From the Resource Library of Orangescrum | #1 Task Management Software

Things Lack in Business without Project Management Tool

Project Management today has long past the days of management through shoulder taps, paper trails

and excel sheet sharing.

Today’s workforce, workplace and work itself has become highly mobile and digital. There are no 9×5

desk jobs. This has made timely communication and collaboration a challenge.

It’s the age of try fast, fail fast, retry and succeed fast!

Add time management, execution, delivery and stress in the mix and you will find yourself running from

pillar to post to keep your business, your team etc. afloat.

Project Management tools have not only become a “must have” but also the right investment for your

business.

Let us take a quick look on what Organizations without the right project collaboration tool fail to achieve

for their business.

From the Resource Library of Orangescrum | #1 Task Management Software

Project Planning Made Easy

We always run multiple projects simultaneously and keeping track of each activity, task and resources

across projects is an uphill task. It involves lot of manual efforts and is inefficient.

Without a smart interface we are highly likely to miss the big picture, the key connections and

interdependencies among activities and resources.

Not only that, task assignment & prioritization are crucial for smoother project execution.

If not done correctly it throws the team into commotion and confusion.

Lack of absolute transparency and clarity of roles and responsibilities is a huge de-motivator and stalls

progress.

Efficient Task Management

Projects consist numerous tasks. And task execution needs adequate information, communication and

collaboration for timely completion.

Using emails, spreadsheet, docs to manage all these for numerous projects leads to wasteful efforts and

time with a direct impact on your project schedule.

This is where a project management tool is very useful. Assign tasks to your team, reply to tasks and

monitor who’s doing what and when at one place.

Share notes, update and review documents and receive feedback instantly.

From the Resource Library of Orangescrum | #1 Task Management Software

A project management tool will help with:

Single collaborative platform for YOU and your Customers, Sponsors, Stakeholders and teams –

Be Smart, Communicate smarter – Anytime, Anywhere!

Quicker & accurate decision making driven by real-time granular data

Unbridled clarity around business directives and organization goals

Real time monitoring of key deliverables and milestones

Highly coordinated project planning and execution

Centralized collaboration among a geographical diverse workforce

Seamless Team Workflow

Seamless team work is very hard to achieve by managing your team through traditional methods.

From the Resource Library of Orangescrum | #1 Task Management Software

But using a Project Management tool, you can see which team/resource is working on which

task/project and which resources are available or overloaded.

At the same time, you can see who is underutilized and over utilized for efficient workload

management.

Your stakeholders, customers, management and teams are all at one place for collaboration so that

everyone has the same understanding at the end of the day!

This saves us from 100s of unwanted emails, hallway discussions and delays due to time zone and

geographical differences.

Shared Documents and Calendars

Majority of projects consists of high number of documents and that need to be shared across the team

members.

Using different tools, sending hundreds of emails with attachments or using storage apps would lead to

loss of time and make it difficult for your teams to find your documents easily in times of crisis.

Every project management tool provides centralized file storage. You can attach your documents and

share with each and every team member easily and quickly.

Also having a calendar with a project management tool is of great help. That will tell when your tasks or

meetings are scheduled. So coordination between teams is much easier.

Here is what most of the tools provide:

Share documents from your Drobox Account with ease.

Sync and integrate with Gmail to get all project updates right in your Inbox.

Share images and files using Google Drive Account within project management tool.

From the Resource Library of Orangescrum | #1 Task Management Software

Integrated Cloud Storage Apps.

Precise Project Tracking

The most important aspect of project management is project tracking and analysis.

Time tracking on each task and project is most crucial for both project managers and your clients. Both

can see how much time your team has spent for a project.

You can track project, task & resources using a project management tool.

It provides clarity, helps you foresee delays and helps you take timely corrective measures to ensure

project completion within scheduled time and budget.

Accordingly, you can generate invoices from your time logs and send it to your clients within a project

management tool.

In general, it will be difficult to use so many apps to track task, progress, checking the time spent to

generate invoice. You will find all the key features integrated in a project management tool.

Using a tool will help you take better decisions faster and enable greater team performance.

Most common values delivered by Project Management tools:

Accurate time tracking and transparent invoicing.

User friendly task timer

Transparent management of billable and non-billable hours

Create, Manage and send invoices directly from project management tool

Alerts on invoicing and payment due dates, PDF downloads

Personalize & enrich your customer information

There are so many other features you may miss if you don’t use a project management tool in your

company.

Technology adoption not only minimizes your project management woes but also enhances your team’s

productivity.

Higher productivity means higher profits and better quality – that is what a successful business need.

Thousands of businesses use Orangescrum – The Project Management and Collaboration suite to

Centralize project(s) and task(s) management

Collaborate resources (people, process, technology)

From the Resource Library of Orangescrum | #1 Task Management Software

Track Time and Generate Invoices

Tailor made views with accurate resource management info

Be at the driver’s seat always with Kanban view and Gantt Charts

Information rich display cards for TO DO, In Progress and Pending tasks

Highly interactive graphical view of multiple tasks, task dependencies, and timelines on a single

platform

Manage and track resource utilization

View real-time Analytics

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