THE SCHOOL BOARD OF VOLUSIA COUNTY, FLORIDA … · testimonial about former principal and school...

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THE SCHOOL BOARD OF VOLUSIA COUNTY, FLORIDA SEPTEMBER 11, 2012 MINUTES – REGULAR SESSION

Opening

1.01 Announcement The Budget Presentation will be at 5:30 PM followed by a 6:00 PM Public Hearing on the 2013-2014 Final Volusia County Schools’ Operating Budget and District Ad Valorem Property Tax Levy. 1.02 4:00 PM Call to Order and Pledge of Allegiance Vice Chairman Judy Conte called the meeting to order at 4:00 p.m. Tuesday, September 11, 2012, DeLand Administrative Complex, 200 North Clara Avenue, DeLand, Florida. Members present: Dr. Al Williams, Chairman, District 2; Ms. Judy Conte, District 4; Mr. Stan Schmidt, District 3; Ms. Candace Lankford, District 1; and Mrs. Diane Smith, District 5. Also present: Dr. Margaret A. Smith, Superintendent; and Mr. Ted Doran, School Board Attorney. 1.03 Board Member Comments regarding the District Vision Statement Mr. Schmidt requested a moment of silence in remembrance of the anniversary of September 11, 2001 attacks in New York City, Pennsylvania and Washington, DC. 1.04 Approval of Minutes Action: Approval of the Minutes of the August 28, 2012-Regular Session. Motion by Ms. Lankford, second by Dr. Williams. Motion carried unanimously Agenda Changes and Removal of Items from the Consent Agenda

2.01 Agenda Changes and Removal of Items from the Consent Agenda None. Public Participation

3.01 Public Participation concerning Items on this Agenda None. Approval of Agenda and Consent

4.01 Approval of the Agenda and the Recommended Consent Agenda Items Action: Approval of the agenda and all items in the consent agenda. Motion by Dr. Williams, second by Mrs. Smith. Motion carried unanimously. Consent-Curriculum and School Improvement Services 5.01 Field Trip-DeLand High: Approval for four FFA students from DeLand High to travel to Indianapolis, Indiana, October 19-27, 2012 to participate in the National FFA Convention. 5.02 Field Trip-Galaxy Middle: Approval for sixty eighth grade students from Galaxy Middle to travel to Washington, DC, March 20-March 24, 2013. 5.03 Field Trip-Heritage Middle: Approval for forty-eight eighth grade students from Heritage Middle to travel to Washington, DC, April 27 - May 1, 2013. 5.04 Field Trip-Hinson Middle: Approval for one hundred eighth grade students from Hinson Middle to travel to Washington, DC, December 4-8, 2012.

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Minutes The School Board of Volusia County, Florida of 9 September 11, 2012 – Regular Session

