The Transportation Policy is posted on UMHB Website Under Human Resources / Policies.
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Transcript of The Transportation Policy is posted on UMHB Website Under Human Resources / Policies.
The purpose of the Transportation Policy is to
establish procedures for control & operation of vehicles
belonging to or rented/leased by the University.
A “Qualified UMHB Driver” is an individual who is
at least 21 years of age Exceptions explained later in program
has a valid driver’s license, is insurable – has a “clear” motor
vehicle record Clear record is further explained later in program
and has successfully completed the UMHB Stars driving program requirements.
Drivers may be qualified at three levels:Level 1: sedan/pick-up truck/min-vanLevel 2: 15 passenger vanLevel 3: trailer towing
Vehicles are reserved on a first-come first-serve basis using the on-line Physical Plant Vehicle Request form Posted on the Physical Plant site on My
Campus.
Employees are responsible for Pick up and return of the vehicle in good
condition with a full tank of fuel and reasonably clean.
If returning vehicles after business hours remove valuables & personal belongings, secure in its designated location, & ensure that it is locked.
Drivers using personal vehicles for university business must ensure vehicle compliance in respect to: Registration Inspection Insurance
Note: the vehicle owner’s insurance serves as primary insurance coverage.
Section IV – Use of Personal Vehicles
Employees may utilize their personal vehicle to transport students for university business with consent from their Supervisor for each occurrence.
Employees should, however, whenever possible - use university vehicles for business-related travel when transporting students or guests on official business.
In other words … the use of university vehicles is the “preferred” method of
transportation.
Section V – Transport of Students & Guests
Qualified student drivers may operate university vehicles
Only for approved university business. Only if they’re at least 21 years of age. On campus without direct supervision of a qualified employee
driver. Off-campus (i.e. supply run) within a 25 mile radius from campus
without direct supervision of a qualified employee driver. On off-campus trips beyond a 25 mile radius only when
accompanied by a qualified employee driver (who is qualified at or above the driving level held by the student driver) As a relief driver of a vehicle being driven by an employee who is the
primary driver, or As the primary driver of a vehicle traveling with one or more vehicles
with at least one of those vehicles being driven by an employee who is the primary driver.
Vehicles driven by students are limited to 65 mph (60 when towing).
Students may be 18-20 if employed by the university, in which case they Will be restricted to campus properties, or To a designated distance (for specific tasks) – on a case-by-case basis.
Section VI Use of University Vehicles by
Students
STARS Quick Reference Chart
A STARS Quick Reference Chart has been developed to assist university employees in determining driver conditions, requirements & restrictions.The chart can be viewed on the next slide, and Is posted on the Safety website under “Stars Driver Program”.
STARS Quick Reference ChartSTATUS AGE CONDITIONS REQUIREMENTS DRIVING RESTRICTIONS DURATIO
NMVR
IntervalEmployee
FTE & PTE
>21 Drive if position requires or if needed by Supervisor
Valid Texas LicenseInsurable
None Indefinite
Annual
Grad Student
AssistantPTE
>21 Drive if requested by Supervisor
Valid LicenseInsurableEmployed by UMHB
None Indefinite
Annual
EmployeeFTE & PTE
18-20
Drive if position requires or if needed by Supervisor
Valid Texas LicenseInsurable
Limited within 25 mi. from campus
Speed limited to 65 mph
Indefinite
Annual
StudentWorker
18-20
Drive if requested by Supervisor
Valid LicenseInsurableEmployed by UMHB
Restricted to campus w/o Employee Driver Supervision or
A designated distanceo case x case basiso w/o Employee Driver
Supervision Speed limited to 65 mph
Academic School
Year
AnnualUpon
request to re-
instate
Student or
Grad Student
>21 Drive if requested by Supervisor
Valid LicenseInsurable(may be employed or non-employed by UMHB)
On campus w/o Employee Driver Supervision
Off Campus within 25 mi. w/o Employee Driver Supervision
Beyond 25 mi. – Employee Driver Supervision required
o As relief driver –or-o Primary driver of addl.
