This file has been cleaned of potential threats. If you ...€¦ · source software such as Koha,...

International Short Term Course onOpen Source Software for Library Management

(OSSLM – 2018)Jointly

Organized by

Central Library, (ISO 9001 : 2015 Certified)

&

National Digital Library of India (NDLI)(NMEICT Project, MHRD, Govt. of India)

Indian Institute of Technology KharagpurKharagpur-721302, India

Date: 7-12 May 2018

Participant Name:

[Please put a tick mark where ever applicable] Qualification: BLIS MLIS PhD Others

Profession:

Organisation

Are You a Sponsored Candidate Yes No Gender: Male Female Mobile Number :

Email :

Mailing Address :

Country:

Accommodation Required on Yes NoPayment Basis:

DD / Online Payment Details

Amount Draft No / Receipt No

Issuing Bank

Branch Code

Date:

Place:

Signature of participant

Theme of the Short Term Course

In knowledge society, universal and open access to information and knowledge is the mantra and key driving force, which bridges the gap between information-have and information-have-not communities. To enable universal access to knowledge, more and more digital documents need to create and share. Use of more and more open source software helps to join in an interoperable environment and knowledge and technical know-how can be shared among the participating libraries. With the rapid development of technological advances in recent times specially in the field of IT application in libraries in delivering information support services to the users, open source software such as Koha, NewGenLib, Evergreen, Greenstone, DSpace, Fedora, Eprints, VuFind, SubjectsPlus, Drupal and Joomla have been developed to render library services effectively. The main theme of the Short Term Course is to provide theoretical foundation as well as hands-on training on some of these software to the library and information professionals working in India and abroad. The Short Term Course intends to cover the essential concepts and technologies for smooth functioning and building a Smart Library. A true hands-on training will be imparted to all the participants enabling them for installation, configuration and running some of the essential open source software in their libraries.

About Central Library

The Central Library is regarded as the heart of our institute to fulfill the informational needs of the users mainly towards the completion of their academic programs as well as the research activities. At present, the Library is catering to the needs of twelve thousand students of undergraduates, postgraduates, research scholars, seven hundred faculty members and more than one thousand staff members of the Institute. The Central Library is having two internally connected buildings (main and annex) with a carpet area of about 8000 sq.m. The Central Library has recently received ISO 9001:2015 certification. The Library is using a proprietor Integrated Library Automation Software with all the modules for automated library operations. The Central Library houses and maintains nearly 4 lakh of print documents comprising of books and bound volume journals. The Library procured 2528 print books for the academic year 2016-2017. As far as e-resources are concerned, there are huge collection of e-resources comprising of full text e-journals (27000+), e-books (133,000+), many online databases etc. As far as facilities are concerned, the Central Library has six air-conditioned reading halls with 2000 seating capacity for the users. The Central Library introduced the facility of 24 x 7 hours reading room facility for 15 days during Semester Examinations of the Undergraduate Students and Post Graduate Students. Library users can make payment for their Library dues, photocopying, printing and scanning through debit and credit card. Web scale discovery service has been introduced in our library where the users can search and browse the full text subscribed e-resources using open source software VuFind integrated with Summon Solution from ProQuest. Besides, the regular support to the users, Central Library also had taken initiatives to organize several 'Author Workshop' to motivate researchers to publish research articles in reputed journals. Regular

Library orientation programmes are conducted to increase the awareness and optimum utilization of resources. The Central Library has recently created a congenial reading environment with Audio Visual Lounge Service to the users since October 2017. The project was endowed by Prof. T.P. Bagchi, Alumni of IIT Kharagpur.

National Digital Library of India (NDLI) Project

Ministry of Human Resource and Development (MHRD), Government of India, has entrusted the responsibility to IIT Kharagpur to host coordinate and set-up National Digital Library (NDL) towards building a national asset. The main objective is to set up National Digital Library to integrate all the existing digitized and digital contents across educational institutions of the nation using Dspace to provide a single-window access with e-learning facility to different groups of users ranging from primary level to higher education level of our county. The National Digital Library is having a full-fledged office in the Annex building of the Central Library. At present more than 1.2 crore collection which are freely accessible from the site: https://ndl.iitkgp.ac.in.

About IIT Kharagpur

Indian Institute of Technology, Kharagpur is one of the oldest reputed engineering institutions established by the government of India in 1951. The institute is presently having 12000 students, 700 faculty members and 1500 administrative staff. The institute has 19 academic departments, 7 centers, and 8 School of excellence. The institute offers 15 B.Tech (Hons.) programs, 38 dual degree programs, 2 interdisciplinary dual degree programs, 6 integrated M.Sc programs, 5 two years M.Sc degree programs of Joint M.Sc PhD. For more detail please visit http://www.iitkgp.ac.in.

Objectives

Some of the major objectives of this event would be as under: To provide intensive hands-on-training to the participants on

Library Automation using KOHA (latest version). To harness modern library tools and technologies for enhancing

value to the library services; To enable the participants in creating and maintaining an

institutional digital repository (IDR) at their own; To provide advance level training on creating digital library

services using CMS; To develop the technological skills to the participants through

hands-on training on various aspects and issues of the modern libraries.

How to Reach?

Kharagpur is situated about 120 km West of Kolkata. Participants can reach to Kharagpur in about 2 hours by train from Howrah Railway Station or 3 hours by car from Kolkata Airport. Kharagpur is also connected by direct train services to most major cities of the country. The Institute is about 10 minutes drive (5 km) from the Kharagpur

Railway Station. Private taxis are available from Kharagpur station to reach the institute.

Target Participants & Limited Seat Availability

Interested academicians, working professionals and research scholars in the field of Library and Information Science may attend this advanced training programme which will be very effective to run modern libraries. It may also be noted that IT Professionals working in Libraries are also encouraged to attend the courses. The week-long intensive and advanced training courses on Library and Information Science helps to build their libraries in a smart way and to enrich their professional knowledge. Short Term Course participants are restricted to 80 only.

Resource Persons

Prof. P. P. Das, Dept. of CSE & PI, NDLI, IIT Kharagpur Dr. B. Sutradhar, Librarian & Co-PI, NDLI, Central Library, IIT

Kharagpur Prof. S. Matilal, RGSOIPL, IIT Kharagpur Dr. P. S. Mukhopadhyay, DLIS, University of Kalyani Dr. S. K. Jalal, Deputy Librarian, Central Library, IIT Kharagpur Mr. S. G. Roy, Assistant Librarian, Central Library, IIT Kharagpur Mr. M. Manivannan, Information Analyst, Central Library, IIT

Kharagpur Mr. H.K. Biswal, Asst. Librarian, Central Library, IIT Kharagpur

Topics to be covered in the Short Term Course

1. Library Automation using Koha2. Institutional Digital Repositories and Services using Dspace3. Web based Discovery Services 4. Digital Library Services5. Content Management System (CMS)

Important Dates

Short Term Course date : 7-12 May 2018th th

Early Bid registration : December 15 – April 15 , 2018 th th

Late Bid registration : April 16 – April 30 , 2018

Registration & Short Term Course Fees

Category Early Bid Registrationth th(Dec 15 - Apr 15 2018)

Late Registrationth th(Apr 16 - Apr 30 2018)

Individual ` 8000/- ` 9000/-

Sponsored ` 9000/- ` 10000/-

SAARC Countries US $250 US $300

Other Countries US $300 US $350

** The Registration Fee includes 18% GST

Copyright Central Library IIT Kharagpur

Table of Contents

Chapter-1: About the international Short-Term Course on OSSLM-2018

Dr. B. Sutradhar and S. K. Jalal

Chapter-2: National Digital Library of India (NDLI) Project

Prof. P. P. Das

Chapter-3: DSpace Working Manual: OSSLM Live DVD Installation, DSpace

Configuration & DSpace Item Workflow

Dr. B. Sutradhar and Mr. Samrat Guha Roy

Chapter-4: DSpace Working Manual: Implementing Metadata Registry and Controlled

Vocabulary in DSpace

Dr. B. Sutradhar; Mr. Samrat Guha Roy and Mr. Shibabroto Banerjee

Chapter-5: DSpace Working Manual: DSpace GUI Customization, Bulk Data Handling

and Back – Restore Processes

Mr. Shibabroto Banerjee

Chapter-6: Koha Working Manual: Installation, Configuration, and Administration

Mr. Samrat Guha Roy

Chapter-7: Koha Working Manual: Acquisition Module

Dr. Samir Kumar Jalal

Chapter-8: Koha Working Manual: Cataloguing and Serial Control

Mr. Samrat Guha Roy and Mr. Hemant Kr. Biswal

Chapter-9: Koha Working Manual: Circulation, OPAC Customization, Generating

Report andthe Backup and Restore Process

Mr. Samrat Guha Roy

Chapter-10: Authority Recommender System in Library Retrieval: Fusing FAST with

VuFind

Prof. Parthasarathi Mukhopadhyay

List of Participants

List of Sponsors


1

Chapter-1

About the International Short-Term Course on OSSLM-2018

- Dr. B. Sutradhar, Librarian, Central Library, IIT Kharagpur

- Dr. S.K. Jalal, Deputy Librarian, IIT Kharagpur

Theme of the Short Term Course

In knowledge society, universal and open access to information and knowledge is the mantra

and key driving force, whichbridges the gap between information-have and information-

have-not communities. To enable universal access to knowledge, more and more digital

documents need to create and share. Use of more and more open source software helps to join

in an interoperable environment and knowledge and technical know-how can be shared

among the participating libraries. With the rapid development of technological advances in

recent times specially in the field of IT application in libraries in delivering information

support services to the users, open source software such as Koha, NewGenLib, Evergreen,

Greenstone, DSpace, Fedora, Eprints, VuFind, SubjectsPlus, Drupal and Joomla have been

developed to render library services effectively.The main theme of the Short Term Course is

to provide theoretical foundation as well as hands-on training on some of these software to

the library and information professionals working in India and abroad. The Short Term

Course intends to cover the essential concepts and technologies for smooth functioning and

building a Smart Library. A true hands-on training will be imparted to all the participants

enabling them for installation, configuration and running some of the essential open source

software in their libraries.

About Central Library

The Central Library is regarded as the heart of our institute to fulfill the informational

needs of the users mainly towards the completion of their academic programs as well as the

research activities. At present, the Library is catering to the needs of twelve thousand students

of undergraduates, postgraduates, research scholars, seven hundred faculty members and

more than one thousand staff members of the Institute. The Central Library is having two

internally connected buildings (main and annex) with a carpet area of about 8000 sq.m. The

Central Library has recently received ISO 9001:2015 certification.

The Library is usingaproprietor Integrated Library Automation Software with all the

modules for automated library operations. The Central Library houses and maintains nearly 4

lakh of print documents comprising of books and bound volume journals. The Library

procured 2528 print books for the academic year 2016-2017. As far as e-resources are

concerned, there are huge collection of e-resources comprising of full text e-journals

(27000+), e-books (133,000+), many online databases etc.


2 Central Library, IIT Kharagpur

As far as facilities are concerned, the Central Library has six air-conditioned reading

halls with 2000 seating capacity for the users. The Central Library introduced the facility of

24 x 7 hours reading room facility for 15 days during Semester Examinations of the

Undergraduate Students and Post Graduate Students. Library users can make payment for

their Library dues, photocopying, printing and scanning through debit and credit card. Web

scale discovery service has been introduced in our library where the users can search and

browse the full text subscribed e-resources using open source software VuFind integrated

with Summon Solution from ProQuest.

Besides, the regular support to the users, Central Library also had taken initiatives to

organize several „Author Workshop‟ to motivate researchers to publish research articles in

reputed journals. Regular Library orientation programmesare conducted to increase the

awareness and optimum utilization of resources.

The Central Library has recently created a congenial reading environment with Audio

Visual Lounge Service to the users since October 2017. The project was endowed by Prof.

T.P. Bagchi, Alumni of IIT Kharagpur.

National Digital Library of India(NDLI) Project Ministry of Human Resource and Development (MHRD), Government of India, has

entrusted the responsibility to IIT Kharagpurto host coordinate and set-up National Digital

Library (NDL) towards building a national asset. The main objective is to set up National

Digital Libraryto integrate all the existing digitized and digital contents across educational

institutions of the nation using Dspaceto provide a single-window access with e-learning

facility to different groups of users ranging from primary level to higher education level of

our county. The National Digital Library is having a full-fledged office in the Annex building

of the Central Library. At present more than 1.2 crore collection which are freely accessible

from the site: https://ndl.iitkgp.ac.in.