5.05 Field Trip-New Smyrna Beach High: Approval for ten FFA students from New Smyrna Beach High to travel to Indianapolis, Indiana, October 22-27, 2012 to participate in the National FFA Convention. 5.06 Field Trip-New Smyrna Beach Middle: Approval for seventy-seven eighth grade students from New Smyrna Beach Middle to travel to Washington, DC, March 18-22, 2013. 5.07 Field Trip-Pine Ridge High: Approval for twelve FFA students from Pine Ridge High to travel to Indianapolis, Indiana, October 23-27, 2012 to participate in the National FFA Convention. 5.08 Field Trip-Taylor Middle-High: Approval for eight FFA students from T. Dewitt Taylor Middle-High to travel to Indianapolis, Indiana, October 23-26, 2012 to participate in the National FFA Convention. 5.09 Master Inservice Plan: Approval of the Volusia County Schools' Master In-service Plan to include the addition of identified in-service training components. 5.10 School Health Services Plan: Approval of the Florida Department of Health, School Health Services Program, 2012-2014 School Health Services Plan, which is mandated by the School Health Services Act, s.381.0056, F.S., VCSB No. 5107. Consent-Federal Programs/Grants Development Services 6.01 Contract-L&S Education Inc.: Approval of the contract with L&S Education Inc. to provide tutoring services to Non-Public school students for the 2012-2013 school year (replaces contract with Rx Learning approved July 24, 2012), VCSB No. 5108. Consent-Human Resources 7.01 Personnel Actions: Approval of the listed instructional, support and managerial/non-bargaining personnel appointments, transfers, leaves of absence, resignations, suspensions and separations. Consent-Financial and Business Services 8.01 Budget Amendment #3 for 2011-12 School Year: Approval of Budget Amendment #3 for the 2011-12 school year, VCSB No. 5109. 8.02 Annual Financial Report and Report of Financial Data to the Commissioner of Education for FY end June 30, 2012: Approval of the Annual Financial Report and the Report of Financial Data to the Commissioner of Education for the fiscal year ended June 30, 2012, VCSB No. 5110. 8.03 Annual Report on Investments: Approval of the annual report on investments as of June 30, 2012 in accordance with Volusia County School Board Policy 715, paragraph XV, VCSB No. 5111. 8.04 Berger Memorial Fund Report: Acknowledged the Frank A. Berger and Grace I. Berger Memorial Fund report to the school board as required by the terms of the trust, VCSB No. 5112. Consent-Facilities Services 9.01 Agreement to Provide Emergency Shelter Power System for DeBary Elementary: Approval of the SunSmart Emergency Shelter School Agreement with the University of Central Florida for a grant to provide an emergency shelter power system for DeBary Elementary, effective December 31, 2012 through December 31, 2017, VCSB No. 5113.

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9.02 Agreement to Provide Emergency Shelter Power System for River Springs Middle: Approval of the SunSmart Schools Emergency Shelter School Agreement with the University of Central Florida for a grant to provide an emergency shelter power system for River Springs Middle, effective December 31, 2012 through December 31, 2017, VCSB No. 5114. 9.03 New Certificates of Qualification: Approval of new Certificates of Qualification for Cardno TBE; Bradshaw-Niles & Associates, Inc.; and Robert C. Winterle Architect, Inc. 9.04 Renew Certificates of Qualification: Approval to renew Certificates of Qualification with AMEC Environmental & Intrastructure, Inc.; Biological Consulting Services, Inc.; C.T. Hsu + Associates, P.A.; DBY Building Sciences, LLC; Design Harmonics Architecture, Inc.; Environmental Consulting & Technology, Inc. (ECT); Environmental Services, Inc.; GRAEF-USA, Inc.; Nodarse, A Terracon Company, Inc.; OCI Associates, Inc.; Parker Mynchenberg & Associates, Inc.; Pond & Company; Sabiston Engineering Group, Inc.; SGM Engineering, Inc; Sliger & Associates, Incorporated; Starmer Ranaldi Planning and Architecture, Inc.; Strollo Architects Incorporated; Tercilla Courtemanche Architects, Inc.; Tierra Verde Consulting, Inc.; and Zev Cohen & Associates, Inc. 9.05 Renew Certificate of Prequalification: Approval to renew the Certificate of Prequalification for Ewing's Contracting Services, Inc. Consent-Office of the Superintendent-Donations 10.01 Donations: Approval of donations totaling $12,892.50; fiscal year-to-date $61,094.66 Consent-Student Transportation Services 11.01 Fleet Fueling Agreement-County of Volusia: Approval of the Interlocal Agreement for the Provision of Fleet Fueling Services with the County of Volusia, effective October 1, 2012 through September 30, 2013, VCSB No. 5115. Items Removed from Consent

12.01 Discussion and Approval of Items Removed from the Consent Agenda None. Superintendent's Announcements

13.01 Announcements by Dr. Margaret A. Smith, Superintendent Open House Schedule-Middle Schools and Centers September 10-14, Elementary Schools September 19-20; United Way Campaign Kick-Off Breakfast-September 20, 8:00, Palmetto Club, Daytona Beach; Professional Development Day/Student Holiday-September 21; Run for FUTURES 8K/5k Run-Walk Fundraiser-September 22, Race 8:00 AM; Florida Future Educators of America (FFEA) Advisor Induction Candlelight Ceremony & Workshop-September 26, 4:30 PM, Mainland High; National Walk to School Day-October 3; Next Regular School Board Meeting-September 25, 4:00 PM, Board Room, DeLand Administrative Complex. Superintendent's Presentations