Vehicles Speed limited to 65 mph
Academic School
Year
AnnualUpon
request to re-
instate
Volunteer >21 Drive if requested by Supervisor
Valid Texas LicenseInsurable
May drive with Employee Driver Supervision only
o As relief driver –or-o Primary driver of addl.
vehicles
CalendarYear
AnnualUpon
request to re-
instateOthers
<18 Driving not
allowedN/A N/A N/A N/A
The university does not loan vehicles (incl. trailers) to employees, students or outside parties.
Privately owned vehicles may not be used to tow university trailers, and
Privately owned trailers may not be towed by university vehicles.
Section IX – Loan & Use of University Vehicles
UMHB drivers must; Be 21 years of age with a minimum of 2 years
licensed driving experience. Possess a valid driver’s license.
Employees – issued by State of Texas Students – issued by State of permanent residence.
Full-time employees 18-20 may drive if their job requires Within 25 miles (i.e. Bell County) and Speed is limited to 65mph or less
Attachment A – Use of University VehiclesSection I – Driving Requirements
Drivers will be disqualified for these offenses:
Exceeding the speed limit in excess of 20 mph Driving under the influence of alcohol or drugs Offenses against a person involving vehicle
i.e. hit & run, etc. Accumulation of 6 points or more
Moving violations (i.e. speeding, running stop sign/light, etc.) are 2 points each
3 moving violations = 6 points
Important Note: Drivers are responsible for notifying their respective Supervisor and Human Resources if any conditions such as those listed above occur that
would disqualify them from driving.
Attachment A – Use of University VehiclesSection I – Driving Requirements
Drivers must Comply with all motor vehicle laws. Operate vehicles per UMHB policy – in a
manner that does not detract from public image.
Assume responsibility for any and all fines or traffic violations.
Never pick up or transport hitch-hikers. When leaving vehicle unattended
Turn vehicle off, remove keys & lock vehicle
Remove all valuables Maintain a tobacco-free environment in
vehicles. Ensure that all occupants utilize seat belts.
Attachment A – Use of University VehiclesSection I – Driving Requirements
Drivers must: Never use electronic devices while driving
Including cell phone calls, texting, emails, electronic games, GPS, laptops, etc.
Drivers must stop vehicle in a safe location or allow a passenger to assist when using electronic devices.
Operate vehicle with adequate rest i.e. 6 to 8 hrs. in previous 24hrs
For road trips: Take at least 15 minute rest breaks every 4
hours. Drive no more than 10 hour in 24 hour period. Avoid driving between 2:00 am & 6:00 am.
Attachment A – Use of University VehiclesSection I – Driving Requirements
Drivers must Avoid driving in hazardous conditions, such
as Ice (any icing) Heavy Snow Heavy rain High winds Dense fog
Drive with headlights on at all times.
Attachment A – Use of University VehiclesSection I – Driving Requirements
At least two approved drivers are required for each vehicle for trips of 400 miles or more from the university Exception; one driver may be utilized if
the trip is broken into one or more legs with overnight stops.
Important Note: All trips beyond a 25 mile radius from the university require a qualified university employee as the primary driver in charge for the trip.
Attachment A – Use of University VehiclesSection II – Trip Requirements
Two UMHB documents are provided for all vehicles:
Accident form Insurance card
15 Passenger Vans; found in notebook issued with vans
Sedans/Pickups/Mini-vans; found in glove-box
Attachment BAccidents
Drivers must report accidents or damage to vehicles to:
The appropriate law enforcement agency (immediately).
The employee’s immediate supervisor (asap).
If involved in an accident the driver must: If possible & safe to do so, move vehicle out of
flow of traffic. Seek immediate medical aid for any injuries. Collect information on other involved parties – use
the Accident Form. Complete the Accident Form and submit to the
Director of Safety (Sanderford / Campus Planning Suite) as soon as is possible.
