DONATION: 14. PETER: That we donate $100.00 to the Sask. Crime Stoppers.

CARRIED.

BEAUTIF- 15. TAYLOR: That we accept the Grenfell Beautification Committee 2014

ICATION Financial Report as presented. CARRIED.

REPORT:

…2

THURSDAY, APRIL 2, 2015 Page 2

UMAAS 16. HEINEMANN: That we register Suzanne Hawkshaw, CAO for the 2015

CONVENTION: Urban Municipal Administrators Association of Saskatchewan Convention to be

held June 2 – 5, 2015 in Saskatoon. CARRIED.

BYLAW 17. TAYLOR: That Bylaw No. 705-15 being a bylaw of the Town of Grenfell in the

NO. 705-15: Province of Saskatchewan to provide for entering into a Tax Exemption

Agreement for the purposes of Economic Development be read a first time.

CARRIED.

BYLAW 18. COLE: That Bylaw No. 706-15 being a bylaw of the Town of Grenfell in the

NO. 706-15: Province of Saskatchewan for the prompt payment of property taxes be read a

first time. CARRIED.

19. PETER: That Bylaw No. 706-15 being a bylaw of the Town of Grenfell in the

Province of Saskatchewan for the prompt payment of property taxes be read a

second time. CARRIED.

20. HEINEMANN: That Bylaw No. 706-15 being a bylaw of the Town of Grenfell

in the Province of Saskatchewan for the prompt payment of property taxes be

given three readings at this meeting. CARRIED UNANIMOUSLY.

21. SPEIDELSBACH: That Bylaw No. 706-15 being a bylaw of the Town of

Grenfell in the Province of Saskatchewan for the prompt payment of property

taxes be read a third time and adopted. CARRIED.

BYLAW 22. TAYLOR: That Bylaw No. 708-15 being a bylaw of the Town of Grenfell in the

NO. 708-15: Province of Saskatchewan to Establish Development and Planning Fees be read

a first time. CARRIED.

CONTEST: 23. HEINEMANN: That we hold a contest open to the community for a Grenfell

Promotional Video to be published on You Tube. The video with the most

“likes” will win an iPad at a price of no more than $500.00.

CARRIED.

EXCEL 24. SPEIDELSBACH: That we pay for the online Excel course to be taken by

COURSE: Assistant Administrator, Suzette Stone. CARRIED.

SIGNING 25. COLE: That Assistant Administrator, Suzette Stone be given signing authority

AUTHORITY: at Horizon Credit Union. CARRIED.

MUNISOFT 26. PETER: That we register for online training for MuniSoft Programs up to

TRAINING: $500.00. CARRIED.

TRANSFER 27. HEINEMANN: That we move the transfer station shed to the west side of the

STATION entrance gate. CARRIED.

SHED:

IN CAMERA: 28. Chief Administrative Officer, Suzanne Hawkshaw was asked to leave the

meeting.

In camera session started at 10:25 p.m.


Chief Administrative Officer, Suzanne Hawkshaw returned to the meeting.


MENT:

_____________________ _____________________


SEAL _____________________


THURSDAY, APRIL 16, 2015


Thursday, April 16, 2015 in the Town Council Chamber at 7:00 p.m.


Gary Cole, Kevin Speidelsbach, Rod Wolfe, Jeremie Taylor and Chief



ORDER:

AGENDA: 2. TAYLOR: That the agenda be accepted as a guideline for this

meeting. CARRIED.


April 2, 2015 be accepted as presented. CARRIED.

ACCOUNTS: 4. COLE: That accounts cheque #27950 to cheque #27983 and

Global payments, all totalling $31,637.91 be approved for payment

and be attached to and form a part of these minutes.

CARRIED.

FINANCIAL 5. HEINEMANN: That the Statement of Financial Activities for March 2015 be

ACTIVITIES: accepted as presented. CARRIED.

BANK 6. WOLFE: That the Bank Reconciliation for March 2015 be accepted as

RECONCIL- presented. CARRIED.

IATION :

IN CAMERA: 7. In camera session started at 7:20 pm

In camera session ended at 7:32 pm

CORRES- 8. PETER: That the correspondence from the following having been read and

PONDENCE: dealt with now be filed. CARRIED.

1) Park and Amateur Radio Club – donation request.

2) SaskTel – Service upgrade

3) SUMA – Municipal World Magazine

4) SUMA – First Town Sector Meeting.

TOWN 9. GWILLIAM: That we register Jeremie Taylor, Lloyd Gwilliam and Gib

SECTOR Heinemann for the SUMA Town Sector Meeting in Regina May 12 and 13,

MEETING: 2015. CARRIED.

ENGINEER- 10. GWILLIAM: That we put the Engineering of Area Site #2 by Pinter &

ING SITE #2: Associates on hold for one month until May 22, 2015.

CARRIED.

REPORTS: 11. TAYLOR: That the reports from the Mayor, Aldermen, Sask. Health Prov. Lab,

SUMA – Urban Updates and Chief Administrative Officer be accepted as

presented. CARRIED.

APPLIC- 12. HEINEMANN: That we have no objection to Headland Farm Solutions

ATION FOR installing two approaches to Lot 4 Parcel BB from the Service Road.

APPROACH: CARRIED.

PHONE 13. TAYLOR: That we give Alicia Puffalt, Transfer Station Supervisor a $20.00 per

ALLOW- month phone allowance. CARRIED.

ANCE:

BYLAW 14. COLE: That Bylaw No. 708-15 being a bylaw of the Town of Grenfell in the

NO. 708-15: Province of Saskatchewan to establish development and planning fees be

read a second time. CARRIED.

…2

THURSDAY, APRIL 16, 2015 Page 2

15. GWILLIAM: That Bylaw No. 708-15 being a bylaw of the Town of Grenfell in

the Province of Saskatchewan to establish development and planning fees be

given three readings at this meeting. CARRIED UNANIMOUSLY.

16. PETER: That Bylaw No. 708-15 being a bylaw of the Town of Grenfell in the

Province of Saskatchewan to establish development and planning fees be read

a third time and adopted. CARRIED.

BYLAW 17. GWILLIAM: That Bylaw No. 710-15 being a bylaw of the Town of Grenfell in

NO. 710-15: the Province of Saskatchewan to dispense with the mailing of assessment

notices be read a first time. CARRIED.

18. WOLFE: That Bylaw No. 710-15 being a bylaw of the Town of Grenfell in the

Province of Saskatchewan to dispense with the mailing of assessment notices be

read a second time. CARRIED.

19. HEINEMANN: That Bylaw No. 710-15 being a bylaw of the Town of Grenfell

in the Province of Saskatchewan to dispense with the mailing of assessment

notices be given three readings at this meeting. CARRIED UNANIMOUSLY.

20. SPEIDELSBACH: That Bylaw No. 710-15 being a bylaw of the Town of

Grenfell in the Province of Saskatchewan to dispense with the mailing of

assessment notices be read a third time and adopted.

CARRIED.

WEEPING 21. WOLFE: That we hire DeBoys Equipment Ltd.to install weeping tile around the

TILE: Grenfell Community Hall at $36,710.00. CARRIED.

FREE 22. SPEIDELSBACH: That we have a ‘Green’ Up Grenfell, free garbage day at the

GARBAGE Transfer Station June 5, 6, 12 and 13, 2015. CARRIED.

DAYS:

IN CAMERA: 23. Chief Administrative Officer, Suzanne Hawkshaw was asked to leave the

meeting.



Chief Administrative Officer, Suzanne Hawkshaw returned to the meeting.


MENT:

_____________________ _____________________


SEAL _____________________


THURSDAY, MAY 7, 2015


Thursday, May 7, 2015 in the Town Council Chamber at 7:00 p.m.


Gary Cole, Rod Wolfe, Jeremie Taylor and Chief Administrative Officer Suzanne

Hawkshaw. Absent was Alderman Kevin Speidelsbach.


ORDER:


meeting. CARRIED.


April 16, 2015 be accepted as corrected. CARRIED.

DELEGA- 4. Ken Rempel, Steel Creek, attended to discuss the adult living project and its

TION: benefits.

ACCOUNTS: 5. HEINEMANN: That accounts cheque #27984 to cheque #28026 and


and be attached to and form a part of the minutes.

CARRIED.

DELEGA- 6. Erin Lowenberg, GREDM, attended to discuss the Kid’s Camp (Mobile

TION: Playground); new signage at the campground; south fence, small shed for mini

store; GRP caretaker; Trade Show results.

SUMMER 7. WOLFE: That we give up to $5,000.00 for the Summer Day Camp based on

DAY CAMP: cost recovery. CARRIED.

GRP 8. TAYLOR: That we spend $1,768.00 for new Grenfell Recreational Park

SIGN: sign. CARRIED.

GRP FENCE: 9. COLE: That we install a south fence and a small shed for the Grenfell

Recreational Park. CARRIED.

EDUCAT- 10. HEINEMANN: That we accept the Education Property Tax Mill Rates as

ION MILL follows: Agriculture – 2.67, Residential – 5.03, Commercial/Industrial – 8.28,

RATE: Resource – 11.04 mills. CARRIED.

STREET 11. COLE: That we have no objection to the Regina Qu’Appelle Health Region

CLOSURE: closing the North ½ of Desmond St., between Wolseley Ave. & Regina Ave. on

Thursday, June 18, 2015 from 3:00 p.m. to 7:00 p.m

CARRIED.

PRIVATE 12. TAYLOR: That we investigate what needs to be done to close the private well at

WELL 1102 Assiniboia Avenue. CARRIED.

CLOSURE:

CORRES- 13. PETER: That the correspondence from the following having been read and .

PONDENCE: dealt with now be filed.

1.) Minister of Government Relations-2015 confirmed Education Mill Rates

2.) Town of Broadview – final costs for OCP & Zoning Bylaw Contract

3.) Regina Qu’Appelle Health Region-Health & Wellness Expo-request to

blockade portion of street

4.) Connect Energy – SUMA Advantage Program – natural gas price quote

5.) Barb Zorn – neighbour’s old well hazard

6.) Saskatchewan Housing Report now available at

www.saskatchewan.ca/shc. CARRIED.

….2

http://www.saskatchewan.ca/shc

THURSDAY, May 7, 2015 Page 2

PORTA 14. GWILLIAM: That we install a porta potti at the Transfer Station.

POTTI: CARRIED.

REPORTS: 15. WOLFE: That the reports from the Mayor, Aldermen, Sask. Health Prov. Lab,

SUMA – Urban Updates, Administration and fine revenue be accepted as

presented. CARRIED.

CENOTAPH 16. PETER: That we advertise the Cenotaph Maintenance position for 2015.

MAINT- CARRIED

ENANCE:

LEGION 17. HEINEMANN: That we donate $200.00 to the Grenfell Legion Branch #55 in

DONATION: lieu of advertising in the Annual Sask. Military Service Recognition Book.

CARRIED.

CANADA 18. WOLFE: That we have no objection to the Canada Day Committee holding a

DAY parade on July 1st, 2015 on the usual route. CARRIED.

PARADE:

BUILDING 19. COLE: That we approve Building Permit Application #2015-02

PERMIT: (Kardash/Lorence) conditional that inspections and plan reviews are done by

Meridan Inspections. CARRIED.

BIKE 20. TAYLOR: That we have no objection to closing Lake St. in front of the Grenfell

RODEO: Recreational Park on Wednesday, May 13, 2015 for the Bike Rodeo.

HOCKEY 21. GWILLIAM: That we have no objection to the Global Awareness Club holding

TOURNA- a Street Hockey Tournament on Saturday, June 20, 2015 on Lake Street at the

MENT: Grenfell Recreational Park as long as it doesn’t interfere with the Bullarama

events. CARRIED.

IN CAMERA: Mayor Lloyd Gwilliam was asked to leave the meeting.

In Camera session started at 10:25 p.m.


Mayor Lloyd Gwilliam returned to the meeting.

Alderman Gary Cole declared a conflict of interest and left the meeting.

TAX 22. TAYLOR: That we compose a Bylaw to enter into a Tax Incentive Agreement

INCENTIVE: with Steel Creek Developments at 100% exempt for 3 years, 50% for the 4th

year and 25% for the 5th year. CARRIED.

Alderman Gary Cole returned to the meeting.

RETAIN 23. GWILLIAM: That we retain the property known as Lots 1-8 Block 113 Plan 77.

TTP: CARRIED.


MENT: CARRIED.

_____________________ _____________________


SEAL _____________________


THURSDAY, MAY 21, 2015


Thursday, May 21, 2015 in the Town Council Chamber at 7:00 p.m.


Gary Cole, Rod Wolfe, Jeremie Taylor, Kevin Speidelsbach and Chief



ORDER:


meeting. CARRIED.

MINUTES: 3. TAYLOR: That the minutes of the last regular meeting of Thursday,

May 7, 2015 be accepted as corrected. CARRIED.




CARRIED.

FINANCIAL 5. WOLFE: That the Statement of Financial Activities for April 2015 be accepted

ACTIVITIES: as presented. CARRIED.

DELEGA- 6. Erin Lowenberg, GREDM, attended to discuss the Grenfell Recreational Park

TION: Caretaker, playground and a debit machine at the GRP (GAA may be able to use

it as well).

BANK 7. HEINEMANN: That the Bank Reconciliation for April 2015 be accepted as

RECONCIL- presented. CARRIED.

IATION:

IN CAMERA: 8. In camera session started at 8:35 pm

In camera session ended at 8:45 pm

CORRES- 9. PETER: That the correspondence having been read and dealt with, now be filed:

PONDENCE: 1) Ministry of Government Relations – Transit Grant.

2) Saskatchewan Crime Stoppers – Thank you for donation.

3) Mike Strachen – 2015 South East Regional Meeting.

4) Saskatchewan Blue Cross. CARRIED.

HOST 10. WOLFE: That we offer to host the SUMA South East Regional Meeting to be

SUMA SE held September 30, 2015. CARRIED.

MEETING:

REPORTS: 11. WOLFE: That the reports from the Mayor, Aldermen, Chief Administrative

Officer, SK Health Provincial Lab, SUMA-Urban Updates, Red Coat Waste

Resource Authority be accepted as presented. CARRIED.

