This invitation is issued to LIMITED BIDDERs who are ...

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This invitation is issued to LIMITED BIDDERs who are approved by KIOCL Ltd for similar nature of jobs.

Bids from any other Agencies shall not be considered. However, they are invited to register and empanel with KIOCL, to be considered for future tenders.

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Tender No. KIOCL/TS/HR-ET/630/1623 Date:17.09.2021

NOTICE INVITING TENDER

To

Sir,

Subject: Limited Tender Enquiry (LTE) for Appointment of Agency/Institute for providing

Expert Services to Conduct Written Test as part of Recruitment & Selection Process of

Executive Trainees @ KIOCL Limited, Bangalore.

You have been selected as one of the bidders for issue of Tender enquiry to avail the Expert

Services to Conduct Written Test as part of Recruitment & Selection Process of Executive

Trainees. You are requested to submit the offer, as per the scope of work.

1.0 Introduction:

KIOCL LIMITED, the country's prestigious 100% Export Oriented Unit and Mini Rathna

Company, having its Pelletisation Complex and Pig Iron Complex at Mangalore, is

engaged in the business of manufacturing and exporting high quality Iron Oxide Pellets

and supply of pig iron for domestic market. An ISO 9001:2015(QMS), ISO14001:2015

(EMS) certified company also compliant with ISO 45001:2018 certifications for

Occupational Health and Safety Management System, has its Corporate Office at

Bangalore. More about KIOCL Limited can be found from the company’s website:

https://kioclltd.in/.

As part of recruitment & selection process of Executive Trainees, KIOCL is desires to

conduct written test for candidates in their respective disciplines i.e., HR, Finance &

Company Secretary.

https://kioclltd.in/

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2.0 Purpose of Conducting Written Test:

Professionally developed and properly validated employment tests can help a

company’s hiring process by increasing the likelihood of hiring best candidates who

possess desired skill & knowledge and perform well on the job. Pre- employment testing

can help ensure alignment between the employee selection process and desired

business outcomes such as selection of best candidates, lower turnover, improved

employee morale and higher level of job satisfaction.

3.0 Objectives

▪ Selection of best candidates for job who possess desired skills, domain knowledge &

expertise to carry out the work.

▪ Provide a data driven and scientific selection criteria

▪ To enhance the recruitment process's efficiency and effectiveness

4.0 Scope of Services

The Scope involves conducting a full-fledged written test process for an expected turnout

of approximately 450 candidates for the examination. The employee requirement for

Recruitment from KIOCL is as follows:

(i) Three (03) Executive Trainees for Human Resource

(ii) Four (04) Executive Trainees for Finance

(iii) One (01) Executive Trainee for Corporate Secretary

The Scope covers framing of question papers and conducting tests for the selection

process along with conducting the same in the on-campus mode. The project is to be

executed with adherence to COVID-19 protocols during the examination.

The Agency/Institute is required to provide professional service to undertake selecting

suitable candidates for the management of the company in three departments i.e.,

Finance, HR and Company Secretary through on-campus tests. This includes the

following:

(i) Preparation of MCQ [Multiple Choice Question] papers for the different batches

and disciplines.

(ii) Conducting the on-campus written test in the Campus.

(iii) Management, Invigilation and Administration of the offline examination.

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(iv) Computing results in the form of a result sheet for the selection of candidates for

the position of the executive trainee in (number) HR, Finance and Company

Secretary.

(v) Provide soft copies of answer sheets of all the candidates who appear for written

test.

5.0 Key Deliverables

(i) The Agency/Institute shall prepare MCQ papers for the different batches and

disciplines with a team of experienced Professors from the Agency/Institute.

(ii) The examinations need to be held in batches.

(iii) Each batch of examinations is to be held for 1.5 hours.

(iv) Around 2-4 sets of question papers for each of the different batches needs to be

prepared according to the position level and job nature prescribed.