About IITKharagpur

Indian Institute of Technology,Kharagpuris one of the oldest reputed engineering

institutions established by the government of India in 1951. The institute is presently having

12000 students, 700 faculty members and 1500 administrative staff. The institute has 19

academic departments, 7 centers, and 8 School of excellence. The institute offers 15

B.Tech(Hons.)programs,38 dual degree programs, 2 interdisciplinary dual degree programs, 6

integrated M.Sc programs, 5 two years M.Sc degree programs of Joint M.Sc PhD. For more

detail please visit http://www.iitkgp.ac.in.

Objectives

Some of the major objectives of this event would be as under:

To provide intensive hands-on-training to the participants on Library

Automation using KOHA (latest version).


Central Library, IIT Kharagpur 3

To harness modern library tools and technologies for enhancing value to the

library services;

To enable the participants in creating and maintaining an institutional digital

repository (IDR) at their own;

To provide advance level training on creating digital library services using CMS;

To develop the technological skills to the participants through hands-on training

on various aspects and issues of the modern libraries.

How to Reach

Kharagpur is situated about 120 km West of Kolkata. Participants can reach to

Kharagpur in about 2 hours by train from Howrah Railway Station or 3 hours by car from

Kolkata Airport. Kharagpur is also connected by direct train services to most major cities of

the country. The Institute is about 10 minutes‟ drive (5 km) from the Kharagpur Railway

Station. Private taxis are available from Kharagpur station to reach the institute.

Target Participants & Limited Seat Availability

Interested academicians, working professionals and research scholars in the field of

Library and Information Science may attend this advanced training programme which will be

very effective to run modern libraries. It may also be noted that IT Professionals working in

Libraries are also encouraged to attend the courses. The week-long intensive and advanced

training courses on Libraryand Information Science helps to build their libraries in a smart

way and to enrich their professional knowledge.Short Term Courseparticipants are restricted

to 80 only.

Resource Persons

Prof. P. P. Das, Dept. of CSE & Jt.-PI, NDLI, IIT Kharagpur

Dr. B. Sutradhar, Librarian, Central Library, IIT Kharagpur

Prof. S. Matilal, RGSOIPL, IIT Kharagpur

Dr. P. S. Mukhopadhyay, DLIS, University of Kalyani

Dr. S. K. Jalal, Deputy Librarian, Central Library, IIT Kharagpur

Mr. S. G. Roy, Assistant Librarian, Central Library, IIT Kharagpur

Mr. M. Manivannan, Assistant Librarian, Central Library, IIT Kharagpur

Mr. H.K. Biswal, Assistant Librarian, Central Library, IIT Kharagpur

Topics to be covered in the Short Term Course

1. Library Automation using Koha

2. Institutional Digital Repositories and Services using DSpace

3. Digital Library Services

4. Content Management System (CMS)



Important Dates

Short Term Coursedate : 7-12 May 2018 Early Bid registration : Between December 15

th -April15

th,2018

Late Bid registration : Between April 16th

– April 30th

2018

Registration &Short Term Course Fees

Category Early Bid Registration (Jan 15

th - March 15

th2018 )

Late Registration

(March 16th

– April 30th

2018)

Individual ₹8000/- ₹9000/-

Sponsored ₹9000/- ₹10000/-

SAARC countries US $250 US $300

Other Countries US $300 US $350

The registration fee includes kit, course materials (Software CD), Lunch and dinner.

Participants need to register as per the instruction below and send the print-out of registration

form along with Demand Draft or NEFT Payment Receipt to Librarian, Central Library, IIT

Kharagpur-721302.

How to Apply

Intended participants may register for the short-term course either through online or offline

mode.

Step 1: Participants can make the payment through online i.e. NEFT/ wire transfer to be

made in the name of ―CEP-STC‖, Syndicate Bank, SRIC,IIT Kharagpur, A/c No.-

95562200002955 IFSC CodeSYNB0009556.

For Foreign Applicants, the above account number and Account Name will remain the

same. You may need SWIFT Code of the Bank: SYNBINBB120; Bank PAN No.

AAAJI0323G; GSTIN: 19AAJI0323G1ZM.

Step-2: Foreign Applicants must submit the ―Clearance of the Ministry of HRD, Govt.

of India‖ for VISA purpose.

Step 3: Please fill the online registration form correctly and mention the NEFTReceipt No. &

Bank Details properly; Kindlymail to:[email protected] filled-in

onlineform along with NEFT details.

PLEASE NOTE:Registration once done and payment already made will not be

cancelled, refunded or readjusted. Participants may bring his or her Laptop preloaded

with Ubuntu for Short Term Course session.



Accommodation & Transportation.

The accommodation for the participants may be arrangement in our institute‟s guest houses

from 6-13May2018 on payment basis.

Name of Guest House Room Type Charges per day

Visveswaraya Guest House

(VGH) D/B AC Room

₹600 double occupancy (Limited availability)

Ashutosh Guest House(AGH) Single Bed AC Room ₹400/- single occupancy

Technology Guest House

(TGH) D/B AC Room

₹1000/- single occupancy

₹1500/- double occupancy

Submit Online Application for Accommodation& Transportation to

Email:[email protected]

Short Term CourseCommittee on OSSLM-2018 Central Library, IIT Kharagpur

Patron Prof. P. P.Chakrabarti, Director, IIT Kharagpur

Course Advisor Prof. P. P. Das, Co-PI, National Digital Library of India (NDLI)

Chairman Prof. S. K. Srivastava, Chairman, Central Library

CourseCoordinator Dr. B. Sutradhar, Librarian, Central Library

Souvenir& Course Materials 1. Dr. S.K. Jalal- Convener

2. Mr. Uma Shankar

3. Mr.Atin Nandi

4. Mr.A. K. Goswami

5. Mr. Samrat Guha Roy

6. Mr. M. Manivannan

7. Mr. H.K. Biswal

8. Mr. P. T. N. Rao

Inauguration& Registration 1. Mr. Atin Nandi–Convener

2. Mr. P.T. N. Rao

3. Mrs. Rita Ghosh

4. Mr. Pavan Kumar Gupta

5. Ms Mousumi Saha

6. Mr. K.Tapas

7. Ms Gauri Saha

Accounts & Finance

1. Mr. Uma Shankar—Convener



2. Dr. T. K. Ghosh

3. Mr. Iraj Khan

Short Term Course Portal 1. Mr. S. G. Roy—Convener

Accommodation&Transportation 1. Dr. S. K. Jalal– Convener

2. Mr. Atin Nandi

3. Mr. Subrat Kumar Nanda

4. Mr. N. C. Mahato

5. Mr. Arunabha Das

6. Mr. J.C. Mandal

Food & Hospitality

1. Mr. A. K. Goswami– Convener

2. Dr. T.K. Ghosh

3. Mr. N. C. Das

7. Mr. Fakir Singh

8. Mr. L. Suresh

Publicity & Correspondence

1. Mr. H.K. Biswal- Convener

2. Mr. S.K. Sharma

Venue, Networking & Printing Materials 1. Mr. M. Manivannan– Convener 2. Mr. P.T.N. Rao

3. Mr. K.Tapas

Contact us:

If you have any query please mail us: [email protected]

Dr. B. Sutradhar

Librarian &STC Coordinator

Central Library, Indian Institute of Technology Kharagpur

Kharagpur 721302.Ph: 03222-282432 (O)

E-mail : [email protected]

Dr. S. K. Jalal

Deputy Librarian, Central Library

Indian Institute of Technology Kharagpur

Kharagpur 721302.Ph: 03222-282440 (O)

E-mail : [email protected]



Chapter-2

National Digital Library of India: Revolutionizing the Evolution

of Library Services

https://ndl.iitkgp.ac.in

Team NDLI, IIT Kharagpur Evolving digital technologies are continuously changing all aspects of human civilization including the way we acquire knowledge and skill. Knowledge assets used to be available in physical form, mostly on paper. But now these are being made available more and more in electronic form (as e-contents). Software technology is facilitating easy and precise discovery and personalized organization of required knowledge asset(s) through a few clicks. Internet has made it possible to access e-contents from anywhere and at any time. All these are leading to a paradigm shift in approach of mankind in accessing knowledge assets and mode of learning. Thus the gradual evolution of Libraries and archives - the storehouse of knowledge assets and the seat of learning are undergoing a silent conceptual revolution. This has resulted in many digital library initiatives in the world including India. The learner community, however, has not been able to fully leverage the potential of digital libraries and portals yet. Learners still have to visit individual websites to access e-resources, need to learn retrieval / search techniques separately or navigate through huge volume of search results manually in a painstaking and time consuming manner. In the process learners often miss out the desired e-resources in spite of their availability. Collaborative learning, a very effective mode of learning, which digital technology largely facilitates, is also mostly unavailable due to absence of integration of learner-learner, teacher-teacher and teacher-learner communication within the learning environment. The opportunity that the technologies provide has only been leveraged partially, but not comprehensively, for advancement of education and research. In this background Ministry of Human Resource Development (MHRD) under its National Mission on Education through Information and Communication Technology (NMEICT) initiated the National Digital Library of India (NDLI) Project in April 2015 to develop the overall framework of a facility that can provide a single-window access to learners for e-contents, address the issues of collaborative learning and facilitate self-paced personalized learning. The charter of NDLI is not to create a new Library, but to make a deftly crafted umbrella over the existing ones, thus making it a huge repository of knowledge which can bridge the gaps that exist in the wide range from literacy to advanced knowledge discovery and development of knowledge. NDLI is available at https://ndl.iitkgp.ac.in. It is also available as a Mobile App which can be downloaded from Google Play Store (Android Version) and Apple App Store (iOS Version). Details about the project are available at http://www.ndlproject.iitkgp.ac.in.



NDLI currently hosts 1.7 Cr. content items, sourced from 165 national and international

content partners. 104 of these partners are academic and research institutions of the

country, 8 are School boards, 5 are publishers and rest being mostly international and non-

government organizations. Contents cover about 30 lakh books, 21 lakh audio books, 118

lakh articles, 1 lakh thesis, 22 thousand video lectures, 11 thousand question papers, 1 lakh

case studies, 1 lakh law judgements and several others. These contents are spread over 79

lakhs in the area of technology, 42 lakhs on natural science & mathematics, 14 lakhs in social

science, 5 lakhs in literature, 4 lakhs in history & geography, 3 lakhs in philosophy &

psychology, 1 lakh in fine arts and the rest being in other areas. Contents are in more than70

languages, comprising about 143 lakhs content items in English, 2 lakhs in Hindi and the rest

being in all other languages.

User Interfaces are currently available in English, Hindi, Bengali and Gujarati. Development

of User Interfaces in 9 other popular Indian languages is in advanced stage and will be made

available soon.

NDLI currently has more than 3 million registered users and 1.5 million active users. Mobile

App users are about 9 lakhs. Users from more than 9 thousand educational institutions are

using the NDLI. Contents are regularly ingested and new users are getting engaged daily.

NDLI Mobile App is the Winner of mBillionth Awards 2017, awarded by Digital Empowerment Foundation for South Asia and Asia Pacific Region, in Learning and Education category.

NDL VisionThe vision is to build NDLI as a National Knowledge Asset that should become the key driving force for education, research, innovation and technology economy in India. Inclusiveness and openness are the main mottos of NDLI. So coverage is going to be diverse to include various economic, technical, strategic, and social sectors. Any format of digital content including text, image, audio, video, animations, simulations, datasets, etc. are to be supported and all types of learning resources are to be hosted. NDLI will facilitate students to prepare for entrance and competitive examinations and enable learners to learn from best practices from all over the world and adopt them. Technological innovations in new-age multi-media education are being fully exploited to render a personalized, self-paced learning platform which will help researchers to perform inter-linked exploration from multiple sources. NDLI will extensively use state-of-the-art analytics technique to facilitate resource discovery process and interaction for the users.

NDL MissionThe mission is to create a 24X7 infrastructure to provide an immersive digital learning

environment for learners, leveraging SWAYAM/ SWAYAM Prabha and Credit Transfer and

Virtual University facilities thus being an enabler of the National Digital Initiative in

Education as depicted in Figure 1.