TREES: 12. HEINEMANN: That we send a letter to Dallas Piller, Rick Jones and Kerrrigan

Schnurr to remove the trees planted on the airstrip by June 1, 2015 or the trees

will be removed by the town. CARRIED.

WELL 13. GWILLIAM: That we send information on decommissioning a private well to

DECOMM- the owner of 1102 Assiniboia Ave. CARRIED.

ISSIONING:

BUILDING 14. HEINEMANN: That Building Permit Application No. 2015-01 (Reiger) be

PERMIT approved conditional that plan reviews and inspections are done by Meridan

NO. 2015-01 Inspections Ltd. CARRIED.

….2

THURSDAY, MAY 21, 2015 Page 2

TAX 15. GWILLIAM: That as per the Tax Enforcement Act, we authorize proceedings

ENFORCE- for the Title by issuing six (6) month notices on the following:

MENT: 1) Roll #594 Lot C Block L Plan Z2564 Ext 0 and

Lot D Block L Plan Z2564 Ext 29.

2) Roll #669 Lot 2 Block S Plan BM1454 Ext 0

3) Roll #449 Lot 1 Block B Plan 33344 Ext 0

4) Roll #533 Lot 4 Block G Plan 33344 Ext 0

5) Roll #511 Lot 17 Block E Plan 33344 Ext 0 and

Lot 18 Block E Plan 33344 Ext 0

6) Roll #631 Lot Q Block N Plan Z2564 Ext 0. CARRIED.

TAX 16. GWILLIAM: That we proceed with the reduced time process as per the Tax

ENFORCE- Enforcement Act, Section 22 (1.1) on the following:

MENT: 1) Roll #292 Lot 2 Block 156 Plan E1685 Ext 0

2) Roll #507 Lot 13 Block E Plan 33344 Ext 0. CARRIED.

ENGINEER- 17. WOLFE: That we put the engineering of Area Site #2 by Pinter & Associates on

ING: hold for two (2) weeks. CARRIED.

ALLOW- 18. HEINEMANN: That we give a $25 phone and $50 car allowance a month to

ANCE: Erin Lowenberg, GREDM. CARRIED.

GRP 19. COLE: That we contract the Grenfell Recreational Park caretaker position

CARE- to Alicia Puffalt at $1500.00/month. CARRIED.

TAKER:


MENT: CARRIED.

_____________________ _____________________


SEAL _____________________


THURSDAY, JUNE 4, 2015


Thursday, June 4, 2015 in the Town Council Chamber at 7:00 p.m.


Gary Cole, Rod Wolfe, Kevin Speidelsbach and Assistant Administrator, Suzette

Stone. Absent was Alderman Jeremie Taylor.


ORDER:


meeting. CARRIED.


May 21, 2015 be accepted as presented. CARRIED.

ACCOUNTS: 4. WOLFE: That accounts cheque #28059 to cheque #28098 and



CARRIED.

DELEGA- 5. Quinton Ozirney attended at 7:15 pm with a progress report on the Bull-a-rama

TION that is being held June 20th at the Grenfell Recreational Park and what their

plans are for the future of the event.

CORRES- 6. COLE: That the correspondence from the following having been read and dealt

PONDENCE: with, now be filed. CARRIED.

1) 2015 Hometown Heroes Award Program

2) Rick Jones – trees on airstrip

3) Ed Komarnicki-MP-Canada 150 Community Infrastructure Program

4) Remi Boissennault, Meridan Inspections Ltd.-Construction without

permits

5) Sask. Hockey Hall of Fame

6) Grenfell Lions Club – electronic sign

7) Dallas Piller – request for extension – tree removal

8) Mainline Insurance – request for barricade & tables

9) Beautification Committee – Sun Park

ELECT- 7. HEINEMANN: That we accept the Grenfell Lions Club proposal for the new

RONIC SIGN: electronic sign. CARRIED.

TREES: 8. GWILLIAM: The we have no objection to giving Dallas Piller an extension

until July 15, 2015 to remove the trees from the air strip as requested.

CARRIED.

BARR- 9. HEINEMANN: That we have no objection to the proposal from Mainline

ICADE: Insurance to put barricades up in the parking stalls in front of their building and

to get some picnic tables from the campground area for their BBQ on

Wednesday, June 24, 2015 from 11:00 am to 2:00 pm.

CARRIED.

ENGINEER- 10. HEINEMANN: That we extend the engineering of Site #2 by Pinter &

ING: Associates one month to July 3, 2015. CARRIED.

TAX 11. GWILLIAM: That we rescind resolution #16 of the May 21, 2015 meeting –

ENFORCE- reduced time process as per the Tax Enforcement Act, Section 22 (1.1) on the

MENT: following:

1) Roll #292, Lot 2, Block 156, Plan E1685 Ext 0

2) Roll #507, Lot 13, Block E, Plan 33344 Ext 0

CARRIED.

….2

THURSDAY, JUNE 4, 2015 Page 2

TAX 12. GWILLIAM: That as per the Tax Enforcement Act, we authorize proceedings

ENFORCE- for the Title by issuing six (6) month notices on the following:

MENT: 1) Roll #292, Lot 2, Block 156, Plan E1685 Ext 0

2) Roll #507, Lot 13, Block E, Plan 33344 Ext 0

CARRIED

DEBIT 13. SPEIDELSBACH: That we purchase a Debit Machine for the Grenfell

MACHINE: Recreational Park/Grenfell Athletic Association from SUMA

at a cost of $1,099.00. CARRIED.

REPORTS: 14. GWILLIAM: That the reports from the Mayor, Aldermen, Chief

Administrative Officer, SK Health Provincial Lab, SUMA-Urban Updates,

Red Coat Authority, Erin Lowenberg, GREDM be accepted as presented.

CARRIED.

2014 15. PETER: That the Draft 2014 Audit from Dudley & Company LLP be accepted

AUDIT: as presented. CARRIED.

PAY OUT 16. SPEIDELSBACH: That the excess vacation time, as per the Personnel Policy,

EXCESS for Brent Neuls and Greg Smith be paid out at the rate of $22.99 and $25.21

VACATION respectively. CARRIED.

HOURS:

CENOTAPH 17. HEINEMANN: That we hire Bonnie Chasse as caretaker for

CARE- the Cenotaph from June – September 2015 at a cost of $700.00 plus

TAKER: $500.00 allowance to purchase plants, mulch and fertilizer etc.

CARRIED.

CROSS- 18. PETER: That we have no objection to a crosswalk being created at the

WALK: intersection of Wolseley Avenue and Alice Street. Town Foreman, Mike

Kardash and the Public Works employees will handle this.

CARRIED.

BUILDING 19. WOLFE: That we approve Building Permit #2015-04 (Lowenberg/Calcutt)

PERMIT conditional that inspections and plan review are done by Meridan Inspections.

2015-04: CARRIED:

2015 20. PETER: That we accept the 2015 Budget as revised.

BUDGET: CARRIED.

MILL RATE: 21. WOLFE: That the mill rate for 2015 be set at 9 mills.

CARRIED.

ADJOURN- 22. COLE: That the meeting be adjourned at 9:30 p.m.

MENT:

_____________________ _____________________


SEAL _____________________


THURSDAY, JUNE 18, 2015


Thursday, June 18, 2015 in the Town Council Chamber at 7:00 p.m.


Gary Cole, Rod Wolfe, Kevin Speidelsbach and Chief Administrative Officer,

Suzanne Hawkshaw. Absent was Alderman Jeremie Taylor.


ORDER:


meeting. CARRIED.


May 21, 2015 be accepted as corrected by correcting Resolution #16 to correct

the rate for Brent Neuls @ $22.99 per hour and Greg Smith @ $21.25 per hour.

CARRIED.

DELEGA- 4. Erin Lowenberg, GREDM, attended to discuss the new playground and the

TION: mini-store shed.

PLAY- 5. GWILLIAM: That we order the “Chasing Rainbows” playground equipment

GROUND: from Blue Imp and that other items for the playground be purchased as the

budget permits. CARRIED

ACCOUNTS: 6. WOLFE: That accounts cheque #28099 to cheque #28144 and



CARRIED.

FINANCIAL 7. PETER: That the Statement of Financial Activities for May 2015 be accepted as

ACTIVITIES: presented. CARRIED.

BANK 8. COLE: That the Bank Reconciliation for May 2015 be accepted as presented.

RECONCIL- CARRIED.

IATION:

ROOF 9. GWILLIAM: That we have no objection to the Grenfell Museum Association

REPAIRS: having the museum roof shingled. CARRIED.

CORRES- 10. HEINEMANN: That the correspondence from the following having been read

PONDENCE: and dealt with now be filed:

1) Ministry of Government Relations – 2015-16 Revenue Sharing

2) Grenfell Museum – Museum roof.

CARRIED.

POTHOLE 11. HEINEMANN: That we contract the services of Provincial Pothole to fill

REPAIR: potholes for two days at $4,950.00 plus GST per day.

CARRIED.

OIL 12. HEINEMANN: That we sell/tender the (1959) Oil Distributor Truck and clean

DISTRIB- and tidy the town lot on Francis Street. CARRIED.

UTOR:

REPORTS: 13. SPEIDELSBACH: That the reports from the Mayor, Administrator, Aldermen,

Water Plant Operations, SUMA-Urban Updates, Sask Health Provincial Lab,

Commissionaires be accepted as presented. CARRIED.

SERVICE 14. PETER: That we renew the Service Agreement with Delco Automation for one

AGREE- year at $3,338.58. CARRIED.

MENT:

….2

THURSDAY, JUNE 18, 2015 Page 2

ROAD 15. SPEIDELSBACH: That we have no objection to the Grenfell High Community

HOCKEY School having a road hockey tournament June 26, 2015 on Lake Street in front

TOURNMENT: of the GRP arena. CARRIED.

BUILDING 16. COLE: That we approve Building Permit Application #2015-05 (Dimler)

PERMIT conditional that inspections and plan review are done by Meridan Inspections.

NO. 2015-05: CARRIED.

DEMOLI- 17. HEINEMANN: That we approve Demolition Permit #2015-06 (Bennett)

TION conditional the foundation and all concrete be removed.

PERMIT CARRIED.

NO. 2015-06:

BUILDING 18. PETER: That we approve Building Permit Application #2015-07 (Li)

PERMIT conditional that the plan review and inspections are done by Meridan

NO. 2015-07: Inspections Ltd. CARRIED.

BYLAW 19. COLE: That Bylaw No. 711-15 being a Bylaw of the Town of Grenfell in the

NO. 711-15: Province of Saskatchewan to provide for entering into a Tax Exemption

Agreement for the Purposes of Economic Development be read a first time.

CARRIED.

20. PETER: That Bylaw No. 711-15 being a Bylaw of the Town of Grenfell in the

Province of Saskatchewan to provide for entering into a Tax Exemption

Agreement for the Purposes of Economic Development be read a second time.

CARRIED.

21. WOLFE: That Bylaw No. 711-15 being a Bylaw of the Town of Grenfell in the

Province of Saskatchewan to provide for entering into a Tax Exemption

Agreement for the Purposes of Economic Development be given three readings

at this meeting. CARRIED UNANIMOUSLY.

22. HEINEMANN: That Bylaw No. 711-15 being a Bylaw of the Town of Grenfell

in the Province of Saskatchewan to provide for entering into a Tax Exemption

Agreement for the Purposes of Economic Development be read a third time and

adopted. CARRIED.

POOL 23. SPEIDELSBACH: That we pay Crushrite Concrete (2008) Ltd. for the

PAYMENT: remainder of the invoice for the pool deck ($31,174.18) minus the engineering

costs from McGinn Engineering ($5,083.13) for a total of $26,091.05.

CARRIED.

SUB- 24. GWILLIAM: That we proceed with the preliminary subdivision development of

DIVISION: area Site #2. CARRIED.

SUB- 25. WOLFE: That we proceed with the proposal from Pinter & Associates for

DIVISION: preliminary subdivision development area Site #1.

CARRIED.

IN CAMERA: 26. Chief Administrative Officer Suzanne Hawkshaw left the meeting.

In camera started at 9:20 p.m.

In cameral ended at 9:30 p.m.

Chief Administrative Officer Suzanne Hawkshaw returned to the meeting.


MENT:

_____________________ _____________________


SEAL _____________________


THURSDAY, JULY 2, 2015


Thursday, July 2, 2015 in the Town Council Chamber at 7:00 p.m.

PRESENT: Mayor Lloyd Gwilliam, Aldermen Gib Heinemann, Gary Cole, Rod Wolfe, Kevin

Speidelsbach, Jeremie Taylor and Assistant Administrator, Suzette Stone. Absent:

Alderman Philip Peter.


ORDER:

AGENDA: 2. HEINEMANN: That the agenda with changes be accepted as a guideline for this

Meeting. CARRIED.


May 21, 2015 be accepted as presented. CARRIED.

ACCOUNTS: 4. COLE: That the accounts cheque #28145 to cheque #28189 and Global

Payments all totalling $88,565.22 be approved for payment and be attached to

and form part of these minutes. CARRIED.

CORRES- 5. That the correspondence from the following having been read and dealt with

PONDENCE: now be filed:

1. Faith Knowles – Spraying

2. Govt. of Sask – Extension for repairs under PDAP

3. Mainline Insurance Brokers Inc. – Playground Sponsorship

4. Saskatchewan Liquor and Gaming authority – Increase in Raffle Prize

Value

5. R. M. of Elcapo – Annexation of Lands

6. Lloyd Wolfe – Extra Signs

7. New Horizons for Seniors Program – Funding applications

8. Dudley & Company – Account Payment

9. Prairie Valley School Division – Recycle Rubber

10. The Health Foundation – Donation Request.

CARRIED.

REPORTS: 6. That the reports from Aldermen, Sask Health – Prov. Lab, Mayor, SUMA-

Urban Updates, Water Plant Operations, GREDM be accepted as presented.

CARRIED.

DEMOLIT- 7. HEINEMANN: That Demolition Permit #2015-008 (Guidry) be approved.

ION PERMIT CARRIED.

2015-008

BUILDING 8. TAYLOR: That Building Permit #2015-009 (Manovich) be approved.

PERMIT CARRIED.