(v) There should be two (02) divisions of questions in the question paper

a. 50 general questions common for all applicants (Numerical Aptitude (10),

English (10) and General Knowledge (30))

b. 50 questions specific to the position applied for (50 Finance / Human Resource

/ Company Secretary questions)

(vi) The Agency shall submit draft MCQ papers for the different batches and

disciplines, only to Authorized person of KIOCL Limited for its perusal, carry out

corrections/changes if any and communication on finalization of MCQ papers to

Agency.

(vii) The agency shall finalise the MCQ paper of each discipline only after getting

clearance from authorised person from KIOCL.

(viii) Conducting the on-campus written test in the Campus.

(ix) Arranging for smooth and fair conduct of the examination at campus by deputing

suitable number of venue coordinators.

(x) Management, Invigilation and Administration of the offline examination.

(xi) Results collation.

(xii) Results declaration to Authorized person of KIOCL, which includes marks scored by

each candidate out of 100.

(xiii) Provide soft copies of answer sheets of all the candidates who appear for written

test in PDF format to Authorized person of KIOCL.

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(xiv) Maintain security/secrecy/Confidentiality in terms of Preparation of Question

Papers, Written Examination, declaration of results and client data.

6.0 Qualification and Credentials of the Service Provider

Prior experience in designing and conducting Pre-Employment Written Test for any

Industry/Company as part of recruitment & selection process.

Any one documentary evidence to be produced for conducting such Written Test

successfully as above.

7.0 Contract Duration

The whole exercise should be completed within a period not exceeding fourty five (45)

days from placement of work order. The Agency/Institute shall provide sufficient

resources to carry out the task within the time specified.

8.0 Fees, Payment Terms & Paying Authority

Fees quoted should be on lump sum basis, inclusive of all expenditure like Boarding,

Lodging and Transportation etc. and exclusive of GST as per Annexure -I.

50% of lumpsum fee will be paid on placement of work order and balance 50% lumpsum

fee will be released after completion of complete process of written test & declaration of

results to KIOCL Limited and acceptance of the same by the Officer In-Charge.

Paying Authority: The General Manager I/c (Finance), KIOCL Limited, IInd Block,

Koramangala, Bangalore – 560034.

Income Tax: Income tax as applicable will be deducted at source (TDS) from the Bills

submitted. GST will be reimbursed on furnishing the GST invoice.

9.0 Submission of Tender Documents (Two Bid System)

Name of work/service for which bid is

invited

Appointment of Agency for providing Expert

Services to Conduct Written Test as part of

Recruitment & Selection Process of Executive

Trainees @ KIOCL Limited, Bangalore

Due date and time for submission of bid

11/10/2021 up to 3.00 PM

Date of opening Techno Commercial bid 11/10/2021 at 3.30PM

Venue for bid submission and opening The General Manager (Projects &TS), KIOCL

Limited, II Block, Koramangala, Bangalore-34.

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The tenders complete in all respects conforming to the Scope of Work and all terms and

conditions, shall be submitted in the manner as mentioned below:

a) Cover.1 – Techno-Commercial Bid

Bid forwarding letter along with the documentary proof and Compliance

to Terms and Conditioned mentioned @ clause 6.0, & Copy of this LTE document

signed and sealed in all pages, in a sealed cover super scribed with “Techno-

Commercial Bid”

b) Cover. 2 – Price Bid

Price bid only which should be strictly as per price-bid format in Annexure -I in a

separate sealed cover duly super scribed with “PRICE BID”.

c) Cover.3 – Common Outer Cover:

Covers 1 & 2 above shall be kept in a common outer cover and sealed, and duly

super scribed with “APPOINTMENT OF AGENCY FOR PROVIDING

EXPERT SERVICES TO CONDUCT WRITTEN TEST AS PART OF

RECRUITMENT & SELECTION PROCESS OF EXECUTIVE TRAINEES @

KIOCL LIMITED, BANGALORE”

9.1 Please note that those quotations received by fax / e-mail / in open condition will

not be accepted. Further, if quotation is not received in two parts (two bid system)

in separate covers and finally put in a single outer cover as above, the offer will be

rejected.

9.2 Late/delayed tenders received after the scheduled due date and time of

submission shall be rejected.

