The Trials of Robin Hood...Hair will be actors responsibility and approved by directors during...
Transcript of The Trials of Robin Hood...Hair will be actors responsibility and approved by directors during...
Cast & Crew Parent Meeting
Our mission is to educate and enrich the lives of children and families through the magic of community theatre.
Wylie Acting Group a 501(c)3 nonprofit organization
The Trials of Robin Hood
KNSRT PRODUCTION TEAM●Directors – Josh Hargrove and Jeff Delaney
●Production Managers – Tiffany Harrod and Amanda Sturgeon
●Production Team
○ Stage Manager –
○ Costumes – Nina Roberts
○Makeup –
○ Tech Manager -
○House Manager – Melissa Harbison
○ Concessions Manager- Kristina Murphy
○ Green Room Managers-
○ Star Board- Jamie Riddley
○ Props Manager-
○ Cast Party-
○ Photographer- Les Brown
KNSRT METHODS OF COMMUNICATION
● ToRH Production Web page: https://www.wylieactinggroup.org/robinhood/● Facebook Group - Trials of Robin Hood
○ https://www.facebook.com/groups/262787911395988/● Email ● Weekly from the Production Manager● Remind 101 - Text @wagtrh to 81010 OR via Remind App
●Rehearsal reminders
●Production reminders
●Last minute rehearsal time changes
**You do NOT have to download the app to get these messages, but it is free.**
KNSRT REHEARSALS ●Be ready to go by the beginning rehearsal time- in place and
ready to work
●Online calendar has same information
●All weekday rehearsals 6:30 PM – 8:30 PM
●Saturdays 9:00 AM-12:00 PM; 9:00 AM-3:00 PM○longer Saturdays on costume parade & Tech/Dress○Costume parade and Tech/Dress rehearsals will have
alternate call times
●Rehearsal awareness: bring a water bottle and snack
Any changes will be announced in the weekly production email
REHEARSALS CONT’DSign-In Policy
●Parents/Guardians/Adults must sign in the child at the box office for every rehearsal○leave cell # where you can be reached that day/evening
●No curbside drop off
●Cast/Crew should stay on WAG property and in view of production leaders
●Pre-arrange pick-up transportation
●Arrive 5 minutes before end-time for prompt pickup
Your child’s safety is our primary concern
REHEARSALS CONT’D●Two-deep leadership○production team or WAG Board members
●Rehearsal schedule reminders or changes will be communicated weekly
●Additional reminders will be sent via Remind 101
●Please notify the Production Manager ASAP of any change in schedule conflicts
●Contact the Production Manager with questions, concerns, notification of late arrival, or last minute absence due to illness/emergency○Amanda Sturgeon (903) 217-8413; [email protected]○Tiffany Harrod (972) 786-2091; [email protected]
IMPORTANT REHEARSAL DATES
●Starting June 6, all rehearsals are mandatory
●Saturday June 6
○ Costume Preview day
●Saturday June 13
○ Costume Parade day
○ This Saturday and all Saturdays after are extended to 3:00 PM end time
●Monday June 15 and beyond = LATE WARNING
● June 29-July 2; July 6-8
○ Tech/Dress Rehearsals
PRODUCTION ORDER●https://www.wylieactinggroup.org/robinhood/
●Production Order Items
○suggested production donation ($25)
○suggested concession donation ($20)
○directors’ gift donation
Registration must be complete by May 23
DOLLARS & SENSE
●show t-shirt- $14
●show poster- $25
●playbill accolade ad- $20-80
●show tickets- $15 ea.
●stars, flowers, concessions, souvenirs- $1-3
●cast party food/drink contribution- varies
●some costume pieces- varies
Item Cost
Production Donation $25
Concession Donation $20
Minimum Total (per actor) $45
DOLLARS & SENSE CONT’D●Payment for production orders are due at the time of purchase
●Earn WAG Dollars!○exchange services for WAG Dollars
○can be used for any WAG expenses
○contact production manager for details
●Scholarships / Sponsorships○Donations accepted
○contact production manager for details
COSTUMES●You may be asked to provide some costume pieces
●Refer to the costume mistress’ for ideas○evaluate your character and how they might dress
●For specialized costumes review the plan with costume mistress○If WAG has it in costume closet it can be used.
○The production donation goes toward WAG costume expenses.
COSTUMES CONT’DCostume Guidelines
●Costumes will be stored at WAG○always return to costumes to proper location / check them in
●Remove costumes carefully○actors should ask green room adults for assistance, if needed
●Only clear liquids and “clean” foods while in or around costumes
●Maintain controlled behavior while in costume to prevent damage
●Volunteers will help manage costumes
MAKE-UP & HAIR●Hair will be actors responsibility and approved by directors during
costume preview and costume parade○If assistance is needed with hair styling/prep, please let us know.
