Third Party Scenario-Automatic Generation of PR for Sale Order

8/12/2019 Third Party Scenario-Automatic Generation of PR for Sale Order

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Third Party Scenario-Automatic Generation ofPurchase Requisition for Sales Order

Author Bio

Rakesh Singh Chauhan is an employee of Infosys Limited. He has total experience of 11 years in the area of

SAP-SD, Internet Sales, SAP-VMS, fit-gap assessment etc. He is PMP certified and at present shouldering the

responsibility of Project Manager for an Automotive Giant. Dinakar Hindupur is now an employee of Infosys

Limited. He has total 8.3 years of experience out of which near about 6.3 years experience in the area of SAP

consulting in procure to pay and order to cash process. As a part of Domain experience he has worked in

procurement department in a manufacturing firm for 2 years.

Table of Contents

Define item category:

Define item category groups:

Define default values for material types:

Assign item categories:

Define schedule line categories:

Assign schedule line categories:

Create sale order with document type ZVOR:

Related Content

Disclaimer and Liability Notice

Introduction

This document provides an overview of the basic settings required for automatic generation of Purchase

requisition for a material in sale order and is used for third party scenario. This document will shows how the

item category and schedule line category appears in sales order automatically when material is entered which

will result in creation of PR.

Contents

· Define item categories

· Define item category groups

· Define default values for material types

· Assign item categories

· Define schedule line categories

· Assign schedule line categories



Third Party Scenario-Automatic Generation of Purchase Requisition for Sales Order


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Define item category

SPRO path: Sales and distribution->sales->sales document->sale document item->Define item category.

Here you define item categories for sales documents. The item category is important as based on itsassignment to schedule item category PR will be created.

Define item category groups

SPRO path: Sales and distribution->sales->sales document->sale document item->Define item category

groups.

Using the item category group, you group together different material types for item category determination from

the SD view. For every material type, you can define a default item category group which is proposed by the

SAP System when you create a material master record.

Define default values for material types

SPRO path: Sales and distribution->sales->sales document->sale document item->Define default values for

material types





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In this menu option, you can enter an item category group for each material type. This item category group

is proposed when you create material master record of this material type. The default value can changed

manually in the material master record.

The system determines the item category from the item category group of the material and the sales document

type during document processing.

The item category group is maintained in the Sales view2 of the material master record.

Assign item categories

SPRO path: Sales and distribution->sales->sales document->sale document item->Assign item categories

In this menu option, you can specify which item categories the system proposes during document processing

for each sales document type and item category group. At the same time, you can specify additional item

categories with which the system default can be overwritten. There is a maximum of three possible alternative

item categories.

If, for example, you enter a material with the item category group NORM in a standard order, the SAP System

determines the allowed item category via the assignment of item categories to sales document types and itemcategory groups.

The system default and the allowed alternatives are always determined from the sales document type and one

or two further criteria. The system default depends on the following criteria:

o sales document type

o item category group

o item category of the higher-level item

Define schedule line categories

SPRO path: Sales and distribution->sales->Schedules lines->Define schedule line categories.The SAP System can only copy those items of a sales document to a delivery for which schedule lines exist.

Control of the schedule lines depends on the schedule line category. When the order type is given then

automatic PR would be created for a sale order. The item category and account assignment category also

needs to be maintained.

Assign schedule line categories

SPRO path: Sales and distribution->sales->Schedules lines->Assign schedule line categories.

In this menu option, you assign schedule line categories to item categories. This allocation of schedule line

categories is carried out depending on the MRP type that is specified in the material master record for a

material.

http://scn.sap.com/docs/DOC-29137/sapevent:DOCU_LINKGL:schedule_line





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Create sale order with document type ZVOR

Transaction: VA01

When we input the material, quantity and press enter the item category would be automatically taken as XDS.

Save the sale order. Go to VA02 transaction and go to item details. Click on schedule lines tab where you can

see purchase requisition requisition number 10097612 got generated automatically for schedule line category

Z1.

Display Purchase Requisition

Transaction: ME53N

The purchase requisition is created for the sale order.

If you click on account assignment tab you can see the sale order number in the purchase requisition.

Reference: Help.sap.com

Third Party Scenario-Automatic Generation of PR for Sale Order

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