14.01 Financial Status of the School District Dr. Smith, noting the upcoming budget presentation, stated numerous reductions were made to balance the proposed 2013-2014 budget. The district’s budget has been reduced since the 2007-2008 budget year and there are projections of a minimum $25 million deficit for the 2013-2014 budget year which was the reason board members made the decision to ask voters to consider a one mill addition to school

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millage. Dr. Smith shared information regarding the one mill referendum and the process of educating and informing the public which includes materials being printed with contributions from community members. Student Discipline

15.01 Approval of Student Discipline regarding Attendance Presenter: Ms. Cynthia Fisher, Coordinator, Student Discipline and Records. Action: Approval to extend the suspension of students Alpha ID 1PGZO, 1LITX and 1RYCD from school attendance through September 25, 2012 for the purpose of further study and evaluation. Motion by Mr. Schmidt, second by Ms. Lankford. Motion carried unanimously. Presentations

16.01 Future-Proofing Online Learning in Volusia Presenters: Ms. Bambi Lockman, Deputy Superintendent, Instructional Services; and Dr. Melissa Carr, Coordinator, Online Learning. The presentation included a video and a PowerPoint overview of online learning and Volusia Virtual School. Volusia’s virtual program expanded this school year to include kindergarten through twelfth grades. Board discussion ensued. Board Action Items

19.04 Approval of the 2013-2014 School Calendar Presenter: Ms. Nancy Wait, Director, Community Information Services. Ms. Wait presented the Calendar Committee’s proposed 2013-14 school calendar and stated the second semester was driven by the testing calendar with two days added to allow students to be in school for make-up exams. First day for students will be August 19, 2013 and their last day will be June 6, 2014. Action: Approval of the 2013-2014 School Calendar, VCSB No. 5116. Motion by Mrs. Smith, second by Dr. Williams. Motion carried unanimously. Items from the Board, Superintendent or Attorney for Discussion, Announcement or Approval 20.01 Approval of Resolution 2012-25 Regarding Proposed Amendment 8-Religious Freedom/Repeal of the 'No Aid' Provision Presenter: Dr. Margaret A. Smith, Superintendent. Dr. Smith stated Amendment 8 removed the prohibition in the state Constitution against using taxpayer funds to aid religious organizations. Ms. Lankford provided information from the Florida School Boards Association Board of Directors meeting regarding the proposed amendment and stated it would open the door for vouchers for everyone; she also stated the Central Florida Public School Boards Coalition adopted the resolution September 10. Board discussion ensued. Action: Approval of Resolution 2012-25 opposing proposed Amendment 8-Religious Freedom/Repeal of the 'No Aid' Provision. Motion by Ms. Lankford, second by Mrs. Smith. Motion carried unanimously. 20.02 Items from Board Members, Superintendent or Board Attorney for Discussion, Announcement or Approval Board members provided reports regarding: the Central Florida Public School Boards Coalition meeting where Seminole County shared a draft, Request for Legislative Relief: Additional Time to Implement District-Developed Assessments & Related Requirements – Dr. Smith noted the Florida Association of District School Superintendents (FADSS) has studied this issue and plan to discuss it at the September 12 FADSS Board of Governor’s meeting; an Orange county effort which designates a district-wide clean-up

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the campus day for students; ongoing one mill presentations to school and community groups; the Orange City Safety Event on September 8 had great community participation; the Stakeholder’s Committee and the Orange County presentation on the one mill were very informative; Volusia County Council of PTAs breakfast was a great event; an anti-bullying event in Deltona on September 15; and a testimonial about former principal and school board member, Earl McCrary, and how he changed lives. Vice Chairman Conte recessed the meeting for a short break; the meeting resumed at 5:30 p.m. Presentations, continued