#2015-009

ACTING 9. GWILLIAM: That we appoint Suzette Stone the Acting Chief Administrative

CHIEF AD- Officer/Town Administrator for three months starting July 2, 2015.

MINISTRA- CARRIED.

TIVE OFFICER:

10. TAYLOR: That we remove Suzanne Hawkshaw as signing authority for the

Town of Grenfell. CARRIED.

11. SPEIDELSBACH: That Erin Lowenberg be as added as second signing

Authority for Administration for Town of Grenfell.

CARRIED.

PRIVACY 12. There is a class on the Privacy Act being held in Regina and Saskatoon.

ACT: Will bring back information as to time and dates.

….2

THURSDAY, JULY 2, 2015 Page 2

ROE: 13. ROE for Suzanne Hawkshaw to be done by Monday.

FARMLAND 14. COLE: That we sign the Agreement for Use of Farmland with Tim Schmidt.

USE CARRIED.

AGREEMENT:

MENTOR: 15. GWILLIAM: That Town Council has no objection to hiring a mentor for

The Acting Chief Administrative Officer. CARRIED.

Assistant Administrator Suzette Stone left the meeting.


In camera session ended at 9:30

ACTING 16. GWILLIAM: That we pay the Acting Chief Administrative Officer $20.00/hr.

CHIEF AD- CARRIED.

MINISTRA-

TIVE

OFFICER:

TEMPOR- 17. WOLFE: That we hire full time temporary help until a new Chief Administrative

ARY HELP: Officer is hired. CARRIED.

ADVERT- 18. COLE: That we advertise for a permanent Chief Administrative Officer.

IZEMENT: Deadline to be July 29, 2015 in Grenfell Sun, Sask Jobs and SUMA.

CARRIED.

HOURS: 19. GWILLIAM: That we change the hours for the summer to 10 a.m. – 4 p.m.

CARRIED.

OLD 20. HEINEMANN: That we hire someone to clean out the old library if the Town

LIBRARY: Crew are unable to do it.


MENT:

_____________________ _____________________


SEAL _____________________

Acting Chief Administrative Officer

THURSDAY, JULY 16, 2015


Thursday, July 16, 2015 in the Town Council Chamber at 7:00 p.m.


Speidelsbach, Phil Peter and Acting Chief Administrative Officer, Suzette Stone.

Absent: Alderman Jeremie Taylor.


ORDER:

AGENDA: 2. HEINEMANN: That the agenda with changes be accepted as a guideline for this

meeting. CARRIED.

DELEGA- 3. Bylaw Officer, Ken Louvel attended to discuss how Council wants to proceed

TION: from this point and to discuss some of the properties of concern.

DELEGA- 4. Town Foreman, Mike Kardash attended to discuss the new mower, street

paving, the well flushing, the roof on the shop, Chad Lowenberg’s water and

sewer for new house on Stella St., carded dispensers for water resale.


May 21, 2015 be accepted as corrected changing starting cheque # to #28145.

CARRIED.

ACCOUNTS: 6. COLE: That the accounts cheque #28190 to cheque #28238 and Global

Payments all totalling $88,565.22 be approved for payment and be attached to

and form part of these minutes. CARRIED.



1. Pinter & Associates – Alteration of Permit

2. Pinter & Associates-Grenfell Round 3 WSA draft report

3. Sask Association for Resource Recovery Corp-Rate Increase

CARRIED.

REPORTS: 6. SPEIDELESBACH: That the reports from Aldermen, Sask Health – Prov. Lab,

Mayor, SUMA-Urban Updates, Water Plant Operations, Bylaw Officer, Town

Foreman GREDM be accepted as presented. CARRIED.

NEW 8. COLE: Moved that we purchase a new Woods mower for $17,500.00 + taxes.

MOWER: CARRIED.

FOR SALE 9. PETER: Moved that we tender for sale the J.D. mower, boat and trailer, forks

BY TENDER: for frontend loader and oil truck. Deadline to be August 5, 2015.

CARRIED.

IN 10. Acting Chief Administrative Officer, Suzette Stone left the meeting.

CAMERA: In camera session started at 8:35

In camera session ended at 8:45

Acting Chief Administrative Officer returned.

SEVER- 11. GWILLIAM: Moved to pay Suzanne Hawkshaw severance pay and outstanding

ANCE wages as per agreement. CARRIED.

PACKAGE:

BEER 12. HEINEMANN: Moved that we give permission to the Grenfell Gems to have a

GARDEN: beer garden at their fastball tournament to be held July 25, 2015.

CARRIED.

INSUR- 13. COLE: Moved that we cancel the insurance on the old water plant and

ANCE: pump house and just have liability on it. CARRIED.

….2

THURSDAY, JULY 16, 2015 Page 2

DEPUTY 14. GWILLIAM: That Kevin Speidelsbach be appointed Deputy Mayor until

MAYOR: December 31, 2015. CARRIED.

GRANT 15. SPEIDELSBACH: Moved to send Erin Lowenberg to the Building a Successful

PROPOSAL Grant Proposal Seminar – Meet the Funders September 10, 2015 and Show Me

SEMINAR The Money September 23, 2015 in Weyburn at a cost of $30.00 for both

seminars. CARRIED.

TAX 16. HEINEMANN: Moved that property at Lot 1-3 Block M Plan 79R26949 be

DISCOUNT: allowed to take the June 30th discount due to not receiving their tax notice on

time.

CARRIED.

Gib Heinemann declared a conflict of interest and left the meeting at 9:25 p.m.

BUILDING 17. PETER: That we approved Building Permit #2015-10 (Aspen Grove Care

PERMIT Home) conditional that it conforms to the building code.

#2015-10: CARRIED.

Gib Heinemann returned at 9:35 p.m.

IN CAMERA: 18. Acting Chief Administrative Officer, Suzette Stone was asked to leave the

Meeting.



WAGES: 19. GWILLIAM: Moved to increase the wages of Erin Lowenberg, Grenfell

Recreation and Economic Development Officer, to $16.50 per hour effective

August 1, 2015. CARRIED.


MENT

_____________________ _____________________


SEAL _____________________


THURSDAY, AUGUST 6, 2015


Thursday, August 6, 2015 in the Town Council Chamber at 7:00 p.m.


Speidelsbach, Phil Peter and Acting Chief Administrative Officer, Suzette Stone.

Absent: Alderman Jeremie Taylor.


ORDER:


meeting. CARRIED.


July 16, 2015 be accepted as corrected changing Phil Peter being absent to

Jermie Taylor and changing the mower from a used mower to a new mower.

CARRIED.

ACCOUNTS: 4. COLE: That the accounts cheque #28235 to cheque #28293 all totalling

$115,638.71 minus Cheques #28235 to #28238 totalling $36338.41 as they

were approved at July 16, 2015 meeting. Total Cheques to be approved for

payment and be attached to and form part of these minutes is $79,300.30.

CARRIED.

CORRES- 5. WOLFE: That the correspondence from the following having been read


1. ISC – Credit Limit

2. Canadian Registry

3. Transport Canada – Air Strip

4. Muscular Dystrophy Canada

5. Lower Qu’Appelle Watershed Stewards

6. Leo Beutler

7. Forum for Young Canadians

8. Heritage Canada

9. LED Sign Supply

CARRIED.

DELE- 6. Erin Lowenberg, GREDM attended to discuss the Summer Day Camp, Façade

GATION: Grant, North Playground, Campground, Rec Board Development and GAA

Caretaker.

DELE- 7. Jack Ulmer attended to discuss his concerns about fire hazards around his

GATION: property.



Foreman, GREDM be accepted as presented. CARRIED.

MUSCULAR 9. HEINEMANN: That we recognize September as Muscular Dystrophy

DYSTROPHY Awareness Month. CARRIED.

AWARENESS:

PAVING: 10. HEINEMANN: That we hire City Wide Paving to do the paving on Assiniboia

Ave., Saskatchewan Ave. and Grey St. as per quote of July 21, 2015.

CARRIED.

WATER & 11. PETER: That we go ahead with the water and sewer installation on Stella Street

SEWER: to facilitate the new house being constructed at 301 Stella St.

CARRIED.

ELM TREE 12. GWILLIAM: That we start the elm tree treatment program and offer it to the

TREATMENT: public at no cost. CARRIED.

….2

THURSDAY, AUGUST 6, 2015 Page 2

½ TON 13. WOLFE: That we approve the purchase of a ½ ton truck up to a cost of

TRUCK: $18,000.00. CARRIED.

TAX 14: COLE: That we give the following properties the June 30th discount due

DISCOUNT: to payment not being applied on time:

Lot 1 Blk 148 Plan 35247

Lot 6 Blk 151 Plan 63R45364

Lot 20 & 22 Blk O Plan E1685

Lot 12 & 26 Blk X Plan 66R24726 & 11272272

Lot STGR Lot #2 GRENF CP

Lot STGR #1 GRENF CP

Lot 2 & E-E Blk 215 Plan 77R02477

Lot CPR/RW GRENF CP

Lot STGR #3 GRENF CP

Lot A Blk K PLA

Lot 1 Blk 162 Plan E1685

Lot 1 Blk 149 Plan 35247

Lot PTA Blk 159 Plan 64R380882

Lot D Blk U Plan 88R29873

Lot 19 Blk 205 Plan 59M06809

Lot 13 & 14 Blk 205 Plan 59M06809

Lot 4 Blk B Plan 33344

Lot 8 Blk Q Plan 63R01158

CARRIED

CPP 15. GWILLIAM: That the Town of Grenfell will pick up the short fall on CPP due

PAYMENT: to a clerical error on 2014 return.

PRIVACY 16. SPEIDELSBACH: That Suzette Stone, Acting Chief Administrative Officer

SEMINAR: be registered to attend the FIOP/LAFOIP Fundamentals Privacy Training to

be held on October 27, 2015 at the Conexus Arts Centre, Regina.

CARRIED.

BUILDING 17. GWILLIAM: That we approved Building Permit #2015-07 (Li) conditional that

PERMIT plan reviews and inspections are done by Meridan Inspections Ltd. Recorded

#2015-07: vote taken: Speidelsbach No, Heinemann Yes, Wolfe No, Peter Yes, Cole Yes,

Gwilliam Yes CARRIED.

BUILDING 18. COLE: That we approve Building Permit #2015-11 (Don) conditional the

PERMIT National Building Code of Canada is adhered to. CARRIED.

#2015-11:

BUILDING 19. WOLFE: That we approve Building Permit #2015-12 (Piller) conditional that

PERMIT Plan reviews and inspections are done by Meridan Inspections Ltd.

#2015-12: CARRIED.

WINDSOR 20. HEINEMANN: That we instruct our Bylaw Officer to proceed with the Order

BLOCK To Remedy on the Windsor Block. CARRIED.

OLD TIRES: 21. COLE: That if the tires at Lot PCL Blk DD Plan 64R41217 are not cleaned

up by the deadline of the Order to Remedy, the Town will remedy the situation.

CARRIED

FOR SALE 22. SPEIDELSBACH: That we accept the highest tenders on the equipment

BY TENDER: listed For Sale By Tender. CARRIED.

…..3


IN CAMERA: 23. Acting Chief Administrative Officer let the meeting



Acting Chief Administrative Officer, Suzette Stone returned.

OLD 24. GWILLIAM: That we set the rent for the old library at $40.00/evening or

LIBRARY $75.00/all day. CARRIED.

RENT:

ADJOUR- 25. COLE: That this meeting be adjourned at 10:00 p.m.

_____________________ _____________________


SEAL _____________________


THURSDAY, AUGUST 20, 2015


Thursday, August 20, 2015 in the Town Council Chamber at 7:00 p.m.


Speidelsbach, Phil Peter, Jeremie Taylor and Acting Chief Administrative Officer,

Suzette Stone.


ORDER:


meeting. CARRIED.


August 6, 2015 be accepted as presented. CARRIED.

ACCOUNTS: 4. TAYLOR: That the accounts cheque #28294 to cheque #28332 all totalling

$54,915.80 be approved for payment and be attached to and form part of these.

CARRIED.

CORRES- 5. COLE: That the correspondence from the following having been read


1. Sask Housing Corp

2. Aquifer – Line of Credit

3. Rural Sports Hall of fame and Museum

4. Leo Beutler – Trees

5. Provincial Paratransit Meeting

6. Govt. of Sask. Saskatchewan Order of Merit

7. Govt. of Sask. Provincial Mediation Board

8. Transport Canada – Airport

9. Peggy Puffalt – Paving

10. Bonnie Chasse – Cenotaph Suggestions

11. NRC – National Building Codes

12. Lexcom Systems

13. Govt of Sask. Provincial Mediation Board

CARRIED.

DELE- 6. Carol Speidelsbach, Carol Krahenbil and Doreen Seaman attended at 7:30

GATION: to discuss the Golf cart bylaw.




DEMOLI: 8. HEINEMANN: That we advertise for tenders to demolish the old Provasky

TION: house.

CARRIED.

BUILDING 9. HEINEMANN: That we approve Building Permit #2015-13 (Piller) conditional

PERMIT: that Plan Reviews and inspections are done by Meridan Inspections Ltd.

CARRIED.

FOR SALE 10. TAYLOR: That we accept the highest tenders on the equipment list For Sale by

BY TENDER: Tender. CARRIED.

BYLAW 11. WOLFE: That we extend the contract for the Bylaw Officer through to

OFFICER October 31, 2016. CARRIED.

CONTRACT:

TABLES & 12. HEINEMANN: That we purchase two tables and 20 chairs from Staples at a cost

CHAIRS: of $59.78/chair and $90.24/table. CARRIED

….2


FIRE CALL 13. TAYLOR: That we send a letter to Cowessess First Nation stating that we will

INVOICE: not respond to any more requests for assistance until the invoice from May 20,

2014 is paid in full. CARRIED.

SWWA 14. HEINEMANN: That we register Mike Kardash for the Saskatchewan Water

CONFER- and Wastewater Association conference to be held in Saskatoon on

ENCE: on November 3-6, 2015. CARRIED.

COLLECT: 15. HEINEMANN: That we hire Falcon Collection Agency to clear up some

ION AGENCY: delinquent accounts. CARRIED.

CHIEF 16. COLE: That we hire Nicole Monchamp as Chief Administrative Office at a

ADMINIS- salary of $60,00.00 as per contract for one year starting September 8, 2015.