Finally, it will support the continual evolution of new pedagogy of learning and new opportunities to leverage Information and Communication Technology (ICT) in education and thus can facilitate fundamental shift in the paradigm of education and research of the country. In short, NDLI is destined to bring in a revolution in the typically slow process of evolution for the emerging library services.

Objectives of NDLI NDLI envisages building a facility using ICT and available e-contents to provide a single-window search facility and a collaborative, facilitated and self-based e-learning framework for all stakeholders to work together in the learning phase. It will have interfaces through which the applications built by entrepreneurs can be integrated to deliver different value-added services to the learner and teacher communities. In the ultimate contour there will be a set of search services, certain external services like document delivery, personalization, catalogue services, different learning services and a whole range of community services. The framework will use plug-and-play so that newer applications can be brought in at later stages. This has led to set the following objectives for the pilot project:

1) To create a 24X7-enabled infrastructure which will include the hardware, networks,

software tools, applications, interoperability standards. This would cut-through

different interoperability standards and make them work together through a single-

window.

2) To harvest Institutional Digital Libraries (IDRs) across institutions of the nation

3) To facilitate select institutes to disseminate existing contents

4) To provide support from immersive E-learning environments at multiple levels

spanning across:

National

Digital

Library of

India

SWAYAM and

SWAYAM Prabha

Credit Transfer

and

Virtual

Certification

Knowledge

Repository:

Internet,

Mobile

School,

Certificate,

Diploma, UG &

PG: Internet

School, UG, PG,

Open U,

IIT PAL: TV – DTH

SWAYAM:

Instrument

for self-actualization

SWAYAM Prabha: 32

DTH, 24x7

Up to 20

credits from

MOOCs

Figure1: National Digital Initiative in Education



(a) All academic levels: schools, colleges, universities and life-long learning

(b) All disciplines: Science, Arts, Engineering, Medical, Law, and so on

(c) All languages: Vernacular as used as medium of instruction

5) To support interfaces in vernacular and for differently-abled users Since inclusiveness is main motto of NDL, it will host video/audio material, software, animations, simulations, web-courses, lab materials, question banks, model answers, etc. in addition to traditional forms of books and journals and cover all domains of knowledge. A representative view of the content coverage is given in Figure 2. It will cover Arts, Culture, Heritage and Sports Science and not just Humanities, Engineering, Medical, Law. There will be MOOC courses where anybody will be able to attend a course and earn the credit. It will accept relevant contents from all kinds of contributors, institutions as well as individuals.

Figure 2: Range of Contents in NDL

Model of NDLI Figure 3 depicts the model of NDLI where services have been structured in three layers.

The Digital Repository or DR layer is at the center that caters to basic Authoring and Acquisition Services. Authoring services deal with content creation and acquisition services deal with content borrowing. Digital Library or DL layer is the middle layer that provides two major Dissemination Services. One is of content search which is a huge component towards the learning part. The other one is of content access.



At the outer layer is the National Digital Library of India or NDLI that supports services like Multi-faceted Interface, Multi-lingual Search and Personalized Learning. For example, a class VIII student looking for “magnetism” as content and a post-graduate student in physics looking for “magnetism” as content will retrieve different sets of contents appropriate to respective levels of education. Another area of personalization of services relates to multi-faceted interface and provision of filters. NDLI tier will also support Open Services through which others will be able to build new extensions to it in future – such as a Mobile App of NDLI that is already available. Structurally, NDLI has been designed as a network of repositories. The DR layer, that actually carries the contents, is not just hosted at IIT Kharagpur. The servers at IIT Kharagpur host only the metadata. The full-text contents are hosted at the respective DRs (a DR could be an IDR supported by DSpace or ePrint or a website or the like) of the content owner / provider and are accessed through URL. Respective DRs provide the metadata of their contents to NDL through a separate channel. This is managed in the DL layer. Search and browse requests for contents work on metadata and rendered to users as a list of available contents. When the user intends to access a particular content so listed, she/he is redirected to the URL of the content for actual access to happen from the respective DR. The outer NDL layer hosts the metadata index sets, intelligent graphic interfaces, usage analytics and other value-added services.

Figure 3: 3-Layer Model of NDLI

Scaling up NDLI

NDLI has been designed to scale up as a full-blown National Digital Library of India that can address the learning needs of the entire population of the country covering all academic levels right from school level to life-long learners, all disciplines, all languages and all forms of learning resources. Its charter covers support for large volume of users and comprehensiveness with respect to content type, content volume, content coverage, resource source coverage, multilingual support, bipartite/ regional / international/ industry collaboration etc. It is going to support a wide range of multilingual and differently-abled users, providing a gamut of state-of-the-art and innovative user



friendly features and tools and maintaining a high level of service metrics. Challenges are enormous both from the perspective of IT as well as Library professionals. Providing user friendly interface and efficient content retrieval for users of a wide level and domain of learners is an interesting problem to solve. For example, a user interested only in contents of School education would like to have a user interface which meets her / his specific needs, such as results of filtering options for Education Level to precisely retrieve resources relevant to a specific class, say Class –VII or VIII. She / He is also interested in Difficulty Level of the resource so that she / he can organize her / his teaching plan. And she / he wants these without the overhead of the options relevant for a research scholar or a herbarium scientist. On the contrary, a herbarium scientist would need to browse the repository by Family, Genus, Scientific Name, Collector and Country, which have hardly any relevance to contents of most other domains. She / He would not like to have the unnecessary filter options for Education Level or Difficulty Level. The plan is to structure NDLI in multiple verticals according to domain of knowledge assets. Domains that are currently being considered include School, Undergraduate and Postgraduate (in Science, Engineering, and Humanities), Medical, Law, Competitive and Professional Examination, Articles and Journals, Art, Culture and Herbarium. More domains will get added as the NDL evolves. The vertical oriented organization means employing domain-specific user interface, domain-specific metadata schema and federated searching. Such a domain oriented organization facilitates users in retrieving the required resources of a domain easily and precisely. For example, for herbarium domain, the metadata schema need to have fields like Family, Genus, Scientific Name, Collector and Country, which have hardly any relevance to contents of most other domains. Similarly, contents of School domain need to have metadata for Education Level and Difficulty Level which may not be of use for other domains. Thus many of the metadata fields are domain specific. If a single metadata schema is employed, making a union of metadata fields of all these domains the schema becomes too wide making the index heavy and search and ingestion processes inefficient. Domain specific separate metadata schema, index and search engine is employed to circumvent this issue. Using federated search technology, a single user query request is distributed to domain specific search engines and to corresponding domain specific metadata indices and the results fetched from multiple search engines are aggregated, appropriately organized and ranked for presentation to the user. Studies and deliberations are under way about various options for a large scale IT infrastructure that can support the huge user base. Devising appropriate IT infrastructure, implementing a well-functioning federated search, providing interface for differently-abled users and state-of-the-art and innovative user friendly features and tools are some of the challenges that IT professional need to handle for a successful scale up of NDLI.

Serviceability of NDLI Library professionals of conventional libraries are the sole interface for its users. They are the

people who provide the whole range of library service like search, access, issue-return, and

recommendations etc. to the users; making libraries usable and effective. They diligently handle all

the challenges posed regularly by the user communities and maintain the high level of service

metrics causing user delight. Though in case of digital libraries the first level of user interface is a

screen, Library professionals now need to play an even more important role in them to attain a

high level of service metrics so that proper services can be digitally created, delivered, and

maintained. The metric parameters of digital libraries may be classified in three major dimensions,



each dimensions being measured with respective multiple parameters, as depicted in the chart

below.

ORGANIZATION OF CONTENTS

DEPTH OF CONTENTS INTERFACE FEATURES

Scope Coverage Search & browse related

Resource volume Temporal Facet/filter options

Resource sources Spatial User aids

Authenticity of resource source

Comprehensiveness of metadata Display flexibility

Multilingual resource Compliance to metadata standards

Asset acquisition/ format options

Multilingual user interface

Availability on browsers & devices

Support for differently-abled users

Response time

Update frequency

Most of these parameters are self-explanatory; however, a few which may be subject to interpretation, are elucidated below. Also some the parameters may have sub-parameters for comprehensively capturing all aspects of usability and serviceability. In terms of organization, “scope” of the library refers to the level and domain of users that the library is intends to support, such as School users, College users, Research Scholars, Medical professionals, Legal professional, Business professionals, Life-long learners, etc. This is usually dictated by the charter of the library sponsor. Content “coverage” deals with the range of objects the library contains, such as Learning objects, Scholarly objects, Art objects, Bibliographic records, Geographic data, Statistical data, Cultural objects, Sports objects, Objects of public interest (for example, Newspaper) etc. as well as types of objects, such as books, periodicals, journals / magazines, images, question banks, simulations, animations, videos, etc. Interface features are crucial as user friendliness of a digital library is determined by this. User Interface is a huge topic and an area of continuous research. A few interface features are sub-parameterized here just to offer a feel of its enormousness. “Search” is the most important feature and its metric is measured through not just accuracy of retrieved results but availability of features such as Simple search, Advanced search, Range search, Proximity/Phrase search, Truncation (Left, Middle, Right) search, Boolean search, Fuzzy/Did you mean search, Command line search, etc. “User aids” metric may be measured through sub-parameters like Auto suggestion during search key typing, Online thesaurus support during search, Facility of saved search, RSS feed for search query, Navigation between records (Next/previous), Navigation within record, Navigation within attached thesaurus, Facility to change theme, Comment posting, Tagging, Review posting, Ratings, Multilingual virtual keyboard, Online help, etc. The metric of “Display flexibility” is measured by Option to select display formats (Short, Medium, Long), Display control (both Number of hits and Object count), Search history display, Sorting of retrieved results (by Relevance, alphabetic by Author and Title (A/Z & Z/A), Chronological), Search statistics facility, Downloading and Printing



facility, Integration facility (merging of similar records), Data transfer options (like Text, csv, MARC, MARC-XML, JSON etc.), Citation generation, etc.

Role of Library Professionals in NDLI Library professionals are the human interface for the users of digital libraries and hence they need to ensure a high level of service metrics of digital libraries. As may be noted from the above chart, content acquisition is a dominant aspect of the service metrics. Library professionals traditionally possess strong expertise in this area and shall play a key role in enriching digital libraries on a sustained basis by acquiring requisite contents. There are critical aspects like Copyright and IPR protection, verifying authenticity of resource sources, collaboration with various agencies which are forte of Library professionals and they will render enormous value to digital libraries by taking care of these functions. Though implementation of feature related aspects of digital libraries is done by IT professionals, Library professionals drive it by communicating the requirements, ensuring timely roll out and monitoring proper functioning. Library professionals also collate user feedbacks, organize these in the form of requirements and communicate these to IT professionals for issue/bug fixing and enhancements. They also monitor the metrics and ensure that a high level of service is attained and sustained. In the process they also will refine and enhance the metric parameters mentioned above over time with evolution of technologies, services, innovation and usage. Library professionals thus will play a pivotal role in running digital libraries and are destined to become even more crucial compared to conventional libraries.

Conclusions The full scale NDLI will bring in a revolution in the gradual evolution of the library services by

ushering in a new education movement in the country covering all stages from kindergarten to

cutting edge research to life-long learners. The true advantages of the digital technology will thus

be imbibed in the revolution to help Digital India leapfrog to the position of a world leader in

education. Making learning resources available for leaners of the country for any level

of education, on any subject, in multiple Indian languages and through Indian language

user interfaces from a single source, in a seamless, open, easy and free or low-cost

mode in the form of a full-scale NDLI is going to be an enabler in democratizing the

education in the country by removing regional, access, time, economic and any other

social or gender barrier. NDLI is going to showcase how digital libraries will enrich the role of

Library professionals and exemplify their criticality in rendering a high level of service.

For information and news on NDL, visit:

https://www.facebook.com/NDLIndia/

http://www.ndlproject.iitkgp.ac.in/ndl/

For queries, write to: [email protected]



Chapter-3

DSpace Working Manual:

Live DVD Installation, DSpace Configuration

& DSpace Item Workflow

Dr. B. Sutradhar and Mr. S. Guha Roy

Objective

1. OSSLM Live DVD Installation

Installation of Ubuntu 16.04 along with Koha 17.05 and DSpace

installation files

2. DSpace Installation in any Linux Flavors (32 bit / 64 bit Arch)

Hardware and Software Requirements

PostgreSQL Installation

Creating user roles and Database using pgAdmin III

Maven and Ant Building Tools

3. Community and Collection and Item Workflow

Creating Community, Collection and item upload.

