The Use of Administrative Sources for Statistical Purposes

Administrative Sources and

Statistical Registers

Direct Use

• Simplest case - an administrative source is used directly as a sampling frame

• Easy and cheap• Quality problems?• Lack of control?

Indirect use (1)

• One or more administrative sources are used to construct a statistical register

• A statistical register can be a tool for integrating data from different sources

Indirect use (2)

• A statistical register can contain additional variables, e.g. from surveys, imputed, or calculated

• The statistical register is owned and controlled by statisticians

Multiple data sources

• Data from a single source– no check on accuracy

• Data from several sources– better view of the accuracy of the data

– increased range of variables available

– but; how to deal with data conflicts?

Models for Creating and Maintaining

Statistical Registers using Administrative

Data

Business Register

VAT PAYE

Survey inputs

Geographic information

systems

Company registrations

Dun and Bradstreet

Satellite

registers

UK Business Register

Basic Registers in Sweden

Central Register

Cross-government projects to create central registers of person / business data to facilitate data sharing, e.g.

• Registers in Nordic Countries

• Australian Business Register

• UK Business Index

Case Study - ABR• The Australian Business Register

(ABR) is developed and maintained by the Australian Tax Office

• Web interface (www.abr.gov.au)

• Businesses can register, amend details and file returns on line

• Free access for Australian Bureau of Statistics

Case Study - ABR (2)• The Australian Bureau of Statistics has

a two-tier statistical business register– Most records are direct copies from the

ABR– Only the largest and most complex

business structures are maintained by the statistical office

• This allows statistical resources to be used where they are most needed

Case Study - UK Business Index

• New project to create a basic central register of businesses

• Partners:– Office for National Statistics– Tax office– Company registration agency– Local authorities– Specialist agencies e.g. environment,

health and safety

Business Index Model

Using Administrative Data in Satellite

Registers

What is a satellite register?

The Eurostat Task Force on satellite registers on distributive trade said:-

A satellite register is a register of units which belongs to the national statistical system, and fulfils the following conditions:

1. Satellite registers are not part of main statistical registers, but are closely linked to them;

2. Satellite registers are more limited in scope than main statistical registers, but within their scope they may have better coverage;

3. Satellite registers contain one or more characteristics that are not found in main statistical registers, especially stratification variables;

4. Satellite registers should be distinguished from those databases in which results from surveys are normally recorded

So a satellite register is a tool for incorporating administrative data that are only relevant for a sub-set of units in a statistical register

Statistical Register

Satellite Register

Satellite registers may contain additional units, or variables, or both

Examples in Practice• Tourism - hotel register (category,

number of beds)• Transport - vehicle or ship register

(type, capacity)• Distributive trades - buildings register

(building size, sales area)• Military personnel – register of people

serving in the armed forces

Purposes of Satellite Registers (1)

• Constructing more comprehensive sampling frames

• Extending coverage of target populations

• Providing additional stratification variables

• Providing auxiliary variables to help estimate population totals

Purposes of Satellite Registers (2)

• Providing variables that can supplement or replace those collected through surveys

• Improving the quality of information already in the main register, therefore reducing costs and the response burden

Group Exercise

Creating a Statistical Register of

Entrepreneurs

Case Study:Statistical Business

Registers in the European Union

Background (1)• EU Regulation (2186/93) - Business

registers for statistical purposes are compulsory in all EU Member States

• The Regulation lists compulsory and optional variables

• The latest version includes enterprise group variables

Background (2)

• It is unlikely that all variables are available from one source, so multiple sources are needed

• The use of administrative sources is encouraged

• The choice of sources is left to Member States

Background (3)

• Eurostat collect information on sources used and data quality via an annual questionnaire

• The UNECE sends the same questionnaire to countries that are not members of the European Union

Sources used for Business Registers in European Union and Candidate Countries

(Slides from Eurostat / UNECE)

MS VATPersonal Income

Tax

Corporate Tax

Other Business Taxation

Social Security

Data

Published Business Accounts

Central bank data

Single Business Register

Register update surveys

Feedback from other

surveysBE x x x x xCZ y y y y y y yDK x x x x x xDE y y y y y yEE x x x x x x x x xEL y yES x x x x xFR y y y yIE x x xIT y y y y y yCY x x xLV y yLT x x x x x x xLU y y y y yHU x x x x x xMT y y NL x x x x x x x x xAT y y y yPL x x x x xPT y y y y y y y ySI x x x x x xSK y y y y y yFI x x x x x x x x xSE y y y y y yUK x x x x x xLI y yNO x x x x x x xCH y y yBG x xRO y y y y y yTR x x x x x

Number of Sources Used

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1 2 3 4 5 6 7 8 9

Number of Sources

% of Countries Using Each Source

0%10%20%30%40%50%60%70%80%90%

100%

Economicsurveys

VAT Registersurvey

Socialsecurity

Incometax

Comparison: Balkans and Former Soviet Union

0%10%20%30%40%50%60%70%80%90%

100%

Economicsurveys

VAT Registersurvey

Socialsecurity

Incometax

Sources of information on Enterprise Groups

MS VATPersonal Income

Tax

Corporate Tax

Social Security

Data

Published Business Accounts

Central bank data

Single BR

Register update surveys

Feedback from other

surveys

Other sources

DK x xES x x xIE x xIT x x xNL x x x x x x x xPT xFI x xSE xUK x x xNO x x