TRATIVE CARRIED.

OFFICER:

MOVING 17. GWILLIAM: That we pay Nicole Monchamp $2000.00 for moving expenses.

EXPENSE: CARRIED.

IN CAMERA: Acting Chief Administrative Officer, Suzette Stone left the meeting.



Acting Chief Administrative Officer, Suzette Stone returned to the meeting

ADJOURN- COLE: That this meeting be adjourned at 9:40 p.m.

MENT:

_____________________ _____________________


SEAL _____________________


THURSDAY, SEPTEMBER 3, 2015


Thursday, September 3, 2015 in the Town Council Chamber at 7:00 p.m.


Speidelsbach, and Acting Chief Administrative Officer, Suzette Stone. Absent was

Alderman Phil Peter and Jeremie Taylor


ORDER:

AGENDA: 2. COLE: That the agenda be accepted as a guideline for this

Meeting with the addition of Rink Caretaker. CARRIED.


August 20, 2015 be accepted as presented. CARRIED.

ACCOUNTS: 4. WOLFE: That the accounts cheque #28333 to cheque #28369 all totalling

$123,230.37 be approved for payment and be attached to and form part of these

minutes. CARRIED.



1. Paulina Leibel – Sask Alert

2. Marvin Thomas – Main Street Saskatchewan Conference

3. Ken Gartner – Closure of Back Alley

CARRIED.

REPORTS: 6. GWILLIAM: That the reports from Aldermen, Sask Health – Prov. Lab,



SASKALERT: 7. HEINEMANN: That the Town of Grenfell sign up for Sask Alert.

CARRIED.

ELECTRON- 8. GWILLIAM: That the Town of Grenfell place the electronic sign on the Town

IC SIGN of Grenfell’s insurance policy and insure for $40,000.00.

INSURANCE: CARRIED.

BUILDING 9. HEINEMANN: That we approved Building Permit #2015-14 (Chen) providing

PERMIT that the National Building Code of Canada is adhered to.

#2015-14: CARRIED.

DECK 10. COLE: That effective January 1, 2016 all decks require a building permit and

PERMITS: will be inspected by Meridan Inspections Inc. CARRIED.

IN Acting Chief Administrative Officer Suzette Stone was asked to leave the

CAMERA: meeting.



Acting Chief Administrative Officer, Suzette Stone returned to the meeting.


MENT:

_____________________ _____________________


SEAL _____________________


of 9

Minutes of the Regular Meeting September 17, 2015

THURSDAY, SEPTEMBER 17, 2015


Thursday, September 17, 2015 in the Town Council Chamber at 7:00 p.m.

PRESENT: Mayor Lloyd Gwilliam, Aldermen Gary Cole, Rod Wolfe, Kevin

Speidelsbach, and Chief Administrative Officer Nicole Monchamp.

REGRETS: Aldermen Philip Peter, Jeremie Taylor, and Gib Heinemann


ORDER:

AGENDA: 2. SPEIDELSBACH: That the agenda be accepted as a guideline for this

meeting with the addition of Golf Course Shed.

CARRIED


September 03, 2015 be accepted as presented.

CARRIED

ACCOUNTS: 4. COLE: That the list of accounts payable encompassing cheque #28370 to

cheque #28403 and totalling $39,920.47 be approved for payment and be

attached to and form part of these minutes.

CARRIED

CORRES- 5. SPEIDELSBACH: That the correspondence from the following having been

PONDENCE: read and dealt with now be filed:

1. Government of Saskatchewan PST Collection Information

2. Ken Gartner Complaint Regarding Back Alleys

3. SUMA Urban Update

4. Krysak Konstruction Job Estimate for front of Office

5. SGI Quote for damage to Office

6. Sask. Waste Reduction Fall Workshops

7. Bing Lu Request to reduce Fire Callout Bill

CARRIED

6. SPEIDELSBACH: That the tender from Krysak Konstruction for work in the

amount of $1150.00 plus $57.50 in GST for work on the front of the Town

Office Building be accepted and

That the office staff attempt to ensure that the original colour scheme is

maintained.

CARRIED

7. SPEIDELSBACH: That the tender from Krysak Konstruction for work in the

amount of $802.42 plus $40.12 in GST and $4.18 in PST to complete the work

required by the SGI Insurance claim to repair the front of the Town Office be

accepted and

That the office staff attempt to ensure that the original colour scheme is

maintained.

CARRIED

REPORTS: 8. WOLFE: That the reports from Aldermen, Mayor, SUMA-Urban Updates,

Bylaw Officer, Town Foreman, GREDM be accepted as presented.

CARRIED.

ECONOMIC 9. COLE: That the Town of Grenfell give Bylaw 712-15 – To enter into an

INCENTIVE agreement to provide a tax incentive for economic development with Steele

BYLAW: Creek Developments be read for the first time.

DEFEATED

BYLAW 10. GWILLIAM: That the Town of Grenfell accept the following amendments

705-15: to bylaw 705-15

1. Item 10 – “Tax Incentive of one year may be granted to new business

owners of an already established business.” – be removed.

of 9


2. Item 2 be changed from, “This Bylaw shall be known as “Business

Incentives Bylaw.” To “This Bylaw shall be known as “The Small

Business Incentives Bylaw.”

3. The new Item 10 “shall” changed to “may”

CARRIED

11. COLE: That Bylaw 705-15 be read for the second time.

CARRIED

12. WOLFE: That Bylaw 705-15 be read for the third and final time and

That it be attached to and form part of these minutes.

CARRIED

WORK 13. COLE: That the CAO is authorized to attend the Municipal Financial and Year

SHOP: End Accounting Information Workshop on October 22, 2015 at the Ramada Inn

100 Broadway Street Yorkton SK.

CARRIED

PDF 14. GWILLIAM: That the CAO is authorized to purchase an appropriate PDF

SOFTWARE: editing software package for use by town office.

CARRIED

BYLAW 15. GWILLIAM: That the Bylaw Enforcement Officer is authorized to begin

ENFORCE- issuing Orders to Remedy instead of Second Warnings and

MENT: That the Orders should generally give no more than 6 weeks to effect change on

the affected properties but

That the Bylaw Officer and CAO should use good and reasonable judgment in

selecting a term.

CARRIED

BUSINESS 16. COLE: That the following applicants for the Business Façade

FACADE Improvement Program be approved for a grant of up to $2500.00:

IMPROV- 1) 2 Amigos Restoration

MENT: 2) CR Trenz

3) Orchids and Accents Boutique.

CARRIED

POLICY: 17. WOLFE: That the Town of Grenfell adopt the following policy:

2015-01

Effective immediately all change of account requests –

including connection and disconnection of services – must be

made in writing 7 days before the change is to take effect

And

That this policy shall be known as the Change of Account Policy

CARRIED

SIGNING: 18. GWILLIAM: That the Town of Grenfell signing authority be changed to:

AUTHORITY:

The Chief Administrative Officer Nicole Monchamp or the Assistant

Administrator Suzette Stone and one of:

1. Mayor Lloyd Gwilliam

2. Alderman Gib Heinemann

3. Alderman Garry Cole

4. Alderman Jeremy Taylor

5. Alderman Kevin Speidelsbach

6. Alderman Philip Peter

7. Alderman Rod Wolfe.

and

That the Chief Administrative Officer and the Assistant Administrator are the

only persons authorized to access the Town of Grenfell’s bank accounts via

internet banking.

CARRIED

CREDIT 19. COLE: That the Town of Grenfell apply for a Town Credit Card to be issued

CARD: in the name of CAO Nicole Monchamp and

of 9


That Nicole Monchamp shall be the only authorized user of the credit card and

That the credit card shall be an “Individual Pay MasterCard” without the

cashback feature and

That the credit limit for the credit card be set at $10,000.00.

CARRIED

ACCOUNT 20. SPEIDELSBACH: That the Town of Grenfell designates CAO Nicole

AUTHORITY: Monchamp and Assistant Administrator Suzette Stone to be the persons who

have the authority to create, change, and or/view information on:

1. All utility accounts – including but not limited to SaskPower, SaskEnergy,

and SaskTel.

2. Revenue Canada accounts,

3. Province of Saskatchewan accounts,

4. Records of Employment, and

5. Any other types of accounts which the Town of Grenfell may see fit open.

CARRIED

DEVELOP- 21. SPEIDELSBACH: That the Town of Grenfell grant the development permit

MENT for 916 Pacific Street to allow the erection of a fabric garage.

PERMIT:

CARRIED

BYLAW 22. GWILLIAM: That Bylaw Number 709-15 be read for the first time at this

#709-15 meeting.

CARRIED

23. COLE: That Bylaw Number 709-15 be read for the second time at this

meeting.

CARRIED

24. WOLFE: That Bylaw Number 709-15 be given its third reading at this

meeting.

CARRIED UNANIMOUSLY

25. SPEIDELSBACH: That Bylaw Number 709-15 be read for the third time at this

Meeting and


CARRIED

SHINGLES: 26. GWILLIAM: That the Town Foreman is authorized to have the shingles on the

Golf Course utility shed replaced at a cost of approximately $4800.00 not

including GST and PST.

CARRIED


MENT:

_____________________ _____________________


SEAL _____________________


of 9


TOWN OF GRENFELL

BYLAW NO.705-15

A BYLAW OF THE TOWN OF GRENFELL IN THE PROVINCE OF

SASKATCHEWAN TO PROVIDE FOR ENTERING INTO A TAX EXEMPTION

AGREEMENT FOR THE PURPOSES OF ECONOMIC DEVELOPMENT.

The Council for the Town of Grenfell, in the Province of Saskatchewan, enacts as

follows:

TITLE AND PURPOSE:

1. This Bylaw shall be known as “The Small Business Incentives Bylaw”.

2. The purpose of this Bylaw is to provide incentives for the establishing of new

business and/or the construction of new businesses thereby encouraging investment in

the Town of Grenfell for the purpose of economic development. Incentives are

provided by way of property tax abatements to certain businesses.

DEFINITIONS:

3, In this Bylaw, the following definitions apply:

a) Administrator – means the Chief Administrative Officer of the Town of

Grenfell or an employee of the Town designated by the Administrator to act

on behalf of the Town;

b) Council - means the council of the Town of Grenfell;

c) “New Business” – means a business new to the town and one which has not

operated in the town previously;

d) “New Commercial/Industrial Construction” – means a new or existing

business which has constructed a new facility in the town;

e) “Town” – means the Town of Grenfell.

COMMERCIAL/INDUSTRIAL PROPERTY:

4. Serviced lots owned by the Town will be sold at a cost per frontage foot as set out in

Schedule “A” attached hereto plus Transfer of Title fees.

5. Un-serviced lots will be sold at a cost per frontage foot plus transfer cost fees and the

water and sewer connection shall be the actual cost of installation.

6. The Title for said lot(s) will not be transferred to prospective owner until a

Development/Building Permit is approved by Council.

7. Construction shall take place within 365 days of the purchase unless other

arrangements have been negotiated with Council.

8. Commercial/Industrial tax concessions may be granted by way of property tax

abatements of fifty percent (50%) for the first two (2) years of business.

9. The tax abatements are conditional the balance of taxes have been paid in the year

they were levied.

of 9


TOWN OF GRENFELL

BYLAW NO.705-15

10. The Business Owner agrees in the event the business ceases to operate within four (4)

years after the commencement, the total amount of taxes cancelled shall be deemed a

debt due to the Town and may be charged to the Owner and form part of the taxes

due.

11. In the event the Business Owner sells the property within the four (4) years after the

commencement, Tax Incentive for the remaining years only will be offered to the new

Business Owner who shall obtain and complete the Tax Incentive Agreement as set

out in “Exhibit A” attached hereto.

12. Applicants for business tax incentives shall obtain and complete the Tax Incentive

Agreement as set out in “Exhibit A” attached hereto.

ADMINISTRATION:

13. Tax incentives shall be granted once a building is completed.

14. The Administrator shall provide tax incentives by way of tax abatements at the time

property taxes are levied.

15. Tax incentive shall only be granted when property tax and water and sewer accounts

are current.

16. Only one tax incentive shall be granted on any one property.

17. Local improvements or any frontage charges shall not be considered for tax

incentives.

18. Construction of ancillary buildings when there is a primary building does not qualify.

19. Renovations do not qualify.

20. In the event of a dispute between an assessed owner and Council, Council‘s decision

is final.

21. This Bylaw shall come into force and take effect on the date of final

passing thereof.

22. Bylaw No. 666-09 is hereby repealed.

MAYOR

SEAL

CHIEF ADMINISTRATIVE OFFICER

of 9


“EXHIBIT A”

BYLAW NO. 705-15

THIS AGREEMENT made in duplicate this day of 20 .

BETWEEN: The Town of Grenfell

In the Province of Saskatchewan

(hereinafter referred to as “The Town”)

AND

Grenfell, Saskatchewan, S0G 2B0

(hereinafter referred to as “The Business Owner”)

NOW THEREFORE: this agreement witnesseth that, in consideration of these presents

and covenants, promises and agreements herein contained, the

parties jointly and severely agree as follows:

1. The Town agrees to cancel fifty percent (50 %) of the property taxes levied for the years of

and , conditional the balance of the taxes have been paid in the year

they were levied.

2. The Business Owner agrees the business must operate for at least four (4) years after

commencement or consequently the total amount of taxes cancelled under this agreement

shall be deemed a debt due to the Town and may be charged to the property and form part of

the taxes due.

3. The Business Owner also agrees in the event the business is sold, the balance of the Business

Incentive will be honoured to the new owner. No other Business Incentive will be granted

for this property.

WITNESS WHEREOF: the proper officers of both parties to this Agreement have each set their

hands and seals as of the day and year first above written.

