THE ROLE OF EMIR UNIFIED INFORMATION SYSTEM IN MANAGEMENT VERIFICATIONS

National Development Agency

9th June 2009

INSTITUTIONAL FRAMEWORK IN HUNGARY

• CENTRALISED MANAGAMENT STRUCTURE – ALL MANAGING AUTHORITIES IN NATIONAL DEVELOPMENT AGENCY

• 15 INTERMEDIATE BODIES – OPERATIONAL MANAGEMENT, SERVICE LEVEL AGREEMENTS, MANAGEMENT VERIFICATION DELEGATED

• CERTIFYING AUTHORITY – MINISTRY OF FINANCE • AUDIT AUTHORITY – GOVERNMENT AUDIT

OFFICE

Subtitle…

REGULATORY FRAMEWORK

NATIONAL LEGISLATION (GOVERNMENT DECREE) – SETS OUT MINIMUM COVERAGE FOR ON-SITE CONTROL VISITS

EURO 35.000-90.000 GRANT: 25% OF PROJECTS (RISK ASSESSMENT) BEFORE CLOSURE

OVER EURO 90.000 GRANT: 100% OF PROJECTS BEFORE CLOSURE

OVER 900.000 GRANT: ANNUALLY + BEFORE CLOSURE

UNIFIED OPERARATIONAL MANUAL – DETAILED PROCEDURES, STANDARD DOCUMENTS TO BE USED

EMIR COMPUTERISED INFORMATION SYSTEM

HISTORY – PREVIOUS EXPERIENCE MOTIVATION – ALL DATA INPUTTED, ALL

DOCUMENTS AUTOMATICALLY PRODUCED (BECAME A LOT MORE THAN MONITORING INFORMATION SYSTEM)

ACCESS TO DATA BY ALL MANAGEMENT AND CONTROL ENTITIES

LINKS WITH TREASURY, TAX AND TARIFF AUTHORITIES

SHORTCOMINGS – FULL AND UP-TO-DATE DATA (STICK AND CARROT USED)

RISK ASSESSMENT (I)

DATA DIRECTLY COME FROM EMIR OR IMPORTED• STANDARD RISK FACTORS – SIZE, STRUCTURE, MATURITY OF PROJECT

PROMOTER FINANCIAL STABILITY EXTERNAL/INTERNAL CONTROL ENVIRONMENT PUBLIC PROCUREMENT PROJECT MANAGEMENT (OVER)AMBITIOUS INDICATORS

RISK ASSESSMENT (II)

• PROBABILITY RISK FACTORS • EFFECT ON PROJECT IMPLEMENTATION

• EMIR LISTS PROJECT PROMOTERS IN RANKING ORDER

HELPS TO MEET REGULATORY REQUIREMENTS HELPS TO ALLOCATE CAPACITIES (E.G.

GEOGRAPHICAL LOCATION OF PROJECTS TO BE VISITED)

• EMIR LIMITS: FACTUAL DATA VIS A VIS PERSONAL IMPRESSIONS

ON-SITE CONTROL VISITS

• TWIN AIMS ASSURANCE OF PHYSICAL AND FINANCIAL

PROGRESS, COMPLIANCE WITH COMMUNITY AND NATIONAL LEGISLATION, DELIVERY OF HORIZONTAL THEMES

HELP PROJECT PROMOTER AND FINANCIERS (IB AND MA)

• TIMING DEFINED ACCORDING TO SCHEME AND PROMOTER

• PREPARATION FOR AND DOCUMENTATION OF ON-SITE VISIT ON THE BASIS OF EMIR

PRIORITIES FOR 2009

SPEEDING UP ACCESS TO GRANTS (E.G. PAYMENT OF ADVANCE FOR BENEFICIARIES AS A GENERAL PRONCIPLE) – SPECIFIC CONTROL REQUIREMENTS

IMPROVING QUALITY OF EMIR DATA NEW PROJECT: DEVELOPMENT OF MANAGEMENT

VERIFICITAION CAPACITY IN IBS • IMPROVE RISK ASSESSMENT METHODOLOGIES

AND QUALITY OF ON-SITE VISITS (SHIFT OF FOCUS)

• TRAINING, CONSULTANCY AND COORDINATION STRUCTURES