10.0 TENDER OPENING

10.1 The bidder may depute representative with authorization letter, to witness the

technical bid opening, if it is so desired. If the offer is techno-commercially

acceptable, the bidder will be informed about the date and time of opening

of the price bid.

10.2 Clarification on Techno Commercial Bids: Before opening of the Price Bids, KIOCL

reserves the right to obtain clarifications from the Bidders on their techno-

commercial bids and also obtain requisite documents in support of their techno-

commercial bids and the same shall not have any implication on their price bids.

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10.3 e-Reverse Auction:

After opening of Price Bids, e-reverse auction will be conducted amongst all the

techno commercially acceptable Agencies. Schedule of e-reverse auction will be

communicated separately.

11.0 Evaluation and comparison of bids:

The detailed process for BID Evaluation is as follows:

a) First Stage: Techno-Commercial Bid Evaluation:

The techno-commercial offers received from the bidders will be evaluated as per as

per clause 6.0. The techno-commercially qualified agencies will be intimated for

participation in the online price bidding cum reverse auction and for opening of the

Price bids (i.e., sealed price bid received along with the bid).

b) Second Stage: Online Price bidding cum Reverse Auction:

KIOCL shall be conducting Online Price bidding cum Reverse Auction through the

service provider. Business rules for the e-reverse auction is enclosed at Annexure-II.

Techno-commercial qualified bidders online price bids will be opened and starting

online price (lowest lumpsum fee received) would be provided to service provider

to conduct e-reverse auction.

After the online price bidding cum reverse auction, KIOCL will collect the final price

comparative statement from service provider.

c) Third Stage: Composite price comparative statement

Based on the prices so received, through Online price bidding cum Reverse Auction

and the Sealed price bids received along with the techno-commercial offer, a

composite price comparative statement shall be made considering the lowest

lumpsum fee offered, (i.e., sealed price bid prices & final online prices) of all the

tenderers.

The lowest bidder (L1), Lumpsum fee, excluding GST, would be considered for appointment.

In case two or more agencies quote exactly same rates in e-reverse auction; In such

cases, the agency who has quoted the lowest lumpsum fee in the e-auction shall be

considered as Lowest bidder(L1).

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Note:

a) During the online price bidding cum e-reverse auction, if no bid is received within

the specified time, then KIOCL, at its discretion may scrap the online price bidding

cum reverse auction process and open only sealed price bids of those bidders who

are techno-commercial qualified for opening of Price bids.

b) In case of offers which contain price details / partial price details of the prices in the

Techno-Commercial bid, sealed price offer only shall be considered for evaluation.

12.0 Liquidated Damages

12.1 Time and date of delivery shall be essence of the Contract. If the Agency fails to

deliver the services, or any instalment thereof within the period fixed for such

delivery in the schedule or at any time repudiates the contract before the expiry of

such period, KIOCL Limited may without prejudice to any other right or remedy,

available to him to recover damages for breach of the contract:

12.2 Recover from the agency, as agreed liquidated damages are not by way of

penalty, a sum of equivalent to 0.25% of the contract price of the whole unit

per week for such delay or part thereof (this is an agreed, genuine pre-

estimate of damages duly agreed by the parties) which the consultant has

failed to deliver within the period fixed for delivery in the contract,

where delivery thereof is accepted after expiry of the aforesaid period. It may

be noted that such recovery of liquidated damages may be up to 5% of the contract

price.

12.3 Liquidate damages, for delay in services can be recovered by the paying

authorities of the KIOCL, from the bill of services submitted by the Agency or

otherwise.

12.4 Notwithstanding anything stated above, the services will be deemed to have been

delivered when they have been carried out in terms of the assignment.

13.0 Fraud Prevention Policy of KIOCL

Everyone make a note that „ fraud prevention policy is being followed in

KIOCL, which provides a system for prevention/detection/reporting of any

fraud. It also forbids everyone from involvement in fraudulent activity & that

where any fraudulent activity is suspected by anyone, the matter must be reported to the

“Nodal Officer‟ (Chief Vigilance Officer) as soon as he/she comes to know of any fraud

or suspected fraud.

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14.0 Laws Governing the Agreement

The Agreement shall be subject to Indian Laws, Rules and Regulations, notifications etc.

issued under such laws.