Creating EPersons

User Access Authorization

Item Review and Submission

Media Filter & Full Text Indexing

1. OSSLM Live DVD Installation

Steps for Installation:

Boot the PC with the Live DVD and Login with “Koha” user with password koha123. Then

Open terminal and type the command “sudo ubiquity”

This will start the installation process and steps are shown below.



Click on continue and finish the installation process. Remove the DVD and Restart the

system and then boot from hard disk.

For Login in koha user use password as “koha123” and for login in DSpace user use

password “dspace123”

Koha Staff Client: http://localhost:8081/

Koha OPAC : http://localhost:80/

DSpace Installation in any Linux Flavour (32 bit / 64 bit Arch)

Hardware Requirement

Minimum Required: Preferred:

A Desktop Computer with the following

configuration:

1. Intel Dual Core Processor

2. RAM: 2 GB

3. Hard Disk capacity – 320 GB

4. Network – 10/100 Mbps network card

5. WAN – Registered domain name and

internet connectivity

A Desktop Computer with the following

configuration:

1. Intel Quad Core Processor

2. RAM at least 8 GB

3. Hard Disk capacity – 1 TB

4. Network – 10/100/1000 Mbps network card

5. WAN – Registered domain name and

internet connectivity

Prerequisite Software

UNIX-like OS or Microsoft Windows (Preferably Ubuntu, CentOS, Fedora)

Oracle Java JDK 7 or OpenJDK 7

Apache Maven 3.5.0+ (Java build tool)

Configuring a Proxy

Apache Ant 1.9.9 or later (Java build tool)

Relational Database: (PostgreSQL or Oracle)



Servlet Engine (Apache Tomcat 8.0.23 or later, Jetty, Caucho Resin or equivalent)

Step1: Login as Linux Root user and create a dspace user with password as dspace123

command # useradd -m dspace

# passwd dspace

Note typed password is not displayed and type it for two times irrespective of

dictionary error warning as we are using an easy password.

Now log out and login as dspace user

Copy the IDR.tar.gz file in the dspace users home directory, then untar the file.

Step2: Installation of PostgreSQL software

Open the terminal window and give the commands as shown below $ su - root

password: (please give the root password)

Please note use root login for linux flavours like centos, fedora, rhel etc and use “sudo” for

Ubuntu linux.

# cd /home/dspace/IDR

IDR# ./pgsql32.sh (for 32 bit OS)

IDR# ./pgsql64.sh (for 64 bit OS)

Please keep on clicking on next button. Don‟t change the default settings. When the

wizard will ask for password please give dspace123

After the completion of installation, type # exit command in the terminal it should

show $ prompt again.

Now create user and database

Execute PGADMIN III - > double click on pgsql server ->provide the password

as dspace123

Right mouse click on Roles -> create new role -> role name: dspace and password as

dspace123

Right mouse click on databases -> create new database -> database name: dspace and

owner as dspace

Right mouse click on databases -> Select new created database ―dspace‖ right click

on it -> Select New Object -> Select New extension then select ―pgcrypto‖ from the

dropdown list.

Note:



DSpace 6 requires Postgres 9.4or above with the pgcrypto extension enabled.

The pgcrypto extension allows DSpace to create UUIDs (universally unique

identifiers) for all objects in DSpace, which means that (internal) object identifiers are

now globally unique and no longer tied to database sequences.

Step3: Now set the environmental variables for JAVA_HOME, ANT_HOME, and

M2_HOME as well as set the proxy address. Execute the commands shown

below.

Go back to the terminal and type

IDR$ ./env32.sh (for 32 bit OS) IDR$ ./copy32.sh

IDR$ source env32.sh

IDR$ ./test.sh (this shows that the environmental variables setting)

IDR$./env64.sh (for 64 bit OS) IDR$./copy64.sh

IDR$ source env64.sh

IDR$./test.sh (this shows that the environmental variables setting)

Open files explorer and go to dspace home directory, enable the „show hidden files‟

option. Then go to .m2 folder right mouse click and then open settings.xml file in

gedit and rewrite the proxy address it resource or remove the existing proxy address

and port number.

Step4: Installation of DSpace Software. Execute the commands in terminal as shown

below

IDR$ ./install.sh

It should show the following Output in the terminal screen

...

...



Build Success

...

Fresh install

...

Create Administrator

email: First Name: Last Name:

Password: (This password is not visible and re-types when asked next again) ->Tomcat Started



Step5: Open Firefox Browser and Type http://localhost:8080/xmlui

DSpace Home Web Page Opens!!!

Step6: Tomcat Shutdown and Startup commands

terminal window and give the commands as mentioned below in the terminal

window.

$ cd IDR

IDR$ ./shutdown.sh

IDR$ ./startup.sh

Note: Files and folder present in IDR Folder:

IDR folder:

IDR folder is being extracted in „dspace‟ home directory.

This folder contains to following Prerequisite software required for DSpace Installation.

Sl. No.

Software Name

Software Details

1 apache-ant-1.9.9 Apache Ant software

2 apache-maven-3.5.0 Apache Maven Software

3 apache-tomcat-8.0.23 Apache Tomcat - Web Server hosting the dspace Web site

4 dspace_inst Dspace Installation Folder

5 dspace-6.0-src-release Dspace Source folder required to compile install DSpace

6 jdk1.7.0_80_32bit JDK for building the dspace source software for 32bit

7 jdk1.8.0_45_64bit JDK for building the dspace source software for 64bit

8 m2 M2 contains all the java class files needed building dspace

software

9 Tutorial

Tutorial folder having all the pdf files for dspace

installation and configuration

IDR folder is also having various shell script files for the

easy installation of DSpace



Item Work-Flow Management

Communities -> Contain sub-communities OR collections only

Collections -> Contain items only

Items -> Contains metadata and Bitstreams (files) and license only

Creating Community – Steps

Login as DSpace Administrator

Create Community (under Context Menu) - > Enter the community name (mandatory) and

metadata (it only) -> Upload a logo file (optional) -> Finish/Return

Creating Sub-Community Step

Create Sub-Community (under Context Menu) - > Enter the Sub-community name

(mandatory) and metadata (it only) -> Upload a logo file (optional) -> Finish/Return

Creating Collection – Steps

Login as DSpace Administrator

Navigator into a Community or a Sub-Community.

Create Collection (under Context Menu) - > Enter the collection name (mandatory) and

metadata (optional) -> Upload a logo file (optional) -> Finish/Return



Do it yourself:

Create community and collection hierarchy as shown below:

PHD Thesis (Top Community)

|-----Dept of CSE (Sub Community)

|-----------------------Thesis Title 1 (collection)

|----------------------------------------Submit Item

|-----Dept of ECE (Sub Community)

|-----Dept of HSS (Sub Community)

|-----Dept of CET (Sub Community)

Creating E-Person

Dspace user (E-person) is created by command prompt:

$ dspace_inst/bin/dspace user --add --email <email address of user> -g <Firstname> -s

<Surname> --password <Password for the user>

e.g.

$ dspace_inst/bin/dspace user --add --email [email protected] -g New -s User --password

dspace123

Dspace user (E-person) is created by dspace GUI: (Mail Server Configuration is

Prerequisition)

Select “People” (under Administrative – Access Control). Click “Create a new e-person”.

Add the new person‟s name and contact information. Click “Create Eperson”

Access Authorizations

Authorization is the function of specifying access rights/privileges to resources related to

information security and computer security in general and to access control in particular.

More formally, "to authorize" is to define an access policy. For example, human resources

staff is normally authorized to access employee records and this policy is usually formalized

as access control rules in a computer system.

Bitstream -> READ –can open the file, WRITE –can alter the file

Item ->READ –can view the item, WRITE –can modify the item, ADD/REMOVE –can add

or remove bitstreams

Create and Submit an Item Log in as administrator / Submitter -> Choose the community/collection you

wish to submit an item to -> Select “Submit

a new item to this collection” -> Describe

the item (metadata) -> Browse for and

upload the file content) -> Review if

necessary -> Grant the license



Collection -> ADD/REMOVE –can add or remove items from the collection

DEFAULT_ITEM_READ –new items receive this READ attribute

DEFAULT_BITSTREAM-READ –new bitstreams receive this READ authorization

COLLECTION_ADMIN –can edit or withdraw items, or map items into the collection

Community -> ADD/REMOVE –can add or remove collections from the community

Login as administrator for the steps below

Steps for adding authorizations/policies to a community:

1. Click on “Authorizations” (under Administrative – Access Control)

2. Click on the Community whose policy you wish to create/modify

3. Choose either “Add a new policy” or “Edit” to modify an existing group policy

4. Choose the action (permission) you want to give the group

5. Choose the group to whom the action is being given

6. Choose “Save”

Steps for adding authorizations/policies to a Collection:

1. Choose the collection

2. Choose “Edit Collection” (under Context Menu)

3. Choose the “Assign Roles” tab

4. Choose the e-people or group to whom the role is assigned -> Then Choose “Save”

Full Text Search using Media-Filter : Available Media Filters HTML, Text, JPEG

Thumbnail, PDF text, XPDF, Word, PowerPoint, ImageMagick. Filter Media from Command

Prompt

$ dspace_inst/bin/dspace filter-media



Chapter 4

DSpace Working Manual: Implementing Metadata Registry and

Controlled Vocabulary in DSpace

Dr. B. Sutradhar, Mr. S. Guha Roy and Mr. Shibabroto Banerjee

Objective

1. Introduction to Metadata Schema and its Implementation in DSpace

Understanding Metadata Schema and implementation

Implementation new Metadata Schema e. g LRMI

Modifying metadata entry and item upload from

2. Implementation of Controlled Vocabulary in Subject Classification

Implementation of Controlled Vocabulary, DDC Subject Classification

Modifying the “input-forms.xml” file DDC Implementation

This module will introduce the concept of metadata, and it uses. Following to that, the

metadata support in DSpace will be explained along with how the metadata is stored. The

metadata registry which configures the metadata schema will be shown, and the default

metadata schema will be examined. Finally the module will show how to add a new metadata

schema, along with hands –on experience to add a new field to the Dublin core schema.

Sample metadata fields in DSpace

What is metadata? Metadata is used to describe documents. In DSpace metadata is used to

describe the objects in the Digital Repository.

Metadata can be applied for different item, communities and collection.

Dublin Core

DSpace is installed and configured to use the Dublin Core metadata schema by default.

Dublin core is made up of elements, and qualifiers.

Metadata

Field

Field

Description



There are 15 base elements: 1. Title 2. Creator 3. Subject 4. Description 5. Publisher 6.

Contributor 7. Date 8. Type 9. Format 10. Identifier 11. Source 12. Language 13. Relation 14.

Coverage 15. Rights

The metadata registry

The metadata registry is accessed via the „Administrative‟ menu, by selecting the „Metadata

Registry‟ link. By default Dublin Core (dc) is included in DSpace. New schemas can also be

added.

Modifying a metadata schema: A schema can be modified as follows:

Current elements can be modified using the „Update‟ button

Elements can be deleted by using the „Delete‟ button next to an element

New elements can be added using the „Add Metadata Field‟ section at the bottom of the

page. The qualifier is optional. – give an example of each.

Types of metadata: Metadata can be split into two types:

1. Descriptive metadata: Descriptive metadata describes attributes of an object, such as

its name, its creator, or its size.

2. Administrative data: Administrative metadata helps with the administration of an

object. Examples include the location of the object or the name of the user who

created the metadata about the object.