TOWN OF GRENFELL

MAYOR

SEAL


WITNESS BUSINESS OWNER

of 9


AFFIDAVIT OF EXECUTION

C A N A D A

PROVINCE OF SASKATCHEWAN

TO WIT:

I, , of the Town of

Grenfell, Chief Administrative Officer make oath

and say

1. That I was personally present and did see ____________________, named in the within

instrument, who is personally known to me to be the person named therein, duly sign and execute

the same for the purpose named therein;

2. That the same was executed at the Town of Grenfell in the Province of Saskatchewan, on the

____ day of ______________, 20___, and that I am a subscribing witness thereto;

3. That I know the said __________________________ and he/she is in my belief the full age of

eighteen years

SWORN before me at the Town of Grenfell

in the Province of Saskatchewan, this ____

day of ______________, 20___

A Notary in and for Saskatchewan

My appointment expires _____________________

of 9


“SCHEDULE A”

BYLAW NO. 705-15

Property Class Cost per frontage foot for serviced or un-serviced lots

Commercial /Industrial $75.00

of 9


TOWN OF GRENFELL

BYLAW NO. 709-15

A BYLAW OF THE TOWN OF GRENFELL IN THE PROVINCE OF

SASKATCHEWAN TO PROVIDE FOR A PENALTY ON TAX ARREARS.

The Council for the Town of Grenfell, in the Province of Saskatchewan, enacts as follows:

1. The penalty on tax arrears in the Town of Grenfell

as provided for in Section 279 of The Municipalities Act and section 46.2

subsection (3) clause (b) of The Municipalities Act Regulations;

shall be 1.876% on the amount of taxes and the amount of penalty that remain unpaid

by the taxpayer as at January 1 and as at the first day of each subsequent month.

2. Bylaw No. 459 is hereby repealed.

3. This Bylaw shall come into force and take effect on the First day of January 2016.

MAYOR

SEAL


of 4


THURSDAY, OCTOBER 01, 2015


Thursday, October 01, 2015 in the Town Council Chamber at 7:00 p.m.

PRESENT: Mayor Lloyd Gwilliam, Aldermen Gib Heinemann, Rod Wolfe, Philip Peter, and

Chief Administrative Officer Nicole Monchamp.

REGRETS: Aldermen Kevin Speidelsbach, Jeremie Taylor, and Garry Cole

CALL TO Mayor Lloyd Gwilliam called the meeting to order @ 7:00 p.m.

ORDER:


meeting with the addition of

1. Seminar Perdiems for Volunteer Fire Fighters

2. Quote for Snow Fencing.

CARRIED

MINUTES: 02. GWILLIAM: That the minutes of the last regular meeting of Thursday,

September 17, 2015 be accepted as presented.

CARRIED

03. GWILLIAM: That the minutes of the June 24th, 2015 special meeting be


CARRIED

ACCOUNTS: 04. HEINEMANN: That the list of accounts payable encompassing cheque #28404

to cheque #28468 and totalling $121,638.88 be approved for payment and be

attached to and form part of these minutes.

CARRIED

CORRES- 05. PETER: That the correspondence from the following having been

PONDENCE: read and dealt with now be filed 1. Lions Club Donate Sign to Town

2. Regina Qu’Appelle Health Region Long Term Disability Claim

3. Ministry of Justice, Corrections, & Policing Changes To WCB for Work Programs

4. Tourist Booth Request for Repairs

5. Kandace Kardash Request to Extend Permit

6. Regina Qu’Appelle Health Region Request for Maps for EMTs

7. Trans Canada Energy East Pipeline Project Report

CARRIED

06. HEINEMANN: That the offer from the Grenfell Lions Club to donate the

electric LED sign in front of the Community Hall to the Town of Grenfell providing:

1. right of first refusal is given to the Lions’ Club and

2. all community based organizations and non-profits are allowed to

advertise for free and

3. all revenue made from commercial advertising is used to help maintain

and upkeep the sign.

be accepted/

CARRIED

07. PETER: That the Grenfell Recreation and Economic Development Manager

is authorized to attend the Saskatchewan Economic Development Seminar in

Humboldt November 3 and

That expenses be reimbursed as per policy.

CARRIED

REPORTS: 08. PETER: That the reports from Aldermen, Mayor,Chief Administrative

Officer Bylaw Officer, Town Foreman, GREDM be accepted as presented.

CARRIED.

WELLS 09 HEINEMANN: That the Town of Grenfell Council accept the size of

3.16 acres as the size of the property being purchased surrounding our wells

and

Commented [U1]:

of 4


That the Town of Grenfell Council authorizes the release of funds for the

purchase of the property upon the signing of the easement to allow access to

the testing wells.

CARRIED

CONTRACT 10. GWILLIAM: That the Town of Grenfell immediately tender the following

EMPLOYEES: contract positions to be filled January 1, 2016:

1. ”Caretaking for the Community Hall;

2. Caretaking for the Town Office;

3. Caretaking for the Library; and

That the terms of the contract must include a stipulation the Town will only

pay invoices.

CARRIED

11. PETER: That

WHEREAS there has been a unofficial arrangement in place for the

caretaking of the Grenfell Community Hall for the last several years

and

WHEREAS legislation regarding the handling of contract employees

has changed recently and

WHEREAS the current contract caretaker has been doing a good job

of taking care of the building and grounds and

WHEREAS the Town of Grenfell is obliged to follow Provincial and

Federal legislated requirements

the Council of the Town of Grenfell direct the Chief Administrative Officer to

terminate the current unofficial contract relationship with the Community Hall

Caretaker and

That effective immediately they be offered the opportunity to sign a contract

with the following stipulations:

1. A list of required duties is to be included in the contract

2. The Contractor will be required to submit monthly invoices to receive

payment

3. The rate of Remuneration for the Contracted Position shall be $472.50

per month

4. The Contractor shall not perform any contract duties during their regular

working hours if they are employed by the Town of Grenfell.

CARRIED

CP RAIL 12. GWILLIAM: That the Fire Chief be designated as the designated emergency

contact person to receive information from CP Rail on dangerous

goods transported through the Town of Grenfell via rail and

That he is asked to sign the non-disclosure agreement for return

to the Railroad.

CARRIED

BYLAW 13. WOLFE: That the Bylaw Enforcement Officer be asked to continue

ENFORCEMENT reviewing the status of 905 Assiniboia Avenue to ensure progress continues

to be made in remedying the contraventions listed in the order to remedy and

That if no progress is being made or if progress stops being made by the

middle of November the Town of Grenfell will carry through with the clean

up as per the order.

CARRIED

14. GWILLIAM: That the CAO and Bylaw Enforcement Officer are authorized

to issue an order to remedy for the clean up of 512 Anderson Street within 30

days of the date of the notice.

CARRIED

GRENFELL 15. WOLFE: That the Grenfell Gems Baseball Team is allowed to install a buffer

GEMS- along the top of the fence surrounding the ball field at their own expense.

CARRIED

of 4


BYLAW

713-15 16. PETER: That Bylaw 713-15 be read for the first time at this meeting.

CARRIED

BYLAW

714-15 17. GWILLIAM: That Bylaw 714-15 be postponed to the next regular meeting.

CARRIED

DEVEL-

OPMENT: 18. HEINEMANN: That the Town of Grenfell grant a 6 month extension from

October 21, 2015 to April 21, 2016 for building permit number 2 in the year

2015.

CARRIED

19. WOLFE: That

WHEREAS this fabric building is in actuality a large

permanent installation and

WHEREAS there have been several disastrous failures of large

fabric buildings in the recent past;

the Town of Grenfell approve the development permit for:

Grenfell Building Supplies on the condition they also get a building permit to

ensure the fabric building is properly engineered and poses no threat to the

public.

CARRIED

20. WOLFE: That the Town of Grenfell approves building permit number 15 for

The retrofit installation of weeping tile for 912 Anderson Street providing the

following conditions are met:

1) the fee for the permit is paid in full before construction begins

2) the installation is inspected by the Town Foreman to ensure the weeping

tile system does not connect either directly or indirectly to the Town of

Grenfell Sewage System

3) The Town of Grenfell accepts no liability or responsibility for any

structural issues which may be uncovered by the construction.

CARRIED

FILE 21. GWILLIAM: That the Chief Administrative Officer

SYSTEM: is authorized to use Kelvin Kardash to help redo the filing system in the

Town Office for up to 3 weeks.

CARRIED

SERVICE - 22. PETER: That the Chief Administrative Officer is authorized to have the

SAFE safe in the Town Office serviced.

CARRIED

CHRISTMAS 23 WOLFE: That the issue of the Christmas Party be postponed until the next

PARTY: regular meeting.

CARRIED

RESIDENTIAL: 24 HEINEMANN: That the price for residential lots be set as follows:

1. Unserviced Lots - $50.00 per frontage foot

2. Serviced Lots - $75.00 per frontage foot

CARRIED

SVFFA 25 WOLFE: That the members of the Grenfell Volunteer Fire Fighters shall be

CONFERENCE: eligible to receive a $100.00 per diem when attending SVFFA conferences

Providing they are not receiving payment from the SVFFA.

CARRIED

SNOW FENCING 26 WOLFE: That the Town Foreman is authorized to purchase snow fencing at a

cost of $1500.00 plus tax for 600 linear feet of fencing.

CARRIED

of 4


IN CAMERA: 27. GWILLIAM: That the Council have issues to discuss of a sensitive nature

involving the privacy of residents, long range planning, or confidential business

information: shall go in camera at 9:42pm.

CARRIED

OUT OF: 28. GWILLIAM: That the Council come out of Camera at 09:55pm.

CAMERA

CARRIED

E-SIGN: 29. HEINEMANN: That the Council directs the Chief Administrative

Officer send an invoice to the Lion`s Club for the cost of the Concrete for the

sign.

CARRIED

ADJOURN- 30. PETER: That this meeting be adjourned at 10:00 p.m.

MENT:

_____________________ _____________________


SEAL _____________________


A regular meeting of the Council for the Town of Grenfell was held on Thursday, October 15, 2015

in the Town Council Chamber at 7:00 p.m

Page 1 of 4

PRESENT:

REGRETS:

CALL TO

ORDER:

AGENDA:

MINUTES:

BUSINESS

FROM THE

MINUTES

ACCOUNTS

:

CORRESP-

ONDENCE

FINANCES

REPORTS

Mayor Lloyd Gwilliam, Aldermen Gib Heinemann, Rod Wolfe, Philip Peter, Kevin Speidelsbach, Gary

Cole and Chief Administrative Officer Nicole Monchamp.

Alderman Jeremie Taylor

Mayor Lloyd Gwilliam called the meeting to order @ 7:00 p.m

01 HEINEMANN: That the agenda be accepted as a guideline for this meeting with the

addition of

1. Charges for Waste Bins

2. Red Coat Waste Authority Meeting

3. Policy for E-Sign

4. Meals on Wheels

5. Sync Billing Cycle to Fiscal Year

6. .Lot 4 Block 155 Plan E1685

CARRIED

02 PETER: That the minutes of the last regular meeting of Thursday, October 01, 2015 be


CARRIED

03 GWILLIAM: That the Christmas Party be held on November 21, 2015 at the Curling

Rink and That the event start at 6:00pm and That the following be invited:

Town Council

Administrative Staff

Public Works Staff

Environmental Health Staff

The Caretaker for the Office and

That each person shall be asked to bring a plus 1.

CARRIED

04 HEINEMANN: That the meal for the Christmas Party be catered by Carol Speidelsbach

and:

That the meal include turkey, cabbage rolls, and perogies.

CARRIED

05 COLE: That the list of accounts payable encompassing cheque #28469 to cheque #28509

and totalling $43,509.96 be approved for payment and be attached to and form part of these

minutes.

CARRIED

06 SPEIDELSBACH: That the correspondence from the following having been read and

dealt with now be filed: 1. Saskatchewan Health Water Test Results

1. 07 SPEIDELSBACH: That the Town Council accept the unpaid Utilities and the unpaid

taxes reports provided by the CAO.

CARRIED

08 PETER: That the reports from Aldermen, Mayor, Chief Administrative Officer, Bylaw

Officer, Town Foreman, GREDM be accepted as presented.

CARRIED



Page 2 of 4

COOK

SHACK

TENDERS

AED

ZONING

SNOW

REMOVAL

PROPERTY

TAXES

WAGES

09 GWILLIAM: That the Town of Grenfell Council authorize the repair of shingles on the

cook shack at the GRP.

CARRIED

10 GWILLIAM: That the Town of Grenfell accept the following tender:

1. Aluminum Boat – Stone - $80.00 and

That the purchaser has 15 days to pay the remainder of the bid in full.

CARRIED

11 HEINEMANN: That the Town of Grenfell accept the following tender:

1. 92 Chev Truck for Parts – Sangwais - $350.00 and


CARRIED

12 PETER: That the Town of Grenfell accept the following tender:

1. Sycle mower – Deryba – $41.00 and

That the purchaser has 15 days to pay the remainder of the bid in full..

CARRIED

13 SPEIDELSBACH: That the Town of Grenfell accept the following tender:

1. Pool Water Filtres – Hamnet – $21.00 and


CARRIED

14 WOLFE: That

WHEREAS an Automated External Defibrillator (AED) has been donated to the Town of

Grenfell and

WHEREAS a location which is available and open to the public 24 hours day in the

downtown area would be most advantageous for situating the AED and

WHEREAS it would be advantageous to have at least a modicum of security in the area

holding the AED and

WHEREAS it would be advantageous to have the device placed in a glassed in area

easily visible from the street and

WHEREAS the Horizon Credit Union porch where the Instant Teller is located meets

these criteria

the Council of the Town of Grenfell will ask the Horizon Credit Union if they will allow the

placement of the AED in the porch beside the Instant Teller.

CARRIED

15 WOLFE: That the CAO bring a report on the process involved in re-opening the Zoning

Bylaw, to make minor changes and adjust wording; to the next regular meeting.

CARRIED

16 HEINEMANN: That the CAO have a letter prepared and mailed to all Businesses and

Residents reminding them snow removal on the sidewalks in front of their properties is the

responsibility of the resident and

That if not carried out in a timely fashion the Town will do so and add the costs to the tax roll

for the affected property.

CARRIED

17 GWILLIAM: That the CAO is authorized to send property tax reminder notices to all

outstanding accounts for the beginning of November 2015.