15.0 Court Jurisdiction

Only Courts in Bangalore shall have jurisdiction regarding the matters related to the

contract.

16.0 General Conditions:

16.1 The company reserves the right to accept or reject any tender, and to annul the

tendering process and reject all tenders, at any time prior to award of contract,

without thereby incurring any liability to the affected tenderer or any

obligations to inform the affected renderer of the ground for the company’s

action.

16.2 Mere meeting the qualification and/or submission of bid will not confer any

right of selection. Acceptance/rejection will be at the sole discretion of KIOCL

Limited.

16.3 In case the bidder withdraws its bid at any time after submission of bid or fails

to carry out the job at the agreed terms and conditions, KIOCL will have the

right to reject his tender, seek remedial action and/or disqualify the party for

subsequent participation in bid.

Yours faithfully

for KIOCL Limited

(G V Kiran)

General Manager (Projects & TS)

e-Mail: [email protected]

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ANNEXURE-I

PRICE-BID

Tender No. KIOCL/TS/HR-ET/630/1623 dtd17.09.2021

Name of the bidder:

Sl. No. Description Lumpsum Fee, Rs.

1 Consultancy fee for providing Expert

Services to Conduct Written Test as

part of Recruitment & Selection

Process of Executive Trainees @

KIOCL Limited, Bangalore, inclusive of

all taxes and duties, excluding GST.

(Amount quoted should be both in

words and figures)

2 GST

3 Total, including GST, Rs.

Note: GST as applicable shall be payable by KIOCL.

Signature of authorized person with official seal

Place:

Date:

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ANNEXURE – II

BUSINESS RULES AND TERMS & CONDITIONS OF ONLINE BIDDING CUM E- REVERSE

AUCTION

Tender Enquiry No: KIOCL/TS/HR-ET/630/1623 Date:17.09.2021

Bid: Appointment of Agency for providing Expert Services to Conduct Written Test as

part of Recruitment & Selection Process of Executive Trainees @ KIOCL Limited,

Bangalore.

BUYER NAME KIOCL Limited,

Technical Services Department, 2nd Block, Koramangala,

Bangaluru – 560034, Karnataka State.

AUCTION TO BE

CONDUCTED BY

M/s i-Sourcing technologies Pvt Ltd

601, Shikhar Complex, Near Adhani House,

Mithakhali Six Roads, Navrangpura,

Ahmedabad-380 009

1. Mr. Vishal Dhori, Mob: 09737607000/09824960061

E-mail: [email protected]

2. Mr. Manish Ashar, Mob: 6354910209

E-mail: [email protected]

DATE OF AUCTION

Online bidding cum e-reverse auction Date:

(will be specified at later)

(** Auto extension as applicable)

DOCUMENTS ATTACHED Business rule for online bidding e-reverse auction

(Annexure-II(A))

Terms & conditions of online bidding cum e-Reverse auction

(Annexure-II(B))

Process Compliance form (Annexure-II(C))

Price Confirmation (Annexure-II(D))

mailto:[email protected]

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ANNEXURE – II(A)

BUSINESS RULES FOR ONLINE BIDDING CUM e-REVERSE AUCTION

GENERAL TERMS AND CONDITIONS

1) Against this Enquiry for the subject item/system with detailed scope of supply as per our

specification, KIOCL Limited, hereinafter referred to as KIOCL, may resort to “REVERSE

AUCTION PROCEDURE” i.e. ON LINE BIDDING CUM e- REVERSE AUCTION on INTERNET.

2) For the proposed REVERSE auction, technically and commercially acceptable bidders

only shall be eligible to participate.

3) KIOCL will engage the services of a service provider who will provide all necessary

training and assistance before commencement of on-line bidding on Internet.

4) Business rules like event date, time, bid decrement etc. also will be communicated

through service provider.

5) Vendors have to fax/mail the process compliance form in the prescribed format provide

by KIOCL, before start of online bidding cum e-REVERSE auction. Without this the vendor

will not be eligible to participate in the event.

6) Online bidding cum e-REVERSE auction will be conducted on schedule date & time.