Creating a new Metadata Registry – LRMI

1. Login as Administrator

2. Click on Metadata

3. Create a new namespace as lrmi

4. Enter the new lrmi metadata elements

Click on „Metadata‟

Under the „Registries‟



Adding two metadata elements as mentioned below

1. lrmi.educationalAlignment.pedagogicObjective

Enter the Metadata Schema Name

(use lower-case alphabets)

Enter the LRMI Schema URI

(Search for LRMI Metadata specification on Google and choose the URI

from the second option in results page)

Add the LRMI

New Field

Enter the LRMI Field

Name



2. lrmi.learningResourceType

Modify the input-forms.xml as below

[dspace home ]/IDR/dspace_inst/config/ input-forms.xml

Adding newly entered metadata elements/qualifiers in input-form.xml

Path: home/dspace/IDR/dspace_inst/config/ input-forms.xml

<field>

<dc-schema>dc</dc-schema>

<dc-element>contributor</dc-element>

<dc-qualifier>author</dc-qualifier>

<repeatable>true</repeatable>

<label>Authors</label>

<input-type>name</input-type>

<hint>Enter the names of the authors of this

item.</hint>

<required></required>

</field>

Add the LRMI

New Field

Enter the LRMI Field

Name

Copy the command line

from ‗<field> to

</field>‘ and paste the

command line after

enter the ‗</field>‘.

After copy and paste then

modify the input-form as your

requirement, like ‗author to

guide‟ and ‗Authors to

Guides‘.


DDC Implementation Steps

1. Copy ddcE.xml file from CD and paste it to the path as mentioned below

/home/dspace/IDR/dspace_inst/config/controlled vocabularies

2. Edit the dspace.cfg in the following

/home/dspace/IDR/dspace_inst/config/dspace.cfg

choices.plugin.dc.subject = srsc to ddcE [this line needs to be edited]

3. Edit the input-form.xml file in the following

/home/dspace/IDR/dspace_inst/config/input-forms.xml

<page number="2">

<field>

<dc-schema>dc</dc-schema>

<dc-element>subject</dc-element>

<dc-qualifier></dc-qualifier>



<repeatable>true</repeatable>

<label>Subject Keywords</label>

<input-type>twobox</input-type>

<hint>Enter appropriate subject keywords or phrases. </hint>

<required></required>

<vocabulary>srsc to ddcE</vocabulary> [this line needs to be edited]

</field>

Shutdown and Restart the apache tomcat using the command as mentioned below

$ /home/dspace/IDR/shutdown.sh

$ /home/dspace/IDR/startup.sh

Finally the subject classification page will look like the following

DDC Class Number

Translate ―srsc to ddcE‖

Chapter 5

DSpace Working Manual: DSpace GUI Customization, Bulk Data

Handling and Export – Import Processes

Mr. Shibabroto Banerjee

Objectives

1. DSpace GUI Customization

Modifying Theme, Logo & Colours.

Internationalization

Modifying DSpace News Aspect

2. Full Text GUI Customization, Bulk Data Handling and Backup

GUI Customization

Backup Procedures

Working with Bulk Data

Theme Modification – Steps

What is Theme?

A Manakin/DSpace installation may have multiple themes installed and available to be used

in different parts of the repository. The central component of a theme is the sitemap.xmap,

which defines what resources are available to the theme such as XSL stylesheets, CSS

stylesheets, images, or multimedia files.

Which Theme is in use?

We are using ‗Atmire Mirage theme‘.

Which Theme we are going to set?

We are going to set the theme of ‗Classic‘.

1. Open file “dspace_inst/config/xmlui.xconf” in any Text Editor

2. Search for <themes> tag within file/ scroll to the end of file

3. Comment the theme “Atmire Mirage” as shown below

 4. Uncomment the Theme “Classic” as shown below

<theme name="Classic" regex=".*" path="Classic/" />

Full code will look like this

<themes>

<theme name="Classic" regex=".*" path="Classic/" />







</themes>

Do it yourself: Change back to the Atmire Mirage theme

Logo Modification- Steps

Step1

What is DSpace Logo Picture?

Prepare a logo as follows (125x74 pixel). Here image format is PNG.

Step2

We must download our institution/University/College Logo and save to a specific directory: <dspace_inst/webapps/xmlui/theme/Mirage/images/>

Step3

1. Open the file “dspace_inst/webapps/xmlui/themes/Mirage/lib/css/style.css” in gedit

2. Search for ds-header-logo within file

3. Modify the “background: url” attribute with new logo name

#ds-header-logo{

float:left;

width:48px;

height:50px;

margin-top:10px;


background:url('../../images/iitkgp logo.png');

background-repeat:no-repeat;

background-color:transparent;

margin-right:15px;

}

Header Colour Modification

1. Open the file “dspace_inst/webapps/xmlui/themes/Mirage/lib/css/style.css” in

Gedit.

2. Search for “ds-header-wrapper” within file.

3. Change background color of the header with hex code/colour name

4. Find hex code from the url : http://www.color-hex.com/

#ds-header-wrapper {

background-color: #1F3F5E;

color: white;

min-width: 950px;

}

Localization - Steps

1. To change the Header message

2. Open the file “dspace_inst/webapps/xmlui/i18n/messages.xml” in any Text Editor.

3. Replace “DSpace Repository” with the name of your Institute, e.g.

<message key="xmlui.dri2xhtml.structural.head-

subtitle">DSpace Repository</message>

To change DSpace News Aspect message make changes in the following file:

1. Open the file “dspace_inst/config/news-xmlui.xml” in gedit.

2. Search and make necessary changes in the following line/s

<head>DSpace Repository</head>

<p>DSpace is a digital service that collects, preserves, and distributes digital

material. Repositories are important tools for preserving an organization's

legacy; they facilitate digital preservation and scholarly communication.</p>

The final look of the page will be of the following type

Change the logo name as

the institute name

Line No. 2170, Col No. 76



Export – Import Processes

AIP or Archival Information Packages

Export or Backup command:

$ dspace_inst/bin/dspace packager -d -a -t AIP –e <administrative login id> -i <handle id

of the community/collection> <Path to the archive>.zip

e.g.

$ mkdir AIP

$ dspace_inst/bin/dspace packager -d -a -t AIP –e [email protected] -i 123456789/1

AIP/thesis.zip

SIP or Simple Archive Format

Export or Backup Command:

$ dspace_inst/bin/dspace export –t COLLECTION –i < handle id of the collection> -d

/path/to/destination –n <starting number of the folder>

e.g.

$ mkdir SIP

$ dspace_inst/bin/dspace export –t COLLECTION –i 123456789/3 –d SIP/ -n 0001

Import or Restore Command:

$ dspace_inst/bin/dspace import –a –e <administrative login id> -c <handle id of the

collection> -s <Path to the directory> -m <Path to MapFile>

e.g.

$ dspace_inst/bin/dspace import –a –e [email protected] –c 123456789/6 –s SIP/ -m

SIP/map1.txt

CSV or comma separated values Export and Import

Export Command:

$dspace_inst/bin/dspace metadata-export -f /batch_export/col_14.csv -i /123456789/24

Import Command:

$dspace_inst/bin/dspace metadata-import -f /dImport/col_14.csv

Header

Text

Top –Level Communities

Logo

Massage

Aspect



Chapter 6

Koha Working Manual: Installation, Configuration and Administration

Mr. Samrat Guha Roy

Objectives

1. Koha Login

2. Creating Super Librarian Patron

3. Creating Library and Setting up the Library

4. Administration: How to set “Global system preferences”

Koha Login - Login in Ubuntu as koha user with password koha123

Login in koha staff client using the credentials as

URL: http://localhost:8081

User name: osslm

Password: koha123

Click on Add a Library -> Start defining libraries -> Enter details of your library

as shown below.



How to “Set a Library” – Click on the NO LIBRARY SET link then choose library and

then click on submit button

After data submit click on Home then again click on “create patrons” button

Click on Koha Administration -> Patron Categories -> New Category

Click on “add a patron category”



Steps to Create Patron - To create a staff account, create a library, a patron category

'Staff' and add a new patron. Then give this patron permissions from 'More' in the

toolbar.

Steps to set the staff login permission – Click on the more option as shown below

Steps for Bulk Patron Import

Check the Category Code : Home -› Administration -› Patron categories

Check the Branch Code : Home -› Administration -› Libraries and groups

Upload the csv file : Home -› Tools -› Import patrons ->choose File

How to set Notices and Slips for Patrons

Click on Home -› Tools -› Notices & Slips

Then Copy notice to “Central Library IIT Kharagpur” or your defined Library.



How to create Patron List: Home -› Tools -› Patron lists -› New patron list

Steps for Adding the Patron in the Category: Home -› Tools -› Patron lists -› Under

Graduate -› Add Patrons

Administration: Global system preferences control the way your Koha system

works in general. Set these preferences before anything else in Koha.

Get there: More > Administration > Global System Preferences

Search for the patron and then add them

Koha Manual Help Source:

https://koha-

community.org/manual/17.05/html/

index.html



Koha Acquisition Module

Samir Kumar Jalal

Koha acquisition module is one of the major modules in Library Automation Software.

Acquisition Module works in two ways:

a) ThroughAdministration>Acquisition Parameters

Currencies and Exchange rate : setting

Budgets: Define

Funds: Allocate

b) Through Acquisition Module

Create New Vendor> Vendor name and discount are essential

Create Suggestions

Add Basket

Ordering

Invoicing

Reporting

The acquisition module starts with defining a budget in Administration and then creating the

new vendor list.

Step-1: Create Active Currency

Home>Administration>Acquisition Parameters>Currencies &Exchange Rate

Note: Please tick off the active currency

and it should be unit (one).

If you do not have an active currency, you will see an error message telling you to choose an

active currency.

Step-2: Define Budget

Home>Administration>Acquisition Parameters>Budgets> Define Budget

Active Budget: it is current budget.

Inactive Budget: it is not in operation



Note: If we want to show the budget head (e.g. FY 2018-

2019) under active budget, then we have to give a tick

mark under active check-box while defining budget. If

you forget to tick off the cheek-box under ‗Make budget

Active‘ then the budget name will be shown under

inactive budgets.

Step-3: Add Fund under Budget

Home>Administration>Acquisition Parameters>Budgets Administration> Active

Budgets>Actions>Add Fund

Fund Allocation & Add Child Fund, if

any Department-wise or Book Type-wise

Main Fund & Child Fund (e.g. Department

of Chemical Engg has Rs.200,000/- main

fund , which can be distributed under

General books and Textbook through

Actions>Child fund



Step-4: Add Vendor

Home>Acquisitions>New Vendor

Note: Vendor name is mandatory but it is good to mention contact person, address and

discount percentage while creating the new vendor.

Step-5: Create New Basket

a) After creating vendor, you will find option to create new basket. New basket may be

created now or it may be created after creating suggestions also.

b) Home>Acquisition>Search for Vendor> Select vendor

It will display all the baskets created already under the particular vendor. If you want to add

more baskets you may click on New-Basket.



Step-6: Home> Acquisitions >Suggestions> New Purchase suggestions

New purchase suggestion (requisition) need to create before ordering. Bibliographic details of

the book should entered in the suggestion form. Bibliographic information (part-1) along with

acquisition information (part-2) are given below in the screen shot

Acquisitions>Suggestion Management>

After adding suggestions, it is essential to make it approved; otherwise it is not possible to

place order to any vendor.

a) Pending:all the new suggestions will be shown under Pending Status.

b) Accepted: after making suggestions, it is essential to recommend it as accepted then only

it is possible to place order to the vendor.

c) Ordered: Only accepted titles can be permissible to order

d) Available:Quantity under available will be reflected after receivingthe shipment.

Step-7: Placing an Order

Home>Acquisition>Search for Vendor and select the vendor>Add New Basket>Add

title to the basket from suggestions.

It is also possible to import suggestions from external file. Users can make suggestion from

the existing record reflected in OPAC.



After saving the order details: it will be shown as under:

Now close the basket

Step-8: Receive shipment and Invoicing

After ordering the book, next step is to receive

shipment. Shipment is nothing but packet.

Please mention vendor Invoice, date and select

shipping fund



Receipt Summary

Note: Click on ‗Receive‘ in right-hand side of the above figure to proceed further.

Note: Here it is essential to mention the Quantity to be actually supplied and received

from vendor.

Note: Click on finish receiving to proceed further.

Invoices are to be closed by searching the Vendor Invoice no. from Home>Acquisitions



Note: Invoice can be closed by clicking on „Actions‟>Close

Step-9: Report



Chapter 8

Koha Working Manual: Cataloguing and Serial Control

Mr. Samrat Guha Roy and Mr. Hemant Kr. Biswal

Objectives

Marc Bibliographic Framework

New Item Type Creation

New Book Item Data Entry

Setting up Amazon Cover Image

Setting up Z39.50/SRU targets

Steps to Create Bar Code and Spine Label for the Book

MARC bibliographic framework

Create and manage Bibliographic frameworks that define the characteristics of your MARC

Records (field and subfield definitions) as well as templates for the MARC editor. Using this

option, you can define the MARC framework for entering the bibliographic record of any

document. Using this window, you can export existing MARC framework used in new

system or import any other framework used in any other system. Koha allows limiting the

number of tags in the framework and advantage of this option is that you can use tag as per

his/her requirement.