CARRIED

18 HEINEMANN: That

WHEREAS the Assistant Administrator was paid $20.00 per hour while assuming the

position of Acting Chief Administrative Officer and

WHEREAS the Assistant Administrator was hired at a wage of $13.00 per hour in

March of 2015 and

WHEREAS the Assistant Administrator did an admirable job of filling the position

until a replacement was found



Page 3 of 4

LANDFILL

HOURS

BYLAW

715-15

BASIC

EMRGNCY

MNGMNT

GARBAGE

AND WATER

ABATE-

MENT

GREDM

LAPTOP

EASI-FILE

MUNISOFT

QUOTE

the Assistant Administrator be returned to the regular rate of pay for their position as of

November 1st, 2105 and

That the hourly wage for the Assistant Administrator be increased to 16.00 per hour as of

November 1st, 2015.

CARRIED

19 WOLFE: That the Landfill winter hours shall be as follows from 2016 forward:

1. Winter Hours shall run from November 1 until April 30

2. Summer Hours shall run from May 1 to October 31.

CARRIED

20 COLE: That Bylaw 715-15 be read for the first time.

CARRIED

21 GWILLIAM: That the Town of Grenfell authorize the CAO to attend the Basic

Emergency Management Course in Wolseley on November 27th and 28th.

CARRIED

22 COLE: That

WHEREAS waste management is an essential service provided for the benefit of the

entire community by the Town of Grenfell and

WHEREAS the potable water production system is an essential service provided for the

benefit of the enter community by the Town of Grenfell’

the following policy be implemented as Policy 2015-02 – Every Utility Connection in the

Town of Grenfell, regardless of connection status; shall pay for the following on their utility

bills:

1. A minimum of 1 garbage bin or equivalent

2. A minimum of 1 recycle bin or equivalent

3. The $25.00 infrastructure fee and

All Garbage and Recycling Bins shall remain at the address to which they have been disbursed

unless damaged and replaced by the Waste Management Contractor.

CARRIED

23 HEINEMANN: That,

WHEREAS the resident states there was a verbal agreement between the resident and the

previous CAO to discontinue billing for water while still billing for Sewer and

Infrastructure and

WHEREAS the meter readings confirm there has been no water usage over the last

several billing periods;

the Town of Grenfell authorize the disconnection at the street of the water for Account #661

and

That the sewer and water charges be removed from the bill card and

That Infrastructure and Garbage will continue to be billed for and

That water charges in the amount of $58.00 be abated from the account.

CARRIED

24 SPEIDELSBACH: That the Chief Administrative Officer is authorized to upgrade the

operating system on the GREDM laptop to Windows 8 Professional.

CARRIED

25 COLE: That the Chief Administrative Officer order an Easi-File Cabinet and

Supplies for the Town Office plans and maps at a cost of $4000.00 including GST and

Shipping.

CARRIED

26 HEINEMANN: That the quote for software from MuniSoft be accepted and be attached

to and form part of these minutes.

CARRIED



Page 4 of 4

FIRE

INVOICE

UTILITY

BILLING

CYCLE

VACATION

PAY

LOT 4

BLOCK 155

BYLAW

713-15

BYLAW

714-15

BYLAW

716-15

BYLAW

718-15

ADJOURN

27 GWILLIAM: That the Town of Grenfell adopt the following policy as

No 03-2015 – Extra Fees:

Policy 03 - 2015

The Town of Grenfell shall bill any legal or consultation fees as a result of fire service

calls and charges to the land owner and if unpaid after 60 days they be forwarded to the

appropriate local authority for addition to the property taxes.

CARRIED

28 SPEIDELSBACH: That the Chief Administrative Officer,

WHEREAS the current billing cycle is out of sync with the fiscal year end and

WHEREAS this causes a mismatch in revenues for year end and budgeting purposes;

is authorized to synchronize the utility billing period with the municipal fiscal year.

CARRIED

29 SPEIDELSBACH: That the Chief Administrative Officer is authorized to synchronize

vacation calculations for staff to the Municipal Fiscal Year starting as of January 1, 2016.

CARRIED

30 PETER: That,

WHEREAS a contract of sale for Lot 4 Block 155 Plan E1685 was duly signed and

witnessed and

WHERAS the terms of the contract specified development to begin within 12 months and

WHEREAS an extension of 6 months having been granted and

WHEREAS all deadlines have expired and no development has begun;

The Town of Grenfell declares the contract to be unfulfilled and directs the Chief

Administrative Officer to seek remedy as allowed under the contract by repossessing the

property.

CARRIED

31 COLE: That bylaw 713-15 be read for the second time.

CARRIED 32 PETER: That bylaw 713-15 be read for the third time and


CARRIED

33 WOLFE: That bylaw 714-15 be read for the second time.

CARRIED 34 HEINEMANN: That bylaw 714-15 be read for the third time and


CARRIED

35 GWILLIAM: That bylaw 716-15 be read for the first time.

CARRIED

36 SPEIDELSBACH: That bylaw 718-15 be read for the first.

.

CARRIED

37 PETER: That the meeting be adjourned at 10:10pm.

CARRIED

Mayor

DATE:


SEAL

A regular meeting of the Council for the Town of Grenfell was held on Thursday, November 05, 2015 in the

Town Council Chambers at 7:00 p.m.

Page 1 of 6

PRESENT:

REGRETS:

CALL TO

ORDER:

AGENDA:

MINUTES:

BUSINESS FROM THE

MINUTES

DELGATION

ACCOUNTS

CORRES-PONDENCE

Mayor Lloyd Gwilliam, Aldermen Gib Heinemann, Philip Peter, Jeremie Taylor, Kevin Speidelsbach,

Gary Cole and Chief Administrative Officer Nicole Monchamp.

Alderman, Rod Wolfe

Mayor Lloyd Gwilliam called the meeting to order @ 7:00 p.m

01 HEINEMANN: That the agenda be accepted as a guideline for this meeting.

CARRIED

02 PETER: That the minutes of the last regular meeting of Thursday, October 15, 2015 be

accepted with the following changes:

That all policy numbers be reformatted to yyyy-nnn.

CARRIED

There was no business from the minutes.

03 GWILLIAM: That the Delegation from the RCMP consisting of Staff Sgt. Rick Miller

and Corporal Larkin Cote be heard at this meeting.

CARRIED

04 HEINEMANN: That the report from the RCMP be accepted as presented.

CARRIED

05 GWILLIAM: That the Delegation from SUMAssure consisting of Jason Minniville and

Glenn George be heard at this meeting.

CARRIED

06 COLE: That the presentation from SUMAssure be accepted as presented.

CARRIED

Alderman Taylor declared pecuniary interest and left the meeting to become a

delegate at 8:30pm.

Alderman Taylor Left the meeting permanently at 8:35pm

07 SPEIDELSBACH: That list of accounts for approval consisting of cheque numbers

28510 to 28561 and totaling $92,390.33 be approved for payment.

CARRIED

08 SPEIDELSBACH: That the correspondence from the following having been read and

shall now be filed: 1. Provincial Mediation Board - Letter regarding Tax Enforcement

2. Environmental Services Analysis Report x2 - Good

3. Gymnastics - Request for donation to purchase equipment

4. Royal Canadian Legions - Thank You for purchasing Wreath

5. Grenfell Athletic Association - Request Permission for Liquor Licence

6. Curling Rink - Installing 2 adds for Town in Ice - no charge

7. SaskTel - High Speed Upgrade coming by the end of 2016

8. Invitation to Local Leaders Luncheon - Aboriginal Friendship Centres of Saskatchewan



Page 2 of 6

FINANCES

REPORTS

STOP

SIGNS

SGI

RELEASE

DRAMA

CLUB

9. Great West Lift - Letter regarding Disability Claim

10. Sask Housing - Market Survey - Completed Oct 28, 2015

11. ISC - Notice of Transfer of Title - Well Site

12. RM of Wolseley - Grant for Recreation Facilities

13. TransCanada Gas - Energy East Safety Program Launched

14. Mainline Gun Club - Request for support to open a gun range in Grenfell

15. Lori & Richard Yule - response to Order to Remedy

16.

CARRIED

09 COLE: That the Town Council approve the application for a special occasion permit on

November 20th, 2015 submitted by the GAA.

CARRIED

10 GWILLIAM: That the Town of Grenfell allocate the $1000.00 donated by the RM of

Wolseley for capital purchases and/or facilities maintenance to the Grenfell Gymnastics Club

on the condition they write a letter to the Town of Grenfell and to the RM of Wolseley to

inform us of what they have purchased.

CARRIED

11 PETER: That the Town of Grenfell has no objection to the Mainline Gun Club Inc.

activating the indoor shooting range in the basement of the “old armoury” providing they

meet all legislated requirements and have the approval of the Grenfell Branch of the Legion.

CARRIED

12 HEINEMANN: That the Town of Grenfell Council authorizes Mayor Lloyd Gwilliam

to attend the Regional Leaders Luncheon in Yorkton.

CARRIED

13 HEINEMANN: That the Town of Grenfell Council accept the financial reports as

presented.

CARRIED

14 COLE: That the Town of Grenfell Council accept the reports from:

a. the Mayor,

b. Aldermen, and

c. Chief Administrative Officer

as presented.

CARRIED

15 HEINEMANN: That the Town of Grenfell Council the installation of a 4-way stop at

the corner of Alice Avenue and Wolseley Street and

That the bylaw governing the placement of street signs is to be brought to Council for

amendment at the next regular meeting.

CARRIED

16 COLE: That the Town of Grenfell accept the property damage release from SGI and

That Mayor Gwilliam and CAO Monchamp are authorized to sign the release and

That the Town of Grenfell shall pay the outstanding balance of the invoice submitted by the

contractor for the work on the front of the Town Office to remediate the damage caused by

the car accident.

CARRIED

17 HEINEMANN: That the Town of Grenfell waive the rent for the Community Hall for

the Drama Club production this year.

CARRIED



Page 3 of 6

MEETING

ROOM

BYLAW

715-15

BYLAW

716-15

BYLAW

718-15

HALL

CONTRACT

CURLING

RINK

LEASE

18 HEINEMANN: That the Old Library on the west side of the Town Office be officially

renamed to the North Meeting Room and

That the same rates be charged for everyone who rents it:

1. Full Day Rental – $75.00 per day

2. Evening Only Rental - $45.00 per evening

3. Wifi available – Not Available.

CARRIED

19 GWILLIAM: That bylaw 715-15 be amended as follows:

1. 6 (a)(5) – “RCMP” be removed

2. 9 – “ a Police Officer” be changed to “an Officer”

CARRIED

20 HEINEMANN: That bylaw 715-15 be read for the second time.

CARRIED

21 COLE: That bylaw 715-15 be read for the third and final time and


CARRIED

22 SPEIDELSBACH: That bylaw 716-15 be amended as follows:

1. Part 2 (2) change “five (0.05)” to “seven (0.07)

2. Schedule B change “curb” to “property line”

3. Schedule B remove “The homeowner will be responsible for the cost of

pavement replacement associated with the sewer line replacement.

CARRIED

23 Peter: That bylaw 716-15 be read for the second time.

CARRIED

24 GWILLIAM: That bylaw 716-15 be read for the third time and

That it be added to and form part of these minutes.

CARRIED

25 GWILLIAM: That bylaw 718-15 be amended as follows:

1. Item 2 change “Fire Protection Act” to “The Fire Safety Act”.

CARRIED

26 COLE: That bylaw 718-15 be read for the second time.

CARRIED

27 PETER: That bylaw 718-15 be read for the third time and

That it be appended to and form part of these minutes.

CARRIED

28 GWILLIAM: That the position tendered for the Grenfell Community Hall Caretaker be

changed to Janitor and the duties change to:

1. Cleaning

2. Plugging and Unplugging electrical appliances

3. Changing Furnace filtres

4. Calling Town for any maintenance which needs to be performed.

CARRIED

29 HEINEMANN: That the Town of Grenfell Council approves the Lease for the use of

the Grenfell Curling Rink for the next 5 years for an annual lease payment of $0.20 payable

in advance and

That the Mayor and Chief Administrative Officer are authorized to sign the lease on behalf of

the Council and

That the fully executed Lease be attached to and form part of these minutes.

CARRIED



Page 4 of 6

JUNIOR

COUNCIL

MEMBER

RESERVE

ACCOUNT

MMSW

ADVERTISE

VACATION GUIDE

BENEFITS

30 PETER: That the CAO send a letter to the high school asking them to select a student to

be a junior council member for January, February, and March of 2016 and

That the remuneration for this position will be $50.00 per meeting.

CARRIED

31 SPEIDELSBACH: That the Town of Grenfell shall establish a reserve of $178,000.00

for paving using the Notice Chequing Account at the Toronto Dominion Bank and

That this reserve shall be known as the Paving Account.

CARRIED

32 PETER: That the Town of Grenfell deposit $178,000.00 into the Paving Account in

order to fund the reserve.

CARRIED

33 COLE: That the issue of the Multi Material Stewardship West Program be postponed

until the next regular meeting.

CARRIED

34 HEINEMANN: That the issue of whether to advertise in the Vacation Guide be

postponed until the next meeting and

That the GREDM be asked to develop some options for the advertisement.

CARRIED

35 GWILLIAM: That,

WHEREAS the Town of Grenfell has employees on long term disability and

WHEREAS these employees have been on long term disability for longer than 12

months each and

WHEREAS the Town of Grenfell has been paying their Extended Health, Dental, and

Life Insurance dues for the entire time they have been on long term disability and

WHEREAS their long term disability payments will not be affected if the payments for

the other portions of their insurance are discontinued and;

WHEREAS the Town of Grenfell currently does not have a policy to determine how

long such payments for Extended Health, Dental, and Life insurance should continue;

the Town of Grenfell shall immediately adopt the following as Policy 2015-04 the

Continuation of Benefits Policy:

the Town of Grenfell shall immediately amend the Personnel and Benefits Policy section 7 to add the

following as clause j) Continuation of Benefits:

1. For any Town of Grenfell Employee who qualifies for Group Benefits

and is required to go on short term disability the Town of Grenfell shall

continue to pay their share of the benefits as set out in the Employee

policy for up to 12 weeks after the initial date of the disability leave.

2. If the employee has spousal or family coverage which is not paid by the

Town of Grenfell they may continue such coverage by making

arrangements to remit the funds required to pay the premiums to the

Town.

3. After 12 weeks – the employee on disability leave may continue to have

Group Benefits Coverage by paying the full amount of the monthly

policy to the Town of Grenfell.