7) At the end of REVERSE auction event, the lowest bidder value will be known on the

network.

8) The Lowest bidder has to fax/mail the duly signed filled-in offered price in the prescribed

format as provided on case-to-case basis to KIOCL through service provider within 24

hours of action without fail.

BUSINESS RULE FOR FINALIZATION OF THE PROCUREMENT:

KIOCL shall finalize the procurement of the item against this Tender through REVERSE

auction mode. KIOCL has made arrangement with M/s i-Sourcing technologies Pvt Ltd

(hereinafter referred to as M/s i-Sourcing technologies Pvt Ltd) who shall be KIOCL’s

authorized service provider for the same. Please go through the guidelines given below

and submit your acceptance to the same along with your Techno Commercial Bid.

1. Computerized Online bidding cum e-REVERSE auction shall be conducted by KIOCL,

on pre-specified date, while the vendors shall be quoting from their own offices/ place

of their choice. Internet connectivity shall have to be ensured by vendors themselves.

In extreme case of failure of Internet connectivity, (due to any reason whatsoever may

be) it is the bidders’ responsibility / decision to send fax communication immediately

to M/s i-Sourcing technologies Pvt Ltd Furnishing the price the bidder wants to bid

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online with a request to the service provider to upload the faxed price on line so that

the service provider will up load that price on line on behalf of the Bidder. It shall be

noted clearly that the concerned bidder communicating this price to service provider

has to solely ensure that the fax message is received by the service provider in a

readable / legible form and also the Bidder should simultaneously check up with

service provider about the clear receipt of the price faxed. It shall also be clearly

understood that the bidder shall be at liberty to send such fax communications of prices

to be up loaded by the service provider only within the closure of Bid time and under

no circumstance it shall be allowed beyond the closure of Bid time / REVERSE auction.

It shall also be noted that the service provider should be given a reasonable required

time by the bidders, to upload such prices online and if such required time is not

available at the disposal of the Service provider at the time of receipt of the fax/mail

message from the bidders, the service provider will not be uploading the prices and

either KIOCL or the service provider are not responsible for these unforeseen

circumstances. In order to ward-off such contingent situation bidders are requested to

make all the necessary arrangements/ alternatives whatever required so that they are

able to circumvent such situation and still be able to participate in the REVERSE auction

successfully. Failure of power at the premises of vendors during the REVERSE s auction

cannot be the cause for not participating in the REVERSE auction. On account of this, the

time for the auction cannot be extended and neither KIOCL nor M/s i-Sourcing

technologies Pvt Ltd is responsible for such eventualities.

2. M/s i-Sourcing technologies Pvt Ltd shall arrange to train your nominated person(s),

without any cost to you. They shall also explain you, all the Rules related to the online

bidding cum e-REVERSE auction to be adopted along with tender. You are required to

give your compliance on it before start of bid process.

3. BIDDING CURRENCY in Rs.

4. BID PRICE: Service contract

5. The technical & commercial terms are as per KIOCL Tender No: KIOCL/TS/HR-

ET/630/1623 dtd 17.09.2021

6. VALIDITY OF BIDS: The Bid price shall be firm specified in the tender document and

shall not be subjected any change whatsoever.

7. The detailed process for online bidding cum e-REVERSE auction is explained

below:

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The online bidding cum e-REVERSE auction event will be conducted in three

stages: -

STAGE -I : Online Bidding

At scheduled time, the screen for On-line bidding will be launched wherein the techno-

commercially qualified bidders will be allowed to submit their price through online.

The bidders would be required to quote price only on the basis of price terms

indicated in their sealed price bid submitted along with techno-commercial bid.

STAGE –II : Start Bid Price for e- REVERSE auction

After the expiry of the time for submission of Online bidding, the lowest Price will be

frozen by the system as the Start Bid Price (SBP) for Stage – III on line bidding.