Home -› Administration -› MARC frameworks -› New Framework

Please edit the metadata structure as well as please note

down the mandatory fields as this will be needed while

data entry.

You can also make a marc tag repeatable or not then save

the modifications



Creating new Item Types:

Home › Administration › Item types administration

Create New Item

Type

The marc value of

Item Type is

=942 \\$cBOOK



In cataloguing new book item entered with three different options

1) New Book Item Data Entry 2) Searching from Z39.50/SRU targets 3) uploading

MARC files

New Book Item Data Entry

Home > Cataloging > New Records > Books



Sample Koha Add Marc Record

000 - fixed length control field Double Click by defoultnam a22 7a

4500

001--- Field Control No 1

003 - CONTROL NUMBER IDENTIFIER Double Click Here OSt

005- DATE AND TIME OF LATEST TRANSACTION Double Click

20160607153810.0

008 - FIXED-LENGTH DATA ELEMENTS--GENERAL INFORMATION double Click

160607b xxu||||| |||| 00| 0 eng d

020 - INTERNATIONAL STANDARD BOOK NUMBER 9789352036042

040 - CATALOGING SOURCE c Transcribing agency *

082 - DEWEY DECIMAL CLASSIFICATION NUMBER

a Classification number 540 Singh/H

b Item number

c Edition number -Put Here DDD Edition number Example i.e. 23rd ed

100 - MAIN ENTRY--PERSONAL NAME Singh, R P

245 - TITLE STATEMENT

a Title * Put title of the Book

b Remainder of title Subtitle of The Book

c Statement of responsibility, etc Ex. by R P Singh

250 - EDITION STATEMENT

a Edition statement Put edition Ex. 3Rd rd

260 - PUBLICATION, DISTRIBUTION, ETC

a Place of publication, distribution, etc.UK

B Name of publisher, distributor, etc. Arihant

Publications

c Date of publication, distribution, etc. 2015

300 - PHYSICAL DESCRIPTION

a Extent 100

650 - SUBJECT ADDED ENTRY--TOPICAL TERM

700 - ADDED ENTRY--PERSONAL NAME more then one Auther Put

author Surname First After that Author First Name

942 - ADDED ENTRY ELEMENTS (KOHA)

c Koha item type *



Note: After defining

Barcode no., then click on

add item,

& then finally click on the

Normal button.



Setting up Amazon Cover Image

Home > Koha Administration > Global System Preferences > Enhanced Content

Setting up Z39.50/SRU targets

Home > Koha Administration > Additional Parameters > Z39.50/SRU servers > New Z39.50 servers



Cataloging from Z39.50/SRU targets

Home > Cataloging > New from Z39.50/SRU



Steps to import marc record in Koha, Stage MARC records for import

Home > Tools > stage MARC records for import



Steps to Create Bar Code Label for the Book

Home > Tools > Label creator > New Label Template



Home > Tools > Label creator > New Layout



Koha Serial Module: Serials actions is accessed by going to the more menu at the top

of your screen and choosing Serials or by clicking Serials on the main Koha staff client page.

The Serials module in Koha used for keeping track of journals, newspapers and other items

that come on a regular schedule. As with all modules, make sure you go through the related

Implementation Checklist before using the Serials module.

Get there: More > Serials

Koha keeps a record of publication frequencies for easy management and duplication.

Get there: More > Serials > Manage frequencies

From this page you can view all of the existing frequencies in your system



Manage Serial Numbering Patterns

Every time you create a new numbering pattern in serials, you can save it for later use. These

patterns are accessible via the Manage numbering patterns page.

Get there: More > Serials > Manage numbering patterns

This page will list for you the numbering patterns you have saved in the past as well as a few

canned patterns.

Receiving the Serial:

Select the serial module and search for the journal which you have to receive. For ex: Library

Hi Tech. Just click on receive option at the right side of the above screen. It will display the

window as given below. Select the particular issue and set the status as Late and receive the

next issue as per your schedule. At the left side, you will observe an option „Claims‟, just

click on Claims. It will open another window where you can send the claim to vendor. After

sending notification to the Vendor, a screen will appear as it is given below.



Chapter 9

Koha Working Manual: Circulation, OPAC Customization, Generating Report

and the Backup and Restore Process

Mr. Samrat Guha Roy

Objectives

Creating Patrons, Assigning Roles And Responsibility

How To ―Set A Library‖

Create Patron Categories Super Librarian, Staff, Students Categories Like UG &

PG

Upload Patron Image (Individual & Bulk)

Bulk Import Patrons Using Csv File

Design Patron ID Card

Setting Koha Circulation Rules

Triggers Notice, Issue Return Of Books

Add Holiday In Circulation Calendar

Server Administration, Generating Report and the Backup and Restore Process

Click on Add a Library -> Start defining libraries -> Enter details of your library

as shown below.



How to “Set a Library” – Click on the NO LIBRARY SET link then SET choose library

and then click on submit button



After data submit click on Home then again click on “create patrons” button

Click on Koha Administration -> Patron Categories -> New Category

Click on “add a patron category”

Steps to Create Patron - To create a staff account, create a library, a patron category

'Staff' and add a new patron. Then give this patron permissions from 'More' in the

toolbar.



Steps to set the staff login permission – Click on the more option as shown below



Steps for Bulk Patron Import

Check the Category Code : Home -› Administration -› Patron categories

Check the Branch Code : Home -› Administration -› Libraries and groups

Upload the csv file : Home -› Tools -› Import patrons ->choose File

How to set Notices and Slips for Patrons

Click on Home -› Tools -› Notices & Slips

Then Copy notice to “Central Library IIT Kharagpur” or your defined Library.

How to create Patron List: Home -› Tools -› Patron lists -› New patron list

Steps for Adding the Patron in the Category: Home -› Tools -› Patron lists -› Under

Graduate -›Actions -›Add Patrons

Search for the patron and then add

them



Steps to upload individual patron image

Home -› Tools -› Upload patron images -> enter card number->choose jpg file -> upload

Bulk uploads of patron image

Put all the images in one folder with jpg or png format'

Make dimensions size of images exactly as 140X166

In this folder create a file datalink.txt

Type the card number of the member [enter a tab space] followed by image

name (One row should contain information about one member)

Make zip file of this folder

Go to /Tools/upload patron images and upload

Steps to create Patron Library Card

Click on: Home -› Tools -› Patron card creator -> new ->Card Template

Write Notes:



Click on: Home -› Tools -› Patron card creator -> new ->Card Layout

Write Notes:



Create Card layouts with the following parameters



Steps to upload institutional logo: Click on: Home -› Tools -› Patron card creator ->

new -> Images

Create Card Batches: Click on: Home -› Tools -› Patron card creator -> new -> Card

Batches

Sample output given below

Write Notes:



Koha Circulation Module

In this chapter, we will learn how to configure Koha's circulation module. This module is

used to loan library items to the patrons. Our goal will be to map the library's circulation

policies to rules and preferences in Koha. We will discuss the following features Patron

categories, Circulation and fine rules, Notices and triggers, Calendar, Circulation system

preferences.

Steps to set the circulation and fine rules: In Koha, for a combination of library or branch,

patron category and item type, you can specify:Loan period, Fine amount and Maximum

checkouts

First choose which patron category you'd like the rule to be applied to. If you leave this to

'All' it will apply to all patron categories - Under Graduate

Choose the 'Item Type' you would like this rule to apply to. If you leave this to 'All' it will

apply to all item types – Books

Limit the number of items a patron can have checked out at the same time by entering a

number in the 'Current Checkouts Allowed' / „Current on-site checkouts allowed‟ field -

5

Define the period of time an item can be checked out to a patron by entering the number of

units (days or hours) in the 'Loan Period' box – 60

Choose which unit of time, Days or Hours, that the loan period and fines will be calculate in -

Days

You can also define a hard due date for a specific patron category and item type. A hard due

date ignores your usual circulation rules and makes it so that all items of the type defined are

due on, before or after the date you specify – Not Selected

'Fine Amount' should have the amount you would like to charge for overdue items – 1 [Rs]

Enter the 'Fine Charging Interval' in the unit you set (ex. charge fines every 1 day) - 1

The 'Fine Grace Period' is the period of time an item can be overdue before you start

charging – 7 [days] and „Overdue fines cap (amount)‟ - 7

If your library 'fines' patrons by suspending their account you can enter the number of days

their fine should be suspended in the 'Suspension in Days' field

Next decide if the patron can renew this item type and if so, enter how many times they can

renew it in the 'Renewals Allowed(count)' box – 2 and Renewal period is 14 days



If the patron can place holds on this item type, enter the total numbers of items (of this type)

that can be put on hold in the 'Holds Allowed (count)' field – 0

Finally, if you charge a rental fee for the item type and want to give a specific patron type a

discount on that fee, enter the percentage discount (without the % symbol) in the 'Rental

Discount' field – 0

Other services of Circulation module are Check-In, Check-Out, and Renewal

Steps for: Notice Triggers

Home -› Tools -› Overdue notice/status triggers

Write Notes:



Circulation and Fine Rules:

Home > Administration > Circulation and Fine Rules > Select Your Library



Steps of Check out Items:

Home -› Circulation -› Checkouts -› Enter Patron Barcode

Enter patron Barcode



Steps of Check in of Items:

Home -› Circulation -› Check in -› Enter Item Barcode

Steps of Renewal of Items:

Home -› Circulation -› Renewal -› Enter Item Barcode

Add holiday in Circulation Calendar

Home > tools > Calendar > Select your date



Write Notes:



OPAC Customization

OPAC Customization Window settings

Various Options to be modified:

LibraryName, opacheader, opaccredits, OpacNav, OpacNavBottom, OpacNavRight,

OpacMainUserBlock, OPACResultsSidebar

Display the library name

Steps: Home › Administration › System preferences -> Edit [LibraryName] Field



Copy paste the following codes in respective settings text box

LibraryName: Edit your institute Full Name

Opacheader [Copy paste the Code]

<center><h1>Central Library IIT Kharagpur OPAC</h1></center>

<div id="navcontainer">

<ul id="navlist">

<li id="active"><a href="http://library.iitkgp.ernet.in/sites/eSearch/index.html"

target="_blank">eSearch</a></li>

<li><a href="https://ndl.iitkgp.ac.in/index.php" target="_blank">NDL Web Site</a></li>

<li><a href="http://www.library.iitkgp.ernet.in/?q=node/6" target="_blank">Our

Team</a></li>

<li><a href="#">Search Question Paper</a></li>

</ul>

</div>

OPACUserCSS [Copy paste the Code]

#navcontainer ul {

padding-left: 0;

margin-left: 0;

background-color: #036;

color: White;

float: left;

width: 100%;

font-family: arial, helvetica, sans-serif;

}

#navcontainer ul li { display: inline; }

#navcontainer ul li a {

padding: 0.2em 1em;


color: White;

text-decoration: none;



float: left;

border-right: 1px solid #fff;

}

#navcontainer ul li a:hover {


color: #fff;

}

[Copy paste the Code from CD for the following parameters]

Opaccredits, OpacNav, OpacNavBottom, OpacNavRight, OpacMainUserBlock,

OPACResultsSidebar

Output of designed OPAC

Search Out of EBooks



Report Generation in Koha

Koha's data is stored in a MySQL database which means that librarians can generate nearly

any report they would like by either using the Guided Reports Wizard or writing their own

SQL query.

Guided Report Wizard:

Wizard will walk you through a six step process to generate a report.