Attachment BAccidents
Drivers, Supervisors and/or Department Heads should:
In the case of serious accidents resulting in injuries Notify Human Resources within 4 hours to set up post-
accident drug and alcohol testing. After business hours, contact Campus Police for assistance.Note: A serious accident is one involving injury to any party that requires
medical treatment beyond basic first aid and/or accidents that result in significant damage to 3rd party property.
Personnel involved in an accident should: Not make statements admitting fault. Refer all questions from lawyers, insurance providers, etc.
to the V.P. for Business & Finance or the Director of Safety; V.P. for Business & Finance: Jennifer Ramm Director of Safety: Larry Pointer
Note: Post-accident Motor Vehicle Record checks may be conducted by the Safety Department.
Attachment BAccidents
15 Passenger Van-Specific Requirements Speed is limited to 65mph at all times. Speed when towing trailers is limited to 60 mph. Vans should be loaded front to rear. Cargo is limited to behind the rear seat to the
bottom of windows only.
Attachment DVan Requirements
All UMHB vehicles are equipped with: First Aid Kit Jumper cables Emergency reflector kit Fire extinguisher Flashlight
Attachment DVan & Trailer Requirements
Prior to driving – drivers should conduct a walk-around of the vehicle and check:
Tires should Be properly / evenly inflated Have adequate tread and free from defects
Lights Wipers Fluids – oil & coolant – are checked during
vehicle servicing However, for extended road trips (i.e. a week or
more) drivers should try to check or have fluids checked prior to return trip if possible.
Prior to driving – make appropriate adjustments:
Seat Mirrors
Adjust side-view mirrors until the rear corners of the vehicle disappear
Steering wheel Radio & AC/heat controls
If you have a right-seat passenger enlist them help manage these items.
Seat belt use is required for all occupants at all times – on & off-campus – any time the vehicle is in motion.
Required by University Policy and Texas law.
Drivers should: Drive with both hands on wheel
At “10 & 2” or “9 & 3” Use 9&3 if hands/wrists are over the air bag at 10&2
Yield “Right of Way” When required of course, and When necessary to avoid an accident
Obey traffic signs & signals Reduce vehicle speed for conditions such as
wet roads, reduced visibility and for school/construction zones as required and when prudent
As vehicle speed increases – a
driver’s effective field of vision is reduced
From 180 degrees while stopped – to – 40 degrees
at 60 mph.
Railroad crossings 15 passenger vehicles are notrequired to stop at railroad crossings Drivers – of all vehicles - should
Slow down and ensure tracks are clear Stop if railroad crossing barriers and signals are
activated Never go around barriers or race to beat them!
Drivers must observe min. following distances
2 second rule under normal conditions - i.e. good visibility – dry roads
4 second rule – for other than normal conditions – i.e. Reduced visibility due to rain, fog, dust, smoke, etc. Wet or slippery roads due to rain, ice, etc.
To determine distance Observe the vehicle ahead pass a “landmark” (road
sign, road kill, etc.) Count off seconds – if you’ve reached the landmark
before two seconds – you’re following too close.
Remember the “Move it Over” rule for emergency vehicles
With lights activated on your side of the roadway. Drivers must move a minimum of one lane away, or Slow down to 20 mph below the posted speed limit. Slow down to 5 mph is speed limit is below 25 mph.Note: Emergency Vehicles includes law enforcement, fire/rescue,
ambulances, and wreckers.
Never drive while impairedDrivers can be impaired due to use of : Alcohol Drugs – illegal, prescription, & non-prescription
(over-the-counter) medications And Fatigue
Adequate rest is absolutely mandatory!
Don’t drive on wet or slippery roads using cruise control.
Vehicle can hydro-plane and/or suddenly accelerate causing loss of control
“Wet roads” includes; rain, snow, slush, ice, etc. (anytime roads are wet or slippery)
Don’t panic if your wheels drop off the shoulder or a tire blow-out occurs
Remain calm Maintain straight course Release gas pedal Slow/brake carefully and Stop safely
Never drive through water over flooded roads.
