DAVID DOUGLAS SCHOOL DISTRICT11300 N.E. Halsey St , Portland, Oregon 97220

503-252-2900 | www.ddouglas.k12.or.us

S p r i n g / 2 0 1 6

THE SOURCEHappySpring B

reak!

from your HR Staff

Personal Information UpdatesAddress and Phone Number Changes It is important to notify HR as soon as possible if you have a change of address or phone number. Please complete and submit to HR a “Change of Address” form available in HR and on the District website. You may also email Leah Brewer in HR at leah_berry@ddsd40.org any changes in your personal information. HR will update your personal information changes with OEBB. Remember: only notifying your supervisor or building secretary will NOT update your information in Payroll and HR.

Name Changes Name changes must be made as soon as possible and are done by appointment with Leah Brewer. Please contact Leah by email at leah_berry@ddsd40.org or by phone at 503-261-8253 to discuss the documents we require for name changes and to arrange your appointment.

Other Personal Changes Have you recently: •beenmarriedordivorced •acquiredanewdomesticpartner •hadanewbaby •hadadeathinthefamily •doyouhaveanoveragechild(age26onall

insurance plans) •oryouhavemoved

If so, it is important that you contact Lauren Crow, either by email lauren_crow@ddsd40.org or at 503-261-8250. We must pass the information on to OEBB who then passes it on to the various health care providers. It is required by law that we notify any individual that is to be removed from medical, dental or vision coverage. All personal changes must be done within 30 days of the qualifying event.

TSPC-License Redesign UpdateConverting to the New Licenses Licensure Redesign simplified licenses. There are now three main licensure categories: Preliminary, Professional andReciprocal(out-of-state)Licenses;andtwolesscommoncategories: Legacy and Teacher Leader Licenses. All old teaching licenses will convert to the new licensure categories. No action is needed until it is time to renew.

Renewals: Which license do I have? At renewal, teaching licenses will be issued the best possible license within a teacher’s qualifications. This means that if a teacher who has an Initial II Licenses has met the experience requirements of a Professional License, they will automatically be qualified for a Professional License when theyrenew.(AllInitialIIareconsideredtohavemettheadvanced professional education requirements.) Many teaching licenses were converted to new license types prior to moving the data to eLicensing. When the applicant views records in eLicensing, she or he will see the following new license type: •BasicLicense=Legacy* •Initial=Reciprocal (out-of-state applicants) •InitialI=Preliminary License •InitialII=Preliminary License* •Standard=Professional Teaching License •Continuing=Professional Teaching License •Professional=Professional Teaching License •Five-year= Professional Teaching License •ESEAAlternativeRoute=Restricted Teaching

License*Basic and Initial II will be issued a Professional Teaching License if they meet the four full years of teaching experience upon evaluation at renewal.

Read more about licensure renewal requirements. Read more about first-time license requirements.

Licensed Employee’s Transfer Requests If you a licensed employee and are interested in transferring to another building for the 2016-2017 school year, you must complete the TransferRequestFormandsendtoHumanResources.Youmustalsosubmit a copy to your direct supervisor. The form should indicate the specified building and assignment you are requesting. Requests are due by March 31st, 2016. Click on the following link for the Transfer RequestForm:http://www.ddouglas.k12.or.us/departments/human-resources/hr-employee-documents-and-forms/

Added Credits 2016 Licensed staff, have you added credits this year?If you have added credits this year, please submit these transcripts to Human Resources no later than May 31, 2016. Maybe you have enough to move up a step for next year’s contract!

Payroll Tip of the Month - MarchSocial Security and Me? Social Security recommends you keep all W-2s and December pay check stubs in order to verify your Social Security earnings and the number of Social Security Credits. You earn social security credits in 2016 for each $1260 in earnings up to a maximum of 4 credits. Anyone born in 1929 or later needs 40 credits to be eligible for social security benefits. Social Security no longer regularly mails social security statements to help you keep track of your social security earnings and potential benefits upon retirement. At each stage of your life, my Social Security is for you. Your personal online my Social Security account is a valuable source of information beginning in your working years and continuing throughout the time you receive Social Security benefits. To learn more visit: http://www.ssa.gov/myaccount/

Always destroy prior year stubs responsibly to avoid identity theft.

Tuition ReimbursementLicensed StaffEach year of the 2014-2017 collective bargaining agreement the District agrees to provide a pool of $100,000 which can be used to reimburse bargaining unit members for tuition reimbursement. Reimbursement is limited to the maximum of $500 per year per bargaining unit member. At the end of each year all pre-approved courses will be counted and the $100,000 pool will be divided equally among the bargaining members who applied for tuition reimbursement. As an example: if there are 400 employees who requested reimbursement and have met all the other conditions necessary to receive reimbursement, each bargainingunitmemberwouldreceive$250($100,000dividedby400).