Sample Report

Generate a report for orders given to a vendor

SQL Syntax:

SELECT v.name AS vendor, b.title AS 'book title', format(o.listprice,2) AS 'list price',

format(o.unitprice,2) AS 'actual price', ba.basketname, o.datereceived AS 'date received'

FROM aqorders o LEFT JOIN aqbasket ba USING (basketno) LEFT JOIN aqbooksellers v

ON (v.id = ba.booksellerid) LEFT JOIN biblio b USING (biblionumber) WHERE o.entrydate

BETWEEN <<Ordered BETWEEN (yyyy-mm-dd)|date>> AND <<and (yyyy-mm-

dd)|date>>

Koha Schema Table followed: http://schema.koha-community.org/tables/aqorders.html

Koha Community: https://wiki.koha-community.org/wiki/SQL_Reports_Library

Server Administration



Commands to Re-index Zebra (Type the following command in the terminal)

$sudo koha-rebuild-zebra -v -f library

Write Notes:



Configure Postfix to Use Gmail SMTP for sending mail in KOHA



1. First, install all necessary packages using the command mentioned below:

$sudo apt-get install postfix mailutils libsasl2-2 ca-certificates libsasl2-

modules

2. Copy the config file to /etc/postfix

$sudo cp /usr/share/postfix/main.cf.debian /etc/postfix/main.cf

3. Append the following configuration to /etc/postfix/main.cf

$sudo vi /etc/postfix/main.cf

relayhost = [smtp.gmail.com]:587

smtp_sasl_auth_enable = yes

smtp_sasl_password_maps = hash:/etc/postfix/sasl_passwd

smtp_sasl_security_options = noanonymous

smtp_tls_CAfile = /etc/postfix/cacert.pem

smtp_use_tls = yes

4. Create the /etc/postfix/sasl_passwd

$sudo vi /etc/postfix/sasl_passwd

[smtp.gmail.com]:587 <username>@gmail.com:<password>

5. Change the file permission of the /etc/postfix/sasl_passwd

$sudo chmod 400 /etc/postfix/sasl_passwd

6. Translate the /etc/postfix/sasl_passwd to Postfix lookup tables

$sudo postmap /etc/postfix/sasl_passwd

7. Create the /etc/aliases.db

$sudo postalias hash:/etc/aliases

8. Create the /etc/postfix/cacert.pem

$sudo cp /etc/ssl/certs/Equifax_Secure_CA.pem /etc/postfix/cacert.pem

9. Restart Postfix

$sudo /etc/init.d/postfix restart



10. Test Mail

$sudo echo "Test mail from postfix" | mail -s "Test Postfix"

[email protected]

11. $ koha-email-enable osslm16

Enable "Less Secure Apps" In Gmail

By default, only the most secure sign-ins, such as logging in to Gmail on the web, are

allowed for your Gmail account. To permit relay requests, log in to your Gmail account and

turn on Allow less secure apps. For more information, review the Google Support document

"Allowing less secure apps to access your account." URL:

https://support.google.com/accounts/answer/6010255

Change your settings to allow less secure apps to access your account. We don't recommend

this option because it might make it easier for someone to break into your account. If you

want to allow access anyway, follow these steps:

1. Go to the "Less secure apps" section in My Account.

URL: http://www.google.com/settings/security/lesssecureapps

2. Next to "Access for less secure apps," select Turn on. (Note to Google Apps users: This

setting is hidden if your administrator has locked less secure app account access.)

Check the following settings in Koha to start email notices

Administration > Patron categories > Overdue notice required > Yes

Koha Administration > Patrons > Enhancedmessagingpreferences > Allow

Koha Administration > Administration > Interface options >

KohaAdminEmailAddress

Koha Backup and Restore Process

Install phpMyAdmin

sudo apt-get update

sudo apt-get install phpMyAdmin

This will ask you a few questions in order to configure your installation correctly.

For the server selection, choose apache2.

Select yes when asked whether to use dbconfig-common to set up the database

You will be prompted for your database administrator's password

You will then be asked to choose and confirm a password for the phpMyAdmin

application itself



Now browse to the URL: http://localhost/phpmyadmin/

Exporting and Importing the Koha Database

To take the backup, just click on Export Option, it will show the list of databases. Select the

database [koha_osslm16] to be exported to the place where you want. Select the export

format also as SQL or CSV etc.

To restore the database, you have to import the database from the location you have kept

the backup of your database. (/etc/phpmyadmin/upload/koha_library.sql)

Koha123



Authority Recommender System in Library Retrieval: Fusing

FAST with VuFind

Parthasarathi Mukhopadhyay Department of Library and Information Science,

University of Kalyani, Kalyani – 741235 ([email protected])

Short communication

A library catalogue supports two basic functions – finding function and collocation function.

Bibliographic datasets support finding function and authority datasets support collocation

function.Therefore, authority file is essential to control from of index terms or headings, such as

author headings, or subject index terms for better retrieval efficiency. Authority data management has

two basic routes – internal dataset creation and external dataset application. Records in this file may

be created locally by using a standard authority data framework standard like MARC 21 authority

data format or drawn from externally available files such as the name and subject authority files of the

Library of Congress or other agencies.

Library automation packages (be it open source ILS like Koha or commercial ILS like Virtua)

provide facility to create and maintain authority file in the catalogue module. This file is acting as a

master database, where entry is to be made once. This gets reflected in various modules of the

package (eg. cataloguing module, serials control module, OPAc module). The master file containing

authority entries can be consulted during cataloguing, possibly by display in a separate window and

new headings are immediately added to the authority file with an opportunity to review or authorized

locally or remotely. For example, Fig. 1 shows the authority data entry options in Koha ILS. Selection

of authority data type will display corresponding authority data entry framework for processing work.

Alternatively libraries may take advantages of cooperative authority datasets like LoC authority data,

NACO, SACO and VIAF though Z 39.50 authority search in distributed cataloguing mode.

Fig. 1: Authority data entry frameworks in Koha

Similarly DSpace can be configured to include SKOS-enabled vocabulary-driven data

entry framework where a submitter can add standard subject term(s) for populating subject

access fields (like dc.subject in qualified DCMES) from incorporated subject access system

in submission interface and end users can also pick up subject



divisions/categories/subcategories during search and retrieval in user interface. Such add-on

data entry framework may further be tuned to support Unicode-compliant multilingual

subject authority files so that submitter has to select at least one Bengali (or any other Indic

script) term from incorporated DDC 3rd

summary, otherwise the system will show the caution

message and submitter will not be allowed to go to the next step. The selection of subject

term(s) from DDC for both English & Bengali is shown here in Fig. 2.

Fig. 2: Subject authority in data entry frameworks of DSpace

But library systems largely failed to carry forward the same benefit for end users.

They don‟t have scope to search bibliographic data and authority data from same search

interface. In almost all library systems bibliographic retrieval and authority retrieval are two

silos without any connection at search interface. For example, in Koha ILS cataloguing can

be linked with name authority (in tag 1xx, 7xx of MARC 21 bibliographic format), subject

authority (in tag 6xx) etc very easily but at the OPAC level these are two separate search

interfaces (Fig. 3).

Fig. 3: Bibliographic search and Authority search in Koha in two different interfaces

The situation is not quite different in the global scale. For example, Library of Congress

OPAC, Trove, COPAC, WorldCat etc all are suffering from the same limitations. The end

user interfaces of these global bibliographic database services do not provide any kind of

authority recommendation based search interfaces for end users. For example the snapshot



(Fig. 4) shows that WorldCat search interface can‟t even direct users from less known real

name “William Sydney Porter” to more popular pseudonym (pen name) “O. Henry”. Moreover, two

queries (as shown below) yielded different retrieval sets and proved that the end user interface is not

supported with name authority integration.

Fig. 4: WorldCat search interface

This deliberation aims to solve this problem by using FAST authority datasets in

discovery interface to support an authority recommendation based search interface for end

users.

FAST (Faceted Application of Subject

Terminology) is an authority datasets

available under Open Data Commons Attribution License (ODC-By). It is based on

Library of Congress Subject Headings

(LCSH). The authority datasets from FAST

family are joint collaboration of OCLC

Research and the Library of Congress. The

purpose of developing FAST is to carry

forward the rich vocabulary of LCSH in the

Web environment and to incorporate easily

with other retrieval systems. Altogether eight

sets (personal name, corporate name, topical

term, event, uniform title, geographic name,

form/genre and chronological terms) are

available for download in different formats

(iso, marc-xml, and in LOD format

FAST download page: https://www.oclc.org/research/themes/data-science/fast/download.html



The significance of authority recommendation based search interface may be enumerated as: Most of the national level DL systems (e.g. NDL, India; Trove, Australia etc) are

Discovery systems based on keyword searching at the end user level Most DL systems use authority files during metadata encoding (In fact libraries are using

some forms of authority control for the last several decades and libraries provide the

largest chunk of records to national level DL Systems) But DL systems fail to provide the benefit of resources discovery and authority search in

the end suer interface rather provides separate search interfaces for record search and

authority search Without authority recommendation, a patron would be forced to search for “Smith,

William, “Smith, W.C.”, “Smith, Bill,” etc. to find all the materials by this author. Keyword searching often yields too many hits in discovery but authority integration may

rightly point users towards the exact search phrase In absence of the integration of authority recommendation in discovery, a searcher need

to determine first which name/term is to use in authority search interface, and then the

searcher search that particular name/term in discovery.

The methodology for incorporating FAST datasets in library discovery interface is a

complex one and mainly distributed in three phases – i) harvesting bibliographic data (with

proper link to authority datasets as incorporated in Koha by using FAST dataset); ii) indexing

of FAST authority datasets in VuFind (goes to Authority Core in Solr); iii) indexing of

harvested bibliographic data (goes to Biblio Core in Solr); and iv) linking of Authority core

and Biblio core in Apache-Solr with the help of an Authority reference control mechanism

(which includes authority recommendation module, authority display logic and authority

reference control). The entire complex methodology may be illustrated as (Fig.5) below:

Fig. 5: Authority recommendation mechanism in library discovery



The most important achievement of this methodology is to develop a prototype

discovery framework for integration of bibliographic data and authority data (name authority

and subject authority formatted in MARC 21 authority data standard) in real-time to generate

a recommendation system in end user search interface to support efficient retrieval of

relevant resources. For example, in the snapshot given below (Fig. 6), a user entered

“mechanization of libraries” (a non standard term) but the methodology as stated above

redirected the user to the preferred heading “Libraries automation” under “see also”

recommender.

Fig. 6: Authority recommendation in action References

Breeding, M. (2015). The future of library resource discovery. A white paper commissioned

by the NISO Discovery to Delivery (D2D) Topic Committee. Baltimore: NISO.

Retrieved Septemeber 6, 2016 from

http://www.niso.org/apps/group_public/download.php/14487/

future_library_resource_discovery.pdf Katz D, LeVan R & Ziso Y, (2011). Using authority aata in VuFind. Code4Lib Journal. 14 (2011).

Available at: http://journal.code4lib.org/articles/5354 (Accessed on 10 July 2016). Mukhopadhyay, Parthasarathi (2016b). Cross Collection Discovery System in Library: Designing A

Framework. Cross collection discovery system in library: designing a framework. In Halder, S. N.

(2016) Ed. Exertion to establish knowledge society: responsibilities of academic libraries, pp. 36-

42, 2017. Mukhopadhyay, Parthasarathi, (2016a). Library discover system – editorial. Annals of Library and

Information Studies, 63(4), 5-32. (Special issue: Library Discovery Systems, Guest Editor:

Parthasarathi Mukhopadhyay). Sarkar, P. and Mukhopadhyay, P. (2016). Full-text ETD retrieval in library discovery system:

designing a framework. Annals of Library and Information Studies (ALIS). 63(4), p274-288. UKSG, Impact of library discovery technologies: a report for UK (2013). Available at:

http://www.uksg.org/sites/uksg.org/files/UKSG_final_report_16_12_13_by_LISU.pdf

(Accessed on 25 September, 2016).



List of Participants for OSSLM 2018

S.N Name Organization Profession Email Country

1. Abdunnasar. A

Indian Institute of

Space Science and

Technology

Library

Officer-D

[email protected]

c.in India

2. Abhishake Pradhan North Bengal

University Student

abou.wang@gmail

.com India

3. Abhishek Kumar

Central Library,

Banaras Hindu

University

Semi

Professional

Asst.

abhishek.clbhu@g

mail.com India

4. Aditi Mukherjee University of

Calcutta M.Phil

[email protected]

m India

5. Amir Amanullah

Govt Degree

College Kargil,

Bagh-E-Khomini

Kargil-Ladakh,

194103

College

Librarian

librarian8kargil@g

mail.com,

[email protected]

n

India

6. Anand Kumar

Budala

Rajiv Gandhi

University of

Knowledge

Technologies

Technical

Assistant

anandkumarbudala

@rguktn.ac.in India

7.