16.02 5:30 PM Presentation of the Recommended Final Volusia County Schools' Operating Budget for FY2012-2013 and the Proposed Final District Ad Valorem Property Tax Levy Presenters: Dr. Robert Moll, Deputy Superintendent, Financial and Business Services; assisted by Ms. Stephanie Weaver, Budget Director. Dr. Moll provided a PowerPoint presentation on the district’s recommended operating budget of $766,531,636 and the proposed final ad valorem property tax levy of 7.888 mills. He also noted this year’s student enrollment was lower than expected. Board discussion ensued. Final Budget Hearing

17.01 6:00 PM Public Hearing on the Recommended Final Volusia County Schools’ Operating Budget for FY2012-2013 and the Proposed Final District Ad Valorem Property Tax Levy Jim Cameron, Daytona Regional Chamber of Commerce Senior Vice President of Governmental Relations, stated the district’s budget was austere and the Chamber will work with the district during the next legislative session to request a study of the District Cost Differential; Volusia Day is scheduled for March 20, 2013 with the theme, Education – the Road to Success. Public Participation

18.01 Public Participation Doris Juhl suggested offering a Bible curriculum as an elective subject. Board Action Items, continued

Presenter for Budget resolutions: Dr. Robert Moll, Deputy Superintendent, Financial/Business Services. Dr. Moll read the following Resolutions presented for board approval. 19.01 Approval of Resolution No. 2012-22 Levying the Recommended Final District Ad Valorem Property Tax Millage Rate for Critical Needs for FY2012-2013 Action: Approval of Resolution No. 2012-22 of the School Board of Volusia County, Florida, levying the recommended final ad valorem property tax millage rate for critical capital outlay needs or critical operating needs on all taxable property within Volusia County, Florida, for the fiscal year beginning July 1, 2012 and ending June 30, 2013. Motion by Mr. Schmidt, second by Dr. Williams. Motion carried unanimously.

SCHOOL BOARD OF VOLUSIA COUNTY, FLORIDA RESOLUTION NO. 2012-22

A RESOLUTION OF THE SCHOOL BOARD OF VOLUSIA COUNTY, FLORIDA, DETERMINING THE AMOUNT OF REVENUES TO BE PRODUCED AND THE MILLAGE TO BE LEVIED FOR CRITICAL CAPITAL OUTLAY NEEDS OR CRITICAL OPERATING NEEDS FOR THE FISCAL YEAR BEGINNING JULY 1, 2012, AND ENDING JUNE 30, 2013.

WHEREAS, Section 1011.71(3)(b)¹, Florida Statutes, provides for the amounts necessary to be raised

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for either critical capital needs or critical operating needs and the 0.250 mills to be levied; and

WHEREAS, the Board has authorized by a super majority vote; and WHEREAS, the voters of the district had approved in the 2010 general election pursuant to Section

1011.71(3)(c), F.S., the continued levy; and WHEREAS, the certificate of the property appraiser has been received; THEREFORE, BE IT RESOLVED by the School Board of Volusia County that the amounts necessary to

be raised as shown by the officially adopted budget and the millages necessary to be levied for critical needs for the fiscal year are as follows:

1. DISTRICT SCHOOL TAX (nonvoted levy) a) Certified taxable value $ 26,524,504,827 b) Description of levy Critical Operating Needs c) Amount to be raised $ 6,365,881 d) Millage levy 0.250 mills

2. DISTRICT LOCAL CAPITAL IMPROVEMENT TAX (nonvoted levy)

a) Certified taxable value $ 26,524,504,827 a) Description of levy Critical Capital Outlay Needs b) Amount to be raised $ 0 c) Millage levy 0.000 mills

PASSED AND ADOPTED BY A SUPER MAJORITY VOTE THIS 11TH DAY OF SEPTEMBER, 2012

THE SCHOOL BOARD OF VOLUSIA COUNTY, FLORIDA Approved as to form and legality Dr. Alfred C. Williams, Chairman for the use and reliance of the Ms. Judith G. Conte, Vice Chairman School Board of Volusia County, Mr. Stan Schmidt Florida, only. Ms. Candace Lankford Mrs. Diane J. Smith Theodore R. Doran, Board Attorney Dr. Margaret A. Smith, Superintendent

¹ The paragraph (b) referenced here was repealed by Section 36, Chapter 2011-55, Laws of Florida.