Stage – III : e-REVERSE Auction

a. In Stage III, computer screen will display Start Bid Price and which shall be visible

to the all vendors participated in the initial online bidding. You will be required to

start bidding after announcement of Start Bid Price and REVERSE amount. Also,

please note that the start price of an item in e-REVERSE auction is open to all the

participating bidders. Any bidder can start bidding, in the e-REVERSE auction, from

the start bid price itself. If the start bid price is your own price, you still need to bid

in the e- REVERSE auction. Also, please note that the first online bid that comes in

the system during the e-REVERSE auction should be lower than the auction's start

bid price by one decremental price or should be lower than the auction's start bid

price by multiples of decremental price and so on.

Those vendors who have participated in the Stage –I Online Bidding will only

be eligible to participate in the subsequent e- REVERSE Auction.

b. Stage –I online bidding will be for 30 minutes and Online e-REVERSE (no ties)

Auction shall be for a period of one hour. If a bidder places a bid in the last 5

minutes of closing of the e-REVERSE Auction and if that bid gets accepted, then the

auction’s duration shall get extended automatically for 5 minutes, for the particular

Event/Lot. Please note that the auto-extension will take place only if a bid comes in

those last 5 minutes and if that bid gets accepted. If the bid does not get accepted,

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the auto-extension will not take place even if that bid might have come in the last 5

minutes. In case, there is no bid in the last 5 minutes of closing of e-REVERSE

Auction, the auction shall get closed automatically without any extension. However,

the bidders are advised not to wait till the last minute or last few seconds to enter

their bid during the auto-extension period to avoid complications related with

internet connectivity, network problems, system crash down, power failure, etc.

c. The weightage factor (multiplication factor), bid decrement amount shall be

specified by KIOCL before start of online bidding. The bidder can bid lower than

the start bid price in e-REVERSE auction by a bid decrement or multiple of Bid

decrement.

d. Any commercial loading shall be intimated to bidders in advance and it shall be

added to price during Stage –I online bidding. Only for price evaluation &

Comparison of bids purpose, commercial loading if any, shall be added to the

quoted price of respective bidder. However, while ordering these commercial

loadings will not be considered.

e. Bidder will be able to view the following on your screen along with the necessary

fields in the English (no ties) {REVERSE Auction}:

Leading Bid in the Auction (only total price)

Bid Placed by you

Your Own Rank

Start Bid Price & Bid Decrement value.

f. After the completion of e- REVERSE (no ties), the Closing Price (CP) shall be

available.

g. At the end of the e-REVERSE Auction, Service Provider will evaluate all the bids

(final price) submitted and final price comparative statement will be forwarded to

KIOCL for further processing.

h. The bidders who have participated in the event, shall be required to submit the final

prices, quoted during the e-REVERSE (no ties) in Annexure II B Format after the

completion of Auction to Service Provider / KIOCL duly signed and stamped as

token of acceptance without any new condition other than those already agreed to

before start of auction.

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i. Final price received from bidder will be taken as an offer to supply as per terms

and conditions of tender document. Bids once made by the bidders, cannot be

cancelled / withdrawn.

j. During the Online bidding cum e-REVERSE auction, if no bid is received in the

auction system/website within the specified time duration, then KIOCL, at its

discretion, may scrap the online price bidding cum e-REVERSE auction process and

open only sealed price bids of all technically and commercially acceptable bidders

submitted earlier along with techno-commercial bids.

k. KIOCL shall be at liberty to cancel the REVERSE auction process / tender at any

time, before ordering, without assigning any reason.

KIOCL’s decision on award of Contract shall be final and binding on all the Bidders.

KIOCL shall be at liberty to cancel the REVERSE auction process / tender at any

time, before ordering, without assigning any reason. KIOCL shall not have any

liability to bidders for any interruption or delay in access to the site irrespective of

the cause. Other terms and conditions shall be as per your techno-commercial

offers and other correspondences till date.

Bidders are required to submit their acceptance to the terms/ conditions/ modality

given above before participating in the REVERSE auction.

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ANNEXURE- II(B)

TERMS & CONDITIONS OF ONLINE BIDDING CUM e-REVERSE AUCTION

1) LOGIN NAME & PASSWORD: Each Bidder is assigned a Unique User Name & Password

by M/s i-Sourcing technologies Pvt Ltd. The Bidders are requested to change the

Password after the receipt of initial Password from M/s i-Sourcing technologies Pvt Ltd

All bids made from the Login ID given to the bidder will be deemed to have been made

by the bidder.