Angammana

Mudiyanselage

Santhasiri

Angammana

University of Sri

Jayewardenepura

Senior

Assistant Lib [email protected] Sri Lanka

8. Anirban Maity

Indira Gandhi

National Open

University

Student anirban.lis@gmail.

com India

9. Ankita Shukla Rajiv Gandhi

Foundation Archivist

ankitashukla1101

@gmail.com India

10. Anurag

Shrivastava

Dr. Harisingh

Gour

Vishwavidyalaya,

Sagar, Madhya

Pradesh 470 003

Assistant

Librarian

anuragmlis@gmail

.com India

11. Arpan Roy

Delhi Public

School, Biratnagar,

Nepal

Librarian arpanroy690@gma

il.com India

12. Arvind Kant Singh MNNIT Allahabad Assistant

Librarian

arvindkant.singh@

gmail.com India

13. Ashim Kundu

The West Bengal

National University

of Juridical

Sciences

Library

Assistant [email protected] India

14. Avijit Rai Sikkim University Assistant

Librarian

[email protected]

om India

15. Ayan Mondal Gyanda Academy Librarian ayanmond@gmail.

com India

16. B. Shanthi Central Leather Senior bshanthigovindan India



Research Institute Technical

Officer

@gmail.com

17. Baiju Joy St Stephens

College, Kerala

Librarian

(UGC)

baijujoy80@gmail.

com India

18. Baskaran. C

Alagappa

University,

Karaikudi,

Tamilnadu

Librarian [email protected] India

19. Bhupender Kumar

Ashoka University,

Haryana-India-

131029

Assistant

Librarian

bhupinder.kumar@

ashoka.edu.In India

20. Bibhash Roy Central Library,

IIT, KGP

Professional

Trainee

[email protected]

om India

21. Bibhuti Nath Jha Ashoka University,

Haryana

bibhutinath.jha@as

hoka.edu.In India

22. Biswajit Roy Assam University,

Silchar

Library

Profession

shomburoy@gmail

.com India

23. Chhaya Yadav

Birla Institute of

Technology, Mesra,

Patna Campus

Assistant

Librarian

[email protected]

c.in India

24. Chikku

Balachandran

Sb College

Changanacherry

Library

Assistant

chikkubalachandra

[email protected] India

25. Chiranjit

Chakraborty

Central Library,

IIT, KGP Professional

Trainee

chiranjit18031989

@gmail.com India

26. Deepak Shukla AIIMS, New Delhi Librarian

Grade Iii

deepakshuklaonline

@gmail.com India

27. Farhana Haque

Bangladesh

Institute of Bank

Management

(BIBM), Dhaka,

Bangladesh

Assistant

Librarian

[email protected].

bd

Banglades

h

28.

Gamvidanelage

Dona Manoja

Nilanthi

Samaradiwakara

University of Sri

Jayewardenepura

Senior

Assistant Lib

[email protected]

k Sri Lanka

29. Ganesh Daulatrao

Surwase

Bhabha Atomic

Research Centre,

Mumbai

Library And

Informat

ganeshbarc@gmail.

com India

30. Gaurav Pratap

Singh

IIT (ISM) Dhanbad LIS

Professional

gaurav31.lib@gmai

l.com India

31. Gautam Swaraj Central University

of Jharkhand

Jr.

Professional

Asst.

gautam.swaraj@gm

ail.com India

32. Girakaduwa

Mudiyanselage

Saman Kumara

University of The

Visual And

Performing Arts

Assistant

Librarian

girakaduwa@gmail

.com Sri Lanka

33. Gopal Kumar Dav Public School,

Lohardaga

Asst.

Librarian

funwithgopal@gma

il.com India



34. J. Varadharajalu Vellore Institute of

Technology

Sr. Assistant

Librarian

jvaradharajalu@vit

.ac.in India

35. Jagdish Prasad

International

Institute Of Health

Management

Research , New

Delhi


36. Jai Krishna Jha IISER Bhopal Superintend

ent (Libr [email protected] India

37. Jaydeep Kumar

Raikwar VNIT Nagpur

Technical

Assistant-

[email protected]

m India

38. K.W.A.M.

Konpola

University Of Sri

Jayewardenepura,

Sri Lanka

Senior


39. Kaustuv

Chakrabarti

University Of

Calcutta

Mlis Passed

Out

kaustuvculis@gma

il.Ccom India

40. L. Amarsanth Vellore Institute

Of Technology

Assistant

Librarian

[email protected]

n India

41. Labib Ahmed

Laskar

Assam

University,Silchar

Library

Profession

lobib2011@gmail.

com India

42. Leela Dhar Mangi

Sher-E-Kashmir

University Of

Agricultural Sci &

Techn Of Jammu

Assistant

Librarian

leeladharmengi@g

mail.com,

[email protected]

m

India

43. Lingaiah Vuppala

K L Hyderabad

Deemed To Be

University

Librarian lingaiaphd@gmail.

com India

44. Lucky Dengre IIM Kashipur Library

Profession

lucky250889@gm

ail.com

lucky.dengre@Iimk

ashipur.ac.in

India

45. Malaya Kumar

Biswal Jnv Bargarh Librarian

biswalmalaya@gm

ail.com India

46. Md. Abdul Hakim

Shah

Southern

University

Bangladesh

Deputy

Librarian

[email protected]

om

Banglades

h

47. Md. Arshad Ali Central University

Of South Bihar

Professional

Assista

arshadblis@gmail.

com India

48. Md. Rafiqul Alam Malda College,

Malda

Library

Professional

mdralam@outlook.

com India

49. Mohamed Niyas

Thasneem

National Science

Foundation

Information

Officer

[email protected]

k Sri Lanka

50. Mohan Kumar NIELIT Patna

Centre

Assistant

Librarian

mohan.kumar@nie

lit.gov.in India

51. Mousumi Pandit Kharagpur

College, Kharagpur

Library Data

Entry O

pmousumi02@gm

ail.com India

52. Mrinal Kanti Maiti

Heritage Institute

Of Technology,

Kolkata, West

Bengal,India

Service (Jr.

Assista

mrinalkanti.maiti

@heritageit.edu India



53. Mukesh Kumar

Bakhtiyarpur

College of

Engineering,

Library

Clerk

mukeshtax300@g

mail.com India

54. Niladri Shit Student, University

of Calcutta Student

niladrishit7@gmail

.com India

55. Niranjan Kumar

Bakhtiyarpur

College of

Engineering

Assistent

Librarian

niranjan.librarian1

@gmail.com India

56. Panchu Gopal

Bhunia

Central Library,

IIT, KGP

Professional

Trainee

bhunia198@gmail.

com India

57. Papia Paul Central Library,

IIT, KGP

Professional

Trainee

paulpapia15@gma

il.com

India

58. Paritosh Kumar Central Library,

IIT, KGP Professional

Trainee

krparitosh.iitkgp@

gmail.com India

59. Payel Shee Central Library,

IIT, KGP

Professional

Trainee

payel.email.india

@gmail.com India

60. Phulasmita Nath

Indian Institute of

Technology

Kharagpur

Junior

Project

Officer

nath.phulasmita123

@gmail.com India

61. Polwatta Gallage

Rasali

Samaravickrama

University Of Sri

Jayewardenepura

Senior


62. Prakash Das Central Library,

IIT, KGP

Professional

Trainee

prakashdas196@g

mail.com India

63. Pramit Kumar Dey University Of

Calcutta Student

realpramit.dey@g

mail.com India

64. Priya Vijay Girap

Bhabha Atomic

Research Centre,

Mumbai

LIS

Professional

priyagirap@gmail.

com India

65. Priyanka Chand

Bhatt

DLIS, University

of Delhi

Ph.D.

Research

Schol

bhattpriyanka88@

gmail.com India

66. R. Parameswaran

The West Bengal

National University

of Juridical Science

University

Librarian

parahm6237@gma

il.com India

67. Rajashree D.Wagh S S Girlss College

Gondia 441601 Librarian

rajashree4422@re

diffmail.com India

68. Ranjan Sinha

Thakur

University Of

Petroleum &

Energy Studies

Chief

Librarian

[email protected]

.ac.in India

69. Raththina kumar

Kupeshan

University of

Jaffna, Sri Lanka

Assistant

Librarian

[email protected]

om India

70. Ravindra Vijay

Patil

Shri Shivaji Arts,

Commerce &

Science College,

Motala.

Librarian ravindravp17@gm

ail.com India

71. Rimai Atonring IIT Roorkee Assistant

Librarian

atrimai.lis2010@g

mail.com India



72. S. Thilakar

Tamil Nadu

Agricultural

University,

Tiruchirappalli

Deputy

Librarian

agrithilakar@gmai

l.com India

73. Samhati Soor Jadavpur

University

Documentati

on Office

[email protected]

m India

74. Sandip Roy University of

Calcutta M.Phil

sandiproy130@gm

ail.com India

75. Sanjeev Kumar IIM, Kashipur Library sanjeevk.kashipur

@gmail.com India

76. Sanjeev Kumar Jha IIM, Kashipur Library

Profession

sanjeev.iimkp@gm

ail.com India

77. Sankar M

Tamilnadu

Agricultural

University

Assistant

Librarian

sankar_tnaulib2@y

ahoo.com India

78. Sapan Chhetri Sonada Degree

College

Guest

Librarian

sapanbista007@gm

ail.com India

79. Sayan De University of

Calcutta

M.Phil

Research

Scholar

sayanculis@gmail.

com India

80. Sazzad Ali

West Bengal

University of

Health Sciences

Assistant

Librarian,

sazzadali07@gmail

.com India

81. Shankar Reddy

Kolle

Indira Gandhi

National Tribal

University,

Amarkantak (M.P.)


82. Shijith Kumar C

All India Institute

of Speech and

Hearing, Mysuru

Library And

Informat

cshijithkumar@gm

ail.com India

83. Sisir Kumar Dutta

Cooch Behar

Panchanan Barma

Universsity

Junior

Assistant, Of

skd13061991@gma

il.com India

84. Som Pal Singh IIT Roorkee Dy.

Librarian

sompalraju@rediff

mail.com India

85. Somashekhar T S IIIT-B Assistant


86. Sonia Jiwaji University Archive

Consultant

snsingh398@gmail.

com India

87. Souvik Koner Central Library,

IIT, KGP

Professional

Trainee

souvikkoner89@g

mail.com India

88. Subhra Banerjee HIT, Kolkata, West

Bengal

Service

(Assistant L

subhra.banerjee@h

eritageit.edu India

89. Sudeshna Tripathi IISER, Berhampur Junior

Library Asst.

tripathi.sudeshna@

gmail.com India

90. Surojit Sanyal Vidyasagar

University

Assistant

Librarian

asst_librarian@mai

l.vidyasagar.ac.in India

91. Surya Pratap

Jaiswal

Central Library,

IIT, KGP

Professional

Trainee

spratap552@gmail.

com India



92. Swapan Manna NIT Sikkim KIO (Head

Of Central

swapan.manna@ni

tsikkim.ac.in India

93. Tabish Kamal Jawahar Navodaya

Vidyalaya

Librarian At

Jnv Wok

kamaltabish9525@

gmail.com India

94. Tapan Chhetri NIT Sikkim Technician tapanchhetri@yaho

o.com India

95. Than Kima Aizawl Theological

College Librarian

[email protected]

om India

96. Umesh Kumar AIIMS, New Delhi Librarian umesh.aiims@gma

il.com India

97. V K Sandhya Rani

Aakundi

Dr. B R Ambedkar

Open University

Library

Assistant

sridevi147@gmail.

com India

98. Vijaykumar N

Mulimani

Sangameshwar

College, Solapur Librarian

deccanvijay1975@

gmail.com India

99.

Wanigasekera

Arachchige Dona

Nayana Darshani

Wijayasundara

University of Sri

Jayewardenepura,

Sri Lanka

Liibrarian,

Universi [email protected] Sri Lanka


This file has been cleaned of potential threats. If you ...€¦ · source software such as Koha,...

Documents

Transcript of This file has been cleaned of potential threats. If you ...€¦ · source software such as Koha,...