19.02 Approval of Resolution No. 2012-23 Levying the Recommended Final District Ad Valorem Property Tax Millage Rates for FY2012-2013 Action: Approval of Resolution No. 2012-23 of the School Board of Volusia County, Florida levying the recommended final ad valorem property tax millage rate for FY2012-2013 required local effort, required local effort-prior period adjustment, discretionary operating, additional operating for the General Fund and district discretionary local capital improvement for the Capital Funds, and Debt Service for the district Debt Service Funds on all taxable property within Volusia County, Florida, for the fiscal year beginning July 1, 2012 and ending June 30, 2013. Motion by Ms. Lankford, second by Mrs. Smith. Motion carried unanimously.


A RESOLUTION OF THE SCHOOL BOARD OF VOLUSIA COUNTY, FLORIDA, LEVYING THE FINAL

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AD VALOREM PROPERTY TAX MILLAGE RATE FOR 2012-2013 REQUIRED LOCAL EFFORT, REQUIRED LOCAL EFFORT-PRIOR PERIOD ADJUSTMENT, DISCRETIONARY OPERATING, ADDITIONAL OPERATING FOR THE GENERAL FUND AND DISTRICT DISCRETIONARY LOCAL CAPITAL IMPROVEMENT FOR THE CAPITAL FUNDS , AND DEBT SERVICE FOR THE DISTRICT DEBT SERVICE FUNDS ON ALL TAXABLE PROPERTY WITHIN VOLUSIA COUNTY, FLORIDA, FOR THE FISCAL YEAR BEGINNING JULY 1, 2012, AND ENDING JUNE 30, 2013, STATING THE PERCENTAGE BY WHICH THE MILLAGE TO BE LEVIED IS LESS THAN THE ROLL-BACK RATE; REPEALING ALL RESOLUTIONS IN CONFLICT THEREWITH; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the School Board of Volusia County, Florida, is authorized under the Constitution and

Laws of Florida to levy a tax upon non-exempt real property, lying and situated in Volusia County, Florida, for public school purposes, and

WHEREAS, the required public notice has been given, and the public has been given an opportunity

to be heard and to ask questions concerning the final millage rate for the 2012-2013 fiscal year, and WHEREAS, all matters required by law pursuant to the adoption of the final millage rate for 2012-

2013 have been accomplished, NOW, THEREFORE, BE IT RESOLVED BY THE SCHOOL BOARD OF VOLUSIA COUNTY, FLORIDA, IN

OFFICIAL SESSION, DULY ASSEMBLED IN DELAND, FLORIDA, THIS 11TH DAY OF SEPTEMBER, 2012, AS FOLLOWS:

I. That the following millage rates be finally adopted for potential levy upon all taxable real

property lying and situated in Volusia County, Florida, for the 2012-2013 fiscal year:

A. For the Required Local Effort 5.368 Mills B. For the Required Local Effort-Prior Period Adjustment 0.022 Mills C. For the Discretionary Operating Effort 0.748 Mills D. For Discretionary Local Capital Improvement 1.500 Mills E. For the Debt Service 0.000 Mills Total Millage Rate 7.638 Mills

The total millage rate for fiscal year 2012-2013 of 7.888 Mills (as calculated excluding Debt Service

rate of 0.000) is 3.96% lower than the rolled-back rate of 8.2131 Mills computed pursuant to section 200.065(1), F.S.