* If the course is not completed or a passing grade is not granted, reimbursement will not be granted. Note: The District will attempt to provide the teacher with the reimbursement payment in the final check for the applicable contract year but payment may need to be made later if there are bargaining unit members who are completing classes that donotenduntiltheendofJuneand/orarelatesubmittingtheproperinformationforreimbursement.

**NO VOUCHERS WILL BE ISSUED, ALL CLASSES MUST BE PRE-PAID BY BARGAINING UNIT MEMBER**

Is retirement in your future?Supplement your retirement savingsIt is never too early to start planning for retirement. The District offers several supplemental retirement savings options. Visit Carruth Compliance Consulting to explore pre-tax and post-tax options. http://www.ncompliance.com/guest_employees.aspx?EmployerID=10

Planning to retire in 3 to 5 years?PERS offers Introduction to PERS Retirement to help members plan and calculate benefits. See the PERS website for more information.

Steps to a 2016 PERS retirementPleasenote;onlysteps1,5,and7arerequired,butwerecommend you consider the others.

1. Make sure you are age or service-time eligible to retire.2. Get a benefit estimate from PERS. You can use Online Member

Services or request a written benefit estimate.3. Register for and attend a Retirement Readiness session. The

schedule can be found on the PERS website.4. Read the Pre-Retirement Guide for step-by-step information

aboutretiring.Theguide(availableonthePERSwebsite)willhelpyou complete your Retirement Application.

5.CompletetheTierOne/TierTwoandIndividualAccountProgram(IAP)RetirementApplicationortheOPSRPandIAPRetirementApplication(availableonthePERSwebsite)andturnitintoPERS.

6. Attend a PERS Retirement Application Assistance Session if you are retiring within 90 days.

7. Notify DDSD Human Resources Department in writing at least 60 days before so that DDSD can report your termination of employment to PERS. This will assist in making sure your retirement plans go smoothly.

The PERS website can be found at: http://oregon.gov/PERS _______________________________

March end of month pay dates:Licensed, Administration, Supervisors & Confidential

Friday, March 18, 2016

Classified SalaryThursday, March 31, 2016

Security Key Badges Most of our buildings now have Security Key Badges. This step towards safety in our buildings is an exciting one. As with ‘regular’ keys, your Security Key Badge must be kept safe at all times. It is essential if you lose your Security Key badge to report it immediately for the Safety and Security of our students. Please call or send an email to Business Office, extension 8212 or Human Resources, extension 8416.

Let’s all work together to keep our buildings and students safe!

New HR webpage Human Resources has a new webpage on the David Douglas School District website. The new page is titled: “Employee Discounts”. This page will be continually updated with any District-wide discount or freebies. If you learn of a discount or freebie that you would like to share, please email David Petersen. We, in Human Resources, are on a constant look out for good deals for all of us!

http://www.ddouglas.k12.or.us/departments/human-resources/employee-discounts/

FunatDDSDThe Staff of Cherry Park Elementary school showing their school spirit by participating in school-wide dress up days.

Cherry Park staff on ‘Pajama Day’ showing off their matching pants. [Left to right back row]AngiePlasker(Secretary),MikiJohnson(StudentAchievementSpecialist),MattSoule(StudentBehaviorSpecialist),KateBarker(Principal),andSarahAnderson(RecordsClerk)[Front row left to right]SueYount(OfficeAssistant),JessicaPolledri(Counselor),NadiaFeytser(HealthAssistant),andAnnaGokhman(LanguageDevelopmentSpecialist)

Celebrating‘DuckDay’.Title1TeacherSarahFelkerwithInstructionalAssistantsPamBackman, and Kim Bessette-MartinezPrincipal Kate Barker getting ready for the holiday

season!

EMS-SmartFindExpressRefresher Course!!! All Licensed Staff and MECP classified employees are required

touseSmartFindExpresstoreportanyabsence.Pleaseuse

proper codes when entering absences in SmartFindExpress.

These codes are used by our Payroll Department. Licensed staff

earnnine(9)paidleavedaysandten(10)sickdaysmultipliedby

your FTE at the beginning of each school year.

Employees are responsible for tracking their own leave usage.

SmartFindExpress can easily show you leave taken and sched-

uled in the future.