2) BIDS PLACED BY BIDDER: The bid of the bidder will be taken to be an offer to execute

the work. Bids once made by the bidder cannot be cancelled. The bidder is bound to

execute the work the as mentioned above at the price that they bid. Should any bidder

back out and not make the supplies at per the rates quoted, KIOCL and / or M/s i-

Sourcing technologies Pvt Ltd shall take action as appropriate.

3) BID OF A BIDDER: In case the bidder submits more than one bid, the lowest offer bid

will be considered as the bidder’s final offer to execute the work

4) AUCTION TYPE: 1). English REVERSE No Ties

5) DURATION OF AUCTION: The duration of REVERSE Auction will be for one hour. If a

bidder places a bid in the last 5 minutes of closing of the e-REVERSE Auction and if that

bid gets accepted, then the auction’s duration shall get extended automatically for 5

minutes, for the particular Event/Lot. Please note that the auto-extension will take place

only if a bid comes in those last 5 minutes and if that bid gets accepted. If the bid does

not get accepted, the auto-extension will not take place even if that bid might have

come in the last 5 minutes. In case, there is no bid in the last 5 minutes of closing of e-

REVERSE Auction, the auction shall get closed automatically without any extension.

However, the bidders are advised not to wait till the last minute or last few seconds to

enter their bid during the auto-extension period to avoid complications related with

internet connectivity, network problems, system crash down, power failure, etc. (THIS

SCHEDULE IS TENTATIVE. IF ANY CHANGE IN SCHEDULE, THE SAME SHALL BE

COMMUNICATED TO YOU)

6) BID INCREMENT: The minimum Bid increment shall be available to the Bidders at the

start of the auction. The bidder can view the same by clicking on the Item details at the

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start of the auction. The bidder can bid lower than the Lowest Bid in the auction by a

decrement or multiple of the Bid decrement.

7) VISIBLITY TO BIDDER: The Bidder shall be able to view the following on his screen

along with the necessary fields during English REVERSE – No ties Auction:

Leading Bid in the Auction

Bid Placed by him

Your rank

8) PROXY BIDS: Proxy bidding feature is a pro-supplier feature to safe guard the

supplier’s interest of any Internet failure or to avoid last minute rush. The Proxy feature

allows Bidders to place an automated bid against other Bidders in an auction and bid

without having to enter a new amount each time a competing Bidder submits a new

offer.

The bid amount that a Bidder enters is the minimum that the Bidder is willing to offer.

Here the software bids on behalf of the supplier.

The proxy amount is the minimum amount that the Bidder is willing to offer. During the

course of bidding, the Bidder cannot delete or change the amount of a Proxy Bid.

Bids are submitted in increments (increasing bid amounts). The application automates

proxy bidding by processing proxy bids automatically, according to the increment that

the auction originator originally established when creating the auction, submitting

offers to the next bid increment each time a competing Bidder bids, regardless if

competing bids are submitted as proxy or standard bids.

This feature can be used only once during a particular REVERSE Auction and only after

the L1 rate is equal to or higher than the minimum bid amount that the bidder has put in

the system will he get the option to manually bid for the same. In no case during the

bidding till the L1 rate or higher is not reached as equivalent to the maximum bid

amount offered by the bidder, will the bidder get the option to manually bid for the

same.

GENERAL TERMS & CONDITIONS: Bidders are required to read the “Terms and

Conditions” section of the auction website (https://kioclltd.in) using the Login IDs and

passwords given to them.

https://kioclltd.in/

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OTHER TERMS & CONDITIONS:

1) The Bidder shall not involve himself or any of his representatives in Price

manipulation of any kind directly or indirectly by communicating with other

suppliers / bidders.

2) The Bidder shall not divulge either his Bids or any other exclusive details of KIOCL

to any other party.

3) KIOCL’s decision on award of Contract shall be final and binding on all the

Bidders.

