Presenter(s):Date:

THE SUMMARY REPORTFORMIS THUA THIEN HUE

F O R M I S Development of Management Information System for Forestry sector

TỈNH THỪA THIÊN HUẾ

HUE, 01/2013

F O R M I S | Development of Management Information System for Forestry Sector 2

PART A: THE GENERAL INFORMATION OF THE PROJECT

The title: Development of Information System for Forestry sector

Location: Ha Noi and 3 pilot provinces (Quang Ninh, Thanh Hoa and Thua Thien Hue)

In Thua Thien Hue, the project is implemented in 2 pilot districts: Phong Dien and Phu Loc and 1 pilot commune: Loc Thuy, Phu Loc.

Duration: From 2009-2012

PART B. EVALUATION OF THE PROJECT IMPLEMENTATION

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1. Advantages-The project implementation has received great support of competent authorites and functional agencies at all levels who created the convenient conditions for the project deployment. -There is a close combination between Natural Resource and Environment sector and Agriculture and Rural Development and Statistic sector at provincial and district level.-The province has been developed the basic database for districts within it and improved WAN in whole province, that enable sectors to integrate their data into the common database system of the province in order to serve management.2. Disadvantages-The data which is used for decision making inforestry sector is scattered, complicated and not in time. The data is not standardized and needs to be processed when being used.-The current IT systems of all sector at provincial and district level are not robust enough, lack human resource for enhancement, operation and updating changes-Data and information resources scattered at state agencies are not homogenous in term of data standards-The development of an integrated system and updating formation are not simple, that need to have an updated and common system for management.

I. Advantages and disadvantages

II. The achievements of project result areas1. Result 1: Development of information standards and

information sharing mechanisms International and local forestry experts compiled forestry information

standards and organized workshops to discuss with provincal and district IT WG in order to finalize the set of information standards and information sharing mechanisms and plan at central and local level.

2. Result 2: Development of information management systemThe forestry information management indicators were updated into

Data matrix developed from the beginning of the project. Data matrix descibes specifically the forestry data system required for all levels, including GIS and forestry statistics data.

Development and completion the overall design of database in order to identify targets and solutions for overall development of forestry database system.

Completion of forest resources inventory at Loc Thuy commune, Phu Loc district; development of the forestry information portal and application of the forestry reporting system at provincial, district and pilot commune levels.

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3. Result 3: Enhancement of capacity for information collection and management

PPMU organized 16 training events covering 314 participants at all levels (forestry and agriculture officers, rangers, natural resources and environment officers, statistic officers, Forestry companies, Forest management boards). Thanks to these training events, capacity of officers was improved and they already applied effectively trained lessons for their daily work. Evaluation of training courses was implemented through Training evaluation forms delivered at the end of each course. In general, all training courses fulfilled trainees demands and support pratically their tasks in offices.

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The table of training results

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No Training courses Time

The number

of particip

ants

Target groups

I 2010 (2 courses) 59

1 Basic IT skills 18-22/10/2010 34Officers working with forestry reporting activities need to be trained IT skills

2 Introduction of GIS 6-12/12/2010 25Officers working with survey and mapping activities

II 2011 (4 courses) 77

1Working with GIS in Forestry (2 courses)

16-21/5/2011; 21-26/11/2011 32

Technical officers working with survey & mapping activities at provincial level and 2 pilot districts

2Commune Forest Resource Inventory training 3 - 4/11/2011 20

Officers working with forest resources inventory

3 Introduction to GIS and GPS 14-18/11/2011 25Officers involve in forestry activities in whole province

III 2012 (10 courses) 178

1Basic GIS using QuantumGIS (3 courses_

25-29/6/2012; 02-06/7/2012; 09-13/7/2012

56technical officers who work with survey and mapping activities at provincial, district and commune levels.

2 GPS data collection (2 courses) 24-25/7/2012; 26-27/7/2012 40

officers working in forestry agencies at provincial, district and commune levels

3 Portal use (3 courses) 5; 6; 7/9/2012 49Technical officers involve in forestry activities

4Using forestry reporting system (2 courses)

27-28/11/2012; 29-30/11/2012 33 Technical officers involve in forestry

reporting activies

Total: 16 courses 314

4. Result 4: Upgrade and newly establisment of IT infrastructure FORMIS project has provided and upgraded the IT infrastructure (server, computers, printers, GPS devices, photocopiers, ...). FORMIS Hue already received and handed over equipment for agencies at provincial level, 2 pilot districts and Loc Thuy People Committee, details as below:

General evaluation: PPMU delivered equipment in accordance with objects and plan of PMU. In general, upgrading IT infrastructure for agencies management and usage was promptly and timely that served well forestry information management and processing

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No Agencies

Computer Dell Optilex

390 DT

Printer HP Laser Jet P2055dn

Software for anti

virus

Lacviet dictionar

y

Software MapInfo®

Professional v11.0

GPS device Garmin 78S

Server Dell PowerEdge

R710

I Provincial level 5 5 5 5 4 6 11 FORMIS PPMu 2 2 2 2 2 2 12 Sub-DoF 2 2 2 2 2 2 3 Sub-FPD 1 1 1 1 2 II Phong Dien district 5 5 5 5 5 1 District FPD 1 1 1 1 2 2 District GSO 1 1 1 1 3 District PC Office 1 1 1 1 4 District DARD 1 1 1 1 2 5 District DONRE 1 1 1 1 1

III Phu Loc District 6 6 6 6 6 1 District PC Office 1 1 1 1 2 District GSO 1 1 1 1 3 District FPD 1 1 1 1 2 4 District DARD 1 1 1 1 2 5 District DONRE 1 1 1 1 1 6 Loc Thuy CPC 1 1 1 1 1

Total 16 16 16 16 4 17 1

III. Disbursement

Thua Thien Hue PPMU has been organized to implement and completed well assigned tasks and managed and used allocated budget in accordance with purposes, economically, and effectively, detail as below:

Total budget: 5.689.012.727 vndTFF funding: 4.958.012.727.vnd

Counterpart funding: 731.000.000 vnd

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IV. The project effectivenessThe project activities have improved capacity of IT application, software installation, especially QuantumGIS software has been used by mostly forestry agencies, whereby computer-based data management is implemented quickly, easily for data collection and processing.Investment of adequate and modern IT equipment brought good chances for provincial and district forestry officers to improve capacity of using new technologies for sector management.The forestry information portal and the forestry reporting system created convenient conditions for forestry officers to update accurate and unified information and data from central to local level.

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V. Recommendations and proposalsThis is the initiative step to develop softwares and reporting system for forestry sector, therefore it needs to continue completing and upgrading them in order to apply effectively in whole province.It should organize more training courses to improve capacity for forestry officers on FORMIS system in order to create efficiency diffusion of FORMIS I We propose that VNFOREST will continue concerning and investing FORMIS II for Thua Thien Hue to scale up this model for all districts and communes in whole province.

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