4. If they should choose not to, all insurances except Long Term and Short

Term Disability shall be discontinued until such time as they return to

work.

CARRIED



Page 5 of 6

ORDER TO REMEDY

GREDM

LED SIGN POLICY

IN

CAMERA

ADJOURN

36 SPEIDELSBACH: That

WHEREAS Order to Remedy #001 was first issued on the 14th day of August 2015 and

WHEREAS an extension was granted to 2nd day of November 2015 and

WHEREAS another Order to Remedy #013 was issued September 21, 2015 and

WHEREAS both orders have expired as of November 2, 2015

the Town of Grenfell Council directs the Chief Administrative Officer to begin the cleanup

process for orders 1 & 13 by engaging a contractor to remove all scrap tires from the property

and

That if required the Town of Grenfell shall enforce the remaining items on the order in the

spring of 2016.

CARRIED

37 HEINEMANN: That +

WHEREAS notice was given to the Town of Grenfell via written complaint in May of

2015 of an unsafe well on lot 4 block 111 plan 10226 and

WHEREAS the Town of Grenfell communicated with the owner of the property on

which the well was situated asking for the decommissioning of said well and

WHEREAS no actions to remedy the situation were taken so an order to remedy #021

was issued on October 14th, 2015 and

WHEREAS the owner of the property has communicated via letter to council offering a

course of action to remedy the situation;

the Town of Grenfell accepts the proposal for the remediation of the well which is:

1. To place a heavy cover on the well for the winter to prevent the

accidental entrance of any small children or animals and

2. This cover shall be inspected by the Town Foreman to ensure it is secure

enough to prevent any accidents and

3. A concrete surround with a lockable cover will be built in the spring no

later than May 31, 2016

And

That if any of the conditions specified are not fulfilled the Town of Grenfell reserves

the right to have the well decommissioned and will have the costs of doing so added to

and forming part of the arrears of taxes for the affected property..

CARRIED

38 GWILLIAM: That Ms. Erin Lowenberg the temporary Grenfell Recreation and

Economic Development Manager be designated fulltime and

That a contract be drawn up for approval for the next regular meeting.

CARRIED

39 SPEIDELSBACH: That the LED Sign Policy be postponed until the next regular

meeting.

CARRIED

40 PETER: That

WHEREAS there are matters to discuss of a confidential nature involving long range

planning, personal information, or corporate intellectual property;

The Council of the Town of Grenfell goes into Camera for private discussion at 10:50pm.

CARRIED

41 SPEIDELSBACH: That the Council of the Town of Grenfell come out of Camera at

11:05pm.

CARRIED

42 COLE: That the meeting be adjourned at 11:10pm.

CARRIED



Page 6 of 6

Mayor

DATE:


SEAL

A regular meeting of the Council for the Town of Grenfell was held on Thursday, November 19,

2015 in the Town Council Chambers at 7:00 p.m.

Page 1 of 5

PRESENT:

REGRETS:

CALL TO

ORDER:

DELEGATION

AGENDA:

MINUTES:

Mayor Lloyd Gwilliam, Aldermen Gib HEINEMANN, Philip Peter, Jeremie Taylor, Kevin

Speidelsbach, Gary Cole, Rod Wolfe and Chief Administrative Officer Nicole Monchamp.

Mayor Lloyd Gwilliam called the meeting to order @ 6:58pm

Alderman Taylor recused himself as an alderman and became a delegation at the meeting as of

7:05pm.

01 GWILLIAM: That the delegation from Jeremie Taylor regarding the status of Lot 4 Block

155 Plan E1685 be heard at this meeting.

CARRIED

02 HEINEMANN: That the Council of the Town of Grenfell decides to waive the penalty

listed in the contract for sale for Lot 4 Block 155 Plan E1685 and

That the full purchase price of the lot or $8,250.00 will be refunded upon the return of

ownership of the property to the Town of Grenfell and

That the Town of Grenfell shall cover the cost of the transfer back to the Town.

CARRIED

03 GWILLIAM: That Jeremy and Jada Taylor shall be allowed to salvage the trees they

planted on lot 4 block 155 Plan E1685 if they so desire.

CARRIED Alderman Taylor Returned to the meeting as a member of Council at 7:21pm

04 SPEIDESLSBACH: That the Agenda be accepted as a guide for the meeting.

CARRIED

05 PETER: That the minutes from the November 5th 2015 regular meeting be amended:

1. Motion 35 from the November 5th, 2015 regular meeting removed and

2. The following be substituted:

3. the Town of Grenfell shall immediately amend the Personnel and Benefits Policy section 7 to

add the following as clause j) Continuation of Benefits:

1. For any Town of Grenfell Employee who qualifies for Group Benefits and is required to

go on short term disability the Town of Grenfell shall continue to pay their share of the

benefits as set out in the Employee policy for up to 12 weeks after the initial date of the

disability leave.

2. If the employee has spousal or family coverage which is not paid by the Town of Grenfell

they may continue such coverage by making arrangements to remit the funds required

to pay the premiums to the Town.

3. After 12 weeks – the employee on disability leave may continue to have Group Benefits

Coverage by paying the full amount of the monthly policy to the Town of Grenfell.

4. If they should choose not to, all insurances except Long Term and Short Term

Disability shall be discontinued until such time as they return to work.

CARRIED 1.

06 PETER: That the Town Council approve the Minutes from the November 5th, 2015

regular meeting as amended.

CARRIED



Page 2 of 5

MMSW

OFFICAL

MARK

DOGS

AT LARGE

ORDER

TO

REMEDY

FIRE CHIEF

GREDM

07 PETER: That the Town of Grenfell appoint the Red Coat Waste Management Authority

to act as our agent in the carrying out of the Multi-Material Stewardship Western Service

Agreement effective immediately.

CARRIED

08 HEINEMANN: That the Town of Grenfell register as an official mark the emblem used

on our letter head and business cards and

That the .CAO is authorized to submit the paper work and required information and funds to

carry out this process.

CARRIED

09 GWILLIAM: That the CAO investigate options and costs for dealing with dogs running

at large in the Town of Grenfell Corporate Limits and

That she report her findings at the next regular meeting.

CARRIED

10 HEINEMANN: That the Town of Grenfell Council send a letter to the owners of 813

Garnet Street and 408 Desmond Avenue giving them 14 Days from the date of the letter; based

on the expiry of Orders to Remedy #23 and #26, to complete the cleanup of the properties or

the Town will remove all junked vehicles and garbage and add all costs to the property taxes.

CARRIED

11 HEINEMANN: That the Town of Grenfell Council direct the CAO to investigate options

for dealing with the Windsor Block; now the Order to Remedy has expired, which do not

involve taking down the building and

That she report back next meeting.

CARRIED

12 HEINEMANNN: That the Town of Grenfell Council send a letter to the owners of 711

Pheasant Street giving them 14 Days from the date of the letter; based on the expiry of Order to

Remedy #24, to complete the cleanup of the properties or the Town will clean up the property

and add all costs to the property taxes..

CARRIED

13 GWILLIAM: That the Town of Grenfell Council send a letter to the owners of 807

Anderson Street giving them 14 Days from the date of the letter; based on the expiry of Order

to Remedy #25, to complete the cleanup of the properties or the Town will remove all junked

vehicles and garbage and add all costs to the property taxes.

CARRIED

14 PETER: That the CAO make arrangements for a contractor to remove all nuisance

vehicles from properties in motions 10 to 13 and

That said contractor shall store the vehicles as long as may be required by provincial legislation

before having them sold or destroyed and

That all unredeemed charges resulting from the moving, storage, and sale or destruction shall

be paid by the Town of Grenfell and added to the arrears of property taxes.

CARRIED

15 GWILLIAM: That the Town of Grenfell Council hear the Fire Chief present his report.

CARRIED

16 TAYLOR: That the Town of Grenfell Council accept the Fire Chief’s Report as

presented.

CARRIED

17 GWILLIAM: That the Town of Grenfell Council hear the GREDM present her report.

CARRIED



Page 3 of 5

GRP

TOURISM

GUIDE

RESIG-

NATION

REPORT

ACCOUNTS

COMPLAINT

CORRES-

PONDENCE

VOLUNTEER

APPRECIA-

TION

CHANGE

MEETING

DATE

POLICY

2015-004

Amended

December 02,

2015 – R.Wolfe

Motion #3

18 TAYLOR: That the Town of Grenfell accept $46,351.21 from the GRP as surplus from

the summer.

CARRIED

19 PETER: That the Town of Grenfell place a full page ad in the Saskatchewan Tourism

Guide for 2016 at a cost of $1700.00.

CARRIED

20 GWILLIAM: That the Town of Grenfell Council regretfully accept the resignation of Ms.

Erin Lowenberg from the position of Grenfell Recreation and Economic Development Manager

effective December 31, 2015

CARRIED

21 GWILLIAM: That the Town of Grenfell Council accept the GREDM’s Report as

presented.

CARRIED

22 PETER: That the list of Accounts for approval containing cheques 28562 thru 28625 and

totaling $228,728.99 be accepted for payment and be attached to and form part of these minutes.

CARRIED

23 WOLFE: That the CAO send a response to the letter of complaint thanking the

correspondent for taking the time to write and assuring them Council has taken the information

into consideration.

CARRIED

24 TAYLOR: That the list of correspondence be accepted for filing and be attached to and

form part of these minutes.

CARRIED

25 COLE: That the Town of Grenfell will support the Lions Club in hosting a Volunteer

Appreciation Night during the 2016 Volunteer Appreciation Week on April 10, 2016.

CARRIED

26 WOLFE: That the regular council meeting scheduled for December 3rd, 2015 be

rescheduled to December 2, 2015.

CARRIED

27 TAYLOR: That the Town of Grenfell adopt the following policy as Policy #2015-004-

The Tablet Allowance Policy:

Effective January 1st, 2015:

1. All Members of Council must have a tablet for Council Business

2. The Town of Grenfell will provide $500.00 every 4 years for the purchase of a tablet

3. A Council Member shall use the funds to purchase a tablet to fit their requirements

4. If the Council Member leaves before the 4 year term is up – they have the following

options:

a. pay out the prorated amount remaining on the $500.00 or

b. leave their tablet with the Town.

c. Tablets left with the Town shall be valued at no more than $500.00 regardless

of what the Council Member actually paid for them.

5. If a Council Member joins Council in the middle of the Term – they will receive

either of :

a. The tablet which was left behind by the exiting Council Member or

b. $500.00 for the purchase of a new tablet

6. After each election all council members will be equalized and receive either

a. $500.00 for a new tablet if

i. They have already served 4years

ii. Are beginning their first term of Office

b. A prorated amount to make up 500.00 if they started the program part way

through the term.



Page 4 of 5

STOP SIGN

LAWN

MOWER

IN CAMERA

REPORTS

SAFETY

SEMINAR

DEVELOP-

MENT PLAN

SUMA

CONVEN-

TION

ADJOURN

BONUSES

BUILDING

PERMIT

ADVERTISE

7. Council Members will also have the option to take a prorate payout instead of the full

allowance if they are starting in the middle of a term – in which case they would

receive the full allowance in the next election year.

CARRIED

28 WOLFE: That the Town of Grenfell Council approve the installation of a 3 way stop sign

at the corner of Front Street West and the Access Road which runs on the west side of Grenfell.

CARRIED

29 GWILLIAM: That the Town of Grenfell purchase:

1. New Toro Five Gang Universal Frame and Gang reels equipped with

• Seven Blade Cutting Units-Ground Driven

• Semi-Pneumatic Tires

• Tow frame for five reels • Two Year Toro Warranty

Total Price $ 32,800.00

from Oak Creek Golf and Turf LP and

That the Town of Grenfell ask the Golf Club for the $10,000.00 they committed to contribute

to the purchase.

CARRIED

30 WOLFE: That the Town of Grenfell Council accept the reports as presented.

CARRIED

31 COLE: That the Town of Grenfell agrees to host a one day safety seminar in April of

2016 presented by Pinter and Associates and

That all staff are authorized to attend.

CARRIED

32 GWILLIAM: That the issue of development plans be postponed until the next regular

meeting and

That the council hold a special meeting on December 1, 2015 at 7:00pm to review the

information.

CARRIED

33 SPEIDELSBACH: That Gib Heinemann, Phil Peter, and Nicole Monchamp are

authorized to attend the 2016 SUMA Convention.

CARRIED

34 WOLF: That The CAO bring information on last year`s bonuses to the next meeting.

CARRIED

35 SPEIDELSBACH: That building permit number 16 is approved subject to inspection and

approval by Meridan Inspections.

CARRIED

36 SPEIDELSBACH: That the GREDM Position be advertised – closing December 15,

2015 in the Following venues:

1. SUMA.org

2. Broadview Express

3. Grenfell Sun

4. Indeed.com

5. Sask Jobs.

CARRIED



Page 5 of 5

ADJOURN

37 COLE: That the meeting be adjourned at 10:26.

CARRIED

MAYOR


A regular meeting of the Council for the Town of Grenfell was held on Wednesday, December 02,


Page 1 of 4

PRESENT:

REGRETS:

CALL TO

ORDER:

AGENDA:

MINUTES:

CURLING

RINK

ACCOUNTS

DECORATE

NORTH

MEETING

ROOM

Mayor Lloyd Gwilliam, Aldermen Gib HEINEMANN, Philip Peter, Jeremie Taylor, Kevin

Speidelsbach, Gary Cole, Rod Wolfe and Chief Administrative Officer Nicole Monchamp.

01 Mayor Lloyd Gwilliam called the meeting to order @ 7:00pm

02 HEINEMANN: That the Agenda be accepted as a guide for the meeting.

CARRIED

03 WOLFE: That the minutes from the November 19th 2015 regular meeting be amended:

1. Motion 27 from the November 19th, 2015 regular meeting amended and the following

wording be substituted:

27 TAYLOR - That the Town of Grenfell adopt the following policy as Policy #2015-

001 - The Portable Computer Allowance Policy.