Leave Codes used in EMS- SmartFindExpress are:

Sick Leave . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

FamilyIllness . . . . . . . . . . . . . . . . . . . . . . . . 451

Bereavement . . . . . . . . . . . . . . . . . . . . . . . . 12

Emergency Leave . . . . . . . . . . . . . . . . . . . . . 51

Personal Business. . . . . . . . . . . . . . . . . . . . . 611

Workshop/Conference . . . . . . . . . . . . . . . . . 841

Jury Duty . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Unpaid Leave . . . . . . . . . . . . . . . . . . . . . . . . 771

FMLA. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 471

DONOTconfuseFamilyIllnesswithFMLA–whichrequires

a completed HR document, calendar and a consultation with

LaurenCrow.PayrollenterstheleavetypeforFMLAbasedonthe

assigned calendar created following the meeting with Lauren

CrowinHumanResources(extension8250).

Cold Prevention in the Workplace Allergies.SeasonalFlu.TheCold.Twentyplusstudentsinyour classroom. GERMS! Unfortunately, a school is a great place to catch a cold. A few tips for cold and flu prevention:

•Washyourhands!Washforatleast15-20secondsespeciallyafter touching a potentially contaminated surface.

•Handsofothers•Doorknobsorhandles•Copiermachine•Sharedbooks•Avoidtouchingyourface,eyes,orrubbingyournose•Washoutyourwaterbottledaily•Exerciseregularly(Aerobic…gettheheartpumping)•Eathealthyfoods(Lotsoffruitsandvegetables!)•Relax.Relaxingdoeswondersforboththemindandbody.

If you are Licensed or MECP Classified staff and know you will need a sub?! PLEASE try to submit your substitute requests as soon as you know you will be out. As Spring approaches, the demand for substitutes rises. You can contact the SmartFind Express system eitherbyphoneat503-616-2025orbyinternet:https://ems.eschoolsolutions.com.

Everything You Need to KnowAbout Handwashing You Probably

Learned in Preschool.

1. Wet your hands and apply liquid, bar, or powder soap2. Rub hands together vigorously to make a lather and scrub

all surfaces3. Continue for 20 seconds - It takes that long for the soap and

scrubbing action to dislodge and remove stubborn germs. Need a timer? Imagine singing “Happy Birthday” twice through to a friend!

4. Rinse hands well under running water5. Dry your hands using a paper towel or air dryer6. If possible, use your paper towel to turn off the faucet

David Douglas Human Resources Department MissionTo enhance the district’s mission by fostering a healthy, fair, equitable

work environment that will attract excellent employees and enable them to develop to their full potential.

HR STAFFKen RichardsonDeputy Superintendent ....................................... 503-261-8205

Darcy PowersHR Manager .............................................................. 503-261-8226 •Workers’CompensationQuestions •LicensedNon-MedicalLeavesofAbsence •JobPostings-Licensed/Admin •AllLicensedStaffQuestions

Lauren CrowBenefitsCoordinator ............................................. 503-261-8250 •Insurance,Retirees •FMLA/OFLA •ClassifiedLeavesofAbsence •JobPostings-Classified/Admin •AllClassifiedStaffQuestions

Leah BerryHRAssistant .............................................................. 503-261-8253 •Applications •NewHireOrientations •PersonnelActionForms •Para-professionalExam •VolunteerApplications •TuitionReimbursement •JobPostings-Classified/TalentEd

Debora SpecialeHRAssistant ............................................................. 503-261-8225 •UnemploymentInsurance •Student/PracticumTeacherPlacements •JobPostings-Licensed/TalentEd

David PetersenHRAssistant ............................................................. 503-261-8210 •SafeSchoolsEmployeeTraining •HRNewsletter •HRWebpage

HR STAFF OFFICE HOURSMonday-Friday7:30am-4:30pm

Insurance Vendor Contact ListModa - Medical/Vision.......................................... 503-265-2909 866-923-0409

Moda - Dental ......................................................... 503-265-2910 866-923-0410

Moda - Pharmacy................................................... 503-265-2911 866-923-0411

Moda - DiseaseMgmt .......................................... 503-243-3957 Toll-free ................................................................... 800-913-4957

Moda - Behavioral/ ............................................... 503-382-5323 MentalHealth ....................................................... 877-796-3223

Moda - ProviderList ............................ www.modahealth.com

Kaiser–Medical,Dental Vision,Pharmacy ................................................. 866-223-2375

Kaiser Provider List ...................... http://my.kp.org/oebb/

Standard Insurance .................................... 1-866-756-8115

OEBB ............................... 1-888-4MY-OEBB(1-888-469-6322)

American Fidelity ......................................... 1-877-293-1090

w w w. d d o u g l a s . k 1 2 . o r. u s

for your David Douglas Human Resources