PASSED AND ADOPTED THIS 11TH DAY OF SEPTEMBER, 2012

THE SCHOOL BOARD OF VOLUSIA COUNTY, FLORIDA

Approved as to form and legality Dr. Alfred C. Williams, Chairman for the use and reliance of the Ms. Judith G. Conte, Vice Chairman School Board of Volusia County, Mr. Stan Schmidt Florida, only. Ms. Candace Lankford Mrs. Diane J. Smith Theodore R. Doran, Board Attorney Dr. Margaret A. Smith, Superintendent

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19.03 Approval of Resolution No. 2012-24 Adopting the Recommended Final Volusia County Schools’ Operating Budget for FY2012-2013 Action: Approval of Resolution No. 2012-24 of the School Board of Volusia County, Florida, adopting the recommended final budget for the fiscal year 2012-13 for the General Fund, Capital Projects Fund, Debt Service Fund, Special Revenue Fund-Food Service Fund, Special Revenue Fund-Other Fund, Special Revenue – Race To The Top, and Internal Service Fund. Motion by Mr. Schmidt, second by Ms. Lankford. Motion carried unanimously.


A RESOLUTION OF THE SCHOOL BOARD OF VOLUSIA COUNTY, FLORIDA, ADOPTING THE FINAL BUDGET FOR THE FISCAL YEAR 2012-2013 FOR THE GENERAL FUND, CAPITAL PROJECTS FUND, DEBT SERVICE FUND, SPECIAL REVENUE-FOOD SERVICE FUND, SPECIAL REVENUE-OTHER FUND, SPECIAL REVENUE-RACE TO THE TOP, AND INTERNAL SERVICE FUND OF THE SCHOOL BOARD OF VOLUSIA COUNTY, FLORIDA; REPEALING ALL RESOLUTIONS IN CONFLICT THEREWITH; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the School Board of Volusia County, Florida, is authorized under the Constitution and

Laws of Florida to levy a tax upon non-exempt real property, lying and situated in Volusia County, Florida, for public school purposes, and adoption of a final budget, and

WHEREAS, the required public notice has been given, and the public has been given an opportunity

to be heard and to ask questions regarding the final budget for the 2012-2013 fiscal year, and WHEREAS, all matters required by law pursuant to the adoption of the final budget for 2012-2013

have been satisfied, NOW, THEREFORE, BE IT RESOLVED THAT THE SCHOOL BOARD OF VOLUSIA COUNTY, FLORIDA,

HEREBY ADOPTS THE FINAL BUDGET, WHICH CONTAINS THE FOLLOWING FUNDS AND APPROPRIATIONS FOR THE 2012-2013 FISCAL YEAR:

FUND APPROPRIATION GENERAL OPERATING $459,151,646.00 CAPITAL PROJECTS 134,328,996.00 DEBT SERVICE 74,456,581.00 SPECIAL REVENUE - FOOD SERVICE 34,272,512.00 SPECIAL REVENUE - OTHER 42,719,242.00 SPECIAL REVENUE-RACE TO THE TOP 6,933,608.00 INTERNAL SERVICE 14,669,051.00 TOTAL $766,531,636.00

PASSED AND ADOPTED THIS 11TH DAY OF SEPTEMBER, 2012

THE SCHOOL BOARD OF VOLUSIA COUNTY, FLORIDA

Approved as to form and legality Dr. Alfred C. Williams, Chairman for the use and reliance of the Ms. Judith G. Conte, Vice Chairman School Board of Volusia County, Mr. Stan Schmidt Florida, only. Ms. Candace Lankford Mrs. Diane J. Smith Theodore R. Doran, Board Attorney Dr. Margaret A. Smith, Superintendent

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Before the meeting adjourned, Dr. Smith commended teachers for their hard work on student achievement, principals for their leadership and the support of the district staff as the school year was off to a smooth start. Adjourn

Vice Chairman Conte adjourned the meeting at 6:32 p.m.

Approved by the School Board in Open Session _____________.

__________________________________ __________________________________ Chairman Secretary

__________________________ Resolutions and items assigned a VCSB No. are archived in the Supplemental Minute Books.

THE SCHOOL BOARD OF VOLUSIA COUNTY, FLORIDA … · testimonial about former principal and school...

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