“Turn Around - Don’t Drown”
Turn Around – Don’t Drown!!!
Pickup Truck Safety:• Avoid carrying passengers in bed• If ever necessary (i.e for work detail)
▪ Passengers must be at least 18 yrs. old, and▪ Must remain seated in bed at all times
Cart Operators must▪ Be 18 years of age and possess a valid State
driver’s license▪ Obey all traffic laws, signals, and signs.▪ Use hand signals if cart not equipped with
lights ▪ left turn, right turn, stop▪ Yield to pedestrian & vehicle traffic.▪ Observe cart capacities.▪ One person per seat▪ Limbs within confines of cart▪ No cargo hanging outside cart
Cart Operators must▪ Operate carts on UMHB streets only ▪ As much as is possible .▪ Not operate carts on sidewalks and grass.▪ On sidewalks only if absolutely necessary to perform
duties (i.e. deliver cargo or personnel to a building).▪ Remove key and set parking brake when
unattended.▪ Use caution pulling out of parking spaces
with limited visibility.
Carts must be equipped with strobe lights, and headlights, tail & brake lights, & turn
signals if operated during dark hours.
The next 5 slides are to be viewed by those that
Need to be qualified to driver 15 passenger vans, and are
Experienced driving 15 passenger vans –or equivalent (i.e. SUV, Suburban, Explorer, or other large vehicles).
15 Passenger Van Facts: You have 3 times greater rollover risk when
carrying more than 10 passengers, and A 5 times greater risk when going over 50
mph 75% of fatalities in 15 p.v. accidents in
recent years were not restrained (no seat belts)
Vehicle stability is affected by Design – wheelbase/width/length/height Loading – center of gravity increases with
passengers/cargo Conditions – roads/weather/wind
COG – no load
COG – loaded
COG – no load
The COG – Center of Gravity – moves upward as a van is loaded.Weight of 15 passengers @150lbs. each = @2,250lbs. in upper half of vehicle.
Results in vehicle becoming more top-heavy as load is increased.
15 Passenger Van Safety Tips: Observe passenger capacities
One person per seat belt Load from front to back
Observe cargo capacities Behind rear seat To bottom of window only
Van Safety Tips: Check clearances prior to backing or
maneuvering Use spotters if necessary
Reduce speed for conditions Traffic Visibility Wet roads Icing
▪ avoid driving until roads are cleared by transportation authorities. Zones – observed reduced speed limits – i.e.
▪ School zones▪ Construction zones
The next 2 slides must be viewed by those that Need to be qualified to tow trailers for the
university, and Are experienced & proficient in towing
trailers. Must have sufficient knowledge & experience to
Connect and disconnect trailers, Properly load trailers, Effectively maneuver trailers (backing, etc.).
Note: the university does not teach personnel to manage and tow trailers – therefore, experience is required to become trailer qualified.
Trailer Towing
Drivers must possess experience & proficiency to Connect & disconnect trailers Properly load trailers Properly & effectively handle trailers while
▪ Backing▪ Maneuvering▪ Emergencies
Vehicle speed limited to 60mph. Load capacity of trailer, hitch & vehicle towing
capacity must never be exceeded.
Trailer Towing
Drivers must Verify ball-hitch size (must match) Ensure hitch is “latched” (& locked) Ensure all lights are operative
Tail & Brake lights Turn Signals
Ensure that safety chains are in place, secure, & proper length
Ensure that tires have adequate tread, pressure & clearance
Trailer Towing
Contact Larry Pointer via email at [email protected] to request the Stars Quiz for the driving level needed.Level 1 – Sedan, Pickup, Minivan, SUVLevel 2 – 15 Passenger VanLevel 3 – Trailer Towing
Call if you have questions.Larry Pointer, Safety Director(254) 295- 8635