4) KIOCL along with M/s i-Sourcing technologies Pvt Ltd can decide to extend,

reschedule or cancel any Auction. Any changes made by KIOCL and / or M/s i-

Sourcing technologies Pvt Ltd after the first posting will have to be accepted if the

Bidder continues to access the site after that time.

5) M/s i-Sourcing technologies Pvt Ltd shall not have any liability to Bidders for any

interruption or delay in access to the site irrespective of the cause.

6) M/s i-Sourcing technologies Pvt Ltd is not responsible for any damages, including

damages that result from, but are not limited to negligence. M/s i-Sourcing

technologies Pvt Ltd will not be held responsible for consequential damages,

including but not limited to systems problems, inability to use the system, loss of

electronic information etc.

Note

All the Bidders are required to submit the Process Compliance Form duly signed to M/s i-

Sourcing technologies Pvt Ltd before start of online bidding cum e-REVERSE auction. After the

receipt of the Process Compliance form, our authorized service provider will provide the

modalities to conduct online bidding cum e-REVERSE auction and Log in ID & Password.

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ANNEXURE – II(C)

Process Compliance Form

(The bidders are required to print this on their company’s letter head and sign, stamp

before faxing)

To

M/s i-Sourcing technologies Pvt Ltd

601, Shikhar Complex, Near Adhani House,

Mithakhali Six Roads, Navrangpura,

Ahmedabad-380 009

Sub: Agreement to the Process related Terms and Conditions for the REVERSE Auction

Dear Sir,

This has reference to the Terms & Conditions for the REVERSE Auction mentioned in the Limited

Tender Enquiry: No. KIOCL/TS/HR-ET/630/1623 Date:17.09.2021 for Appointment of Agency for

providing Expert Services to Conduct Written Test as part of Recruitment & Selection Process of

Executive Trainees @ KIOCL Limited, Bangalore.

This letter is to confirm that:

1) The undersigned is authorized representative of the company.

2) We have studied the Commercial Terms and the Business rules governing the online bidding

cum e-REVERSE Auction as mentioned in your letter and confirm our agreement to them.

3) We also confirm that we have taken the training on the auction tool and have understood the

functionality of the same thoroughly.

4) We also confirm that we will fax the price confirmation & break up of our quoted price as per

Annexure-I & the price bid format in the tender document.

5) We, hereby confirm that we will honor the Bids placed by us during the auction process.

6) We hereby confirm that we have neither informed nor mentioned any price in this form and also

not attached any price bid along with this form.

With regards

Signature with company seal

Name –

Company / Organization –

Designation within Company / Organization –

Address of Company / Organization –

Scan & email this document to----------.

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ANNEXURE-III

BID SECURING DECLARATION

( in lieu of EMD)

Tender No: KIOCL/TS/HR-ET/630/1623 Date:17.09.2021

To,

GM (P&TS),

TS Department,

KIOCL Limited,

Bengaluru- 560034.

I/We, the undersigned declare that:

I/We* understand that, according to Tender conditions, bids must be supported by a Bid

Securing Declaration in lieu of Earnest money Deposit.

I/We* understand that if I/We withdraw or modify our Bids during the period of validity, or if

I/We am/are awarded the contract and I/We fail to sign the contract, or to furnish a performance

security before the deadline defined in the request for bids documents, I/We will be suspended

for the period of one year from being eligible to submit Bids for all future contracts.

I/We understand this Bid Securing Declaration shall cease to be valid if I am/we are not the

successful Bidder, upon the earlier of (i) the receipt of your notification of the name of the

successful Bidder; or (ii) forty five days after the expiration of the validity of my/our *Bid.

Signed : (insert signature of person whose name and capacity are shown)

In the capacity of (insert legal capacity of person signing the Bid Securing Declaration) Name: (insert complete name of person signing the Bid Sourcing Declaration)

Duly authorised to sign the bid for an on behalf of (insert complete name of bidder)

Date on…………. day of …………………….(insert date of signature) Corporate seal (where appropriate)

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(Note: In case of a joint venture, the bid Securing Declaration must be in the name of all partners

to the Joint Venture that submits the bid)

This invitation is issued to LIMITED BIDDERs who are ...

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