1. Effective January 1, 2015: a. All members of Council should have a portable computer for Council

business.

b. The Town of Grenfell will provide an allowance of $500.00 every 4 years

for the purchase of a portable computer or for the use of their own

equipment should they already own a suitable device.

c. If the Council Member leaves before the 4 year term is up they shall refund

the prorated balance of the allowance to the town.

d. After each election all Council Members will be equalized and receive

either of :

i. $500.00 for a new portable computer if

1. They have already served 4 years or

2. They are beginning their first term of office or

ii. A prorated amount to make up $500.00 if they started the program

part way through the previous term.

iii. A Council Member who takes a prorated payout would receive the

entire allowance if re-elected for the next term.

CARRIED 1.

04 WOLFE: That the Town Council approve the Minutes from the November 19th, 2015


CARRIED 2.

05 TAYLOR: That, having qualified for a grant the Town Council authorize the following

work for the Curling Rink:

1. Repair/Replace Door – as soon as possible

2. Repair/Replace Fire Escape – as soon as possible

3. Replace Exhaust Fan – as soon as possible

4. Paint the exterior of the building – spring 2016.

CARRIED

3.

06 COLE: That the Town Council approve the attached list of accounts including cheques

28262 thru 28664 and totaling $67,933.00 for payment.

CARRIED

4.

07 HEINEMANN: That the Town Council authorize Tatum Deryba to redecorate the North

Meeting Room (formerly the old library) on a volunteer basis and

That the Town of Grenfell shall reimburse up to $1000.00 – materials only – in costs for

the project.

CARRIED



Page 2 of 4

LIBRARY

HOURS

FCM

WCB

CONFLICT

OF

INTEREST

TOWN DAM

CORRESPON

-DENCE

UTILITY

BILLS

WAGES

REPORTS

SNOW DUMP

DEMO-

LITION

PERMITS

08 TAYLOR: That the Town of Grenfell approves keeping the library hours at 20 hours per

week the same as last year.

CARRIED

09 HEINEMANN: That the Town of Grenfell Shall Pay the membership fee only for the

Federation of Canadian Municipalities.

CARRIED

10 TAYLOR: That the CAO investigate the circumstances of the injury which occurred at

the Transfer Station this past summer and bring a report to Council.

CARRIED

11 COLE: That Alderman Heinemann, Alderman Taylor, and CAO Monchamp form a

committee to investigate the new Conflict of Interest Legislation and bring back

recommendation for policies and Bylaws required to meet the new requirements.

CARRIED

12 WOLFE: That the request by Grenfell Wildlife to use the Town Dam as a recreational site

be postponed to the next meeting.

CARRIED

13 WOLFE: That the CAO investigate the cost of the new higher speed internet and report

back to Council at the next regular meeting

CARRIED

Mayor Gwilliam resigned the chair at 8:15pm and Alderman Speidelsbach assumed the

chair.

14 GWILLIAM: That the list of correspondence be attached to and form part of these

minutes and

That the correspondence be filed.

CARRIED

Alderman Speidelsbach resigned the chair at 8:17 and Mayor Gwilliam assumed the

chair.

15 HEINEMANN: That the CAO is authorized to send a letter to all Utility Accounts over

180 days outstanding they must pay their account in full before December 31, 2015 or the

balance will be added to the tax roll at the end of the year.

CARRIED

16 WOLFE: That the CAO bring a scenario for hourly wage cost vs salary wage cost to the

next meeting.

CARRIED

17 TAYLOR: That the Town of Grenfell Council accept the Reports as presented.

CARRIED

18 COLE: That the Town of Grenfell shall pay an annual rental fee equivalent to the annual

property taxes for the property on the north side of the Fire Hall to allow use of the land as a

snow dump.

CARRIED 5. Alderman Heinemann requested a recorded vote on this issue.

19 HEINEMANN: That the Town Council repay the 20.00 tendered for the demolition

permit taken out to comply with the order to remedy issued for 804 Desmond Street.

GH YES GC NO

LG NO JT NO

RS NO PP NO

KS NO

DEFEATED



Page 3 of 4

HALL

RENTAL

PAVING

PROPERTY

DEVELOP-

MENT

DECEMBER

CLEANING

CHRISTMAS

BONUS

HOLIDAY

OFFICE

HOURS

EMO

HONOR-

ARIUM

20 COLE: That the Town of Grenfell Office shall use the Grenfell Community Hall Rental

Regulations Form and fulfill all requirements listed on it when the Grenfell Community Hall is

rented out.

CARRIED

Alderman Cole declared Pecuniary Interest at 9:25pm and left the evening

21 HEINEMANN: That the Town of Grenfell Council accept the quote from Mobile Paving

for the following:

1. 1. Athabaska Avenue from Alice Street to Lake Street 22’ width

$38,080.00 + GST.

2. 2. Lake Street from Athabaska Avenue to NPL Lot 1 Block 156 22' width $29,752.00 + GST.

3. 3. Alice Street from Athabaska Avenue to NPL Lot 1 Block 157 22’ width $29,752.00 + GST.

4. 4. Anderson Street from Athabaska Avenue to NPL Lot 1 Block 163

22’ width $29,752.00 + GST.

5. 5. Black Avenue from 170' west of WPL Garnet Street to Alice

Street 24’ width $40,800.00 + GST. These quotes include:

Prepare and compact sub-grade.

Manhole and water valve adjustments to grade.

3” Hot mix asphalt pavement structure.

For a total cost of $167,836.00 plus taxes and

That this amount be added to the paving budget for 2016 and

That the CAO bring a report to the next council meeting on how to setup a local improvement.

CARRIED

22 TAYLOR: That the CAO approach the owners of

1. Lot 1-Blk/Par 155-Plan E1685 Ext 401 Lake Street Parcel Value: $3,750.00 CAD 2. Lot 8-Blk/Par 155-Plan E1685 Ext 0 Parcel Value: $72,000.00 CAD 3. Lot 7-Blk/Par 155-Plan E1685 Ext 0 Parcel Value: $36,000.00 CAD 4. Lot 2-Blk/Par 155-Plan E1685 Ext 0 Parcel Value: $36,000.00 CAD

And ask them if they are interested in selling all or part of their lots.

CARRIED

23 PETER: That the Town of Grenfell hire Alicia Puffalt as a casual employee to clean the

Library, North Meeting Room, and the Town Office and Council Chambers for the month of

December 2015 at an hourly wage of $12.75.

CARRIED

24 WOLFE: That Town of Grenfell give all permanent employees $250.00 and casual

employees $125.00 for a Christmas Bonus this year.

CARRIED

25 COLE: That Town Office will be open the following hours for Christmas and NewYears:

1. Christmas Eve Closed at 12:00noon

2. Christmas Day Closed

3. December 28th Closed for day in lieu of Boxing Day

4. December 31st Closed at 3:00pm

5. January 1st 2016 Closed.

CARRIED

26 COLE: That Town of Grenfell pay the EMO Co-ordinator his 2015 honorarium of

$400.00.

CARRIED



Page 4 of 4

STOP SIGN

LAWN

MOWER

REFUND

ADJOURN

27 HEINEMANN: That the Town of Grenfell Council approve the payment of the following

amounts for the Portable Computer Allowance:

1. Mayor Gwilliam ......................................... $125.00

2. Deputy Mayor Speidelsbach ...................... 125.00

3. Alderman Cole ........................................... $125.00

4. Alderman Heinemann ................................ $125.00

5. Alderman Peter ........................................... $500.00

6. Alderman .Taylor ....................................... $500.00

7. Alderman Wolfe ......................................... $500.00

CARRIED

Alderman Taylor declared pecuniary interest and left the meeting at 9:50pm

28 WOLFE: That the Town of Grenfell refund $8,250.00 to Jeremie Taylor.

CARRIED

Alderman Taylor returned to the meeting at 9:53pm


CARRIED

MAYOR


DATE



Page 1 of 2

PRESENT:

REGRETS:

CALL TO

ORDER:

AGENDA:

MINUTES:

WIRE

TRANSFER

OVERTIME

FIRE

DEPART-

MENT

TRANSFER

STATION

Deputy Mayor Kevin Speidelsbach, Aldermen - Gib Heinemann, Philip Peter, Jeremie Taylor, Gary

Cole, Rod Wolfe and Chief Administrative Officer Nicole Monchamp.

Mayor Lloyd Gwilliam

01 Deputy Mayor Speidelsbach called the meeting to order @ 7:00pm

02 HEINEMANN: That the Agenda be accepted as a guide for the meeting.

CARRIED

03 WOLFE: That the minutes from the December 2nd 2015 regular meeting be amended:

1. Motion 19 have R.W. substituted for R.S. in the list of voting councillors.

CARRIED 1.

04 TAYLOR: That the Town Council approve the Minutes from the December 2nd 2015


CARRIED 2.

05 PETER: That the list of accounts consisting of cheques numbered 28665 thru 28729 in

the total amount of $50,558.38 be approved for payment and attached to and form part of these

minutes.

CARRIED

06 COLE: That the list of correspondence below be accepted for filing:

a. Wire transfer Sign-Up Request Form Taxes ENG RBC - protected

b. Willows Welch - Transfer of Property

c. WCB Experience Rating

d. Water Tests

e. SUMA - Presidents Message

f. Sask Housing - Surplus

g. RED COAT WASTE RESOURCE AUTHORITY December 2015

Meeting Report

h. MEMO - Effective Documentation of Street Maintenance (R1558643)

i. Food Safe Training

j. Food Safe News Letter

k Container Notification

l. 15-12-01-Slip&Fall-Email-SUMAssure.

CARRIED

07 HEINEMANN: That the Town Council authorize Kevin Speidelsbach, Gary Cole, and

Nicole Monchamp to sign the wire transfer authorization form to allow the Royal Bank to

direct deposit property tax payments.

CARRIED

08 HEINEMANN: That all Employees – excluding those hired on a contract basis – whether

management or non-management shall receive overtime payment at a rate of 1.5 times their

regular wage.

CARRIED

09 COLE: That the Town Council approve the Fire Department payroll totalling $8,062.20

for payment.

CARRIED

10 HEINEMANN: That the Town Council increasing the float for the transfer station up to

$100.00S.

CARRIED



Page 2 of 2

DEPOSIT

POLICY

CERTIFIED

OPERATOR

AED

ACCOUNTS

RCVBL.

REMUN-

ERATION

GIFT

BUILDING

PERMIT

ADJOURN

11 WOLFE: That the Town of Grenfell Adopts the following policy:

Policy #2015-007 Meter Deposit Policy

Effective Immediately – all hookups are required to pay their water meter deposit

within 7 days of connection.

If they do not they will be invoiced for the amount of the Deposit – due upon

receipt.

If they still have not paid within 30 days of the date of the Hookup then the amount

of the deposit shall be added to their Utility account to be collected in the same

fashion as utility arrears.

CARRIED

12 Peter: That the Dwayne Stone – have achieved his water certification – Level 1 shall

receive a salary increase of $2000.00 per year effective December 2015.

CARRIED

13 COLE: That the write a letter to the Horizon Credit Union assuring them the Town of

Grenfell takes all responsibility for any physical damage which may occur to the AED installed

in their porch and

That all responsibility for any repairs to the unit will be covered by the Town of Grenfell.

CARRIED

14 PETER: That the Town of Grenfell write off the following accounts:

1. iVac $9.09

2. SGI $476.79

3. Grenfell Regional Library 2.00.

CARRIED

15 HEINEMANN: That the Council Remuneration for October to December be approved for

payment and the addition to the year end accounts payable.

CARRIED

16 WOLFE: That the CAO purchase a gift certificate for a nice restaurant in the maximum

amount of $150.00 as a farewell gift for Ms. Erin Lowenberg.

CARRIED

17 HEINEMANN: That the application for building permit number 18 to build a deck be

approved on the following conditions:

1. The plan is approved by the building inspector

2. The structure being built (a large deck) is inspected during construction

3. All permit and inspection fees are paid prior to the permit being issued.

CARRIED


CARRIED

DEPUTY MAYOR


DATE

A Special Meeting of the Council for the Town of Grenfell was Held on Tuesday, December 22, 2015 in the Town Council Chambers at 5:30 p.m.

Page 1 of 1

PRESENT:

REGRETS:

CALL TO

ORDER:

GREDM:

TENDERS

TOWN

OFFICE

GRENFELL

REGIONAL

LIBRARY

NORTH

MEETING

ROOM

GRENFELL

COM-

MUNITY

HALL

Mayor Lloyd Gwilliam, Aldermen - Gib Heinemann, Philip Peter, Gary Cole, Rod Wolfe and

Chief Administrative Officer Nicole Monchamp.

Deputy Mayor Kevin Speidelsbach, Alderman Jeremie Taylor

01 Mayor Gwilliam called the meeting to order @ 5:30pm

02 WOLFE: That the Town of Grenfell make an offer of employment to April Dahnke for

the GREDM position with the following conditions

1. Start Date: January 4th, 2016

2. Probation: 6 months as per the Personnel and Benefits Policy

3. Salary: $36,400.00 per annum based on a rate of $20.00 per hour.

4. Benefits: as per the Personnel and Benefits Policy

5. Hours of work: 35 hours per week with breaks as defined in the Personnel and

Benefits Policy

6. Overtime: $30.00 per hour for any hours over 40 in one week or 8 in one day

7. Duties: As per the GREDM Job description

CARRIED Mayor Gwilliam declared a conflict in this issue due to his nephew having submitted a tender for

the available contracts and left the meeting at 5:45pm.

Alderman Cole assumed the chair for the remainder of the meeting.

03 PETER: That Alicia Puffalt be awarded the contract for janitorial services in the town

office.

CARRIED 1.

04 PETER: That Alicia Puffalt be awarded the contract for janitorial services in the Grenfell

Regional Library.

CARRIED

2.

05 PETER: That Alicia Puffalt be awarded the contract for janitorial services in the North

Meeting Room.

CARRIED

06 HEINEMANN: That Greg Smith be awarded the contract for janitorial services in the

Grenfell Community Hall..

CARRIED

16 HEINEMANN: That the meeting be adjourned at 18:00 pm.

CARRIED

MAYOR


DATE

THURSDAY, JANUARY 8, 2015€¦ · Manovich, Devin Dixon, Dustin Dyke, Rick Gerhardt, Jared Miller,...

Documents

Transcript of THURSDAY, JANUARY 8, 2015€¦ · Manovich, Devin Dixon, Dustin Dyke, Rick Gerhardt, Jared Miller,...