The Single Window: benefits from an The Single Window: benefits from an advanced trade facilitation tool and UN advanced trade facilitation tool and UN

standards for a transition economystandards for a transition economy

www.exim.gov.mk

Slavica KUTIROVCustoms Administration of the Republic of Macedonia

Conference for Trade Development and Facilitation for Economies in Transition Conference for Trade Development and Facilitation for Economies in Transition Geneva, 27 October 2009, Palais des NationsGeneva, 27 October 2009, Palais des Nations

Introduction

• The Government of the Republic of Macedonia launched the Project of introduction of a Single Window Environment in March 2007

• Customs Administration (MCA) was appointed as Leading agency and the Project coordinator

• Other members of the Project Team 15 Government Institutions USAID National Committee on IBM Ministry of Information Society Business Community

General objectives

To facilitate the trade introducing a single point for fulfilling of allcross-border requirements

• Improving the efficiency and effectiveness of the official control• Cutting costs (due to faster release of goods and better use of resources)

For the Government: Improved trader compliance More efficient use of resources Coordinated approach and cooperation between GA Increasing the collection of the revenue yield Enhanced security Improving the conditions for risk assessment

For the Economic Operators: Faster clearance and release of goods Transparent and predictable procedures Cutting costs (reducing administrative burden and delays and more efficient

use of resources)

Concept and framework

• To include processes and documents directly related to import, export and transit of goods

• To implement international standards and tools

• To develop an Electronic Single Window Single entry point and paperless environment for obtaining all

licenses required for import, export and transit of goods Coordinated cross-border control of licenses Electronic signature for verification Open system for further interconnections

Phases

• Analysis (Mar 2007 – Jun 2007)

• Harmonization and Standardization (May 2007 – May 2008)

• Feasibility study and Project plan (Jul 2007 – Sep 2007)

• Implementation (Oct 2007 – Oct 2008)

• Launching - 1 November 2008

Analysis (March 2007 – June 2007)

• International Standards and Tools• UN/CEFACT, Recommendation 33 and 34• WCO Data Model (based on UNTDED, International Code

Standards)• EC Regulations and Decisions connected with e-Customs initiative

• Experiences of other countries

• Analyze the current situation in RM

Outcomes

16 GA responsible for issuing licenses in the cross border trade No precise list of all of the various licenses Overlapping of the responsibilities of the GA Repeating the same annexes to every application Different data for the same information GA had not e-processing of the licenses

Harmonization and standardization

(May 2007 – May 2008)

• Identification of documents and data from each PGA • Creation of a PGA Data File • First-stage harmonization• Harmonization• Create a Standardized Data Set (SDS 80)

Data elements were mapped according the WCO Data Model (version

2.0) and its UNTDED equivalent in the WCO DM

Standardized Data Set (SDS 80)

Feasibility study and project plan

(July 2007 – September 2007)

• Outcomes from the Analyze of the current situation

• Proposals for• Participated Government Authorities, processes and documents• Harmonization and standardization process• Electronic Single Window model• Legal aspects and changes• Business model

• Annexes• List of all import, export and transit licenses• Block schemes of different business processes for issuing of

licenses in GA• System description for software solution

Implementation

(October 2007 – October 2008)

• Keep on Data Harmonization and Standardization • Development of Legal Framework • Accomplishment of Software and Hardware

Procurements• Creation of Central Data Model• Development of Software Application• Installation of Hardware Equipment• Pilot Implementation• Trainings and Promotions

Launching

(1 November 2008)

Single Window for Licenses for Import, export and TransitSingle Window for Licenses for Import, export and Transitof Goods and Tariff Quotas (EXIM)of Goods and Tariff Quotas (EXIM)

www.exim.gov.mk

EXIM Functionalities

• Single frame for all required information for obtaining 66 different import, export or transit licenses and tariff quotas

• e-application for licenses and on-line tracking the current

status from the office• e-issuance of licenses from the GA and on-line monitoring of

usage from Customs• е - applications for customs quotas and on-line monitoring of

allocation• е – monitoring of payments for administrative fees

• Equal legal validity of electronic and paper applications

• Printouts of licenses and other reports

• Central management of reference data

EXIM Users

Customs administration Ministry of interior Ministry of agriculture Phyto-sanitary Directorate Veterinary Directorate State inspectorate for agriculture Seed and seed materials directorate Bureau for medicine Food directorate State sanitary and health

inspectorate

Ministry of economy Bureau for metrology Ministry of environment and

physical planning Ministry of culture Directorate for radiation security National bank

Trade Importers Exporters Carriers Brokers Freight Forwarders

Government

Technology

Internet Intranet

Database Servers(clusters)

Storage

MT KIBS

CERTIFICATION AUTHORITIES

ApplicationServers (cluster)

Backup server

Web ServerWeb Server

.

.

.

.

.

Ministry of agriculture

VeterinaryHQ

Customs

CDPS - Customs Data Processing System

NCTSAISAES…..

(IBM) Integrated Border Management

Licences

Certificates

Quotas

.

.

.

Printer1

2

Authorizations

66

E X I M SYSTEM

ECONOMIC OPERATORS

DBDB

attach

PSCCMR

INV

Digital Signature

Digital Signature

Ministry of environment

Ministry of health

1

2

7

Central State Register Ministry of finance

Benefits

• Service availability 24 hours, 7 days a week• Increasing the efficiency of the licensing process and provide

better legal certainty• Saving of time and costs for businesses and government due to

e-licenses process and more efficient use of resources• Better conditions for increasing collection of the revenues based

on coordinated approach between PGA and efficient use of the recourses

• Enhanced security as a result of centralized approach to the cross border information

• Standardized and harmonized data and model structure, ready for more comprehensive exchange of information and coordinated risk assessment

Further development

• Work on improvement of the technical functionalities of EXIM system and inclusion of the new procedures and documents

• Keep on data harmonization and standardization of the current and new

data elements WCO DM version 3 UNTDED Core Component Library (CCL)

• Improvement of cross-border exchange of information providing interoperability with other information systems

New Customs Declaration Processing System (CDPS) Veterinarian Agency System (TRACES) System for Transport Licenses

• Work on building of cooperation and coordinated risk assessment between cross-border GA and One Stop Shop control, based on the interoperability with other GA systems and Integrated Border Management system (ISIGU)

Thank you for your attention!

QUESTIONS?

Slavica KUTIROVIT Project Manager

Phone: + 389 2 3293 975E-mail: slavica.kutirov@customs.gov.mk

Customs Administration of the Republic of Macedoniawww.customs.gov.mk