●Apply foundation before arrival
●Eat before call time
●Go to make-up room at call time ONLY○Stay in Green Room until call time or after make-up
●Please have a bag labeled with actor’s name for combs, brushes, mascara or personal makeup items. Don’t forget to wear and bring deodorant.
●Avoid sharing any personal items with fellow actors 100% of the time!!!
CREW●Stage Manager will set up a separate meeting for crew
●Crew expected to wear○Black pants
○WAG Crew or black shirts
○Non-slip shoes (black preferred)
●Crew will attend on mandatory rehearsals beginning 02/08.
PROPSProp Donations
●Some minor prop items may be needed which will be requested through Production Manager communications
Props Guidelines
●Only crew should handle most props
●Actors only use props assigned to your role
●Handle props with care
●Use them only for what they are intended
●Put props back where they belong
HOUSE/BOX OFFICE●Ticket pricing: $15
●Ticket sales open now! General admission seating except for Friends of WAG
●Volunteers are needed for:○box office
○usher
○lobby & theater clean-up
○online sign-up request to come via email
CONCESSIONS●Concession profits help us meet our budget needs
●$20 donation per Actor & Crew member
●Volunteers are needed to work during performances (online sign-up to come)
STAR BOARD●Small fundraiser / Big morale booster!
●Stars are $.50 until tech week
●Stars $1 during tech week & shows
CAST PARTY●Cast recognition
●Sunday July 19 after the final show
●Look for an online sign-up request to come via email
Families are invited to join the fun!
FRIENDS OF WAG
GREEN ROOMGreen Room Guidelines
●Be respectful of cast-mates, volunteers, & yourself
●Be on time, prepared, and focused
●Maintain a positive and respectful attitude
●Treat others like you want to be treated
●Clean up after yourself
●Wear deodorant!!!
Remember we are a family!
GREEN ROOM OBJECTIVES●Encouragement and teamwork; continuing to foster the family
atmosphere from rehearsals
●Organized, safe, clean area with restful space for those who need it
●Focused, prepared performers
●Noise level that does not disturb the audience or action on stage
●Respect and pride in each performer and everyone else involved in the production at the end of the day
WHAT HAPPENS IN THE GREEN ROOM…●All performers are expected to sit in assigned seats unless given permission otherwise by
the Green Room leader
●Performers may speak to each other in quiet voices
○they are not required to be silent when the doors are shut
●When theater entrance doors are open, performers are expected to be silent
●The Green Room leader may ask for silence briefly at other times to control the noise level
●Sometimes the lights will be turned out when theater doors are open or if the Green Room team needs to settle the room
WHAT HAPPENS IN THE GREEN ROOM…●Electronic devices are allowed until they become a distraction.
●Green Room volunteers may be asked to help with the following tasks:
○keeping the performers’ noise level low so as not to be heard by the audience
○monitor backstage groups to help with excessive talking.
○adjust costumes, tape microphones (with instruction) or refresh face powder
○open/close theater entrance doors with cues
○obtain snacks for the performers during intermissions or breaks
HOW TO VOLUNTEER IN THE GREEN ROOM…AND KEEP YOUR SANITY
●Be prompt○arrive 15 minutes before a rehearsal shift
○arrive 1 hour before a performance shift
●Don’t sweat the small stuff
●Keep your pom-poms ready! ○We are often the first and last adults to see the actors in-between
scenes.
○Offer praise for good behavior, encouragement for the occasional struggles.
○Help with constructive solutions for those who find the Green Room a challenging environment.
HOW TO VOLUNTEER IN THE GREEN ROOM…AND KEEP YOUR SANITY
●Ask for help○Sometimes things beyond performers’ control happen, a performer needs a little
more guidance or the performers have trouble resolving a conflict themselves○In those cases, inform the Green Room Manager so that he/she can observe the
situation with you, find additional help or escalate as needed○Two sets of eyes are needed to confirm the behavior
○Actors who violate the behavior contract will have the following consequences:■Warning issued by a member of the production team■Conversation with the parent and two members of the production team■Parent must sit with the actor in the greenroom
OUR PURPOSE
Ensure the actors have the best opportunity to shine and have a
great time doing it!
QUESTIONS? COMMENTS? CONCERNS?
Production Managers
Amanda Sturgeon Tiffany Harrod
[email protected] [email protected]
903-217-8413 972-786-2091